Absence Requests (Time Off) All Workers

MANAGE YOUR ABSENCE (TIME OFF) SUBMIT TIME OFF REQUESTS

Connect to Workday from University’s homepage and login with your From the Absence application:
credentials. Click on Absence application from your home page.
1. Click Request Absence under the Request section. The absence
calendar displays.
2. Click on the day(s) you wish to take time off or click and drag to
select multiple days (click on a selected day to deselect it); or click
FROM THE ABSENCE APPLICATION
the Select Date Range button to enter an extended date range.
1. Click My Absence under the View section. A report of your This is useful when entering an absence request that might extend
Absence Requests displays. into a different month or over a long period.
2. The Available Balance as of Today tells you current time 3. Click Request Absence. The number of days you requested
available and does not include future absence requests. dynamically displays on the button to help confirm your request.
4. Select the Type of absence requested. Your options will include
VIEW ABSENCE PLAN BALANCES AS OF A CERTAIN DATE Paid Time Off, Unpaid Time Off, and Leave of Absence (extended
leave). If Paid Time Off is chosen, select Annual/Compensatory
From the Absence application: Plan, Other Leave, Bereavement, or Sick Leave Plan. (NOTE:
1. Click the Absence Balance button under the View section. Compensatory leave is automatically charged before Annual
leave.)
2. Enter a date in the As Of field.
5. Click Next.
3. Click OK. A report of your Balances As Of the date entered
displays. Depending on the type of absence plan, balances are 6. The Quantity per Day may default to a set amount or to your daily
tracked either in days or hours. scheduled hours, depending on whether balances are tracked in
days or hours. If a partial day is requested, enter any needed
comments (ex: time off 8am – noon, time off 1pm – 5pm, etc.)
7. To change the Quantity per Day amount (as needed for partial
days), click Edit Quantity per Day. Enter the desired amount and
any needed comments. You can also update all quantities to the
same amount at once, using the Update all Quantities field. Click
Done.
8. Click Submit.

Your screens and processes may vary from this document. Confidential ©2019 Workday, Inc. 1
[email protected]
 Absence Requests (Time Off) All Workers
CANCEL A SUBMITTED TIME OFF REQUEST THAT
IS NOT YET APPROVED For additional help with absence, speak to your
supervisor or Human Resources (318-257-2235).
Submitted time off requests that have not yet been approved can be
canceled. Once approved, you must correct the request to cancel it.
From the Absence application:
1. Click Request Absence or Correct My Absence to access the
absence calendar.
2. Click the time off entry on the calendar.
3. Click Cancel this Request.
4. Enter a comment (required).
5. Click Submit, then Done.

MODIFY PREVIOUSLY SUBMITTED AND

APPROVED TIME OFF REQUESTS
From the Absence application:
1. Click Request Absence or Correct My Absence to access the
absence calendar.
2. Click the time off entry on the calendar.
3. Select the day(s) you want to correct or click the Remove Row

icon to remove the days.

4. Enter the Type (if changing).
5. Adjust requested hours in the Quantity per Day field.
6. Enter comment for change.
7. Repeat steps 3-6 until all days are correct.
8. Click Submit.

Your screens and processes may vary from this document. Confidential ©2019 Workday, Inc. 2
[email protected]