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Introduction To Email Handout

The document provides an overview of email including what email is, how to create an email account, manage messages, send and reply to emails, and sign out of an email account. It covers topics such as creating free email accounts, adding folders to organize emails, formatting text in emails, and responding to received emails.

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BENARD THE TUSH
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30 views16 pages

Introduction To Email Handout

The document provides an overview of email including what email is, how to create an email account, manage messages, send and reply to emails, and sign out of an email account. It covers topics such as creating free email accounts, adding folders to organize emails, formatting text in emails, and responding to received emails.

Uploaded by

BENARD THE TUSH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 16

Introduction to Email

Overview

1. What is Email? .................................................................... 2


2. Creating an Email Account ................................................... 3
3. Managing Messages............................................................. 8
4. Sending and Replying to Emails ............................................ 9
5. Signing Out ....................................................................... 15

519-579-3800 * [email protected]
1. What is Email?

Most common way to exchange messages over the Internet.

 Email addresses: How people find you on the Internet?


 Email Clients: Offered through internet subscription
(ex. [email protected])
 Webmail: Free email offered through a website such as
Gmail, Hotmail, or Yahoo (example [email protected])
usually in exchange for showing advertising.

NOTES
2. Creating Email Account

You can open an email account, your electronic address on the


Internet, with your Internet provider company (sympatico,
rogers, etc.) or with a provider on the Internet itself (Google,
Yahoo or Hotmail).

NOTES
Creating a personal email account with
Outlook or Mail

You will need to set up your email program through Information


or Settings tab. Either your Internet provide or your employer
would have all the information you would need to set up the
account. The most important are the username and the password
created to create you address. You can always change them.
Creating a Free Email Account

 Go to website of an email provider (ex. gmail.com,


hotmail.com, yahoo.com)
 Look for a Sign Up or Create an account Link

NOTES
Fill in Account Information

 Fill in required fields like:


 Name
 Gender
 Birthday
 Create a unique username and password
 Keep this information handy,
you will need it to sign in
 Share the login information with a
trusted person
 Creating a safe password
o Easy for you to remember, but hard for
others to guess
o A random word/phrase (e.g. greenapples)
o A combination of upper/lowercase letters, numbers, symbols
(e.g. Green@pples11)
o Unique for each of your accounts

NOTES
Email Folders

Folders help manage and organize email messages:

New messages, draft messages, sent messages, etc.

NOTES
3. Managing Messages

 You have to select one or more messages in order to


see a full range of buttons with options
 Button icons represent actions to help you manage
emails:
o Archive, Report Spam, Delete, Move, Label and
more
o Usually, when you hover over any active part of the
screen such as image buttons or icons, you can see
more information about that function.

NOTES
4. Sending and Replying to Emails

To send an email look for a ‘Compose’ or ‘New” button.


 Writing an Email, you have to fill in:
o To: (someone’s email address)
o Subject: (What the message is about and always
try to include meaningful and short ‘title’)
o Text: (Greeting, message, thank you and your
name)

 You can add other


recipients
 Visible to others Cc:
 Invisible to others
Bcc:

NOTES
Editing Emails

You will usually find two different sets of icons in your email
message window:

 Text formatting options (what your text should look like)


 Email building tools (what your email be composed of,
images, links, attached documents, etc.)

NOTES
Text Editing Options

Some of the options under Button A open many


choices:

 Sans Serif button opens different font options


 TT button opens font size options
 A Button with a colour bar under it opens options for an
email background and text colour

NOTES
Email Editing Options

You may need to add some components to your emails, such as:

 A document as an attachment
 Picture as an illustration
 A link to a webpage or a website you want to share

The documents and the pictures that you want to add are saved
on your computer and a dialogue box opens for you to find them
and click ‘Open’ to include them (refer to Files and Folders
material).

NOTES
Respond to Messages

When you are in your message window, you will find the
following options to respond to emails you received from other
people.

Respond to the sender of the


message only

Reply to all the recipients of the


original message

Forward the original message to a


new person with or without your
comments

NOTES
Email Safety

 You may receive a SPAM email – an email you do not wish


to receive from a person you do not know or from someone
that you know. DELETE IT or REPORT AS SPAM

 You may receive a SCAM email -


sent from someone who wants your
information for malicious reasons –
DELETE IT and REPORT AS SPAM

 You may receive MALWARE - Do not


open emails or attachments from people you do not know or
emails with suspicious subjects– DELETE THEM

NOTES
5. Signing Out

Remember to sign out (log out) of your email when you are
finished, especially when accessing your email in a public
location.

You will find the log out button usually in the top right corner of
your email software window –
together with your name or
account information links.

NOTES
Practice and Links

Goodwill Community Foundation Learn Free – Email 101

Outlook 2010 Basics

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