Introduction to

Systems Analysis
and Design
Dr. Phan Thanh Duc
Learning Objectives (1 of 3)
• After this chapter, you will be able to:
• Describe the impact of information technology on society
• Describe the five main components of an information system
• Explain Internet business strategies and relationships, including
B2C and B2B
• Explain how to use business profiles and models
Learning Objectives (2 of 3)

• Understand the seven types of information systems used in

business
• Describe the types of information the four classes of users
need
• Distinguish among structured analysis, object- oriented
analysis, and agile systems development methods
• List the tools that enable the systems analyst to develop,
manage, and maintain large-scale information systems
Learning Objectives (3 of 3)

• Explain the seven main functions of the information technology

department
• Describe the roles and responsibilities of a systems analyst
within the enterprise
Textbook

6
 What is a system?

A system is a group of interacting or

interrelated elements that act
according to a set of rules to form a
unified whole. A system, surrounded
and influenced by its environment, is
described by its boundaries, structure
and purpose and expressed in its
functioning.

7
IT vs IS

8
Information Technology (1 of 2)
• Combination of hardware and software products and
services
• Used to manage, access, communicate, and share information
• Changing nature of information technology
• Change is dramatic and continuous
• Advances influence change in business organizations
Information Technology (2 of 2)
• Systems analysis and design
• Step-by-step process for developing high-quality information
systems
• Information systems: technology, people, and data performing
certain business functions
• What does a systems analyst do?
• Plans, develops, and maintains information
• Manages IT projects, conducts meetings, delivers
presentations, and writes memos, reports, and documentation
Information Systems (1 of 5)
• System: set of related components that produces specific
results
• Mission-critical systems: vital to operations
• All systems require input data
• Data: basic facts that serve as raw material
• Information: data transformed into output
Information Systems (2 of 5)

FIGURE 1-4 An information system needs these components.

Information Systems (3 of 5)
• Hardware
• Physical layer of information system
• Moore’s Law: transistors on an integrated circuit chip double
about every 24 months
• Software: controls hardware
• System software
• Manages hardware components
• Application software
• Support day-to-day business
• Horizontal, vertical, and legacy systems
Information Systems (4 of 5)
• Data
• Stored in tables
• Processes
• Describe tasks and business functions performed to achieve
specific results
• People
• Stakeholders: individuals interested in an information system
Information Systems (5 of 5)

FIGURE 1-6 In a typical payroll system, data is stored in separate

tables that are linked to form an overall database.
Internet Business Strategies (1 of 3)
• Trends
• Rapidly increasing globalization
• Technology integration for seamless information access
• Rapid growth of cloud-based computing and services
Internet Business Strategies (2 of 3)
• The Internet Model
• Ecommerce (electronic commerce)
• User interface enables communication between a data-base
management software and a web-based server
• Mobile devices interact with the system using apps
Internet Business Strategies (3 of 3)
• B2C (business-to-customer)
• In a single convenient session, customers can:
• Do research and compare prices and features
• Check availability and arrange delivery
• Choose payment methods
• B2B (business-to-business)
• Ecommerce was initially carried out using electronic data
interchange (EDI)
• Most firms use supply chain management (SCM) software
• Helps manage inventory levels, costs, and suppliers
Modeling Business Operations (1 of 3)
• Business profile
• Overview of a company’s mission, functions, organization,
products, services, customers, suppliers, competitors,
constraints, and future direction
• Business process
• Specific set of transactions, events, and results that can be
described and documented
• Business process model (BPM)
• Business process modeling notation (BPMN)
Modeling Business Operations (2 of 3)

FIGURE 1-7 A simple business model might consist of an

event, three processes, and a result.
Modeling Business Operations (3 of 3)

FIGURE 1-8 This sample uses business process modeling notation (BPMN) to represent the
same events, processes, and workflow shown in Figure 1-7.
Source: Drawio.com
Business Information Systems (1 of 5)
• Current method
• All employees use office productivity systems
• Operational users require decision support systems
• Systems are defined by functions and features
• Enterprise computing
• Supports company-wide operations and data management
requirements
• Enterprise resource planning (ERP) systems provide cost-effective
support for users and managers throughout the company
Business Information Systems (2 of 5)
• Transaction processing (TP) systems
• Processes data generated by day-to-day business operations
• Customer order processing, accounts receivable, and warranty claim
processing
• Business support systems
• Provide job-related information support to users at all levels of
a company
• Management Information Systems (MIS)
• Radio frequency identification (RFID)
Business Information Systems (3 of 5)

FIGURE 1-11 A single sales transaction consists of six separate tasks, which the
TP system processes as a group.
Business Information Systems (4 of 5)
• Knowledge management
• Uses a knowledge base and inference rules
• Knowledge base: large database that allows users to find information
by entering keywords
• Inference rules: identify data patterns and relationships
Business Information Systems (5 of 5)
• User productivity systems
• Technology that improves productivity
• Groupware: enables data sharing
• Digital assistants
• Combinations of knowledge management systems and user
productivity systems
• Systems integration
• Combination of transaction processing, business support,
knowledge management, and user productivity features
Organizational Information Models (1 of 3)
• Functions and organizational levels
• Defined in a typical organizational model
• Top managers
• Develop long-range strategic plans
• Middle managers and knowledge workers
• Middle managers provide direction, resources, and
performance feedback to supervisors and team leaders
• Knowledge workers provide support for the organization’s basic
functions
Organizational Information Models (2 of 3)

FIGURE 1-16 A typical organizational model identifies business

functions and organizational levels.
Organizational Information Models (3 of 3)
• Supervisors and team leaders
• Oversee operational employees and carry out day-to-day
functions
• Operational employees
• Rely on TP systems to enter and receive data they need to
perform their jobs
• Empowered to handle tasks and make decisions that were
assigned previously to supervisors
Systems Development (1 of 3)
• Structured analysis
• Used systems development life cycle (SDLC)
• plan, analyze, design, implement, and support an information system
• Object-oriented analysis
• Combines data and processes as objects
• Agile methods
• Build a series of prototypes and constantly adjusts them to user
requirements
• Spiral model
Systems Development (2 of 3)
• Prototyping
• Early working version of an information system
• Disadvantage: important decisions might be made before business or
IT issues are thoroughly understood
• Prototypes based on careful fact-finding and modeling techniques
can be extremely valuable
 Systems Development (3 of 3)

• Tools
• Computer-Aided Systems
Engineering (CASE) tools
• Computer-aided software
engineering
• Provide an overall
framework
• Support design
methodologies
• Generate program code
The Information Technology Department (1 of 4)

FIGURE 1-26 Depending on its size, an IT department might have separate organizational units for
these functions, or they might be combined into a smaller number of teams.
The Information Technology Department (2 of 4)
• Application development
• Systems are developed by teams consisting of users, managers,
and IT staff members
• Systems support and security
• Provides vital protection and maintenance services
• User support
• Provides users with technical information, training, and
productivity support
• Known as a help desk
The Information Technology Department (3 of 4)
• Database administration
• Involves data design, management, security, backup, and
access
• Network administration
• Includes hardware and software maintenance, support, and
security
• Web support
• Specialists design and construct web pages, monitor traffic, and
manage hardware and software
The Information Technology Department (4 of 4)
• Quality assurance (QA)
• QA team reviews and tests all applications and systems
changes to verify specifications and software quality standards
The Systems Analyst (1 of 4)
• Investigates, analyzes, designs, develops, installs,
evaluates, and maintains a company’s information systems
• Constantly interacts with users and managers within and
outside the organization
The Systems Analyst (2 of 4)
• Roles
• Acts a translators to managers and programmers
• Best line of defense in an IT disaster
• Most valuable skill: ability to listen
• Seeks feedback from users to ensure that systems do not go off
track
The Systems Analyst (3 of 4)
• Knowledge, skills, and education
• Technical knowledge
• Communication and business skills
• Critical thinking skills
• Education: college degree in information systems, science, or
business
• Some IT experience is required
• Certification
• Helps IT professionals learn new skills and gain recognition for
efforts
The Systems Analyst (4 of 4)
• Career opportunities
• Companies will need systems analysts to apply new
information technology
• Explosion in e-commerce will fuel IT job growth
• Important factors
• Job titles
• Company organization
• Company size
• Salary, location and future growth
• Corporate culture
Trends in Information Technology
• One of the fastest evolving industries
• Knowledge of current trends is vital
• Key trends
• Agile methods
• Cloud computing
• Data science
• Mobile devices
• Service orientation
• Social media
Chapter Summary (1 of 2)
• Information technology (IT)
• Combination of hardware, software, and services
• Used to manage, access, communicate, and share information
• Essential information system components
• Hardware, software, data, processes, and people
• Successful companies offer a mix
• Products and services
Chapter Summary (2 of 2)
• Systems analysts
• Use modelling, prototyping, and computer-aided systems
engineering (CASE) tools
• must understand the business, think critically, and
communicate effectively
• Popular system development approaches
• Structured analysis, object-oriented analysis, and agile
methods