LSMW : How to Upload Master Data by using a Batch Input

Recording IN SAP
Introduction

The Legacy System Migration Workbench (LSMW) is a instrument to transmit data from
legacy systems into an SAP System. LSMW supports a step-by-step process; if one step is
executed and saved then next step automatically follows. Apart from formation of project/
subproject/ object and recording, there are 14 basic steps included in LSMW. This article
explains clearly about each and every step.

Example, I am showing how to upload Organization and Staffing (Human Resources ) >
PPOME - Change

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Creating Project/ Subproject and Object:

Go to LSMW

Give the name of the Project, Subproject and Object as desired

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Recording:

In menu bar, Goto—->Recordings

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Now, Select ‘Recordings’ and create —->Give recording name and description

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Go to Transaction PP01 - General

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In Maintain object screen, you can proceed as follow:

Object

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Create

Enter an abbreviation and name for the organizational unit.

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Specify a validity period for the organizational unit.

Save the Entry .

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Exit

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The following screen will appear.

Now, click on Default All

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We are clicking ‘Default all’ button, so that all the fields which we touched during recording
are included

and save

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and press back

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back to main Screen.

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Processing basic steps in LSMW:

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LSMW need to be configured 14 basic steps. Below you will find detailed step-by step
procedure.

Click On execute

Step 1: Maintain Object Attributes

Select this radio button and click on execute

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Now, click on Display/ Change icon Here, we are telling system that what kind recording
should take into consideration while performing upload.

Select ‘Batch Input Recording’ and give name as shown below (Recording Name)

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Save and Back.

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Step 2: Maintain Source Structures

Source structures are helpful in building hierarchical relationships. While uploading the data
system always checks highest level structure first before going for subordinate structure.

Select source structure and create

First click on Change button and then click on create button.

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Save and Back.

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Step 3: Maintain Source Fields

Here we assign all the fields which need to upload to source structure.

Click on Object Overview—->select table

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Click on change

Click on Object Overview—->select table

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Click on change and then select the source field and then Table.

Copy the fields and length in excel sheet (for temporary)

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Note: exclude TABNAME and TCODE which are not required to maintain separately, system
will take these from recording we made.

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Save and back.

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Step 4: Maintain Structure Relations

Here we check whether structure relations between legacy and SAP established or not.

In this step there is no need to change, just save and come back.

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Save and Back.

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Step 5: Display Field Mapping and Conversion

Here we establish the relationship between legacy and SAP based on object fields.

In menu bar, go to Maintain Field Mapping and Conversion Rules

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After Execute go to Extra and then Auto Field Mapping.

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Now accept proposal for all the fields which need to upload

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RULE

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Step 6: Maintain Fixed Values, Translations, User-Defined Routines

No need to maintain this step, unless and until if there exist any user defined routines, which
helpful for reusable.

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Step 7: Specify Files

In this step, you specify the location of the legacy file.

Note: Generally we receive legacy file in excel format, so save this file as Text

Now, double click on ‘Legacy Data – On the PC (Front End)

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Convert the data on Notepad.

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Here Double Click on Legacy Data and give the Path,

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Save and Back

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Step 8: Assign Files

Here, we just check whether file is assigned to source structure or not.

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Save and Back

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Step 9: Read Data

Here our legacy data is read

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BACK

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Step 10: Display Read Data

Here, we can display all for part of the data by giving line numbers

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Step 11: Convert Data

Here, whatever data has been read will convert to SAP standards

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Step 12: Display Converted Data

Here, converted data can be viewed for cross check

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Step 13: Create Batch Input Session

In this step, we create session for batch input

Make sure you check box for ‘Keep batch input folder’ is active

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Step 14: Run Batch Input Session

Here we run the batch input session which we created in step 13.

Select Session and execute process

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BACKGROUND

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DISPLAY ERRORS ONLY

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Now legacy data will we upload to Master data in SAP system

To check Go to PPOME

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Updated Successfully.

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