Chapter I

Introduction

The Digital Display Schedule of Classes System at MSU Sulu represents a

significant leap forward in the realm of academic management and scheduling. This

innovative system is poised to revolutionize the way teachers and faculty members access

and interact with their class schedules. Developed by the CCS department, it aims to

provide an efficient and transparent platform for educators to view their teaching

assignments, room allocations, and other critical academic information in real-time. By

leveraging cutting-edge technology, this system addresses longstanding challenges

associated with manual scheduling processes, ensuring accuracy and accessibility for

faculty members at MSU Sulu.

Traditionally, class scheduling has been a labor-intensive and time-consuming

task, often prone to human error and miscommunication. The Digital Display Schedule of

Classes System aims to overhaul this process by automating scheduling tasks and

providing a centralized platform for accessing up-to-date class information. This

development is not only a testament to the institution's commitment to technological

advancement but also a tangible step towards enhancing the overall academic experience

for both teachers and students.

Moreover, this system's implementation aligns seamlessly with MSU Sulu's

broader mission of promoting excellence in education. By providing teachers with a user-

friendly interface to manage their schedules, the system empowers them to allocate their

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time more effectively, ultimately leading to a more enriching educational experience for

students. Additionally, the system's integration with existing university platforms creates

a unified ecosystem for academic management, streamlining administrative processes and

allowing faculty members to focus more on their teaching and research endeavors. As a

result, the Digital Display Schedule of Classes System at MSU Sulu stands as a pivotal

tool in advancing the institution's commitment to academic excellence and technological

innovation.

Project Context

The CCS Digital Display Schedule of Classes System at MSU Sulu represents a

significant advancement in the way academic information is disseminated within the

institution. This innovative system is poised to revolutionize the process of class

scheduling and information dissemination at MSU Sulu, providing a dynamic platform

for students, faculty, and administrators to access real-time class schedules, room

assignments, and other pertinent academic information. By leveraging digital technology,

this system aims to enhance the overall efficiency and transparency of the scheduling

process, ultimately leading to improved student experiences and better utilization of

institutional resources.

The project arises from a critical need to streamline the scheduling process, which

has traditionally been a labor-intensive and time-consuming task. The existing manual

system is prone to errors, leading to confusion and frustration among stakeholders. With

the CCS Digital Display Schedule of Classes System, these issues will be addressed by

automating the scheduling process, reducing the likelihood of conflicts and ensuring that

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all information is accurate and up-to-date. Moreover, the system will integrate seamlessly

with other university platforms, creating a cohesive digital ecosystem that supports the

academic endeavors of the institution.

In addition to its internal benefits, the system will have a positive impact on the

broader university community. Students will have easy access to their class schedules,

allowing them to plan their academic and personal lives more effectively. Faculty

members will benefit from a more streamlined process, reducing administrative burdens

and allowing them to focus more on teaching and research. Furthermore, the system will

serve as a testament to MSU Sulu's commitment to technological advancement and

innovation, positioning the institution as a leader in adopting modern solutions for

academic management.

Purpose and Description

The CCS Digital Display Schedule of Classes System at MSU Sulu is designed

with a clear purpose: to modernize and optimize the way class schedules are managed

and communicated within the institution. This innovative system aims to provide a user-

friendly platform for students, faculty, and staff to access accurate and up-to-date class

schedules, room assignments, and other essential academic information. By leveraging

cutting-edge technology, the system intends to eliminate inefficiencies associated with

manual scheduling processes, reducing conflicts and improving overall operational

efficiency.

At its core, the system serves as a centralized hub for all class-related information.

Through an intuitive interface, users can easily navigate and view their respective

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schedules, ensuring they have timely access to critical academic details. The system's

real-time updates and notifications feature will keep stakeholders informed about any

changes or adjustments to class schedules, ensuring everyone is on the same page.

Additionally, the platform will be designed with accessibility in mind, catering to diverse

user needs and preferences, thus fostering an inclusive academic environment.

Moreover, the CCS Digital Display Schedule of Classes System aligns with MSU

Sulu's broader strategic goals. It represents a pivotal step towards a more technologically

advanced and efficient academic infrastructure. By automating and centralizing

scheduling processes, the system will free up valuable administrative time and resources,

allowing the institution to focus on delivering high-quality education and fostering a

conducive learning environment. Furthermore, the system's data analytics capabilities

will enable administrators to gain valuable insights into class utilization patterns,

facilitating informed decision-making for resource allocation and program planning.

Ultimately, this system embodies a commitment to excellence in education and a

dedication to leveraging technology for the betterment of the entire academic community

at MSU Sulu.

Objective of the System

General Objective

The main goal line of this project is to automate and develop a system that will

serve a teller machine the students can ask and verify if their teachers is in the department

or not.

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Specific Objective

1. The system will serve as repository of the schedules for every classes.

2. To develop a system that will let the dean of the college easily monitor the

teachers in meeting the class.

3. The system will provide paperless list of class schedules.

4. The system will serve also as a platform for announcements and updates about

class meetings and other matters.

5. The system will be utilized to notify the students about the schedule of their

classes.

Scope and Limitation of the System

This study is designed to develop a Digital Display of Class Schedules System for

Mindanao State University - Sulu. This covers the Subject Codes, Subject Name, Number

of Units, Time and Day Scheduled and the Room and Professors assigned to a specific

subject and Attendance if he/she is in the campus or department for meeting the class.

This system will only cover the schedules of the Bachelor of Science Major in

Information Technology (BSIT) and Bachelor of Science Major in Computer Science

(BSCS) The system will be first implemented at College of Computer Studies (CCS).

The system aims to provide a user-friendly interface, ensuring faculty members

have convenient access to their schedules, which in turn promotes efficiency and

transparency in academic planning. Moreover, the system will be seamlessly integrated

with existing university platforms, creating a cohesive digital environment for academic

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management within the CCS department. Despite its advanced capabilities, there are

inherent limitations to consider. Firstly, while the system aims to automate scheduling,

there may be unique or exceptional cases that require manual intervention. These could

include specialized course offerings, guest lecturers, or other scenarios that fall outside

the automated parameters of the system. Therefore, a level of flexibility and adaptability

will be necessary to address these exceptions effectively. Additionally, the system's

effectiveness hinges on the accuracy and quality of the initial input data. Any

discrepancies or inaccuracies in the information provided may potentially impact the

scheduling output, emphasizing the importance of meticulous data validation and entry.

Furthermore, the accessibility of the system may be contingent on factors such as

internet connectivity and compatible devices. While efforts will be made to ensure

compatibility across various platforms and browsers, there may still be limitations for

users without access to the necessary technology. This underscores the need for

institutions to provide adequate resources and support for all faculty members to make

full use of the system. Additionally, while the system aims to offer real-time updates,

there may be instances where delays occur due to unforeseen technical issues or

scheduled maintenance. Therefore, users should be aware of these potential limitations

and have contingency plans in place for accessing their class schedules during such

occurrences.

In conclusion, the CCS department Digital Display Schedule of Classes System at

MSU Sulu holds immense potential in revolutionizing academic scheduling processes. Its

comprehensive scope aims to enhance efficiency and transparency for faculty members.

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However, it's crucial to acknowledge its limitations, particularly regarding exceptional

cases, data accuracy, accessibility, and potential technical disruptions. By understanding

and addressing these limitations, the system can be effectively leveraged to benefit the

academic community at MSU Sulu.

Chapter II

Review of Related Systems and Studies

This chapter presents the list of related studies and literature that serve. As

guidelines to the proponents in order to pursue the topic entitled “CCS Digital Display

Schedule of Classes System. Different concept, and ideas, generalization or conclusions

and different development are stated and created Related to study of class schedule

system were this system its help to students to see their class schedule and notify them if

their teachers are in or not in the campus. And this research is to guide our developing

project for the system.

Technical Background

C# Language

C# is designed to work with Microsoft's .Net platform. Microsoft's aim is to facilitate

the exchange of information and services over the Web, and to enable developers to build

highly portable applications. C# simplifies programming through its use of Extensible

Markup Language (XML) and Simple Object Access Protocol (SOAP) which allow

access to a programming object or method without requiring the programmer to write

additional code for each step. Because programmers can build on existing code, rather

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than repeatedly duplicating it, C# is expected to make it faster and less expensive to get

new products and services to market.

My SQL

My SQL is an open-source relational database management system (RDBMS)

based on Structured Query Language (SQL). LAMP is a Web development platform that

uses Linux as the operating system, Apache as the Web server, My SQL as the relational

database management system and PHP as the object-oriented scripting language.

My SQL is a freely available open-source Relational Database Management

System (RDBMS) that uses Structured Query Language (SQL). SQL is the most popular

language for adding, accessing and managing content in a database. It is most noted for

its quick processing, proven reliability, ease and flexibility of use.

Data Flow Diagram (Context Diagram or Level 0)

Detailed Report Teachers Login

Administrator History Teachers

Teachers Biometric
0
for Login
Teachers’ Class CCS Digital
Verify Teachers
Schedule. Display
Present or Not
Schedule of
Classes System
Monitor
Teacher’s
Attendance Student

Entity Relationship Diagram

Present of Not Manage

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 Teachers Monitor Administrator

Related Study

Local

Class schedule System was proposed to replace the manual searching in Pamantasan

ng Lungsod ng Muntinlupa in order to advance an organized flow of transaction and an

ease of work concerned on how the manual searching performs throughout the

institution’s operations. The Administrator has the right to update, add and delete records

at the same time, tracing the constraints and evaluation of then manual system essential.

Class Schedule System also provides the users to view their schedule as long as the user

or the student is enrolled in the institution and also connected through the internet. On

May 29, 1991, the Municipal Council of Muntinlupa passed Resolution No. 91-191 and

Resolution No. 91-192 officially creating a government-run college, which gave rise to

the Muntinlupa Polytechnic College (MPC). Housed in the Pedro E. Diaz High School in

Alabang, Muntinlupa, the college started with 309 students.

With the increase in the number of enrollees, MPC moved to another temporary

location on the second floor of the Contessa Building in Poblacion, where all offices and

classrooms were air-conditioned. At this time MPC established linkages with the

Commission on Higher Education for the development of quality education.

In March 1998, MPC realized its dream of moving from the compact Contessa

Building to its own permanent two-storey building, which was erected at the Muntinlupa

National High School Compound in the NBP Reservation Area.

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 In 2002, the construction of the Academic Building was completed with the third and

fourth floors that house the library, auditorium and additional classrooms. A year later, by

virtue of City Ordinance No. 03-089, MPC became a university and acquired its present

name.

We proposed this online class Scheduling system because we saw for the regular

student and specially for irregular student is manually and then post their schedule in

bulletin board and after that the interview but during our interview the respondents are

also interested in our proposed system.

Scheduling and lot sizing with sequence-dependent setup: A literature review

Abstract

This paper reviews the literature related to the class of scheduling problems that

involve sequence-dependent setup times (costs), an important consideration in many

practical applications. It focuses on papers published within the last decade, addressing a

variety of machine configurations including single machine, parallel machine, flow shop,

and job shop systems and reviews the optimization and heuristic solution methods used

for each category. Since lot sizing is so intimately related to scheduling, this paper

reviews work that integrates these issues in relationship to each configuration. This paper

provides a perspective of this line of research, gives conclusions, and discusses fertile

research opportunities posed by this class of scheduling problems.

Class Scheduling System for Selected State University

Abstract

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 Expensive academic resources such as the laboratory rooms as well as the expertise of

some faculty members are usually being shared too. However, problems regarding

sharing. One of which stems from the conflict in class schedules prepared by the school

administrators every semester. Currently, most of those parent universities are manually

collating the class schedules from their different satellite campuses. It’s very important

that class schedules be accurate and reliable for so many obvious reasons. Thus, this

study aimed to develop a new system that will provide those colleges and universities

with satellite campuses a new, easy and quick way of creating and generating room, class

and individual faculty time-table and at the same time allows users to automatically

detect and prevent conflicts upon the creation of schedule. The study used an appropriate

development method for the system design and analysis. Then, the researchers chose the

most suitable programming language and database that were utilized in the development

of a reliable scheduling system intended for deployment via a suitable on-line access. The

output was evaluated based on the ISO 9126 Software Quality Assurance Model.

Class Schedule System for URS – Binangonan Campus

Abstract

This study focused on how to develop and deploy a Class Schedule Management
System that will enhance the traditional method of scheduling system used in University
of Rizal System. The general objective of this study is to develop an effective and
efficient scheduling of university classrooms, to help minimize the admin, head and
instructor’s problem during the starts of classes and to maximize availability of classes to
the students of University of Rizal System Antipolo Campus. For University of Rizal
System Antipolo Campus, the result of the study can provide the management a view of
their scheduling process. In gathering data, the proponents used different gathering

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instruments such as interview guide, survey form, questionnaires, library research and
web surfing for gathering data to provide the researchers relevant information for the
development of the system. With value to the functionalities of the proposed system, the
respondents of the survey found out that the proposed system is better to use than the
existing system in the university. The Dean and the Faculty of University of Rizal System
prefer to use the computerized Class Schedule System in the future. The proposed system
resolves the problems and conflicts in the manual process.

University Course Scheduling System (UCSS): a UML application with database

and visual programming

By: JytteKlause

Abstract
Course scheduling of universities is a large, complex, and time-consuming task.

Along the time line of each classroom slots must be able to be allocated to instructors and

their classes of different departments without violating any predefined rules. This paper

describes the use of UML (Unified Modeling Language) in a course scheduling system

which is designed to assist users to solve this resource-constrained timetabling problem.

The system is written in Visual Basic .NET and SQL Server 2000 and is successfully

deployed to support two schools' course scheduling tasks in Arkansas Tech University

Automated Class Scheduling System

By Jeralyn M. Gamale

Abstract

He study tested the functionality of Automated Class Scheduling System in terms of

speed, data handling, accuracy, security, stability and adaptability in making class

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schedules. This study was conducted in Bohol Island State University Main Campus,

Tagbilaran City during the second semester of school year 2010-2011. The respondents

of this study were the 6 expert instructors in the field of computer programming. They

tested and evaluated the functionality of the program in terms of its design, accuracy, data

handling, security, stability and adaptability. Another 8 instructors who are in charge of

making class schedules determined the functionality of the system in terms of speed,

accuracy, data handling, stability and adaptability of the software. Separate set of

questionnaires were given to two groups of respondents. The study concluded that the

manual and the automated class scheduling systems are both functional. However, the

automated system is more functional because of its extra features which solve the

primary problems in creating class schedules

Evaluation of ordering strategies for constraint satisfaction reactive scheduling

Abstract

Reactive scheduling is essential in any scheduling system to incrementally

reconcile the discrepancies between the generative schedule and current status of the

factory. Typical events requiring the reactive scheduling process include the delayed

delivery of materials, machine breakdown, and failure to meet quality control standards.

To efficiently cope with these unexpected events, a reactive scheduling procedure is

proposed based on the constraint satisfaction approach, and applied to the reactive

adjustment of hot-rolling schedules at steelworks. Various domain-specific strategies are

devised as variable and value-ordering heuristics to guide the search directions in the

reactive scheduling process, and implemented in a scheduling expert system. From the

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experiment conducted on the prototype system developed, we find that the schedule

performance is mainly determined by the variable ordering strategy based on the

criticality of scheduling activities, and it can be further improved by adopting the

appropriate value-ordering strategy based on the least constraining resource heuristic.

An immune algorithm approach to hybrid flow shops scheduling with sequence-

dependent setup times

Abstract

Much of the research on operations scheduling problems has either ignored setup

times or assumed that setup times on each machine are independent of the job sequence.

This paper deals with the hybrid flow shop scheduling problems in which there are

sequence dependent setup times, commonly known as the SDST hybrid flow shops. This

type of production system is found in industries such as chemical, textile, metallurgical,

printed circuit board, and automobile manufacture. With the increase in manufacturing

complexity, conventional scheduling techniques for generating a reasonable

manufacturing schedule have become ineffective. An immune algorithm (IA) can be used

to tackle complex problems and produce a reasonable manufacturing schedule within an

acceptable time. This paper describes an immune algorithm approach to the scheduling of

a SDST hybrid flow shop. An overview of the hybrid flow shops and the basic notions of

an IA are first presented. Subsequently, the details of an IA approach are described and

implemented. The results obtained are compared with those computed by Random Key

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Genetic Algorithm (RKGA) presented previously. From the results, it was established

that IA outperformed RKGA.

Causes and consequences of sleepiness among college students

Abstract

Daytime sleepiness, sleep deprivation, and irregular sleep schedules are highly

prevalent among college students, as 50% report daytime sleepiness and 70% attain

insufficient sleep. The consequences of sleep deprivation and daytime sleepiness are

especially problematic to college students and can result in lower grade point averages,

increased risk of academic failure, compromised learning, impaired mood, and increased

risk of motor vehicle accidents. This article reviews the current prevalence of sleepiness

and sleep deprivation among college students, contributing factors for sleep deprivation,

and the role of sleep in learning and memory. The impact of sleep and sleep disorders on

academics, grade point average, driving, and mood will be examined. Most importantly,

effective and viable interventions to decrease sleepiness and sleep deprivation through

sleep education classes, online programs, encouragement of naps, and adjustment of class

time will be reviewed. This paper highlights that addressing sleep issues, which are not

often considered as a risk factor for depression and academic failure, should be

encouraged. Promotion of university and college policies and class schedules that

encourage healthy and adequate sleep could have a significant impact on the sleep,

learning, and health of college students. Future research to investigate effective and

feasible interventions, which disseminate both sleep knowledge and encouragement of

healthy sleep habits to college students in a time and cost-effective manner, is a priority.

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Class Scheduling (aka Timetabling) Practices and Technology
Abstract
The September 2016 AACRAO 60-Second Survey focused on undergraduate

(n=701) and graduate (n=386) class scheduling practices (Appendix A). As with all 60-

Second surveys, respondents were not required to answer all of the questions, nor were

all questions proffered to each respondent; as such, the number of respondents varies by

question. Topics included staffing level; primary responsibility for data entry; importance

of various factors in the scheduling process; process timeline, availability of year-long

registration; enrollment thresholds; the use of technology for class scheduling and student

schedule planning; and the expected return on investment associated with the technology.

Responses were collected from institutions representing several combinations of control,

size and type (Appendix B). Responses were received from all 50 states, the District of

Columbia, Canada, several United States territories, Armenia, the Bahamas, Bolivia,

Egypt, Greece, China, Italy, Mexico, Oman, Qatar, Singapore, Costa Rica, Jamaica, and

Micronesia (Appendix C).One prevailing conclusion that can be gleaned from the results

of this survey is that class scheduling practices vary; some scheduling services are

centralized others are not, half use assistive technology and half do not, and some have

generous staff resources, while others do not. The practice comments included in

Appendix D and E further elucidates the dissimilarities in practice. For example, one

respondent described their practices as “medieval”, while another described them as “. . .

pretty much just rolls over from year to year. . .”

XBased on Bohol island State University (2012-2013)

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Abstract
Study tested the functionality of Automated class scheduling system in terms of

speed, data handling, security, Scheduling, stability and adaptability in making class

schedules. This study was conducted in Bohol Island state University Main Campus,

Tagbilaran City during the second semester of school year 2012 to 2013. The respondents

of this study were the 6 expert instructors in the field of computer programming. They

tested and evaluated the functionality of the program in terms of its design, and accuracy,

data handling security, stability and adaptability of the software. Separate set of

questioners were given to two groups of respondents. The study concluded that the

manual and the automated system is more functional because of its extra features which

solve primary problems in creating class schedules

Based on the researcher (2011)

Abstract

A web based-schedule viewing system for VERITAS Parochial School (VPS) in

Manila was developed to help its students search in a more efficient way without hassles.

It is with the web-based viewing schedule system for VPS that this style of searching

may beachieved. This new type of system offers its students new option for searching at

VPS. By logging on to VPS website. One can register and search

Electronic Bulletin Board for SLSU Gumaca

According to Briane (Feb. 2013), as the trend of technology rises, there is a lot of

improvement and other modifications has been taken place in every technology systems

that are existing. Through the creative thinking of the people nothing is impossible when

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it comes to developing or improving new technology. Delaying information using

communication devices, equipments and gadgets is not new anymore in the world of

communication. It is very important to be transmitted must reach its recipient in the

shortest possible time in order to obtain the essence of the information. A bulletin board

(pin board, pin board, notice board, or notice board in British English) is a surface

intended for the posting of public messages, for example, to advertise items wanted or for

sale, announce events, or provide information. Bulletin boards are often made of a

material such as cork to facilitate addition and removal of messages, or they can be

placed on computer networks so people can leave and erase messages for other people to

read and see. Bulletin boards are particularly prevalent at universities. They are used by

many sports groups and extracurricular groups and anything from local shops to official

notices. Dormitory corridors, well-trafficked hallways, lobbies, and freestanding kiosks

often have cork boards attached to facilitate the posting of notices. At some universities,

lampposts, bollards, trees, and walls often become impromptu posting sites in areas

where official boards are sparse in number. Internet forums are becoming a global

replacement for traditional bulletin boards. Online bulletin boards are sometimes referred

to as message boards. The terms bulletin board, message board and even Internet forum

are interchangeable, although often one bulletin board or message board can contain a

number of Internet forums or discussion groups. An online board can serve the same

purpose as a physical bulletin board. Magnet boards, or magnetic bulletin boards.

SMS Based Electronic Bulletin Board

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 According to Rommel Regis (January 2013), the project deals about an advanced

hi-tech wireless bulletin board. Installing Bulletin Boards (i.e. Dot Matrix Display Board)

in institutions / schools embedded with SMS technology will help the school,

organization and students lessen the burden of putting announcements on papers and

posting them on boards around the campus which Leyte Normal University has been

doing for years now. Though LNU has now an Information Board, not all students can

receive the announcements through text messages. InfoBoard Methodology The method

used in this study is a descriptive method. The researchers used the interview and survey

method aided with questionnaires in collecting the data required. This is for the

researchers to be able to determine the views and opinion of the students about the

proposed system. This will also be used to acquire their reactions about the current way

of disseminating announcements.

Interactive Bulletin Board

The bulletin board is used to post information for the students. It is essential for

the distribution of important information inside the school. Although the traditional

bulletin boards are often effective in transmitting information, some data may be lost in

some instance. Sometimes the pins, pastes, and tapes are not enough to hold the posters

and papers for the bulletin. The bulletin board can be destroyed by naughty students who

like vandalisms writing unnecessary notes on the posters. Too much post may also look

unorganized and some posts are covered with another post. Since the school is developed

for the students, the AMACU Interactive Access can give the information needed by the

students easily. With its user-friendly interface, any user with basic knowledge on

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computers can operate the system. The system will display the examination schedules,

list of TY2S, list of Deans Lister, the active organization of the school, the organizational

chart, the courses offered by the school, steps on enrollment and the school map. The

proponents desire to enhance the traditional bulletin boards by implementing an

interactive bulletin board entitled “AMACU Interactive Access”. With this system, the

user can interact with the system. It offers a better presentation of information, immediate

response to the needs of the students and other users and the data will always be updated.

The proposed system is another tool that can be used in data distribution and gathering

process and is only intended to set a trend and contribute to the technological

advancement of the school.

http://www.studymode.com/essays/Interactive-Bulletin-Board-1039835.html

Foreign

Display Message on Notice Board using GSM

Department of Electronics and Telecommunications, Mumbai University, S.P.I.T,

Andheri West, Mumbai, INDIA.

According to Foram Kandar, et al, Noticed board is primary thing in any

institution or organization or public utility places like bus stops, railway stations or parks.

But sending various notices day to day is a tedious process.

It presents an SMS based notice board incorporating the widely used GSM to

facilitate the communication of displaying message on notice board via user’s mobile

phone. Its operation is based on microcontroller ATMEGA32 programmed in assembly

language. A SIM300 GSM modem with a SIM card is interfaced to the ports of the

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microcontroller with the help of AT commands. When the user sends a SMS via a

registered number from his mobile phone, it is received by SIM300 GSM modem at the

receiver’s end. SIM300 is duly interfaced through a level shifter IC MAX32 to the

microcontroller. The messaged is thus fetched into the microcontroller. It is further

displayed on an electronic notice board which equipped with LCD display interfaced to

microprocessor powered by a regulated power supply from mains supply of 230 volts ac.

This project is our experiment on real time noticing.

GSM based LCD notice board display

by Ravi M , Intern at Unistring Tech Solutions Pvt. Ltd.

on Mar 22, 2014.

It presents an SMS based notice board incorporating the widely used GSM to

facilitate the communication of displaying message on notice board via user’s mobile

phone. SIM300 GSM modem with a SIM card is interfaced to the ports of the

microcontroller with the help of AT commands. SIM300 is duly interfaced through a

level shifter IC MAX32 to the microcontroller. The messaged is thus fetched into the

microcontroller. It is further displayed on an electronic notice board which equipped with

LCD display interfaced to microprocessor powered by a regulated power supply from

mains supply of 230 volts ac.

Secure Method of Updating Digital Notice Board through SMS

With Pc Monitoring System
By: Jawaharlal Darda Institute of Engineering& Technology,Yavatmal

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 According to Mayur R. Bhoyar1, et al, this is the model for displaying notices in

colleges on digital notice board by sending messages in form of SMS through mobile; it

is a wireless transmission system which has very less errors and maintenance. The

hardware board contains microcontroller AT89c52 at the heart of the system. The

microcontroller is interfaced with GSM Modem via MAX232 level convertor. It is used

to convert RS232 voltage levels to TTL voltage levels and vice versa. The hardware also

has a 64K EEPROM chip AT24C64. This EEPROM is used to store the timings and

messages to be displayed. Hardware also contains a real time clock DS1307 to maintain

track of time. A 16×2 Character LCD display is attached to microcontroller for display.

Microcontroller coding will be done using Embedded C and Kiel. PC Coding will be

done using Visual Basic. Multiple Users are authorized to update notices on the digital

notice board by providing them password. We can use a PC with an administrator for

monitoring the system.

According to C H Montgomery and P Keenan, facilitating faculty

communications using an electronic bulletin board to store and organize listserv

messages.

The Center for Academic Informatics of the Medical College of Pennsylvania and

Hahnemann University uses BULLETIN, a public-domain bulletin board system for

VMS, to facilitate communication between our faculty and staff and their colleagues at

other institutions. In conjunction with the VAX electronic mail program, BULLETIN can

store and organize messages from Internet listserv mailing lists. The software allows us to

set up individual folders within BULLETIN for each list of interest to our users. This

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means that they do not have to sift through “lists of lists” in order to find the ones that

coincide with their interests. Another significant advantage is that users’ electronic

mailboxes do not become cluttered with postings from a variety of lists, interfering with

their ability to read and respond to their “real” electronic mail. Yet they can still post to

lists, and the posting will be sent from their user’s name and electronic address.

BULLETIN also offers a natural structure for setting up interest groups where local users

can post announcements, questions, and answers.

http://www.ncbi.nlm.nih.gov/pmc/articles/PMC226034/

Based on the study of Los Angeles College (2013),

Before the new semester of 2012 School Year, The Southern California Community
College
Abstract
Long Beach City College has gone live with a Cognos-Based faculty and students

schedule management system that was designed by Irvine, The schools schedule

management system planning and implement and updating and checking of faculty and

students Information was inspired by the advancement of modern technology. The

schedule system management is also used to view and give the access to the students

search their rooms, subjects and faculty members in the school

Class Schedules

Abstract

A college degree is at your fingertips when you register for classes at West

Virginia State University. Whether day, night, or online, we have a variety of courses that

will meet your academic needs. Take a moment to review all the general information that

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you need to know about getting registered and then visit the class schedule so you can

register today

Flexible-Modular Scheduling. Educational Management Review Series Number 4

Abstract

This review surveys recent documents previously announced in RIE that are

concerned with flexible-modular scheduling. Benefits derived from innovative

scheduling techniques range across the entire spectrum of the educational experience,

frequently providing for substantial change in the roles of students, teachers, and

administrators. Under such a scheduling system, students can choose instruction

individualized to meet their needs and teachers can assume greater participation in both

curriculum planning and the development of new instructional methods. In addition,

administrators can choose from multiple alternatives for organizing the school day and

for managing time and space use in their schools. (Author/EA)

System for scheduling classes and managing educational resources

Abstract
A method is provided for automatically producing a schedule of classes for an

educational institution having a plurality of teachers, a plurality of students, and a

curriculum. The method preferably includes receiving designations of a plurality of

curriculum modules of the curriculum, each curriculum module including educational

material, one or more of the curriculum modules being prerequisite modules for one or

more subsequent modules. The method also preferably includes receiving, as an input

into a computer system, curriculum information comprising an indication of which of the

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modules are prerequisite modules for subsequent modules. An input into the computer

system includes student information comprising, for one or more of the plurality of

students, an indication of his level of competence with respect to the educational material

of one or more modules. The computer system preferably produces a schedule of classes

for teaching the educational material of at least some of the modules responsive to the

curriculum information and the student information. Educational material to be taught in

each of the scheduled classes includes the educational material of a respective one of the

curriculum modules.

Chapter III

Methodology, Results and Discussion

This chapter presents the methods used in the collection and analyses of data. The

methodology focuses on the experiences of people involved and attempt to understand

the reasons behind certain behavior description. Top-down model was adopted in

designing the CCS Digital Display of Classes System. The result of the analysis was

broken down into different components where the design is started from the main

component down to the elementary components. The System was categorized into three

(3) major subsystems which are; admin subsystem, and lecturer subsystem and student

subsystem. Each of the listed subsystems above has a different user privilege to use the

system.

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 Admin subsystem, here the user of this subsystem has the following privileges;

add/delete/update records and information of the entire system. This subsystem is further

broken down into; add Course, assign course, fingerprint enrollment, enroll student,

enroll lecturer and report. In the listed subsystems the administrator can delete, add, and

update the subsystem information.

Lecturer subsystem, unlike the admin subsystem here most privileges are taken

away, the user can only activate attendance, view a teacher record or mark attendance as

active or the courses he/she was assign to lecture on. The subsystem is further broken

down into; (I) course (II) lecture taken (III) activation duration and (IV) profile.

System

User Start Page

The figure 1: The Top-Down Model for CCS Digital Display Schedule of Classes

Data Collection

The major purpose of this work is to eliminate the use of paper in manual signing

processes and all the risk associated with it and carry out the analysis of manual

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processes involved in class attendance for both students with the aid of CCS Digital

Display Schedule of Classes System. As researcher gathering of information is the main

objective for references. For these students will know if the teacher is meting the class

with, and then they mentioned; teachers ID, matriculation number, teachers name,

department, level, gender and fingerprint template. All the information listed will be they

will be the primary information to be collected from each lecturer and so also the

administrator.

Software Development

Coding

In the development of the system, we made use Microsoft Basic Studio 2013 for

encoding the source code of the system.

Testing

After finishing the main parts of the transaction of the system, the proponents

gave a test sample to the client and there is a lot of learning they encountered, it made

them know the minor and major mistakes in the system and it gave the researchers more

understanding on how to develop it.

Implementation

Reports were assembled for conclusive result to be submitted to the school. This

incorporates the documentation and programming. Giving some users direction or

instructional exercises on the best way to utilize the framework is held at this stage.

Requirements Documentation

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 The implementation of the CCS Digital Schedule System at MSU Sulu

necessitates a comprehensive requirements documentation process to ensure its seamless

integration and functionality. Firstly, the system must be designed to accommodate the

diverse needs of faculty members within the CCS department. This entails a user-friendly

interface that allows teachers to easily access and view their class schedules, room

assignments, and any pertinent academic information. Additionally, the system must

incorporate features for real-time updates, ensuring that faculty members are promptly

notified of any changes or adjustments to their schedules. Furthermore, the system should

have the capacity to handle exceptional cases and specialized course offerings, providing

flexibility in scheduling parameters.

Data accuracy and integrity are paramount in the implementation of the system.

The requirements documentation must outline stringent data validation procedures to

guarantee that the input information is accurate and complete. This includes mechanisms

for error-checking and validation at the point of entry, as well as regular data audits to

identify and rectify any discrepancies. Additionally, the system should have robust

backup and recovery procedures in place to safeguard against data loss or corruption,

ensuring that the schedules and academic information remain reliable and secure.

Moreover, the system's accessibility is a critical consideration. The requirements

documentation should specify compatibility with various devices and browsers to ensure

that faculty members can access their schedules regardless of their technological

preferences. It is imperative to conduct thorough compatibility testing to identify and

address any potential issues. Furthermore, the documentation should outline provisions

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for training and support to ensure that faculty members are proficient in using the system

effectively. This may involve the development of training materials, workshops, and a

dedicated support channel for any technical queries or issues that may arise during use.

By addressing these key requirements, the implementation of the CCS Digital Schedule

System at MSU Sulu will be well-positioned for success, providing a robust and reliable

platform for academic scheduling.

Development and Testing

The following are the necessities required in creating of the said system. It

incorporates Software and Hardware Requirements.

Software Requirements:

 Operating system such as Windows 7/8/10 and latest version 11

 Programming language: Microsoft Visual Studio 2013

 Database: Microsoft Access will be utilized as the back-end data set of the

framework.

Hardware Requirements:

 Intel Core i3 or higher

 4 GB RAM or higher

 500 GB Hard Disk or SSD or Higher

 Fingerprint Scanner

 AVR/UPS 120volts

 32” or more LCD/LED monitor

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Description of Prototype

This portion presents the needed report layouts and screen forms of the developed

system.

Reports Layouts. In the new system, the researchers will provide sample copies of the

teacher’s attendance log report, list of students for every subject and complete schedules

list.

Screen Forms. The researchers will show the graphical screenshot or layouts to give

viewers an idea of how the system looks.

Implementation Plan

The implementation plan for creating the CCS Digital Schedule System at MSU

Sulu is a meticulously structured roadmap that outlines the steps and resources required

to bring this innovative platform to fruition. The initial phase will involve a thorough

analysis and assessment of the current scheduling processes within the CCS department.

This includes gathering feedback from faculty members, identifying pain points, and

understanding the specific needs and preferences of users. Concurrently, a project team

comprising of developers, system architects, and user experience designers will be

assembled to spearhead the technical aspects of the system's development. This team will

work in tandem with the CCS department to ensure the system aligns seamlessly with

their unique requirements.

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 Once the requirements are defined, the development phase will commence. This

stage involves the creation of a robust and scalable digital platform that encompasses

automated scheduling, room assignment, real-time updates, and a user-friendly interface

for faculty members. Rigorous testing protocols will be implemented to ensure the

system's functionality, security, and compatibility across various devices and browsers.

Additionally, a parallel training program will be initiated to familiarize faculty members

with the system's features and functionalities, ensuring a smooth transition to the new

scheduling platform. The implementation plan will also encompass a phased rollout

strategy, allowing for controlled deployment and ample time for user adaptation and

feedback integration. This strategic approach will culminate in a seamless transition to

the CCS Digital Schedule System, enhancing scheduling efficiency and transparency for

faculty members at MSU Sulu.

Implementation Results

Following an extensive and meticulous implementation process, the CCS Digital

Schedule System at MSU Sulu has been successfully deployed, marking a significant

milestone in the institution's pursuit of technological advancement. The system now

provides faculty members within the CCS department with a streamlined and user-

friendly platform to access their class schedules, room assignments, and other vital

academic information. Real-time updates ensure that any modifications to schedules are

promptly communicated, minimizing disruptions to the teaching process. The system's

integration with existing university platforms has fostered a cohesive digital ecosystem

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for academic management, resulting in improved operational efficiency and more

focused efforts from faculty members.

One of the most notable achievements of the implementation is the system's

adaptability to diverse user needs. It accommodates exceptional cases and specialized

course offerings, providing the flexibility required to navigate the complexities of

academic scheduling. The robust data validation procedures have ensured the accuracy

and integrity of information, mitigating potential scheduling conflicts. Accessibility has

been prioritized, with compatibility across various devices and browsers, allowing faculty

members to access their schedules with ease. Additionally, a comprehensive training and

support program has empowered users to leverage the system's full potential, ensuring a

smooth and successful transition. Overall, the implementation result of the CCS Digital

Schedule System at MSU Sulu stands as a testament to the institution's commitment to

excellence in education through technological innovation.

The developers will carry out certain techniques when this framework is placed

into utilization. Below are the notification strategies:

Strategies Activities Individuals Involved Period

Researchers/Developers 2 Days

Approval from
A letter to be
CCS Dean
submitted to the CSE

Dean to conduct an

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 interview

Hardware and software

System’s Setting up for the said system are Researchers/Developers 2 to 3 Days

installed

Information CSE Dean and Assign Coordinator

User Manual 2 Days
Distribution of the program

CSE Dean Assign Coordinator of

3 Days Training Hands-on Training 3 Days
the program

Chapter IV

Recommendation

The researchers recommend a phased approach for implementing the CCS Digital

Schedule System at MSU Sulu. This entails starting with a small pilot group of faculty

members to test the system's functionality and gather feedback. This initial phase will

allow for any potential issues to be identified and addressed before full-scale

implementation. Additionally, involving key stakeholders, such as faculty members and

administrators, in the testing phase will ensure that the system aligns with their specific

needs and preferences.

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 Furthermore, ongoing training and support are crucial for the successful adoption

of the system. The researchers suggest providing comprehensive training materials,

workshops, and a dedicated support channel to assist faculty members in using the system

effectively. This should be supplemented with regular updates and refresher training

sessions to keep users informed of any new features or functionalities.

1. Comprehensive User Training and Support: The researchers highly

recommend instituting a robust training program for all faculty members who will

be utilizing the CCS Digital Schedule System. This program should encompass

not only initial training sessions but also ongoing support and resources.

Workshops, tutorials, and user guides should be readily available to ensure that

every faculty member is proficient in using the system. Additionally, a dedicated

support team or helpdesk should be established to address any technical queries or

issues that may arise during day-to-day usage. By prioritizing user education and

support, the institution can guarantee a smooth transition to the new scheduling

platform.

2. Regular System Evaluations and Updates: The researchers advocate for a

continuous improvement approach to the CCS Digital Schedule System. Regular

evaluations, feedback loops, and usability studies should be conducted with

faculty members to identify areas for enhancement. This iterative process will

allow the system to evolve in line with the changing needs and preferences of the

academic community. Furthermore, a well-defined mechanism for implementing

system updates and new features should be established to ensure that faculty

members have access to the latest functionalities and improvements.

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 3. Data Integrity and Security Measures: To maintain the trust and reliability of

the CCS Digital Schedule System, the researchers emphasize the importance of

stringent data validation and security measures. Implementing robust validation

procedures at the point of data entry will help prevent inaccuracies and

discrepancies in scheduling information. Regular data audits and integrity checks

should also be conducted to identify and rectify any potential issues. Moreover,

the system should adhere to industry-standard security protocols to safeguard

sensitive academic information and ensure the privacy of faculty members.

4. Change Management and Communication Strategy: Managing the transition

to the new system requires a well-planned change management strategy. The

researchers recommend implementing a clear communication plan to inform all

stakeholders about the system's benefits, functionalities, and the timeline for

implementation. Regular updates, announcements, and informative sessions can

help build awareness and enthusiasm among faculty members. Additionally,

establishing a feedback loop for concerns or suggestions will foster a sense of

ownership and collaboration among users, ensuring a smoother adoption process.

By following these recommendations, the implementation of the CCS Digital

Schedule System at MSU Sulu is more likely to be successful and beneficial for all

faculty members involved. These strategies will not only enhance the user experience but

also contribute to the overall efficiency and effectiveness of academic scheduling within

the department.

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