Kingdom of Saudi Arabia ‫المملكة العربية السعودية‬

Majmaah University ‫جامعة‬ ‫المجمعة‬

Ministry of Education
College of Science in Zolfi ‫وزارة التعليم‬
Dept. of Computer Science ‫كلية العلوم في الزلفي‬
‫قسم علوم الحاسب والمعلومات‬

MAJMAAH UNIVERSITY
COLLEGE OF SCIENCE & COMPUTER SCIENCE

Smart School Application

BY
Samer Saad Faleh Alotaibi

Supervised by

Ms. Mutasim Mohamed El kear Mansour

A REPORT SUBMITTED TO
UNIVERSITY OF MAJAMAAH
In partial fulfillment of the requirements
For the degree of
BACHELOR OF COMPUTER AND INFORMATION SCIENCE

1441-1440 AH

i
Abstract

Amidst this momentum of global changes, and with the world needing many applications,
especially those that discuss distance learning processes

It has been necessary to invent many applications that discuss the idea of distance
learning and do not call for the need for the student to go to school in order to receive
education or continuous communication between the family and the school through
electronic platforms instead of going to school and wasting time and effort while this
great time can be shortened Through an electronic application

Also the expense payments according to the 2030 vision and interest in such initiatives
that call for a huge technological renaissance through expanding the work of these
applications.

Smart School is an application that contains many personalities, namely the student,
teacher, manager, accountant and guardian

In which the student can receive lessons through an online education platform, and also
the teacher can download the lessons and the guardian can pay the expenses and follow
his children through the application

The results that we came out of this project are that in order for this system to succeed,
it must actually be applied in any of the scientific institutions and it is based on a
specialized support and development authority.

One of the most important recommendations for whoever undertakes this project is to
develop the direct education process in line with modern technologies and not rely on
the recorded lessons

[6]

ii
Acknowledgement

Thanks for all, thanks for all staff in college, special thanks for our supervisor. When
we need help always we find the person standing by our side, and give us all information
and guidance to achieve this project, this person is our supervisor.

iii
 MAJAMAAH UNIVERSITY
COLLEGE OF SCIENCE AL ZULFI
DEPARTMENT OF COMPUTER SCIENCE AND INFORMATION

(CERTIFICATE BY STUDENT)

This is to certify that the project titled “Title of the project” submitted by me (Name of
the student, Student ID) under the supervision of Dr. Name for award of Bachelor degree
of the Majmaah University carried out during the Semester 1, 2020-2021 embodies my
original work.

Signature in full: Samer Saad Faleh Alotaibi

Name in block letters: Smart School Application

Date: 4/3/2020

iv
Table of Contents

Abstract ..........................................................................................................................
ii

Acknowledgement
.........................................................................................................iii

1.CHAPTER 1
........................................................................................................................................
1

1.1. Introduction................................................................................... 1

1.2. Problem Statement ............................................................. 4

1.3. Motivation....................................................................................... 5

1.4. Research Objectives......................................................... 6

1.5. Methodology ............................................................................... 7

1.5.1. Comparative between methodologies 7

2.CHAPTER 2
........................................................................................................................................
9

2.1. Previous Studies..................................................................... 9

2.1.1. My Smart School.......................................................... 9

2.1.2. Smart School Mobile App ............................ 11

2.1.3. School voice....................................................................... 13

2.1.4. Hkt Smart School....................................................... 14

2.2. Comparative between our system and the related works 15

3.CHAPTER 3
......................................................................................................................................
16

3.1. Introduction................................................................................. 16

3.2 Functional and Non-Functional.................... 16

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 3.2.1 Functional Requirements........................................ 16

3.2.2 Non- Functional Requirements ..................... 17

3.1.1. Data Flow Diagram................................................. 18

3.1.2. Use Case Diagram .................................................... 19

2.1.1 Definition ............................................................................... 19

3.1.3. Sequence Diagram.................................................... 22

3.1.4. ER Diagram ........................................................................ 25

2.1.1 Description of Entities........................................ 25

2.1.2 Description of Relations .................................. 25

3.1.5. Structure Diagram................................................... 27

3.2. Conclusion.................................................................................... 28

3.3. References..................................................................................... 29

1.Smart School App

......................................................................................................................................
30

2
Table of Figures
Figure 2-1 .......................................................................................................................
9
Figure 2-2 .....................................................................................................................
11
Figure 2-3 .....................................................................................................................
13
Figure 2-4 .....................................................................................................................
14
Figure 3-1 .....................................................................................................................
18
Figure 3-2 .....................................................................................................................
19
Figure 3-3 .....................................................................................................................
20
Figure 3-4 .....................................................................................................................
21
Figure 3-5 .....................................................................................................................
22
Figure 3-6 .....................................................................................................................
24 Figure 3-7
..................................................................................................................... 26

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1. CHAPTER 1

1.1. Introduction

In a world that is progressing step by step in terms of scientific and technological

progress, and everything is done online, due to the exacerbation of diseases that lead to
limiting clusters, the urgent need for the existence of distance education and its systems
and the development of means and means for it has become one of the most important
requirements of our time.

Therefore, there is an increasing need for many multiple applications that distribute
distance education, especially via mobile phone, in order to reduce the largest possible
number of human gatherings, especially among children.

In light of the global repercussions and the changing circumstances around the world,
the urgent need for smart applications especially in the field of distance education as a
result of the many challenges facing people now especially children and adolescents
and also the result of a large expansion in the use of the Internet has become the need
for a lot of distance education applications that It connects the teacher with the student
through the virtual class platform or through direct video communication, as well as the
need for smart applications in its various sections and types. Many call for development
and innovation of many ideas that facilitate the lives of people and make A more
comfortable

The smart applications are based on the idea of using the mobile phone, the TV or the
smart watch to provide a specific application in which the user enters the application
interface and through him the developer provides a set of services that the user needs

Also in the smart school system there will be the administrative side of facilitating the
process of payment of expenses and communication between the guardian and the
administration, as well as the process of accounts for the school itself.

In this project, we use questionnaire way to collect data from student and other persons, and
we get these results:

• There are exist much application but not cover the needs of the learning online.
• Student and school manager need this application strongly.
• The parents prefer to make an payment and ask teachers online

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 Statistics

Analysis of the questionnaire

1. Is the idea actionable or not?

Yes 81% No 1,28%.
2. By how much you will filter the application for use by your friends
10% 9.26%

50% 16.67%

70% 29.63%

90% 44.44%

3. Is the application similar to the rest of the existing applications?

Yes
16.98%

No
39.62%

I don,t know
43.40%

4. How much do you expect the student to use the application to expect

High 46.30%

Medium 46.30%

Weak 7.41%

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 5. Do you prefer to follow your children by visiting the school directly or
through the application?

Go to School 11.11%
online 66.67%

anyone 22.22%

6. Is the app suitable for children under 12 years of age?

yes 46.30%

no 24.07%

I don't know 29.63%

7. Does the application save time and effort?

yes 79.63%

no 9.26%

11.11%
I don't know

1.2. Problem Statement

The main problem is that the school needs a smart management system and also a
distance education system that allows the school to practice its educational activities in
the event of a catastrophe and in conjunction with what is happening in the world of
epidemics, diseases and wars that almost eliminate the entire educational process.

Therefore, the most important problems that call for a smart school system are the following:

• Lack of a strong electronic archiving system inside the school.

• Reliance in general on the paper archive to save the files of former and current
students, which complicates the research process for any student.

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 • The inability to follow the student throughout his consecutive years of study is the
lack of information system.
• The absence of an electronic system for communication between students and the
school administration.
• The lost time that the guardian wastes to follow his son's educational situation by
forcing him to go to school and following his son's case himself.

1.3. Motivation

Smart School Android App is a simple and intuitive application focused on

student/parent can access their school information on mobile. The aim is to not only
enhance learning experience of the students, but also enrich the lives of parents so
they can monitor their child academic activities.

The smart school application is in line with the 2030 vision for the Kingdom of Saudi
Arabia.

The smart school application is based on connecting the student and the parent with the
school administration

1. Make all accounts for the school, organize the library, and follow up on student activities
through the application.
2. Transforming the educational situation into a digital tool by converting all transactions
inside the school to the application

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1.4. Research Objectives
1. Facilitating the educational process and converting all office and paper matters into
digital tools.
2. The ability of the guardian to view the student's reports and follow his scientific progress.
3. Complete the payment process through the application and pay the academic expenses
with ease.
4. Make all accounts for the school, organize the library, and follow up on student activities
through the application.

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 1.5. Methodology

One of the basic notions of the software development process is SDLC models, which
stands for Software Development Life Cycle models. The most used, popular and
important SDLC models are given below: [1] [2]

1- Waterfall model
The linear nature of this method makes it easy to understand and manage.
Projects with clear objectives and stable requirements can best use the waterfall
method.
2- Iterative model
It attempt to minimize risk when adding new functionality by developing the software in
iterations that are mini-increments of the new functionality
3- Spiral model
The Spiral methodology extends the Waterfall model by adding rapid
prototyping in an effort to combine advantages of top-down and bottom-up
concepts
4- Agile model
Focused on improving time, lowering the failure rate of new releases, shortening the lead-
time between fixed reliability.

1.5.1. Comparative between methodologies

Table 1 Comparative between methodologies

Waterfall Iterative Spiral Agile
Time Consuming Little Many Many Many
widely understood Yes No Yes No
complexity No Yes Yes Yes
Project size Small, medium medium, medium
medium Large

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The methodology used is Waterfall model

Figure 1-1 Waterfall model

We will use this model because:

• In the waterfall model, all phases are completed separately not overlapped because these
phases are executed one by one.
• Waterfall model is successful mainly for the small-scale projects, where all the
requirements are very clear to the team.
• This is very simple and easy to control because of the inflexibility of this model.

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 2. CHAPTER 2
1. Related studies
2.1. Previous Studies

2.1.1. My Smart School

Figure 2-1

A customized school management app that connects all core areas of the institution.

My Smart School is a system to manage school better, improve the academic standards,
gain the loyalty of parents, increase the efficiency of teachers and ensure the safety of
students.

Schools can register for this service at our website.

Features:

• Messaging with advanced tagging

• Tasks and events

• Easy scheduling

• Fully featured time table

• Auto absent alert

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• Real-time reports

• Classroom managing

• Daily activities planner

• Home works and doubt clearing

• Complete school calendar

• Direct circulars and memos

• Transportation alerts

• Transportation managing

• Real-time tracking

• Teacher managing.

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 2.1.2. Smart School Mobile App

Figure 2-2

The clear and timely sharing of information between schools and their families is vital
for efficient and cohesive education. By improving school to parent communication,
mobile apps (School Apps) have a host of benefits for both parties.

For Schools

Removes the financial and environmental cost of paper newsletters.

Notes are communicated securely by school staff to the parent via mobile app, removing
frustrations of notes being returned late or not at all.

Frees up the time of school staff by reducing phone calls with repetitive and often unnecessary
questions.

Helps support and sustain a harmonious relationship with parents.

For Parents

Provides parents with an easy way to know what is going on.

Ensures parents always receive notes.

Reduces ‘bad parent days’ by reminding busy parents about upcoming school events.

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0
Informs parents when events are rained out, avoiding frustration.

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 2.1.3. School voice

Simplifying communication between schools and parents

Figure 2-3

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 2.1.4. Hkt Smart School

Figure 2-4

HKT education provides a convenient and easy-to-navigate platform for parents of

HKTE Smart School partnered schools. You may now view and reply to school’s
eNotices, eHomework list, and school activities on your smartphone all in one platform.
Ishule App

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 2.2. Comparative between our system and the related works

After presenting the related works, we can doing the following comparative through the table:

Table 2-1 Comparative table

Service Our My Smart School Hkt Ishule
project smart school voice smart App
mobile school
school app

Mobile Yes Yes Yes Yes Yes Yes

Application
Offering wide
information Yes Yes No No No No
about Smart
School
Easy to use by all
Yes No Yes No No No
Offering Yes Yes No No No No
list of
services
Offering Yes No No No No No
financial
services

Offering
conversation Yes Yes No Yes No No
with teachers
and parents
Saving historical
file for the Yes Yes Yes No Yes Yes
Students
Its free Yes Yes Yes Yes Yes Yes
Application

1
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 3. CHAPTER 3
1. System Analysis
2.
3.1. Introduction
The concept of the project is to easy the operation for study and manage all
service in school and transfer all the activities in Scholl to be online
Description of Data Flow Diagram (DFD)

3.2 Functional and Non-Functional

3.2.1 Functional Requirements

• Super Admin
• o Manage admins
• o Manage students
• o Manage employees
• o Manage accountants
• o Manage
• Fees
• o Manage admission
• o Manage parents
• o Manage teachers

• Admin o
• Manage student
• o Manage parents

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• o Manage employees
• Manage accountants
• o Manage fees
• o Manage admission
• o Manage teachers

• parents
• pay the fees
• view the generated report from teachers

• teachers

o give lessons
o write report about students
o connect with the parents and student

3.2.2 Non- Functional Requirements

The non-functional requirement specify the performance characteristic of the system,

which are in our system:

• Reliability:

Our application is reliable and it protects all data in the mobile device from an
attacker or unauthorized user.

• Security:

The security of our application is to prevent unintended access and resist deliberate
attacks intended to gain unauthorized access to information.

• Usability:

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 Our application is easy to use that it has simple pages and links, which enable
any user from using it.

• Maintainability:

The application is monitoring to correct any error occurred and making a backup for
the database each time.

3.1.1. Data Flow Diagram

Interaction Overview Diagram is one of the fourteen types of diagrams of the

Unified Modeling Language (UML), which can picture a control flow with nodes
that can contain interaction diagrams. The overview diagram for our system is clear
in the following shape: [1]

In this chart, we explain in detail the relationship between the parts of the program that
contain four main characters who are the head of the parents, teacher, student and
administration.

also explain the relationship that links each of the personalities with the existing system
and its role in this system

Figure 3-1

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 3.1.2. Use Case Diagram 2.1.1 Definition

Use case diagram is very important diagram in our system, which explains all users and their
special processes, as it is clear in the following diagram:[1]

3.1.2.1. Admin Use Case Diagram

This diagram is detailed diagram for the Admin that he/she can login to the system,
manage the Student profile, manage the income,
expenses,attendance,examinations,acadmics,library,transport,reports.

Figure 3-2

3.1.2.2. Student Use Case Diagram

This user can register in the system and manage the special profile, view the fees,
do his homework, download from download center , attendance, examinations,
library, view his teacher activity, view the subjects, display the transport
informations.

1
8
 Figure 3-3

3.1.2.3. Parents Use Case Diagram

This user in the administrator in our system that can manage all records related to
the student, manage the student account, manage the fees, manage homework,
download center, attendance , examinations, library, teachers, subjects, transport,
timetable.

Figure 3-4

1
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 3.1.3. Sequence Diagram

In the sequence diagram between our hands, we explain the steps the user takes from
the moment he enters the application and performs the registration process and then
logs onto the application and requests a service through the application screen that in
turn sends data for processing on the server and then connects to the database through
the server and then responds to the user successfully Get data or in the event of an entry
error and because we have four types of users we have tried to explain in general the
roles of users and that the screen that appears to all users is one screen but the powers
are changed on it for example the manager logs on to the screen His own and requests
statistics on the school and on students who have paid their late fees.

Also on the same screen, the student opens the library and looks at the books there

The accountant also requests the invoices due

2
0
 Figure 3-5

Class Diagram
In this diagram, we tried to explain the main relationships and variables within each
class, which represents a personality of the characters, and also explain the processes
specific to each class, which are briefly represented in:
1) Paretns class
Include variables :
Id,name, phone, email, HomeAddress.
2) Mempership_gro
up class Include variables :
groupID, description, name, allowSignup, needsApproval

3) Students Class
Include variables :
4) Techers class
Include variables :
Id, fullname, gender, Dob, photo, Regno

5) Classes class
Include variables :
Id,name

6) School money
class Include variables :
Id,class, Particulars, total.
7) Timetable class
Include variables :
Id,time_table,class,stream.
8) Subjects class
Include variables :
Id,name.

9) Exams table
Include variables :

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Id,subject,student,class,stream,category,marks,term,acadmic_year

10) Event class

Include variables :
Id,name,date,details
11) Bransh classs
Include variables :
Id,name.
12) Class_attendance
class:
Include variables :
Id,subject,class,student,reg_no.

Figure 3-6

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 3.1.4. ER Diagram

ERD diagram show us all entities with their attributes in our system in addition to the relations
between them as follow: [10]

2.1.1 Description of Entities

• Student
Represents the student of school.
• Parents
Represents the parent for the student.
• Teachers
Represents the teacher for student.
• Admin
Represents the manager of application and school.
• Mempershi_users
Represents the table where we will save the admins ,accountants ,supervisor .

2.1.2 Description of Relations

• Select
Relation between Student and Parents (one to many)
• educate
Relation between teacher and students (one to many)
• chat
Relation between parent and admins (one to many)
• Practice
Relation between teacher and parents (one to many)
• Manage
Relation between admin and teachers (one to many)
• payment
Relation between parents and accountant (one to many)
• exam
Relation between teacher and students (one to many)

2
3
 Figure 3-7

2
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 3.1.5. Structure Diagram

3.2. Conclusion
In this reports we discuss the idea of Application, we explain the problems of the project

and determine the solution, and then we draw diagrams to illustrate the stages of work.

Our feature work is implementation our application using suitable tools

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 3.3. References

1. http://toolsqa.com/software-testing/waterfall-model/
2. https://www.modernanalyst.com/Careers/InterviewQuestions/tabid/128/ID/14
33/What-is-a-Context-Diagram-and-what-are-the-benefits-of-
creatingone.aspx
3. https://creately.com/blog/diagrams/use-case-diagram-tutorial/
4. https://www.visual-paradigm.com/guide/uml-unified-
modelinglanguage/what-is-class-diagram/
5. https://thedigitalyemen.com
6. https://www.programmer-world.net
7. https://ar.programmer-world.net/
8. https://www.synopsys.com/blogs/software-security/top-4-
softwaredevelopment-methodologies/
9. https://www.visualaradigm.com/support/documents/vpuserguide/3563/3564/8
5378_conceptual,l.html
10. https://www.lucidchart.com/pages/what-is-a-flowchart-tutorial
11. https://en.wikipedia.org/wiki/Sequence_diagram

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 1. Smart School App

1. ‫هل الفكرة قابلة للتنفيذ ام ال‬

Response Response
Percent Total

1 ‫نعم‬ 81.13% 43

2 ‫ال‬ 1.89% 1

3 ‫ال اغرف‬ 16.98% 9

answered 53

Analysis Mean: 1.36 Std. n: 0.75 Satisfaction Rate: 17.92

Deviatio
Variance: 0.57 Std. Error: 0.1 skipped 3

2
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 2. ‫بنسبة كم سوف ترشح التطبيق لالستخدم لدى اصدقائك‬

Response Response
Percent Total

1 10% 9.26% 5

2 50% 16.67% 9

3 70% 29.63% 16

4 90%

44.44% 24

Analysis Mean: 3.09 Std. Deviation: 0.99 Satisfaction Rate: 69.75 answered 54

Variance: 0.97 Std. Error: 0.13 skipped 2

2
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 3. ‫هل يتشابه التطبيق مع باقى التطبيقات الموجودة‬

Response Response
Percent Total

1 ‫نعم‬ 16.98% 9

2 ‫ال‬

39.62% 21

3 ‫ال اعرف‬

43.40% 23

answered 53

Analysis Mean: 2.26 Std. Deviation: 0.73 Satisfaction Rate: 63.21

Variance: 0.53 Std. Error: 0.1 skipped 3

4. ‫كم تتوقع تقريبا تتوقع نسبة االقبال على استخدام التطبيق من قبل الطالب‬

Response Response
Percent Total

1 ‫مرتفع جدا‬ 46.30% 25

2 ‫متوسط‬

46.30% 25

3 ‫ضعيف‬ 7.41% 4

answered 54

Analysis Mean: 1.61 Std. Deviation: 0.62 Satisfaction Rate: 30.56

Variance: 0.39 Std. Error: 0.08 skipped 2

2
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 ‫هل تفضل متابعة ابناءك من خالل زيارة المدرسة مباشرة او من خالل التطبيق ‪5.‬‬

‫‪Response Response‬‬
‫‪Percent‬‬ ‫‪Total‬‬

‫‪1‬‬ ‫زيارة المدرسة‬ ‫‪11.11%‬‬ ‫‪6‬‬

‫‪2‬‬ ‫التطبيق‬ ‫‪66.67%‬‬ ‫‪36‬‬

‫‪3‬‬ ‫ايهما‬

‫‪22.22%‬‬ ‫‪12‬‬

‫هل تفضل متابعة ابناءك من خالل زيارة المدرسة مباشرة او من خالل التطبيق ‪5.‬‬

‫‪Response Response‬‬
‫‪Percent‬‬ ‫‪Total‬‬

‫‪answered‬‬ ‫‪54‬‬

‫‪Analysis Mean:‬‬ ‫‪2.11 Std. Deviation:‬‬ ‫‪0.57 Satisfaction Rate:‬‬ ‫‪55.56‬‬

‫‪Variance: 0.32 Std. Error:‬‬ ‫‪0.08‬‬ ‫‪skipped‬‬ ‫‪2‬‬

‫‪3‬‬
‫‪0‬‬
 6. ‫ عام‬12 ‫هل التطبيق مناسب لالطفال تحت‬

Response Response
Percent Total

1 ‫نعم‬ 46.30% 25

2 ‫ال‬ 24.07% 13

3 ‫ال اعرف‬ 29.63% 16

answered 54

Analysis Mean: 1.83 Std. Deviation: 0.86 Satisfaction Rate: 41.67

Variance: 0.73 Std. Error: 0.12 skipped 2

7. ‫هل يقوم التطبيق بتوفير الوقت والمجهود‬

Response Response
Percent Total

1 ‫نعم‬ 79.63% 43

2 ‫ال‬

9.26% 5

3 ‫ال اعرف‬ 11.11% 6

Mean: 1.31 Std. Deviation: 0.66 Satisfaction Rate: 15.74 answered 54

Analysis

Variance: 0.44 Std. Error: 0.09

skipped 2

3
1
 3.

3
2