DON BOSCO COLLEGE

DEPARTMENT OF COMPUTER SCIENCE

I B.COM CA
BUSINESS APPLICATION SOFTWARE

1
 Question Paper Pattern

THEORY - Question Paper Pattern [EA] (Total Marks: 75)

PART – A (15x1 = 15Marks)

(Answer ALL questions), (Two questions from each unit)

PART – B (2 x 5 =10 Marks)

(Answer ALL questions) & (One question from each unit with Internal Choice)

PART – C (5 x 10= 30 Marks)

(Answer ANY FIVE questions) & (Open Choice –5 questions)

2
 Don Bosco college

DEPARTMENT OF COMPUTER SCIENCE

I B.COM CA
BUSINESS APPLICATION SOFTWARE
Unit-1

Introduction to Microsoft office-Ms-Word-Creating and editing documents –

Menus,Commands,Toolbars and icons-Formatting documents –Creating tables-Mailmerge

Unit-2

Ms-Excel:Spread sheet overview-Menus-Tool bars,Icons-Creating Worksheets-Editing and

Formatting-Excel formulas and functions-Creting a chart-Data forms,sort,Filter.

Unit-3

MS-Powerpoint-Introduction-Menus-Too,lbars-Text and Formats-Animation Art and sound-Making

the presentation template.

Unit-4

MS-Access: Database Overview-Creating a database-Modifying table and Creating Form-Query-

Creating reports,Mailing lables.

Unit-5

MS-Front Page:Introduction –Create and Manage complete websites-Format websites-Creating a web

page with and without wizard.

Text Book:

Sanjay saxena

MS Office 2000 for every one

Vikas Publishing house Pvt.Ltd.

Reference book:

Microsoft office 2007 –Ed Bowoody Leonhard

3
 I B.COM CA
BUSINESS APPLICATION SOFTWARE
UNIT-I
INTRODUCTION TO MS-OFFICE

Microsoft office professional is a collection of programs and packages. MS-Office meets ninety percent of all
computer software requirements for ninety percent of users, ninety percent of times.

MS-office can be categorized into seven major categories. They are:

 Word processing
 Tabulation
 Graphics
 Database Management
 MS-Outlook
 MS Publisher
 MS FrontPage
1. Word Processing

A word processor proceses words or text. By processing words, you can type the text and then edit,
modify, delete or print. We need word processor on a computer to write the letter memos, reports,
newsletters, invoices, fax, messages etc. The advantage of the word processor is “Electronic Cut & Paste”
which means that typed text can be moved and shuffled anywhere in the documentation. With this word
processor, we can create any kind of documents.

2. Tabulation

MS-Excel is the package for tabulating the information, (i.e.) arranging the data in the form of rows and
columns and manipulates and analyzes it. MS-Excel is designed primarily for numerical data. Using this
Package, we can create complex tables, charts, graphs etc.

3. Graphics

Power point is the package to make the presentations .With the help of PowerPoint, we can create slides,
transparencies, handouts and speaker notes.

4. Database Management

Database management package have a form of assorted data like names, address, phone numbers, fax
numbers, e-mail address of people that we deal with. If you have a professional database management
packages like Access, you can create, store, retrieve and query information very easily.

5. MS-Outlook

MS-Outlook helps to communicate and share the information with people within your office or outside
through e-mail, phone, fax and group scheduling. It integrates personal and group calendars. It exchanges

4
 E-mail with other uses of internet. It allows you to view or manage an entire year of calendar and many
more.

6. MS Publisher

MS Publisher is the package to create a publication in a matter of minutes. MS Publisher comes with
ready-made design sets through which you can create a series of publication that share a common theme.

MS Front page

Using MS -Front page 2000, the creation of web page becomes simple and exciting. Front page package is
required to manage the complete web site. FrontPage is increasingly becoming the preferred choice for
non-
professional web designers.
MS-WORD
Starting word window:
To start word click on the Start button, choose Programs and click on Microsoft Office and then on
MicrosoftWord.
Shortcut: Start→Programs→MS-Office→MS-Word

CREATING AND EDITING DOCUMENTS

Creating and editing the document:
By default, Word window is opened with untitled document. This document has default values i.e.
standard page size, margin, font type and size etc. You can change these settings and create your own
customized documents. Editing the document is nothing but changing the default values by user.
Parts of the window:
An active word window has TitleBar, MenuBar, StandardToolbar, FormatingToolbar, Ruler, Scroll
Tools, Status Bar, Cursor, MousePointer. Application Application Close Button
Minimize button
Standard Toolbar Formatting Toolbar
Title Bar

5
 Menu Bar

Ruler

Scroll Bar

Scroll Box

Drawing Toolbar

Status Bar

Title bar:

This tells us which application package is currently running and which document is currently open.

Menu bar:

This is the traditional windows style drop-down menu. You can point to any menu title and click once
with mouse, the menu will open, displaying all the commands available under this menu title.

Standard toolbar:

Toolbars are very helpful and convenient in quickly executing commands without having to go
through menus. The standard toolbar contains icons for basic functions like opening files, saving files,
printing files, cut, copy, paste etc.

Formatting bar:

This toolbar contains icons for changing the appearance and style of your text.

Example: font changing style, size of font, alignment of text.

Ruler:

Ruler makes the changes to margin and indents, and helps you to create the document with some
dimensions.

Scroll tools:

A scroll tool helps to travel within the document. You can go anywhere up and down, left and right in
the document in two ways:

1. Using the horizontal and vertical scroll bars with the help of mouse.

6
2. Using page up, page down, home, end and arrow key in the key board.

Status bar:

This gives the following information about your work:

 Current page
 Section number
 Current total page, cursor position, line number, column number, extends selection.
Cursor:

Cursor is also called as insertion pointer. This denotes the place where text, graphics or any other item
would be placed when you type, overwrite or insert them.

Mouse Operations:

Pointing, clicking, double clicking, right clicking, dragging are the mouse operations. At first, using
the mouse may be difficult. After learning to use, it is simpler and faster to execute through the mouse than
the keyboard.

Keyboard Operations:

Typing keys:

The part of the keyboard is used to type letters, numbers and other characters. The alphabet layout is
same as the typewriter keyboard, and has some extra keys for entering commands. Example: Ctrl keys, Alt
keys, Shift keys, Enter keys etc. The Ctrl, Alt and Shift key is always used in conjunction with some other
keys.

Shift and Caps Lock keys:

The shift key is used to type capital letters i.e. if you want to type the letter ‘R’, you have to press the
shift key, keep it pressed with one finger and press ‘r’ with the other. Caps lock keys is a toggle key. Pressing
it once becomes on and press it again becomes off.

Function keys:

The row of 10-12 keys-F1 to F12 above the typing are called the function keys and are used to execute
special command or as shortcut keys. The use of these keys varies from program to program. In word,
function keys are used alone or together with Shift, Alt and Ctrl keys to give commands.

Cursor control keys:

A group of special keys are used to control and navigate the cursor arrow keys (←, ↑, →, ↓). Home
and End are used to quickly place the cursor in beginning or end of line. To delete an alphabet to the left of
the cursor press the Backspace key, to delete an alphabet to the right of the cursor press the Del key.

Numeric keypad:

The keys on the extreme right of the keyboard, which can be used both to enter numbers and to move
the cursor. The Num lock key is located above the no:7 key on the numeric keypad and its on or off status is

7
displayed by the Numlock indicator light on your keyboard. SinceNumlockis also a toggle key, pressing it
once makes it Onand press it again makes it Off.

MENUS, COMMANDS, TOOLBARS AND THEIR ICONS

Commands:

For making the computer to do anything, users used to type long string of code words called
commands. Each command had an appropriate grammar called syntax. Thismeans that there is a slightest
mistake in typing the command, it would not work.

Menus:

Instead of having to type commands, users could choose the command from a list called menu. A
menu in software gives listed of assorted commands from which the user can choose desired command.
Related commands are grouped together to facilitate easy access and usage.

Icons:

Windows based software comes with a set of graphical buttons with small pictures on them. These
buttons are called Icons. All the icons look different from each other, these icons have small pictures on them.
Eg: the icon which prints your documents has a picture of a printer on it, the icon which saves your work has
a picture of floppy on it.

Toolbars:

Groups of icons, which perform related tasks, are placed together in a ribbon called a Toolbar. There
are many toolbars available in word. They are standard toolbars, formatting toolbars, drawing toolbars, tables
and border toolbars etc.
For executing a task, the user has three options.
 Choose the desired command from the menu options provided by either
using the mouse or using cursor movement keys, (or)
 Press the appropriate shortcut keys combination from the keyboard, (or)
 Click once on the relevant icon from the displayed toolbars

Menus:
In menubar, we have several menus like File, Edit, View, Insert, Format, Tools,
Table, Window, Help.
File Menu:
New Creates a new blank file based on default values contained in a file called
normal. doc.
Open Opens or finds an existing file
8
Close Closes the active file without exiting the application. If the file contains any unsaved changes, you will
be prompted to save the file before closing.
Save Saves the active file with its current file name, location and file format.
Save as Saves the active file with a different file name, location or file format.
Save as web page Saves the file in the webpage format.
Versions Saves and manages multiple versions of a document in a single file.
Web page preview Allows previewing the current file as web page in the browser.
Page setup Sets margins, paper source, paper size, page orientation and other layout options for the active file

Print Preview Shows a preview of how exactly a file look when you print it.

Print Prints the active file or selected items, to the selected printer or fax.
Send To Sends the document to a mail recipient as on e-mail.

Displays the property sheet for the active file.

M S- Word after prompting you to save any unsaved files

Edit Menu:
Undo last command(s) Reverses the last command that executed.
Re Place last command(s) Reverses the undo command (i.e.) restores the last
command.

Cut Removes the selection from the active document places it on clipboard.
Copy Copies the selection to the clipboard.
Paste Insert the contents of the clipboard at the insertion point.
Paste Special Pastes, links or embeds the clipboard content in the current file in
the format.
Clear Deletes the selected object or text without putting on the clipboard.
Select all Selects all the objects and text in active window.
Find Searches for specific text, formatting, symbols, comments, footnotes,
endnotes in the active document.
Replace Searches for and replaces specified text, formatting, footnotes, endnotes
or comment mark in the active document.
Go To Moves the insertion pointer to the item where you want to go.
Links Displays or change information for each link in the current file, including the
name and location of the source file, the item, the type and whether the link is
updated automatically or manually.
Objects Activates the application in which the selected object was created and can
edit it.
9
 View Menu:

Normal Switches to normal view, which is default for most word processing tasks.

e web layout view, which is an editing view that displays your document as it will appear on your web browser.

Print Layout Switches the active document to print layout view, which is an editing view that displays your
document as it will print.

Outline Switches to outline view, where you can examine and work with the structure of your file in classic
outline form.

Toolbars Toolbars allows organizing the commands in word. Toolbar can contain buttons, Menus, or a
combination of both. The menu bar is special toolbars at the top of the screen that contains menus like File,
Edit, and View etc.

Ruler Displays or hides the horizontal ruler, which is use to position objects, change paragraph indents page
margins, and other space settings.

Document Map Document map is a vertical pane along the left edge of the document window that outlines
the document structure.

Header and Footer Adds or changes the text that appears at the top and bottom of every page or slide.

Footnotes Footnotes explain, comment on, or provide references for text in a document. Footnotes appear at
the end of each page in a document.

Comments Displays all comments in the comment pane.

Full screen Hides most screen elements to view more of your document.

Zoom Enlarge the display of the active window.

Insert Menu:

Break Inserts a column, section or page break.

Page Numbers Inserts a page Numbers in your document pages, that
automatically update when you add or delete pages.
Date and Time Inserts current date and/or current time field that is updated
every time you open or print this document.
AutoText AutoText is used to store the text or graphics and plan to reuse, such
as product names, boilerplate text, a company logo, or a formatted table.
Field Inserts a field at insertion point. Use fields to insert a variety of up-to-
date information automatically.
Symbol Helps to insert symbols and special character that are installed on your
computer.
Comment Inserts a comment at the insertion point.
10
Footnote Inserts a footnote and/or end note at the insertion point.
Caption Inserts captions for tables, figures, equation and other items.
Cross-references Inserts a cross-reference to an item in a document.
Index and Tables Creates indexes, table of content, figures, authorities and other similar tables.
Picture Insert a pictures from clip art and other libraries.
Text Box Draw a text box where you click and drag in the active window.
File Inserts all or part of the file you select, into the active file at the insertion point.
Object Inserts an object such as Drawing, WordArt Text affect, etc. at the insertion point.
Bookmark Creates bookmark which you can use to mark selected points in your
document.
Hyperlink Insert a hyperlink through which you can jump to a location in the current document or web
page, or to a different word document or web page, or to a file that was created in a different program.

Format Menu:

Font Changes the font and character spacing formats of the selected text.

Paragraph Changes paragraph indents, text alignment, spacing,

pagination and other paragraph formats in the selected paragraph.

Bullets and Numbering Adds and modifies bullets or numbers in selected

paragraph.
Borders and Shading Applies shading effect and creates borders around
selected area.

Columns Changes the number of columns in a document or a selection of

document.
Tabs Sets the position and alignment of tabs and determines the type of
leader character for each tab stop.
Drop Cap Formats a letter, word, or selected text with a large initial or
dropped capital letters.
Text Direction Rotates selected text in table cells so you can read in
from bottom to top or from top to bottom.
Change case Changes the capitalization of selected text.
Background Add different kinds of backgrounds, such as a woven texture, to word document and web
pages to make them look more interesting.
Theme A theme is a set of unified design elements and colored scheme of background images, bullets,
fonts, horizontal lines, and other document elements.

11
 Frames Creates a table of contents using the headings of your document and
places it in the left frame of a frames page.
Auto Format Analyzes the content of the active file and then automatically formats the file.
Style Applies to the selection a combination of formats called a style.
Object Formats the line, color, fill and pattern, size, position and other properties of the selected object.

Tools Menu:

Spelling and Grammar Checks the active document for possible

spelling, grammar and writing style errors and displays suggestions for
correcting them.

Language Designates the language of selected text in a file that

contains more than one language.
Word Count Counts the number of pages, words, character,
paragraphs and lines in the active document. punctuation
marks and special symbols are also included in the word
count.
AutoSummarize Automatically summarizes the key points in the
active document.
AutoCorrect Sets the options used to correct text automatically as
you type, or to store and reuse text and other items you use
frequently.
Look Up Reference To insert lookup references and cross
references.
Track Changes Marks the changes in current document and keeps
track of change by reviewer name.
Merge Documents Merges the track changes from the active document into the specified document,
which word opens if it is not open already.
Protect Document By assigning a password, prevents the changes to all or part of an online form or
document except as specified.
Online Collaboration Starts an impromptu online by sending an invitation to participants who must be
running Microsoft NetMeeting on their computers.

Mail Merge Use this option to create form letter, mailing labels or envelops with same or different addresses.
Through mail Merge you can create automatically create personalized letters(with same body text) to many
different people.

12
Envelopes and labels Creates an envelopes or a single mailing label, or inserts the same name and address on
an entire sheet of mailing labels.

Letter wizard Runsthe letter wizard, whichhelps to create letters quickly.

Macro Opens the Macros dialog box, where you can run, edit or delete a macro. Use Record New Macro to
record a series of action as a macro, or click Visual Basic Editor to write a macro.

Templates and Add-Ins Attaches a different template to the active document, loads add-in programs, or
updates a document’s style. Also loads additional templates.

Customize Customizes toolbar buttons, menu commands, and shortcut key assignments.

Options Modifies settings for MS-Office programs such as screen appearance, printing, editing, spelling and
other options.

Table Menu:
Draw Table Inserts a table with the specified rows and columns, in the current
document.
Insert Inserts table (inserts rows, columns and cells in the selected table).
Delete Deletes the entire table (deletes the selected rows, columns or cells or the
cell that contains the insertion point.)
Select Selects the table, column, rows or cells that contains the insertion point.
Merge cells Combines the contents of selected adjacent cells into single cell.
Split cells Splits the selected cells into the number of rows and columns.
Split Table Divides a table into two separate tables and inserts a paragraph mark
above the row that contains the insertion point.
Table AutoFormat Automatically applies formats including predefined borders
or shading to a table. Autoformat resizes a table to fit the contents of the table
cells.

AutoFit(a) Distributes Rows Evenly: changes the selected columns or cells to

equal column width. (b) Distribute Columns Evenly: changes the selected rows or cells to equal row width.
Heading Rows Repeat Designates the selected rows to be a table heading that is repeated on subsequent
pages if the table spans more than one page.
Convert Text to table converts a range of text entries into a table. Alternatively when you have text inside a
table, this command becomes, Convert Table to Text.
Sort Sorts a range of cells (in a table or outside) in ascending or descending order based upon selected criteria
i.e. the column based upon which you want to sort.
Formula Performs mathematical calculations on numbers.

13
 Hide Gridlines In a table, the Gridlines command displays or hides dotted gridlines to helps to see which
cell you are working in.
Window Menu:

New Window Opens a new window with the same contents as the active
window. So that you can view different parts of a file at the same time.
Arrange all Displays all open files in separate windows on the screen.
The arrange command makes it easier to cut, copy, and paste between
files.
Split Splits the active window into window into separate panes. The
user can specify the size of two windows. In case the current
window is already split this option would change to Remove Split, and can be used to remove the
split.

Help Menu:
Microsoft Word Help Helps to launch the Ms-Office Assistant and tips
to execute many tasks.
Show the Office Assistant Displays or removes the Office Assistant from
the view.
What’s this? Provides help on the topic which is clicked on.
Office on the Web Provides a link to Microsoft’s home site
containing, free stuffs, feedback, answers to frequently asked
questions, technical help etc.
WordPerfect Help Helps you to learn the Word equivalent for word
perfect for Dos commands and key combinations.
Detect and Repair Automatically finds and fixes errors in this program.
About Microsoft Word Show you the word’s version details and copyright message along with detailed
information about your computer system.
Mention the several toolbars and their icons and explain it.
Toolbars and their icons:
In toolbars, we have several toolbars like Word Standard Toolbar, Word Formatting Toolbar, Word
Tables and Borders Toolbar , Word Drawing Toolbar, and icons for Printing Toolbar.

Word Standard Toolbar

14
 .
New Creates a new document based on normal templates

Alternative: File  NewShortcut ctrl + N.

Open Opens an existing document.
Alternative: File→ OpenShortcut →Ctrl + O

Save Saves the active document

Alternative: File→ SaveShortcut →Ctrl + S
E-Mail It sends the content of the document as the body of E-Mail message.
Alternative: File→ Send To→ Mail

Print Prints the active document using current defaults

Alternative File  PrintShortcut Ctrl + p

Print Preview Displays full page as they are printed.

Alternative: File  Print PreviewShortcut Ctrl + F2

Spelling Checks the spelling in the active document.

Alternative:Tools  Spelling and GrammarShortcut  F7

Cut Cuts the selection and puts in on the clipboard.

Alternative: Edit  Cut Shortcut Ctrl + X

Copy Copies the selection and puts it on the clipboard.

Alternative: Edit  Copy.Shortcut  Ctrl + c

Paste Inserts the clipboard contents at the insertion point.

Alternative: Edit  PasteShortcut Ctrl +V.

Format Painter Copies the formatting of the selection to a specified location.

Shortcut Ctrl + Shift + C.

Undo Reverses the certain commands.

15
Alternative: Edit  Undo Shortcut  Ctrl + Z.

Redo Reverses the action of the Undo command.

Alternative: Edit  RepeatShortcut→ Ctrl + y.

Insert Hyperlink Displays the destination object, document or page.

Alternative: Edit → RepeatShortcut→ Ctrl+ K

Insert Table Inserts a Table

Alternative: Table → Insert Table.

Tables and Borders Displays the tables and borders toolbar

Alternative: View →Toolbars →Tables and Borders

Insert Microsoft Excel Worksheet Inserts a Microsoft Excel Worksheet.

Alternative: Insert → File

Columns Changes the column format of the selected selections.

Alternative: Format → Columns

Drawing Shows or hides the Drawing Toolbar

Alternative: View → Toolbars → Drawing

Document Map Shows an outline of a document heading and helps to quickly navigate around the
document.

Alternative: View → Document Map

Show/Hide Shows/hides non-printing characters.Shortcut →Ctrl+*

Office Assistant Provides help topics and tips to accomplish your task

Alternative: Help → Microsoft Word Help

Shortcut →F1

Zoom Control Scales the editing view (Zoom)

16
Alternative: View → Zoom

Word Formatting Toolbar

Style Applies a style or records a style by example.

Alterative: Format  Style; Shortcut→ Ctrl+Shift+S.

Font Changes the font of the selection.

Alternative: Format  Font; Shortcut → Ctrl+Shift+F.

Font Size Changes the font size of the selection.

Alternative: Format  Font  Size; Shortcut: Ctrl+Shift +P

Bold Makes the selection as bold.

Alternative: Format  Font  (Bold) Font style.Shortcut → Ctrl+B.

Italic Makes the selection as Italic style.

Alternative: Format  Font Font style; Shortcut → Ctrl+I.

Underline Formats the selection with continuous underline.

Alternative: Format  Font  effects; Shortcut → Ctrl+U.

Align LeftAligns the paragraph at left indent.

Alternative: Format  Paragraph → Alignment

Shortcut → Ctrl+L.

Centre Centres the paragraph between the indents.

Alternative: Format  Paragraph  Alignment; Shortcut → Ctrl+E.

17
 Align RightAligns the paragraph at right indent.

Alternative: Format  Paragraph  Alignment.

Shortcut → Ctrl+R.

Justify Aligns the paragraph at both right and left indent.

Alternative: Format  Paragraph  Alignment; Shortcut → Ctrl+J.

Numbering Creates a numbered list based on the current defaults.

Alternative: Format  Bullets and Numbering.

Bullets Creates a bulleted list based on the current defaults.

Alternative: Format  Bullets and numbering.

Decrease Indent Decreases or promotes the selection one level.

Alternative: Format  Paragraph  Indentation.

Increase Indent Increases the indent or demotes the selection one level. Alternative: Format 
Paragraph  Indentation.

Border Shows or hides the border toolbar.

Alternative: Format  Borders and Shadings.

Highlight Highlights a selected piece of text in the chosen color.

Font Color Selects and applies font color.

Alternative: Format  Font  Color.

Word Tables and Border Toolbars

Draw Table Inserts a table where you drag in the document. After you drag to insert the table, drag
inside the table to add cells, columns, or rows.
18
 Eraser Removes a table cell line and merges the contents of the adjacent cells. If the cell
has a border, Word removes the border but does not merge the cells. Click Eraser, and then drag
the eraser pointer over the table cell lines or borders you don’t want.

Line Width Click the width you want for the border on selected object

Border Color Click on the border color you want.

Border Style Click the Style and thickness you want for the selected line.

Fill Color Adds, modifies or removes the fill color or fill effect from the selected object. Fill effects
include gradient, texture, pattern and picture fills.

Outside Border Adds or removes a border around the selected text, paragraphs, cells, pictures, or
other object.

Merge Cells It combines the content of the selected adjacent cells into a single cell.

Insert Table Inserts a table in the document with the numbers of columns and rows you specify.

Align Top Left Aligns horizontally oriented text with the top of the table cell. Similarly you can
choose from the various options to align the text differently.

Split Cell It splits the selected cells into the number of rows and columns you enter.

Distribute Rows Evenly Changes the selected rows or cells to equal row height.

Distribute Column Evenly Changes the selected columns or cells to equal column width.

19
 Table AutoFormat It automatically applies formats, including predefined borders and shading, to a
table.

Change Text Direction Orients selected text in a text box, cell, or frame horizontally left to right.

Sort Ascending Sorts the selected items in order from the beginning of the alphabet, the lowest
number, or the earliest date, using the column that contains the insertion point. If you previously set
other sorting options, those options, those options are still in effect.

Sort Descending Sorts the selected items in order from the end of the alphabet, the highest number,
or the latest date, using the column that column that contains the insertion point. If you previously
set other sorting options, those options are still in effect.

Word Drawing Toolbar:

Draw: Activates the Draw menu.

Free Rotate: Rotates the selected object to any degree. Select the object, click on the icon and then drag a
corner of the object in the direction you want to rotate it.

Select Objects Changes the pointer to selection arrows so that you can select objects in the active
window. To select a single object, click the object with the arrow. To select one or more objects,
drag the arrow over the objects you want to select.

Auto Shapes Activates the Auto Shapes menu.

Line: Draws a straight line where you click or drag in the active window. To constrain the line to
draw at 15degree angle from its starting point, hold down SHIFT as you drag.

Arrow Inserts a line with an arrowhead where you click or drag in the active window. To
constrain the line to draw at the 15-degree angle from its starting point, hold down SHIFT as you
drag

20
 Rectangle Draws a rectangle where you click or drag in the active window. To draw a Square,
press SHIFT and drag.

Oval Draws an oval where you click or drag in the active window. To draw a circle, press SHIFT
and drag.

Text Box: Draws a textbox where you click or drag in the active window. Use a text box to add a
text-such as captions or callouts-to your pictures or graphics. Alternative: Insert → Text Box.

Clip Art: Opens the clip galleries where you can select the clip art image you want to insert in
your file or update you clip art collection.

Alternative: Insert → Picture→ Clip Art.

Word Art Creates the effective text by inserting a Microsoft Office drawing object.

Alternative: Insert → Picture → Word Art.

Fill Color Adds, Modifies, or removes the fill color or fill effect from the selected object. Fill
effects include gradient, texture, pattern and picture fills.

Font Color Formats the selected text with the color you click.

Line Color Adds, modifies, or removes the line color from the selected object.

Line Style Click the width you want for the selected line.

Dash Style Click the dashed line or dashed-dot line style you want for the selected shape or border. Click
the solid line if you don’t want the dotted line.

Arrow Style Click the arrowhead style you want for the selected line.

Shadow Click the shadow style you want for selected object.

3-D Click the 3-D style you want for the selected object.

Icons for Printing Toolbar.

21
 Print: Prints out the displayed document according to the default settings.

Magnifier: Using this button you can change the print preview function mode. When the mouse
pointer looks likes a magnifying glass, you are in view mode, and when the mouse pointer is normal,
you are in edit mode.

Multiple pages Using this button you can have word display several pages at a time.

One Page Clicking this button causes word to display one page at a time

Zoom Control The selected zoom level can be seen in the text box. By clicking the arrow button
you can select another one of the available zoom alternatives.

View Ruler Click this button to hide ruler. Clicking the button again causes the ruler to reappear.

Full Screen Hides everything except the document and the toolbar. Clicking again restores normal
view.

Close Closes the print preview mode.

Help: Changes the mouse printer into a question mark, whereupon you can select a command to get
information about it.

FORMATTING DOCUMENT:

22
 Formatting features used to improve the presentation of your document. Formatting features offered by
word require pre-selection of text. For applying various formatting commands this block has to be specified
first before choosing the desired formatting command.

Selecting Text:

Place the mouse pointer at the beginning of the text that you
wish to format. Click once, keep the left mouse button pressed
and drag till the end of the block. Release the mouse button and
you would see that the block selected by you has been
highlighted in black color and the text is shown in the white
color as displayed here.

Now apply any formatting commands like Bold faced Italics,

Underline, Left align, Center align, Right align, Justify etc., by
clicking on the correct icon.

Cut a block:

To move the text from location to another either within the

same page or to another page or even to any other document,
after selecting the desired block, choose the cut command from
the edit menu. The selected block would disappear from its
original location and use the ‘paste’ command to place the any
where else.

Copy a block:

To copy a block of text to any other location, choose the copy

command in the edit menu. In case of copy command, the text
appears the both (original location as well as new location).

Paste a block:
Delete a block:

Once a block has been either cut or copied using Block a

piece of text and simply press ‘del keys’ from the

23
cut or copy command, simply places the cursor keyboard or from the Edit menu choose Clear.

at the new location and choose the paste command

to get the selected block here.

CREATING TABLE:

Creating Table:

Click on the Table icon, keep the mouse left button pressed and drag to the specify the number of
columns and rows that required by you.

Inserting a Table:

To insert the table in the active window, Go to Table menu, and click
Insert Table option. A dialogue box will appear to fill the number of rows
and columns and press ‘Ok’. Then the table with specified rows and
columns will be appeared

Inserting Rows and Columns:

24
 After inserting a table, you want to insert more of row and column, go to Insert from Table menu and
choose columns to the left or right to insert the column into the table. Otherwise choose rows above or below
to insert the row into the table.

Creating more Tables:

Move the cursor to the place where you want the new table. Choose Insert Table from Table menu.
Specify the number of rows and columns required by you and click ‘Ok’ button. Change the column width as
per your requirement.

Split the Cells:

To separate a single cell into two, we go for the

option Split Cells from the table menu. Steps are:

1. Place the cursor in correct position where to split

the cell.

2. Right click the mouse

3. Choose split cell option.

4. Selected cell will splits into two

Merge Cells:

To combine the two cells into single, use Merge Cells option from
Tables and Borders Toolbar. You wants to pre select that particular
cells.

Centering Text:
25
 Pre selects the text and choose the center alignment icon and click on it. The above pre-selected will
aligned center

Borders:

 Choose Tables and Borders command from the Toolbar options of view menu.
 Click on Line Style pull down menu and select an appropriate outside border style.
 Choose outside border by clicking once on Outside Border icon from the Tables and Borders Toolbar.
 Click Borders Color icon to change the color of border.
 Click on Line Weight pull down menu and select width of the border line.

MAIL MERGE:

Mail Merge:

1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, clickStart Mail Merge.

2. Click Step-by-Step Mail Merge Wizard.

3. Select your document type. In this demo we will select Letters. Click Next: Starting document.

26
4. Select the starting document. In this demo we will use the current (blank) document. Select Use
the current document and then click Next: Select recipients.

27
5.
a. Note that selecting Start from existing document (which we are not doing in this demo)
changes the view and gives you the option to choose your
document. After you choose it, the Mail Merge Wizard
reverts to Use the current document.

28
6. Select recipients. In this demo we will create a new list, so select

7. Type a new list and then click Create.

8. Create a list by adding data in the New Address List dialog box and clicking OK.

9. Save the list.

10. Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing
list and you have the option to edit the recipient list.
11. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you
can edit the list and select or unselect records. Click OK to accept the list as is.
12. Click Next: Write your letter.
13. Note that you can use Match Fields to correct any problems. Clicking Match Fields opens up
theMatch Fields dialog box, in which you can associate the fields from your list with the fields
required by the wizard.
14. n the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-
down arrows and selecting the options of your choice, and then click OK.
15. Preview your letter and click Next: Complete the merge.

29
 End of unit-I

UNIT –II

MS – EXCEL

INTRODUCTION:
30
Excel is the package for you to handle the lot of lists, tables, financial calculations, analysis and graphs. Excel
organizes all types of data, but it is the numerical data WHERE Excel is in its home turf. Excel needs a tool
for storing and managing data but also analyzing and querying data. Excel’s powerful feature helps to do all
the above, and more. Excels takes less time to learn. Excel or spreadsheet comprises of a grid of rows and
columns. Intersection of a row and a column is called a cell. Typically, rows and numbered numerically (i.e.)
1, 2, 3, …..and so on, and columns are labeled alphabetically (i.e.) A, B, C, …..and so on. Each Spreadsheet
contains 16384 rows and 256 columns that make 4,194,304 cells. Each holding either text or numbers or
formulas. Each workbook can contain 16 or more worksheets (limited only by your computer’s memory and
storage capacity).

SPREAD SHEET OVERVIEW

A rranging the data in the forms of rows and columns and manipulate and analyze the data is called
spreadsheet.

Starting Excel

To start word click on the Start button, choose Programs and click on Microsoft Office and then on
MicrosoftExcel.

Shortcut: Start→Programs→MS-Office→MS-Excel.

31
Navigation:

To move around the spreadsheet either use the keyboard keys ↑ for going up, ↓ for going down,← for
going left,→ for going right, Page Up for going one screen up, Page Down for going one screen down, and
other related keys; or use mouse to traverse the different parts of the worksheet through scroll bars.

Selecting Cells:

Before entering, editing or formatting cells, they need to be selected you can select a single cell or a
group of continuous cells or even a discontinuous group of cells. This selection is called range.

Selecting Cells with mouse:

 To select a single cell, simply point and click on it to make if active.

 Click on a row number to select the entire row.
 Click in a column alphabet to select the entire column.
 Click and drag to select a range of cells.
 Click on the empty button at the intersection of the column and row numbers to select the entire
worksheet.
Entering and Editing text:

To enter any text, simply activate any cell by clicking on it and start typing, press Enter to conclude
entry. Start typing, the text would appear in the active cell and in the formula Bar. If you make mistakes
while typing, Press the Backspace key to erase the present contents and type the correct text. If you notice an
error after finishing the entry, activate the relevant cells and press F2 functions key. The current content of the
cells would be displayed in the formula bar and now you can correct the entry and press Enter to conclude.

Entering Numbers:

Numbers are basic raw materials for spreadsheets. Type the numbers either by using the number keys
on top of letter keys or by using numeric pad on the key board.

Pressing the Num Lock key toggles the Numeric key pad between numbers and cursor movement
mode. In additions to numbers 0 to 9, you can also enter various mathematical symbols like.

/ Division

* Multiplication

+ Addition

- Subtraction

% Percentage

. Decimals

^ Exponent

( ) Parentheses

and various comparison operators like

32
= Equal to

> Greater than

< Less than

> = Greater than equal to

<= Less than equal to

<> Not equal to

Entering Formulas:

The real power of Excel lies in its ability to store more complex formulas, you can build formulas
using absolute numbers (like = 4+2) or use relative cell address (like = A1 + B1) you must always use relative
cell referencing because in case the values changes in future, the formulas based upon these values would
automatically show the results.

Entering Dates:

In Excel, you cannot only enter dates but can also do mathematics on them. Suppose you wish to find
out how many days have in between two dates, you can give a formula to subtract the two dates like any other
number.

Alignment.

Any text that you type is always left aligned within the cell, any number that you type is always right
alignment within the cells.

MENUS, COMMANDS, TOOLBARS AND THEIR ICONS

Discuss about Menu bar in detail.

Menus:

In a menubar, we have several menus like

1. File Menu
2. Edit Menu
3. View Menu
4. Insert Menu
5. Format Menu
6. Tools Menu
7. Data Menu
8. Window Menu
9. Help Menu
File Menu

New: Creates a new blank file based on default values, file name as
normal. xls.

33
Open: Opens or finds an existing file.

Close: Close the active file without exciting the application.

Save: Saves the active file with its current file name, location and file format. In case of new file, the user has
to specify the file name and its location.

Save as: Saves the active file with a different file name, location and file format.

Save as Web Page: Saves the file in HTML format, so that it can be viewed in a web browser.

Save Workspace: Saves a list on the open workbooks, their sizes and their position on the screen to a
workspace file.

Web page preview: Allows to preview the current file as web page in the browser.

Page setup: Sets margins, paper source, paper size, page orientation and other layouts options for the active
file.

Print Preview: Shows a preview of how exactly a file look when you print it.

Print: Prints the active file or selected items, to the selected printer or fax.
Send To: Sends the document to a mail recipient as on e-mail.

Properties: Displays the property sheet for the active file.

Exit: Closes MS- Excel after prompting you to save any unsaved files.

Edit Menu

Undo last Command: Reverses the last command that you executed.
Repeat last command: Reverses the undo command (i.e.) restores the
last command.
Cut: Removes the selection from the active worksheet.
Copy: Copies the selection to the clipboard.
Paste: Inserts the selected contents into the active worksheet.
Paste Special: Pastes, links and embeds the clipboard content in the
current file in the format you specify.
Clear: Deletes the selected cells or the cell that contains the insertion
point.
Fill: Fills the specified range with a series of numbers, dates, or other
items.
Delete: Deletes the selected cells or cell that contains the insertion point.
Delete Sheet: Deletes the selected sheets from the workbook.

34
 Move or Copy Sheet: Moves or Copies the selected sheets to another workbook or to a different location
within the same workbook.
Find: Searching for specified text, formatting, symbols, comments in the active worksheet.
Replace: Searches for and replaces specified text, formatting, symbols, comments, footnotes in the active
worksheet.
Go To: Moves the insertion pointer to the item where you want to go.
Links: Displays or change information for each link in the current file.
Objects: Activates the application in which the selected object was created, so you can edit it.
View Menu

Normal Switches to normal view, which is default for most MS Excel

processing tasks.

Page Break Preview: Switches to page layout or page break preview.

Toolbars: Toolbars allows organizing the commands in Excel, so you can

find and use them quickly.

Formula Bar: Displays or hides the formula bars.

Status Bar: Displays or hides the status bar.

Header and Footer Adds or changes the text that appears at the top and
bottom of every worksheet.

Comments Displays all comments in the comment pane.

Customs View: Creates a different view of a worksheet.

Full screen Hides most screen elements to view more of your worksheet.

Zoom Enlarge the display of the active window.

Insert Menu

Cells: Inserts the number of cells that you select.

Rows: Inserts the number of rows you select.

Columns: Inserts a number of columns that you select.

Work Sheet: Inserts a new worksheet to the left of the sheet that you have
selected.

35
Chart: Starts a chart wizard, which helps you to create a chart on your worksheet or modifying an existing
chart.

Page Break: Insert a column, section or page break (Break the active page and goes to next).
Symbol: Helps to inset symbols and special characters to the active sheet that are installed on your
computer.
Function: Displays a list of functions and their formats and allows you to set values for arguments.
Name: Defines, creates, pates, and applies names to the worksheet.
Comment: Insert a comment at the insertion point.
Picture: Insert a picture from clip art and other libraries.
Object: Inserts an object such as drawing, word Art text, etc., at the inserting point.
Hyperlink: Inserts or edit the hyperlink that you specify.
Format Menu

Cells: Applies formats to the selected cells.

Rows: Apply the formatting changes to the selected rows.

Columns: Applies the formatting to the selected columns.

Sheet: Formats the selected worksheet.

AutoFormat: Applies a built in combination of formats called an autoformat.

Conditional Format: Applies formats to the selected cells that based on

values or formulas you specify.

Style: Applies a combination of format to selection.

Tools Menu

Spelling and Grammar: Checks the active worksheet for possible spelling,
grammar and writing style errors and displays suggestions for correcting them.

Auto correct: Sets the options used to correct text automatically as you
type or to store and reuse text and other items you use frequently.
Share Workbook: Switches to shared workbook mode which allows you
and another users on your network to edit and save changes to the
same workbook.
Track changes: Marks the changes in current document and keeps track of
change by reviewer name.
Merge Workbook: Combines changes from multiple copies of shared
workbook into one workbook.
Protect document: Prevents the worksheet by assigning a password.

36
 Online Collaboration: Helps to organize meetings on the web.
Goal Seek: Adjusts the value in a specified cells to reaches a target value.
Scenarios: Creates and save the scenarios, which are sets of data you can use to view the results.
Auditing: Finds cells that have a relationship to a formula.
Macro: Opens the macros dialog box, where you can run edit or delete a macro.
Add-Ins: Specifies which add-ins is automatically available when you start Microsoft Office.
Customize: Customizes toolbars buttons, Menu commands and shortcut key assignment.
Options: Modifies settings for MS-Office programs such as screen appearances, printing, editing, spelling
and other options.
Data Menu
Sort: Arranges the information in selected rows or lists alphabetically,
numerically, or by date.
Filter: Displays only those rows that match the value in the active cell.
Form: Displays a data form in a dialog box.
Subtotals: Calculates subtotal and grand total values for the labeled
columns you select.
Validation: Defines what data is valid for individual cell or cell range.
Table: Creates a data table based on input values and formulas you define.
Text to Column: Separates text in one cell on a worksheet into columns by
using the Convert text to columns wizard.
Consolidate: Summarizes the data from one or more source area and
displays it in a table.
Group and outline: Creates and clean groups, subgroups and outline.
Pivot table and Pivot Chart Report: Starts the PivotTable wizard, which guides you through creating or
modifying a PivotTable.
Get External Data: Creates and runs Web or database queries.
Refresh data: Updates the data in a PivotTable if the source data has change.
Window Menu
New Window: Opens a window as new with the same contents as the
active window.
Arrange : Displays all open files in separate windows on the screen.
Split: Split the active window into window into separate panes.
Hide: Hides the active workbook window.

37
Unhide: Displays the hidden workbook window.
Freeze Panes: Freezes the top pane, left pane, or both in the active worksheet.
Help Menu
Microsoft Excel Help: Helps to launch the
Ms-Office which provides help and tips to you
to execute many tasks.
Show the Office Assistant: Displays or removes the office assistant from
the view.
What this? Provides help on the topic which is clicked on.
Office on the Web: Provides a line to Microsoft’s home site containing,
free stuffs, feedback, and answers to frequently asked questions,
technical help etc.
Detect and Repair: Automatically finds and fixes errors in this program.
Lotus 1-2-3Help: Helps you learn the MS Excel equivalents for Lotus 1-2-3 menu and command items.
About Microsoft Excel: Shows you the Excel’s version details and copyright messages along the
information.
Standard Toolbar

New Creates a new blank file, Alternative: File  New; Shortcut Ctrl + N.
Open Opens an existing file., Alternative: File→ Open; Shortcut →Ctrl + O
Save Saves the active file, Alternative: File→ Save; Shortcut →Ctrl + S
E-Mail It sends the content of the worksheet as the body of E-Mail message.
Alternative: File→ Send To→ Mail

Print Prints the active file using current defaults, Alternative File  Print ; Shortcut Ctrl + P

Print Preview Displays full page as they are printed.

Alternative: File  Print Preview; Shortcut Ctrl + F2

Spelling Checks the spelling in the active file.

Alternative: Tools  Spelling and Grammar ; Shortcut  F7

Cut Cuts the selection and puts in on the clipboard.

Alternative: Edit  Cut ; Shortcut Ctrl + X

Copy Copies the selection and puts it on the clipboard.

Alternative: Edit  Copy; Shortcut  Ctrl + c

38
Paste Inserts the clipboard contents at the insertion point.

Alternative: Edit  Paste; Shortcut Ctrl +V.

Format Painter Copies the formatting of the selection to a specified location.

Shortcut Ctrl + Shift + C.

Undo Reverses the certain commands. Alternative: Edit  Undo; Shortcut  Ctrl + Z.

Redo Reverses the action of the Undo command. Alternative: Edit  Repeat.; Shortcut→ Ctrl + y.

Insert Hyperlink Displays the destination object, document or page.

Alternative: Edit → Repeat; Shortcut→ Ctrl+ K

Sort Ascending Sorts the selected items in order from the beginning of the alphabet.

Alternative: Table→ Sort→ Ascending

Sort Descending Sorts the selected items in order from the end of the alphabet.

Alternative: Table→ Sort→ Descending

Drawing Shows or hides the Drawing Toolbar; Alternative: View → Toolbars → Drawing

AutoSum Adds the number automatically with the SUM function.

Paste Function Displays a list of functions and their formats and allows you to set values for arguments.

Chart Wizard Starts the chart wizard, which guides you to create a chart.

Zoom Control Scales the editing view (Zoom);Alternative: View → Zoom

Word Formatting Toolbar

Style Applies a style or records a style by example.Alterative: Format  Style; Shortcut→ Ctrl+Shift+S.

Font Changes the font of the selection. ;Alternative: Format  Font; Shortcut → Ctrl+Shift+F.

Font Size Changes the font size of the selection. Alternative: Format  Font  Size; Shortcut: Ctrl+Shift
+P

Bold Makes the selection as bold. Alternative: Format  Font  (Bold) Font style.; Shortcut → Ctrl+B.

Italic Makes the selection as Italic style. Alternative: Format  Font Font style; Shortcut → Ctrl+I.

Underline Formats the selection with continuous underline.

Alternative: Format  Font  effects; Shortcut → Ctrl+U.

Align Left Aligns the paragraph at left indent.

39
Alternative: Format  Paragraph → Alignment ;Shortcut → Ctrl+L.

Centre Centres the paragraph between the indents.

Alternative: Format  Paragraph  Alignment; Shortcut → Ctrl+E.

Align Right Aligns the paragraph at right indent.

Alternative: Format  Paragraph  Alignment. ;Shortcut → Ctrl+R.

Decrease Indent Decreases or promotes the selection one level.

Alternative: Format  Paragraph  Indentation.

Increase Indent Increases the indent or demotes the selection one level.

Alternative: Format  Paragraph  Indentation.

Merge and Center Combines two or more selected adjacent cells to create a single cell.

Currency Applies on international currency style to the selected cells.

Percent Style Applies the percent style to the selected cells.

Comma style Applies the comma style to the selected cells.

Increase Decimal Increases the number of digits after the decimal point.

Decrease Decimal Decreases the number of digits after the decimal.

Borders Shows or hides the border toolbar. Alternative: Format  Borders and Shadings.

Font Color Selects and applies font color. Alternative: Format  Font  Color.

Fill Color Adds, modifies or removes the fill color or fill effect from the selected object. Fill effects include
gradient, texture, pattern and picture fills.

Word Drawing Toolbar:

Draw: Activates the Draw menu.

Free Rotate: Rotates the selected object to any degree. Select the object, click on the icon and then drag a
corner of the object in the direction you want to rotate it.

Select Objects Changes the pointer to selection arrows so that you can select objects in the active window.
To select a single object, click the object with the arrow. To select one or more objects, drag the arrow over
the objects you want to select.

Auto Shapes Activates the Auto Shapes menu.

Line: Draws a straight line where you click or drag in the active window. To constrain the line to draw at
15degree angle from its starting point, hold down SHIFT as you drag.
40
Arrow Inserts a line with an arrowhead where you click or drag in the active window. To constrain the line
to draw at the 15-degree angle from its starting point, hold down SHIFT as you drag

Rectangle Draws a rectangle where you click or drag in the active window. To draw a Square, press SHIFT
and drag.

Oval Draws an oval where you click or drag in the active window. To draw a circle, press SHIFT and drag.

Text Box: Draws a textbox where you click or drag in the active window. Use a text box to add a text-such
as captions or callouts-to your pictures or graphics. Alternative: Insert → Text Box.

Clip Art: Opens the clip galleries where you can select the clip art image you want to insert in your file or
update you clip art collection.

Alternative: Insert → Picture→ Clip Art.

Word Art Creates the effective text by inserting a Microsoft Office drawing object.

Alternative: Insert → Picture → Word Art.

Fill Color Adds, Modifies, or removes the fill color or fill

effect from the selected object. Fill effects include gradient,
texture, pattern and picture fills.

Font Color Formats the selected text with the color you
click.

Line Color Adds, modifies, or removes the line color from

the selected object.

Line Style Click the width you want for the selected line.

Dash Style Click the dashed line or dashed-dot line style

you want for the selected shape or border. Click the solid line if you don’t want the dotted line.

Arrow Style Click the arrowhead style you want for the selected line.

Shadow Click the shadow style you want for selected object.

3-D Click the 3-D style you want for the selected object.

CREATING WORKSHEET

When we start exc

We can also create a new workbook by choosing FileNew.

41
Inserting a row:

To insert a row in the worksheet click the cursor where we want to insert choose Insert/ Row.

A blank row is inserted before the current row.

inserting a Column:

1. To insert a column in the worksheet, click the cursor where we want to insert choose Insert/Column.

Filling up a cell:

We can use auto fill button on the drawing toolbar to fill the cells or cell.

Deleting Rows and Columns:

1. First we should have to choose the Rows/Columns that should be deleted.

2. Either right-click on that or choose Delete from the shortcut or press Delete button on the keyboard.
3. Then the selected Rows/columns are deleted.
4. And it shifts the Rows/Columns by one and the rows/columns are renumbered.

EDITING AND FORMATTING

Editing the document:

42
Series Fill:

1. Type 1 in the place of first SL. No. use the mouse and specify the whole range, which you wish to fill
up with consecutive no’s.
2. Choose Series from Fill command from Edit menu. 3. Click once on ‘OK’ button to continue
3. Click on this radio button for filling up for dates.
4. Through Autofill command, if you type Jan, Feb in two cells and specifies a further range, Excel
would automatically fill in march to December.
5. Stop value need not be specified, since the length of range specified would automatically determine
the last value.
6. Common increment between two consequent numbers in the desired series.
7. All series numbers filled up automatically.
8.Copying and pasting the formula:

1. Place the cursor at a cell. Choose Copy command from Edit menu.
2. Highlight an the cells where you wish to copy the same formula and either press Enter choose Paste
command from Edit menu or click once on paste icon.
Formatting cells:
1. Highlights all the columns containing
numbers.
2. Choose Cells command from Format menu.
3. Choose Number folio.
4. Choose Number from Category list.
5. Specify 2 decimal places
6. Click Checkbox to have (,) after 3rd digit in
each numbers
7. Click once on OK button to execute the
command.

Currency Notation:

1. Highlight the column range you wish to format

2. Select Cells command from Format menu.

3. Select Number from the Folio’s presented.

4. Select Currency from Category list.

5. Choose the Symbol that you want.

6. Choose the number of Decimal.

Click on OK button to execute the command.

43
Aligning the data:

1. Highlight the range for which you wish to change the alignment.
2. Choose Cells command from the Format menu.
3. Choose Alignment folio.
4. Chick here to select the left alignment.
5. Click on OK button.

Formatting the date range:

1. Highlight date range.

2. Choose Cells command from Format menu.
3. Choose Number folio.
4. Choose date category.
5. Choose the desired type.
EXCEL FORMULAS AND FUNCTIONS

Entering formula:

1. Place the cursor in a cell type ‘=’ (equal to sign) to signify that you are about to commence a formula.
2. Click on domestic sheet.
3. Click on the cell C5, you will see that this cell would be surrounded by ‘Marching ants’ box and its
address is also displayed in formula box.
4. Type (+) symbol.
5. Click on D5 and type + symbol
6. Click on E5
7. Press Enter .The cursor shall automatically return to G5 get the total billing for m1,m2,m3.

Summation:

1. Highlight all the salary related columns, excluding the column heading row and including a black row
at a bottom., where you wants the total to appear.
2. Click on Autosum icon Σ to get an autosum of all columns total.
3. Row has automatically been filled in with the totals of all the salary items.

Functions:

Powerful feature of excel, called functions, functions are power tools which help you perform complex
computations-easily and quickly. Functions are like predefined formulas in which the users have to simply
provide the value based open which the calculations are done.

Typically a function consists of two-parts: function name and arguments. Argument (or values) may in
some case be mandatory and in some case optional. Even within a function, one of the arguments may be
mandatory and another optional.

ROUND ( )

The ROUND () functions rounds of a number to the specified number of decimal places.

44
Example:

We have a number 3.786 which we want to round off to only two decimals.

1. Place the cursor where you want the function result to appear and choose Function from Insert Menu.
2. Choose Math &Trig from the Function category and ROUND from the Function Name.
3. Click on ‘OK’ button.
4. Either type the cell address or point to the cell (with the mouse) which contains the number to be
rounded.
5. Specify the number of decimal places to which you want the number to be rounded off.
6. Click once on OK button.
7. The result would be displayed in the cell where you had initially placed the cursor.

SQRT ( )

The SQRT ( ) functions calculates the square root of any specified number.

AVERAGE ( )

The AVERAGE( ) function calculates the average of a series of specified numbers.

MAX ( )

The MAX( ) function finds out the maximum value from a series of specified numbers. .

MIN ( )

The MIN( ) function finds out the minimum value from a specified series of numbers.

COUNT ( )

The COUNT ( ) function finds out the number of entries in a specified range.

SUM ( )

The SUM( ) function calculates the sum (total) of entries in a specified range.

45
IF ( )

The IF( ) function is one of the most useful and powerful functions available in Excel. Through this
function you can conduct conditional tests on values and formulas and execute some operation based upon the
result of that text. The outcome of the text determines the value returned by the IF function. If the specified
criterion or condition is satisfied IF returns a value T (for True) otherwise F (for False)

1.Choose Function from Insert Menu

2. Choose Logical from Function Category and IF from Function Name.

SUMIF ( )

The SUMIF( ) function is a combination of Sum and IF function. Through this function you can add up a
series of numbers from a specified range, provided the numbers satisfy the given criterion. Suppose you have
a range of cells containing numbers and you want to add up only those numbers which qualify based upon a
criteria specified by you, then SUMLF is the function to use.

1.Choose Function from Insert Menu

2. Choose Logical from Function Category and SUMIF from Function Name.

ABS ( )

The ABS( ) function is used to get the absolute value of a number. The absolute value of a number means the
number without plus or minus sign.

1.Choose Function from Insert Menu

2. Choose Maths & Trig from Function Category and ABS from Function Name.

ROMAN ( )

The ROMAN function is used to convert Arabic numerals into Roman digits.

1.Choose Function from Insert Menu

2. Choose Maths & Trig from Function Category and ROMAN from Function Name.

UPPER ( )

The UPPER ( ) function is used to convert lower case text entry into upper case the capital letters.

1.Choose Function from Insert Menu

2. Choose Text from Function Category and UPPER from Function Name.

LOWER ( )

The LOWER ( ) function is used to convert an upper case text into lower case (i.e.) small letters.

1.Choose Function from Insert Menu

46
2. Choose Text from Function Category and LOWER from Function Name.

CELL ( )

The CELL ( ) function returns information about formation, location, or contents of the upper-left cell in a
reference. This is the fairly useful command and gives you all kinds of information about a cell or about the
current file.

1.Choose Function from Insert Menu

2. Choose Information from Function Category and CELL from Function Name.

TODAY ( )

The TODAY ( ) function is one of the few function that do not require any user argument. It simply retains the
current date.

1.Choose Function from Insert Menu

2. Choose Date & Time from Function Category and TODAY from Function Name.

NOW ( )

The NOW ( ) functions is another of those few functions which does not of require any uses argument. It
simply returns the current date and time.

1.Choose Function from Insert Menu

2. Choose Date & Time from Function Category and NOW from Function Name.

CREATING A CHART:

Creating a chart

A chart can be created in excel by following the given steps.

Steps to create a chart

First we select the cells. We want to represent the chart graphically and so we click the chart wizard button
on the standard tool bar.

No name m1 m2 total

1 abi 67 76 143

2 banu 56 44 100

3 chitra 67 89 156

47
On the chart wizard we choose the chart type then click Next

The Data range window is appear on the worksheet. On this wizard page Data range box has the reference to
the cells to be used to create a chart and this wizard is shown as

Click Next and the wizard shows the chart options tab

We can give chart titles and labels for both the horizontal(x) and vertical(y) axis.it appears as

Click Next

The chart Location wizard is displayed. On this page we can select the location where the chart is to be
displayed. It appears as

Click Finish . The Chart is displayed as

48
These are the steps to create a chart.

DATA FORMS, SORT, FILTER

DATA FORMS
Database features provided by Excel is a data form, data sort, and data filter. Through Data Forms you can
manage your database (i.e.) add, edit, delete, and locate records.
To create Data Forms you simply create two rows on your spread sheet- first one containing the column
headings and second one containing the first record.
1.Highlights the two rows containing the column heading and the first record.
2. Select Form option from Data Menu
3.The following window showing the database fields and contents of the first record will be displayed.
49
4.Notice how Data form has automatically converted the first row of your table into a database structure and
the next row into the first record.
5.The number 1 of 1 represents that you are currently seeing record number 1 out of total records.
6. You can travel up and down in the database using this scroll bar.
7.Click on New to add new record.
8.Click on Delete to delete the record.
9. Click on Restore to restore the previously deleted record.
10. Click on Find Prev to go to prev record.
11. click on Find Next to goto next record.
12.Click on Criteria to Locate the records based on some criteria.
13. Click on Close to close the Data Forms.
DATA SORT
Excel has a simple solution called Data Sort. Simply put, this command allows you to alphabetically rearrange
any type of data, either in ascending (A to Z or 1 to 10 or 1st January 1999 to 31st December 1999) or
descending (Z to A or 10 to 1 or 31st December 1999 to 1st January 1999) order. While typing, just enter the
data in random order and apply Data Sort to rearrange it for you.

1. Highlight the range starting from cell A1 ending at E1.

2. Choose Sort command from Data Menu.
3. The following window will be displayed.
4.Click on Ascending Order radio button
5.Click on OK button to execute the data sort command.
6. The result will be displayed.

DATA FILTER
Some times you might want a listing of only those entries which meet certain criteria. You can use this Data
Filters option.
Example: For the above worksheet, a list containing that total is greater than 100.
You do the following steps.
1. Highlight the entire table.
2. Choose Auto Filter command from Filter Option from the Data Menu.

50
 3. The following window will be displayed.
4. Click on TOTAL Filter and choose Custom option.
5. The following window will be displayed.
6. Through this drop down list you can select the operator that you want to use for specifying criteria.
7. Click on OK button.
8. Then the final result would be displayed.

UNIT-III

MS-POWER POINT

INTRODUCTION

51
 Power point is the package to make the presentations .With the help of PowerPoint, we can create
slides, transparencies, handouts and speaker notes. PowerPoint is a presentation tool that helps you to create
eye-catching and effective presentations in a matter of minutes. A presentation comprises of individual slides
arranged in a sequential manner. It is used to generate handout material and speaker notes.

To create a new presentation, you have three options.

 Start by working with wizard(called Auto content wizard) that helps you to determine the themes.
 Start by picking out a PowerPoint Design Templates, which determines the presentations color
scheme, fonts and other design features.
 Starts with a completely blank representation with the color scheme, fonts and other design features set
to default values.
Starting PowerPoint

To start PowerPoint click on the Start button, choose Programs and click on Microsoft Office and
then on MicrosoftPowerPoint.

Shortcut: Start→Programs→MS-Office→MS-PowerPoint (or) Start→Programs→MS-PowerPoint

MENUS

52
File Menu

In a menubar, we have several menus like File, Edit, View, Insert, Format, Tools,
Slide show, Window, Help.

New Creates a new blank file based on default values contained in a file.

Open Opens or finds an existing file

CloseCloses the active file without exiting the application. If the file contains
any unsaved changes, you will be prompted to save the changes before closing.

SaveSaves the active file with its current file name, location and file format.

Save as Saves the active file with a different file name, location or file format.

Save as web page Saves the file in the webpage format.

Pack and GoStarts the Pack and Go wizard, which helps you pack up a presentation so that you can run it
on another computer. If you make changes to your presentation after you use the wizard, run the run pack and
go wizard again so that you update the information.

Web page previewAllows to preview the current file as web page in the browser.

Page setup Sets margins, paper source, paper size, page orientation and other
layout options for the active file.

PrintPrints the active file or selected items, to the selected printer or fax.

Print Preview Shows a preview of how exactly a file look when you print it.
Send To Sends the document to a mail recipient as an e-mail.

Properties Displays the property sheet for the active file.

Exit Closes M S- PowerPoint after prompting you to save any unsaved files.

Edit Menu:

Undo last command(s) Reverses the last command that executed.

Replace last command(s) Reverses the undo command (i.e.) restores the last
command.

Cut Removes the selection from the active document places it on clipboard.

Copy Copies the selection to the clipboard.

Paste Insert the contents of the clipboard at the insertion point.

Paste Special Pastes, links or embeds the clipboard content in the current file
in the specified format.

Clear Deletes the selected object or text without putting on the clipboard.

53
Select All Selects all the objects and text in active window.

DuplicateMakes a quick copy of a selected.

Delete SlideDeletes the current slide in slide or notes view.

Find Searches for specific text, formatting, symbols, comments, footnotes, endnotes in the active
document.

ReplaceSearches for and replaces specified text, formatting, footnotes, endnotes or comment mark in the
active document.

Go To Moves the insertion pointer to the item where you want to go.

LinksDisplays or change information for each link in the current file, including the name and location of
the source file, the item, the type and whether the link is updated automatically or manually.

ObjectsActivates the application in which the selected object was created and can edit it.

View Menu:

Normal Presentation slide should be displayed in normal view.

Slide sorter Presentation slide displayed in miniature view.

In slide sorter view, you can reorder the slides.

Notes Page Using this, you can create speaker notes for the slide.

Slide Show Runs your presentation slide as slide show.

Master Displays the master slide, where you can set the default layout and
formatting for all the slides.

Black and White Shows the active presentation in Black and White.

Slide miniature Displays a miniature version of the current slide.

Toolbars Toolbars allows to organize the commands in PowerPoint. Toolbar can contain buttons, Menus,
or a combination of both. The menu bar is special toolbars at the top of the screen that contains menus like
File, Edit, and View etc.

RulerDisplays or hides the horizontal ruler, which is use to position objects, change paragraph indents page
margins, and other space settings.

Guides This option helps you to position and align objects on your slide.

Header and Footer Adds or changes the text that appears at the top and bottom of every page or slide.

FootnotesFootnotes explain, comment on, or provide references for text in a document. Footnotes appear at
the end of each page in a document.

54
CommentsDisplays all comments in the comment pane.

ZoomEnlarge the display of the active presentation.

Insert Menu:

New Slide Prompt you to select a slide layout, and then inserts a new slide.

Duplicate Slide Inserts a copy of current slide.

Slide NumberAdds the number to an individual slide.

Date and Time Inserts current date and/or current time field that is updated every
time you open or print this document.

Symbol Helps to insert symbols and special character that are installed on your
computer.

Comment Inserts a comment at the insertion point.

Slides from FilesInserts the slides from another presentation into the active
presentation.

Slides from Outline Creates slides for all first-level headings in an imported outline and adds the body text
as indent levels.

PictureInsert picture from clipart

Text Box Draw a text box where you click and drag in the active window.

Movies and Sounds Insert videos and sounds from Movie files or audio CDs to your slide during show.

ChartsCreates a chart by inserting a Microsoft graph object.

TableInserts a new word table on your active slide.

Object Inserts an object such as Drawing, WordArt Text affect, etc. at the insertion point.

Hyperlink Insert a hyperlink through which you can jump to a location in the current document or web
page, or to a different word document or web page, or to a file that was created in a different program.

Format Menu:

FontChanges the font and character spacing formats of the selected text.

Bullets and Numbering Adds and modifies bullets or numbers in selected

paragraph.

AlignmentAligns the selected text, numbers or objects to the left, right, center
and justifies.

Line spacingSets the amount of space between selected lines of text.

55
Change caseChanges the capitalization of selected text.

Replace FontsReplaces an existing font in your presentation with one another

Slide Layout Using this you can change the layout model.

Slide color schemeModifies the existing color scheme.

BackgroundAdds the different kinds of background to the presentation.

Apply Design Templates applies one of the PowerPoint design templates to your presentation.

Colors and LinesOpens the Colors and Lines tab, where you can set the line color and fill color and the
style for the selected object or auto shapes.

Auto shapesFormats the line, color, fill and pattern, size, position, and other properties of the selected
object.

Tools Menu:

Spelling Checks the active document for possible spelling, grammar and
writing style errors and displays suggestions for correcting them.

LanguageDesignates the language of selected text in a file that contains

more than one language.

AutoCorrectSets the options used to correct text automatically as you type,

or to store and reuse text and other items you use frequently.

Look Up ReferenceTo insert lookup references and cross references.

Meeting Minder Opens the meeting minder, where you can take meeting
minutes and record action items during slide show.

Macro Opens the Macros dialog box, where you can run, edit or delete a macro. Use Record New Macro to
record a series of action as a macro, or click Visual Basic Editor to write a macro.

Add-Ins Attaches a different template to the active document, loads add-in programs, or updates a
document’s style. Also loads additional templates.

CustomizeCustomizes toolbar buttons, menu commands, and shortcut key assignments.

Options Modifies settings for MS-Office programs such as screen appearance

programs etc.

Slide show Menu:

View ShowRuns your presentation as slide show, beginning with the current
slide if you are in slide view.

56
Set Up ShowSet options for running your slide show, including the type of presentation you are making.

Rehearse TimingsRuns your slide in rehearsal mode, in which you can set or change the timing of your
electronic slide show.

Record NarrationAdds the voice narration to your slide.

Action ButtonsInserts various option buttons, where you click or drag in the active window, and then
opens the Action settings dialog box, where you can assign an action to the button.

Action SettingsAssigns an action to the selected object or Action button that runs when you point to or
click the object with the mouse.

Preset Animationyou will find various sub-options within this by which you can apply various animation
as per your slide.

Custom AnimationModifies the animation effect on the current slide.

Animation PreviewRuns all the animation effects for the current slide in a slide-miniature window. you
can see how the animation will work during the slide show.

Slide TransitionModifies the special effect that introduces a slide during a slide show.

Hide SlideHide the selected slide and current slide if you are in a slide sorter view and slide view.

Custom ShowsCreates a custom show-a presentation within presentation.

Window Menu:

New WindowOpens a new window with the same contents as the active window.
So that you can view different parts of a file at the same time.

CascadeRearranges all open window ,so that they overlap in a cascade.

Arrange all Displays all open files in separate windows on the screen. The arrange
command makes it easier to cut, copy, and paste between files.

Next PaneMoves clock wise to the next pane in the presentation.

Presentation 1(window List) Lists the currently open files in this program.

Help Menu:

Microsoft Word Help Helps to launch the Ms-Office Assistant and tips to
execute many tasks

Show the Office Assistant Displays or removes the Office Assistant from
the view.
Detect and Repair Automatically finds and fixes errors in this program.
57
 About Microsoft PowerPoint Show you the word’s version details and copyright message along with
detailed information about your computer system.

TOOLBARS

POWERPOINT STANDARD TOOLBAR

New Creates a new document based on normal templates, Alternative: File  New;

Shortcut Ctrl + N.

Open Opens an existing file., Alternative: File→ Open; Shortcut →Ctrl + O

Save Saves the active file, Alternative: File→ Save; Shortcut →Ctrl + S

E-Mail It sends the presentation as the body of E-Mail message.

Alternative: File→ Send To→ Mail

Print Prints the active file using current defaults, Alternative File  Print ; Shortcut Ctrl + P

Print Preview Displays full page as they are printed.

Alternative: File  Print Preview; Shortcut Ctrl + F2

Spelling Checks the spelling in the active file.

Alternative: Tools  Spelling and Grammar ; Shortcut  F7

Cut Cuts the selection and puts in on the clipboard.

Alternative: Edit  Cut ; Shortcut Ctrl + X

Copy Copies the selection and puts it on the clipboard.

Alternative: Edit  Copy; Shortcut  Ctrl + C

Paste Inserts the clipboard contents at the insertion point.

Alternative: Edit  Paste; Shortcut Ctrl +V.

Format Painter Copies the formatting of the selection to a specified location.

58
Shortcut Ctrl + Shift + C.

Undo Reverses the certain commands. Alternative: Edit  Undo; Shortcut  Ctrl + Z.

Redo Reverses the action of the Undo command. Alternative: Edit  Repeat; Shortcut→ Ctrl + y.

Insert Hyperlink Displays the destination object, document or page.

Alternative: Edit → Repeat; Shortcut→ Ctrl+ K

Tables and Borders Displays the tables and borders toolbar, creating, editing, and sorting a table.

Insert Table Inserts a table with a specified number of rows and columns.

New Slide Prompts you to click a slide layout and then inserts a new slide after the active slide.

Expand All Displays the title and all the body text for each slide.

Show Formatting Shows or hides the character formatting in normal view.

Black and White Displays the active presentation in black and white.

Zoom Control Scales the editing view (Zoom)

Alternative: View → Zoom

POWERPOINT FORMATTING TOOLBAR

Font Changes the font of the selection. ; Alternative: Format  Font; Shortcut → Ctrl+Shift+F.

Font Size Changes the font size of the selection. Alternative: Format  Font  Size; Shortcut: Ctrl+Shift
+P

Bold Makes the selection as bold. Alternative: Format  Font  (Bold) Font style.; Shortcut → Ctrl+B.

Italic Makes the selection as Italic style. Alternative: Format  Font Font style; Shortcut → Ctrl+I.

Underline Formats the selection with continuous underline.

Alternative: Format  Font  effects; Shortcut → Ctrl+U.

Align Left Aligns the paragraph at left indent.

Alternative: Format  Paragraph → Alignment ;Shortcut → Ctrl+L.

Centre Centres the paragraph between the indents.

Alternative: Format  Paragraph  Alignment; Shortcut → Ctrl+E.

Align Right Aligns the paragraph at right indent.

59
Alternative: Format  Paragraph  Alignment. ; Shortcut → Ctrl+R.

Bullets Creates a bulleted list based on current defaults. Alternative:Format → Bullets

Numbering Creates a numbered list based on the current defaults. Alternative: Format → Bullet and
Numbering

Increase Font Size Increases the font size of the selected text to the next larger size of the Font size box.

Decrease Font Size Decreases the font size of the selected to the next smaller size of the font size box.

Promote Moves the selected paragraph to the next higher heading level.

Demote Moves the selected paragraph to the next lower heading level.

Animation Effect Displays the animation effect toolbar.

Decrease Paragraph Spacing Reduce the space between selected paragraphs.

Increase Paragraph Spacing Adds more space between selected paragraph

POWERPOINT DRAWING TOOLBAR

Draw: Activates the Draw menu.

Free Rotate: Rotates the selected object to any degree. Select the object, click on the icon and then drag a
corner of the object in the direction you want to rotate it.

Select Objects Changes the pointer to selection arrows so that you can select objects in the active window.
To select a single object, click the object with the arrow. To select one or more objects, drag the arrow over
the objects you want to select.

Auto Shapes Activates the Auto Shapes menu.

Line: Draws a straight line where you click or drag in the active window. To constrain the line to draw at
15degree angle from its starting point, hold down SHIFT as you drag.

Arrow Inserts a line with an arrowhead where you click or drag in the active window. To constrain the line
to draw at the 15-degree angle from its starting point, hold down SHIFT as you drag

Rectangle Draws a rectangle where you click or drag in the active window. To draw a Square, press SHIFT
and drag.

Oval Draws an oval where you click or drag in the active window. To draw a circle, press SHIFT and drag.

Text Box: Draws a textbox where you click or drag in the active window. Use a text box to add a text-such
as captions or callouts-to your pictures or graphics. Alternative: Insert → Text Box.

Clip Art: Opens the clip galleries where you can select the clip art image you want to insert in your file or
update you clip art collection.

60
Alternative: Insert → Picture→ Clip Art.

Word Art Creates the effective text by inserting a Microsoft Office drawing object.

Alternative: Insert → Picture → Word Art

Fill Color Adds, Modifies, or removes the fill color or fill effect from the selected object. Fill effects include
gradient, texture, pattern and picture fills.

Font Color Formats the selected text with the color you click.

Line Color Adds, modifies, or removes the line color from the selected object.

Line Style Click the width you want for the selected line.

Dash Style Click the dashed line or dashed-dot line style you want for the selected shape or border. Click the
solid line if you don’t want the dotted line.

Arrow Style Click the arrowhead style you want for the selected line.

Shadow Click the shadow style you want for selected object.

3-D Click the 3-D style you want for the selected object.

TEXT AND FORMATS

Changing Font ,Font Size, and Bold

1.Enter the name of the presentation title.

2.Click on the textbox boundary to select the entire textbox.

3.Drag the text box and place it in the desired location.

4..click here to continue.

5.Type the desired text.

Inserting Text:

1. Click on the textbox icon from the drawing toolbar.

2. A small box with a cursor in it would appear to conclude.

3. Type the text and click anywhere outside the textbox.

Copy text from previous slide:

1.Copy the particular textbox from the previous slide.

2.Paste the selection in the current slide

ANIMATION, ART & SOUND

Inserting clipart & picture:

61
1. From the Insert menu, choose Picture option and select Clipart.

2. Choose the category of the picture.

3. Choose the picture and click on Insert picture icon to insert picture into your slide.

Custom Animation:

To perform animation, choose custom animation in the slide show menu. It can add or changes
animation effects on the current slide. Animation effects include sound, text, and object movements and the
movies that occur during a slide show.

Order & timing:

Here we can change the order of the object. We can give a type of the animation like flash once, fly
from left, fly from right, crawl etc. And also we can assign sound effect to the selected object or text.

During slide show:

Setup show used to set the options for running your slide show including the type of presentation.
Action buttons inserts various option buttons where you click or drag in the active window. Action button
activates after set the action setting button. Previous slide, Next slide, Home, End is the examples of action
buttons.

Animation preview:

It runs all the animation effects for the current slide in a miniature window. To do this, give the
animation effect to the particular slide. And go to slide show menu, In that select the animation preview
option.

Slide transition:

Adds or changes the special effects that introduces a slide during a slide show.

Example: you can play a sound when the slide appears. To apply the slide transition, go to the Slide Show
and select the Slide Transition option. In that select the transition you want. Before selecting the transition
you must specify the object or text where you want to apply the transition. Here we have three options like

62
slow, medium and fasts. We can add the sound with the help of sound file. In advance, we can have two more
options: one is on mouse click and another one is automatically.

Setup show:

Under the slide show, we can get the usage of this option during the slide show only. It can set
options for running your slide show including the type of presentation you are making which slides to include
sound and animation effect.

PLAYING A SOUND:

To set up a sound effect to the picture ,choose the custom animation from the context menu to
display the custom animation dialog box.

 In the Animation order list box, select the sound or video clips, which will be listed as media.
 Choose the move up and move down arrows if necessary to adjust its position is animation
order.
 We can click the preview button to see how the items play.

 when we are satisfied, click the OK button to close the custom animation dialog box.
 In the custom animation dialog box, specify how a sound or video clip should play.
 During our presentation, we can have a sound or video clip play either automatically. When we
move the mouse pointer over it or only when we click on it.
 To specify which, right click on the sound icon and choose Action setting dialog box.
 To have it display automatically, when we move the mouse pointer over it, display the mouse
over tab, select the object action option button, make sure play is selected in the drop down list,
and then click OK button.
 To have a sound or video clip play when we click it select the mouse click tab in the action on
click group box, click the object action option button, make sure play is selected in the drop
down list and click Ok button.

MAKING PRESENTATION TEMPLATES

Creating Presentations:
Creating a presentation in Microsoft PowerPoint involves starting with a basic design; adding new
slides and content; choosing layouts; modifying slide design, if you want, by changing the color scheme or

63
applying different design templates; and creating effects such as animated slide transitions. The information
below focuses on the options available to you when you start the process.
The New Presentation task pane in PowerPoint gives you a range of ways with which to start creating a
presentation. These include:
 Blank Start with slides that have minimal design and no color applied to them.
 Existing presentation Base your new presentation on one that you have already written and designed.
This command creates a copy of an existing presentation so you can make the design or content changes
you want for the new presentation.
 Design template Base your presentation on a PowerPoint template that already has a design concept,
fonts, and color scheme. In addition to the templates that come with PowerPoint, you can use one you
created yourself.
 Templates with suggested content Use the AutoContent Wizard to apply a design template that
includes suggestions for text on your slides. You then type the text that you want.
 A template on a Web site Create a presentation using a template located on a Web site.
 A template on Microsoft.com Choose from additional PowerPoint templates in the Microsoft Office
Template Gallery. These are arranged according to type of presentation.
Save a Presentation as a Template
When you create a new template, it appears in the Slide Design task pane the next time you open Microsoft
PowerPoint, in alphabetical order under Available for Use.
1. On the File menu, click New.
2. In the New Presentation task pane, under New, click From existing presentation, select the presentation
you want, and then click Create New. (This preserves your original presentation.)
3. Delete any text, slides, or design elements that you don't want to be part of the new template, and apply
any changes that you do want in the template.
4. On the File menu, click Save As.
5. In the File name box, type a name for your template.
6. In the Save as type box, click Design Template.
7. Click Save.

AUTO CONTENT WIZARD

Through Auto content wizard we can save some amount of work.

Following steps are used in Auto content wizard.

Click the start-> choose power point from the program menu.

The following window would be displayed.

1. Click once on auto content wizard button .

2. Now click on ok button.

64
 3 .Click on next tab
to select presentation
option.

4. Select “selling a
product or service”
from sales/marketing
option as
presentation type.

5. Click on “on
screen presentation “ button to get the type of output you would like to use.

6.t pe presentation title here.

7. Click once on the finish button to set the output.

Press page down key on your keyboard.

In your next slide click on state the desired object. And start typing the presentation objective here,
after deleting the hint size(s), the ones saying state the desired objective and use multiple points it
necessary.

65
 End of unit-III

UNIT-1V

MS-ACCESS

INTRODUCTION

When a business is small and simple you can keep track of entire information with simple lists on
paper. If the business grows, you want to maintain a lot of information about any topic and able to access it at
a snap of your finger, Microsoft Access 2000 database management system is the product to use.

MS-access is a relational database management system through which you can have multiple tables,
all linked to each other through a common field, each table containing a specific type of information.

DATABASE OVERVIEW

66
Database:

A systematic organization of data is called a database. Fields and records are used to organize
database. A record is all the information about one item.

A flat-file database is a database program that can only accommodate database consisting of a single
table. A program such as access is called a relational database because it can create two or more tables that are
linked together.

Seven objects of Microsoft Access database are:

 Tables
 Query
 Forms
 Reports
 Data Access page
 Macros
 Modules
Tables:

A table is a fundamental building block of an Access database. All databases must have atleast one
table because this is where the data is stored. Tables are grids of rows and columns. Each column in a table is
called a field. Each field contains a specific type of information such as first name, last name, phone number,

E-mail, date of joining etc. Each row of many columns (fields) contains information about one specific item,
person or transaction.

Query:

A Query is a filter through which data is evaluated. You can define a filter criteria in a query and
only those records which meet this criteria or displayed. There are three types of queries:

1. selection query→ which display a subset of the entire data sorted and selected using the criteria you
specified.
2. Action query →These queries create new tables or delete, append and update records in existing
tables.
3. Cross Tab query→ These queries display spreadsheet like cross tabular result forms.

Forms:

Forms are used to simplify data entry work or to display information in a specific manner. Forms let
you add, modify and delete database data.

In MS-Access you can create six different types of forms:

Types of Forms Purpose

Columnar Fields are arranged as columns
Tabular Display data in row and column format similar to a datasheet
Datasheet Identical
Main/Sub form Displays both main and related table data
Chart Displays information with a graph

67
 Pivot Table Form Creates a Pivot table Form similar to an Excel Pivot Table Report
Reports:

A report summarizes data in a format suitable for publishing i.e. to view data on the screen or to
print it on a printer or to publish it on the web. Reports are used to present data in a meaningful and attractive
manner and here you can combine data, charts and images.

There are six ways to create reports in Access.

Reports Purpose
Design View Begins with a blank page. You layout the report the
way you want using the design tools in the toolbox.
Report Wizard Choice of fields, sort criteria, and report layout used.
Creates tabular or columnar report.
Columnar AutoReport One or more records displayed vertically. Selected
from a single table or query.
Tabular AutoReport Rows or columns are grouped by fields values.
Selected from a single table or query.
Chart Wizard Leads you through creation of a report containing a
chart and associated data.
Label Wizard Helps you create mailing labels from data.
Data Access page:

A Data Access page is a web HTML page created in Access that allows users to view, add or edit
data stored in an Access database. Using this you can easily create interactive forms for users on a website.

Macros:

A Macro is used to automate repetitive tasks. Macros are often attached to buttons that appear on
form to make data entry work. Any operations that you do over and over again can be automated by creating a
macro.

Modules:

If you want to develop a full fledged software application which automates a wide variety of
complex tasks, you should create a Visual Basic For Application module.

Starting MS-Access:

1.Click on Microsoft Access from the Microsoft Office from the Programs options from Start menu.

68
 PARTS OF AN ACCESS WINDOW

Menu BarTitle BarStandard ToolbarMinimize ButtonRestore ButtonClose Button

Main Switchboard

Title Bar:

This tells you which application package is currently running and which slide is currently open.

Menu Bar:

69
 When you point any menu title and click once with the mouse, the menu will open, displaying all the
commands available under this menu title. Alternatively this menu can also be activated by pressing the
access keys from the keyboard. E.g. press Alt + F to activate the File menu.

Standard Toolbar:

Toolbar contains buttons, drop-down menus and other controls that help you quickly alter the
appearance and arrangement of documents by executing a variety of Access commands. Toolbars are very
helpful and convenient in quickly executing commands without having to go through menus. The standard
toolbar contains icon for opening new files, printing files, sending and receiving mails etc.

Main Switch Board:

When you open an Access database, you often see a screen labeled Main Switchboard that provides
buttons to enable you to use the database easily

CREATING A DATABASE

Creating a new database:

While creating a new database, keep the following points in mind:

 Define the purpose

 Determine the tables
 Determine the fields
 Identify the unique field
 Determine the relationship
Define the purpose:

While creating a database, you have to define the purpose of that database. Consider the present and
future questions you may want to answer from the stored data. Example: if you want to run a query on a
customer’s database, to generate statewise-citywise lists create two separate fields for city and state instead of
address field.

Determine the tables:

Determine the tables that you do or may need in future in the database. Each table contains information only
about one subject like customers, suppliers or items.

Determine the fields:

Determine the fields that you need in each table. Each field contains a specific kind of information
such as first name, last name or account balance.

Identity Unique field:

Values that allow Access to relate and store information contained in different tables. These unique
fields are also called the primary key for the table.Eg: two tables containing employees background
information and his current month’s salary details may be linked using a primary field called employee code.

Determine the relationships:

70
 Relationship between the tables. A relationship works by matching the data in two different tables
using a common primary field. There are two kinds or relationships—one to one and one to many.

Steps to create the tables:

When you open Microsoft Access the following window appears.

1. Click on the Blank Access Database.

2. Click on OK button to continue.

You would be asked to give a name for your Access database.

3. Click in the Save in box and choose the folder where you want to save your file in.
4. Give the name of the database in this box.
5. Click on Create button to create a new database.

The
following
window would be displayed. This window is commonly known as the Main Switchboard. It provides
buttons to enable you to use the database easily.

6. Click on the Table tab to create a new table.

71
 7. Double click on the ‘Create table by using wizard’ to create a table using the table wizard.

Creating a Database through Table wizard:

Creating a database through the table wizard is much faster and easier than through the design mode.

1. Click on the Business radio button.

2. Choose Employees from the Sample tables by clicking on it.
3. To add fields into the table click on fields in the sample fields. Then click on ‘>’ button to add the
fields in the ‘fields in my new table’ category. If you want to take all the fields from the sample fields
category to your new table then click on the ‘>>’’ button. Similarly if you want to remove a field then
click on ‘<’ button.
4. Click on Next button to continue.

5. Click on this radio button to let

Access set he primary key for
database.
6. Click on Next button to continue.

The following window would be displayed.

72
 7. Click on this radio button.
8. Click on Finish button.

After finishing your Database creation, Your database looks like this.

MODIFYING TABLES

Rename columns:

While creating a table, field names are named as Field1, Field2 and so on with default. To change the field
name use rename column
option.

1. Choose Rename Column command from Format

menu to rename the column heading.

73
Saving the database:

After finished entering the data, you must save it, in case of any electrical disturbances all your precious
work is not lost.

1.Choose Save command from File menu.

The following dialog box would be displayed.

2.Give the name of the new table in this box.

3. Click on OK button to save the table.

The following message box would be displayed.

4. Click on this Yes button to define a primary key for your database.

5.Click on this Close

button to close the
database.

74
Relationships:

A relationship works by matching the data in two different tables using a common primary field.

There are broadly two kinds of relationships:

 One-to- one
 One-to-many
Relationship between two tables:

Now link the two tables i.e. Employee table

with salary table.

1.Choose Relationships command from Tools

menu.

2. Click on the Employee ID field in the

Employee table. Keep your mouse pressed
and drag your mouse pointer on top of the option ID in the Salary table. Now leave your mouse. The
following dialog box will be displayed.

3. click on Create button to create the relationship between the 2 tables.

Now you can see that the tables are linked together.

4.Click onClose button to close the box.

75
It will ask you want to save the relationship that you have created.

4. Click on Yes button to save the changes that made by you.

CREATING FORMS

Forms are used to simplify the data entry work or to display information in a specific manner. Through the
forms, you can Add, Modify, and Delete database data. In Access you can crate 6 types of forms. They are:

Types of FormsPurpose

Columnar Fields are arranged as column.

Tabular Displays data in row and column format which is similar to datasheet.

Datasheet Identical to table datasheet.

Main/Subform Displays information with a graph.

Chart Displays information with a graph.

Pivot Table Form Creates a Pivot Table form similar to an Excel Pivot Table report.

Steps to create a Forms:

1. Click on Forms tab from the shortcut bar.

2. Double click on ‘Create form by using wizard’ option.

3. Choose Employees table from the Table/Queries

option by clicking on it.

76
4. Click on this button to take all the fields of Employee table to the selected category.

5. Choose Salary table from Table/Queries option by clicking on it. Take all the fields to the selected
category

with the exception of the Employee ID.

6. Click on Next button to continue.

7. Click on the Layout that you like for your form.

8. Click on Next button to continue

9. Click on the Style of form that you want

.10. Click on Next button to continue

11. Give the name of the form in this box.

12. Click on this radio button to enter data directly in the form.

13. Click on Finish button. It shows the EMP form

Now you can enter the data directly in this form and format.

14.After having entered all the records. Click on Close button to close and exit from this form

database

77
.

Query:

Query is a statement that access what kind of information you need to extract from one or more
tables.A Query also can perform an action on the data of the table and summarize data in spread
sheet.

Types of Queries:

In access query can be classified into 6 types.

1.Select query

2.Action query

3.Cross Table query

4.Union query

5.Pass through query

6.Data Definition query

1.Select Query:

It is used to extract a data from table passed on a specified in the query object.This type of query is
most common one.

2.Action Query:

It is used to perform an action of records that meet specified in the query object. This type of query
enabled you to change of move data, create new tables from an another table.

3.Cross Table Query:

It is used to summarize data in a spread sheet format.

4.Union Query:
78
 It is used to combine two fields from one table to another table.

5.Pass Through Query:

It is used to send commands to a structured query language(SQL).

6.Data Definition Query:

It is used to perform an action, that can be access database with SQL statement.

Create A New Query:

To create a new query click the new query button in the tool bar or switch to the database window
select the query tab and click the new button .The new query dialog box will appear.

Access provides two methods to create query.They are

1.Query Wizards

2.Query New

Query Wizards :

Query wizards provides four basic types of queries.

1.Class tab Query:

It summarize a query data in spread sheet format.

2.Find Duplicate Query:

It locates database records in a table.

3.Find Unmatched Query:

It locates records in one table that they don’t have matching records in a related table.

4.Archive Query:

It Copies specified records from one table to new table and retrieve the records from the original table.

CREATING REPORTS

Reports:

Reports are used to present data in a meaningful and attractive manner and to combine data, charts, and
images, even audio and video.

Steps to create Reports:

1. Click on Reports tab.

2. Double click on the options ‘Create reports by using wizard’.

79
 3. Choose the Employee table
from the Table/Queries option.
4. Click on this button to
select the fields that you want in

your report. Click on a field then

click on this button to move the field into your report.

5. Choose Salary table from the Table/Queries Option.

6. Click on this to select the fields that you want in your report.
7. Click on Next button to continue.

Specify the grouping level if you want any by clicking on the

fields and then click on ‘>’ button.

8. Click on Next button to continue.

Now you can specify a sorting sequence if you

want in your records.

80
9. Click on the field on basis of which you want to sort
Click on Next button to continue.

10. Click on the Columnar radio button from

the Layout
option to choose the layout or your report.

11. Click on Next button to continue.

12. Click on Corporate option to choose the
style of report that you want.
13. Click on Next button to continue.

14. Give the name of your report.

15. Click on Finish button

Now you can see your

report all ready.

MAILING
LABEL

CREATE MAILING
LABELS
To create the mailing
labels, do the following steps:

1. In the database window, click Reports .

2. Click the New button on the Database window toolbar.
81
 3. In the New Report dialog box, click Label Wizard.
4. Click the table or query that contains the data for the labels, and then click OK.
5. Follow the directions in the wizard dialog boxes.
If the resulting label report doesn't look the way you want, you can delete the report and run the Label Wizard
again.

End of unit-IV

UNIT-V

MS-FRONT PAGE

82
INTRODUCTION
Creating a WebPages becomes simple and exciting when you use MS-FrontPage 2000. Web pages can
be created by a number of packages like MS-Word, MS-Powerpoint, MS-Excel, and MS-Access, to manage a
complete web site, you require a package like MS-FrontPage. FrontPage is increasingly becoming the
preferred choice for non-professional web designers.
Front page has a eight different types of standard templates using which one can create different web sites of
varying degree of complexity and sophistication --- staring from a single page web site to a complete
corporate and a customer support site.

CREATE AND MANAGE COMPLETE WEB SITE

Using the menu bars and toolbar of FrontPage you can create and manage a complete website.

Menus:
In menu bars, we have menus like File, Edit, View, Insert, Format, Tools, Table, Frames, Window, and Help.

File menu:

New Creates a new page.

Open Opens an existing page from your file system.

Close Closes the active page. If you are not save the edited pages ,it will prompt
you to save the changes.

Open Web Opens a web from your local computer.

Close Web Closes the current web. While closing, you are prompted to save any
unsaved pages.

Save Saves the current page in HTML format.

Save As Saves a copy of the current page under a different name, to a different
location on your computer.

Publish Web Publishes the files in the current web.

Import Copies selected files and folders into your web.

Preview in Browser Displays the current page in a web browser.

Page setup Sets up the header and footer, adjusts the margins, etc.

Print Preview Shows how a page or the web’s navigation structure will look when you print it.

Print Prints the current page

Send Sends the current page in the e-mail message.

Properties In page View, displays the properties of the current page. In folders, navigation and hyperlinks
views, displays the properties of the selected page.
83
Recent Files Lists the files you have most recently opened in FrontPage.

Recent Web Lists the webs you have most recently opened in FrontPage.

Exit Closes the FrontPage after prompting you to save any unsaved files

Edit Menu:

Undo Reverses the last command or deletes the last entry you typed.

Redo Reverses the action of the undo command.

Cut Removes the selected items from the page.

Copy Copies selected items from the page.

Paste Inserts the previously selected items at the insertion pointer.

Paste Special Paste the selected object at the insertion pointer.

Delete Permanently removes the selected item from the page.

Select All Select all the text and items on the page.

Find Searches for the text on the current page.

Replace Searches for and replace text on the current page.

Check Out Checks a file out, making it unavailable for editing by others.

Check In Checks a file in, making it available for others.

Undo Check Out Cancels checking out a file without updating it in the web.

Tasks Assign tasks to different people of your workgroup that you can type or select in the assigned to list.

View Menu:

Page Switches to page view, which is the view in FrontPage you use for
creating, editing, and previewing web pages.

Folders Switches to Folders view, which is the view in FrontPage that shows
how the content of a web is organized.

Reports Switches to report view. Reports in FrontPage analyze and summarize

your work in your web page.

Navigation Switches to navigation view, which is the view in FrontPage that

displays the structure of your web.

Hyperlinks Switches to hyperlink view, which is the view in FrontPage that

shows the status of the hyperlink in your web.

84
Tasks Switches to tasks view, which is the view in FrontPage that maintains a list of the tasks required to
complete or maintain a web.

Views Bar Displays or hides the Views bar, which is the vertical bar at the left of the FrontPage application
window.

Folders List Displays or hides the Folders list, which is a Windows Explorer like view of the folders and
files in your web.

Reveal Tags Displays or hides HTML tags on the normal tab in page view.

Toolbars Displays or hides toolbars.

Refresh Refreshes the current page or view.

Insert Menu:

Break Inserts a line break at the insertion pointer.

Horizontal line Inserts a horizontal line at the insertion pointer.

Date and Time Inserts the current date and time at the insertion pointer.

Symbol Inserts a symbol or special character at the insertion pointer.

Comment Inserts a comment. A comment is a text you can view in

FrontPage that is invisible to the site visitors browsing on your web.

Navigation Bar Inserts a navigation bar on the current page. A navigation bar
is a collection of graphical or textual buttons containing hyperlinks to pages
that are part of the web structure.

Page Banner Inserts a page banner on the current page. A page banner is a
section of a web page containing a graphic element and text, such as the page
title.

Component Inserts a various components in a web page like excel

worksheet, office chart, pivot table, marquee, etc.

Form Inserts a new form, scrolling text, drop down menu etc.

Picture Inserts a picture or a video from the Microsoft Clip Art gallery.

Advanced Inserts HTML text, Java Applet, Plug-In And Active X control at the insertio0n pointer.
File Inserts the contents of a file at the insertion pointer .You can insert many types of files including
HTML,ASP, rich text format, text, excel spread sheet.

Hyperlink Inserts a hyperlink at the selected text or at the insertion pointer.

85
Format Menu:

Font Changes the font and character spacing

formats of the selected text.

Paragraph Changes paragraph indents, text alignment, spacing,

pagination and other paragraph formats in the selected paragraph.

Bullets and Numbering Adds or modifies bullets or numbers in selected

paragraph.

Borders and Shading Applies shading effect and creates borders around
selected area.

Position Sets the text wrapping and positioning style of pictures and other
objects on the page.

Dynamic HTML Effects Shows or hides the DHTML effects toolbar.

Style Defines or applies to the selection a combination of formats

Style Sheet Links Links the active page to a cascading style sheet.

Theme Applies a new or different theme, or removes a theme in a web page.

Shared Borders Sets shared borders for the current page or for the entire web.

Page Transition Creates a special effect that is displayed when a site visitor enters or leaves a page.

Background Adds different kinds of backgrounds, such as a woven texture, to the web pages to make them
look more interesting.

Remove Formatting Quickly removes formatting that you have applied to text.

Properties Displays the properties of the selected object for editing.

Tools Menu:

Spelling Checks the active document for possible spelling, grammar and
writing style errors, and displays suggestions for correcting them.

Thesaurus Replaces a word or phrase in the page with a synonym, antonym,

or related word.

Recalculate Hyperlinks Updates the display of the current web.

86
Security Sets the permission and limits access to webs that you create and edit on a web server.

Macro Opens the macro dialog box, where you can run, edit, or delete a macro.

Add-Ins Registers, loads and unloads add-ins that you have installed in your computer.

Customize Customizes toolbars buttons, menu commands, and shortcut key assignments.

Web settings Displays web setting for viewing and editing. Categories include parameters, language,
navigation and database, along with general settings.

Options Modifies settings for Microsoft Office programs such as screen appearance, printing, editing,
spelling, and other options.
Page options Displays options for viewing and editing pages, including general settings, options for
creating thumbnail images, font settings, color-coding for the HTML tag.

Table Menu:

Draw Table Draws the table. Define the outside border of the table by dragging
from the upper left corner of the table.
Insert Adds rows, columns, or cells to a table. And Also inserts a table.
Delete Cells Deletes the selected table cells.
Select Selects the table, column, row or cell containing the insertion point.
Merge Cells Combines the contents of the selected table
cells into a single cell.
Split Cells Divides the selected table cells into rows and columns.
Distribute Rows Evenly Makes all the selected rows in a table of the same height.

Distribute Columns Evenly Makes all the selected columns in a table of the same height
AutoFit Adjusts the width of each column sot that the table contents fit automatically.
Convert Converts selected text to a table and vice versa
Properties Displays the Table properties and cell properties with a dialog box.
Frames Menu:

Split Frame Splits the selected frame horizontally or vertically

Delete Frame Deletes the selected frame. This does not delete the page that
was displayed in the frame.
Open Page in New Window Opens the active page of a frames page in a new
window.
Save Page Saves the page displayed in the selected frame of a frames page.

87
Save Page As Saves the page displayed in the selected frame of a frames page with a different name, location,
or file format.
Frame Properties Displays the Frame properties dialog box for the selected frame on the current frames
page.

Window Menu:

New Window Opens a new window and displays the current web in it. If no web
is open, FrontPage opens a new window and displays a new page.
Windows List Lists the currently opened pages in FrontPage. Click the page that
you want to switch to.
More Pages Opens the complete list of currently opened pages so you can switch
to the one that you want to edit.

Help Menu:

Microsoft FrontPage Help The Answer Wizard and Help topics and tips
helps you to accomplish your tasks.
Office on the web Connects to the Microsoft Office Web site where you
can get up-to-date information and help on Office programs.
Detect and Repair Automatically finds and fixes errors in this programs.
About Microsoft FrontPage Displays the version number of this
Microsoft program; and information about your computer and operating
system.

TOOLBARS
Standard Toolbars:
In standard toolbars, we have tools like Open, New, Save, Publish Web, Print, Folders List etc..

Open Opens the page from the current web or from your file system.
New Quickly creates a new page based on the Normal Page Template.
Save Saves the current page in HTML format.
Publish Web Publishes the files in the current web.
Print Prints the active page or the navigation structure of your web.
Folders List Displays or hides the Folder List, Which is a Windows Explorer-like view of the folders and
files in your web.
Spelling Checks the spelling on the current page in the page view. In hyperlinks and Folders view, checks
spelling on all pages.
88
Preview in browser Displays the current page in your browser.
Copy Copies the selected items from the page and copies them to the clipboard’s memory, replacing the
current contents.
Cut Removes the selected item from the page and moves them to the clipboards memory, replacing the
current contents.
Paste Insert the contents of the clipboard at the insertion pointer.
Format Painter Copies formatting from the selected characters of a paragraph and applies it to the text you
select.
Undo Reverses the last command or deletes the entry that you typed.
Redo Reverses the action of the Undo command.
Insert Components Inserts various components like Excel worksheet, pivot table, Office chart, etc.
Insert Table Creates a table based on the number of rows and columns you specify.
Insert Picture from File Inserts a picture from the current web, the World Wide Web, Microsoft Clip
Gallery , a scanner or your file system.
Hyperlink Inserts a hyperlink at the selected text or at the insertion point.
Refresh Refreshes the current page or view.
Stop Stops following a hyperlink at the selected text or at the insertion point.
Show All Shows or hides page elements.

Formatting Toolbar:

Font Changes the font of the selected text.

Font Size Changes the font size of the selected text.
Style Click the style that you want to apply to the selected paragraph.
Italic Makes the selection Italics.
Bold Makes the selection Bold.
Align Left Aligns the paragraph at left indent.
Align Right Aligns the paragraph at the right indent.
Center Centers the paragraphs between the indents.
Bullets Creates a bulleted list based on the current defaults.
Numbering Creates a numbered list based on the current defaults.
Increase Indent Increases indent or demotes the selection one level.
Decrease Indent Decreases or promotes the selection one level.
Font Color Selects and applies Font color.
Highlight Highlights a selected piece of text in the chosen color.

Statring MS- FrontPage

1.Choose Microsoft FrontPage
from MS Office option from
Programs menu from Start
Menu.
2. And also Click on Microsoft
FrontPage icon from the
Microsoft shortcut bar.

89
The following screen would be displayed. This is the MS FrontPage opening screen.

CREATING AWEB PAGE:

To create a web page there are two ways. They are
 Creating web page through wizard.
 Creating web page without wizard.
Creating a web page through wizard is simpler and faster bit its biggest limitation is that you loose flexibility.

CREATING A WEB PAGE WITHOUT WIZARD

Steps to create web page without wizard:

1. From the MS Front Page opening screen,
select File menu and then choose New option
and select Web command.

90
The following dialog box would be displayed.

2.Click on One Page

Web icon.
3. Give the location of
your new web.
4.Click on Ok button
to continue.

The following is the

Home page of your
web site.

91
 CREATING A WEB PAGE WITH WIZARD

1.Choose Web command from New option from File menu.

The following dialog box would be displayed.

2. Click on the type of wizard that you want to start.

3. Give the location of your new web.
4. Click on Ok button to continue.

The following is the Home Page of your web site.

92
 FORMATTING A WEBSITE

ADDING YOUR COMPANY LOGO:

1.Choose From File command from Picture option from Insert Menu.

The following dialog box would be displayed.

2.Click on this icon to select the image from your computer.

The following dialog box would be displayed.

Specify the folder in which your image or logo is saved.

Click on the image file.

Click on Ok button to continue.

You will see the logo being inserted. Insert the company name and resize it to fit it in the table.

Click on the logo.

INSERTING LINKS:

1.Type the name of the link that you want to make.

93
2.Now highlight it and right with your mouse on it.

3.The following roll down menu would be displayed.

4.Choose Hyperlink command from this menu.

5.Choose the folder that you want to save the hyperlink in.

6.Give the hyperlink name.

7.Click on OK button to continue.

Now you can see that the hyperlink was created.

94
CHANGING FONT AND FONT COLOR:

1.Highlight the text.

2.Choose Font command from Format menu.

The following font dialog box would be displayed.

Choose the name of the font from the font list.

Choose size of the font from the font size list.

Click on the Font Color pull down list and choose any color to change the font color.

Click on Ok button to continue.

As you can see here the font name, font size and font color have been changed.

95
INSERTING PICTURES:

1.Click on the place where you want to insert your picture.

2.Choose Clip Art command from Picture option from Insert menu.

The following dialog box would be displayed.

3.Click on Cartoon category.

4.Click on the picture you want to insert. A shortcut

menu would be displayed.

5.Click on Insert Clip button to insert the picture.

Now you will see the picture been inserted.

6.Click on the picture. Drag it to resize it.

96
MODYING YOUR HOME PAGE:

1.Click on the Favorites title. Then right click on it. The following roll down menu would be displayed. Now
click on Page Banner Properties.

The following dialog box would be displayed.

2.Click on Text radio-button.

4.Click on Ok button to continue.

The following screen would be displayed.

5.Click on this line and press Delete from the keyboard.

97
End of unit-V

98