Scribd
Upload
15 views

Module 1-Part-1

The document discusses Microsoft Word, a word processing program. It provides definitions of word processing and describes some common word processing programs. It then focuses on the key features and functions of Microsoft Word, including how to start the program and an explanation of the main components of the Word interface, such as the title bar, ribbon menus, and quick access toolbar. Various ribbon menus are also described, such as the Home, Insert, and Page Layout ribbons that contain common formatting and editing tools.

Uploaded by

CHARIZA DESKIL
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
15 views

Module 1-Part-1

The document discusses Microsoft Word, a word processing program. It provides definitions of word processing and describes some common word processing programs. It then focuses on the key features and functions of Microsoft Word, including how to start the program and an explanation of the main components of the Word interface, such as the title bar, ribbon menus, and quick access toolbar. Various ribbon menus are also described, such as the Home, Insert, and Page Layout ribbons that contain common formatting and editing tools.

Uploaded by

CHARIZA DESKIL
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

1

LECTURE NOTES

Word Processing/Processor
■ A program or machine for storing, manipulating, and formatting text entered from a
keyboard and providing a printout.

■ A computer program or device that provides for input, editing, formatting


and output of text, often with additional features.

■ A software or a device that allows users to create, edit and print documents. It
enables you to write text, store it electronically, display it on a screen, modify
it by entering commands from the keyboard, and print it.

Features

 Ease and Speed


 Editing Feature
 Storage
 Graphic Feature

Word Processing Programs

 Microsoft Office Word


 WordPerfect
 AppleWorks
 OpenOffice
 Pages
 Google Docs

For this subject we will focus on Microsoft Word as a Word Processing tool

MICROSOFT WORD

 Microsoft Word is a word processor created by Microsoft, and is included in


the Microsoft Office software suite.
 Primarily to enter, edit, format, save, retrieve and print documents.

STARTING MICROSOFT WORD

 You may start Microsoft Word by locating the


Microsoft Office shortcut folder, and selecting
the Microsoft Word shortcut.
 Note: The location of this shortcut will vary
depending upon your chosen configuration and
installation settings. However, it will most
commonly be located in a “Microsoft Office”
folder created during the program installation.

8
TERMINOLOGY
While different versions have different appearances, they all have most of the
same features. If you know what to call it, you should be able to find it in other
versions.

1. The Title bar

 The area highlighted is called the Title bar


 It displays the names of the open program (in this case Microsoft Word)
 and the name of the current file.
 This file has not yet been saved so its name is Document1.

9
 Files created in Microsoft Word are often referred to as documents and have the
file extension .doc or .docx
2. Minimize, Maximize/Restore and Close buttons

 The area outlined in red contains the minimize, maximize/restore and close
buttons for the program window.
 These three buttons are on almost every window that opens in a Windows
based platform.
 They are on Mac windows as well, but they are circles instead of squares.
 When you click the minimize button the program becomes a button on the
Windows taskbar located at the bottom of the screen.
 You can restore the document to its original shape and size by either:
 Clicking on the button on the task bar one time to restore it to active mode,

 If you have multiple files from the same program open, you will need to select
the one you want to restore to active mode.

10
 When you click the maximize / restore button the program assumes the same
shape and size it was before you minimized it, or the program window will fill
the screen.
 When you click the close button the program will ask you if you want to save
the changes if you have made any changes. Once you have responded to this
question the program will close.

3. The Quick Access toolbar

 The area outlined in red is called the quick access toolbar.


 It contains the most commonly used commands in Microsoft Word:
o Save
o Undo
o Repeat

4. Ribbon Menu System

 The current versions of Microsoft Word use what is referred to as the “ribbon menu”
system.

 The ribbon menus differ from the previous style menus in that the number of possible
selections is far smaller, and the menus are not dropdown menus. Rather, the menus
are selectable menus that do not disappear once you move your mouse to another part
of the screen.

 The “File” menu is the only remaining dropdown menu among the primary menus.

11
 The menu tabs will allow you to navigate Microsoft Word features, and perform
various functions.

 The different menu tabs typically contain similar sets of features.

5. File Menu

 This menu will give you access to general options related to the Word file itself.

6. Home Ribbon Menu

 The “Home” menu contains general options such as font sizes, alignment, copy/paste.

 The bulk of your time in the menu system will be spent in this menu.

12
 The font size and style controls are located within this ribbon, as shown below. You
may adjust these settings by using the relevant dropdown menus.

7. Insert Ribbon Menu

 This menu allows you to insert a variety of non-text objects into your document. You
can use it to add tables, pictures, links, headers and footers, among other things.

8. Page Layout Ribbon Menu

The “Page Layout” menu is where you will do the majority of your document formatting.
You can use it to set margins, page orientation, size, the number of text columns, borders,
indentation and spacing

9. The “References” menu allows you to easily cite and reference sources that you may use
while creating a document.

10. Mailing Ribbon Menu

 The “Mailings” ribbon menu contains a number of features related to documents that
will be created for the purpose of being sent in the mail.

 You can use these tools to print envelopes and labels, as well as personalizing
individual letters in a large mailing to the specific recipient using address and contact
information.

13
 Note that not all printers support these features, and you must have contacts available
in your Microsoft Outlook application in order to use the “Select from Outlook
Contacts” feature.

11. Review Ribbon menu

 The “Review” menu allows you to review your document for spelling and
grammatical errors, insert comments, track (and accept) changes made to your
document during reviewing, and compare or combine two documents.

12. View Ribbon Menu

 The “View” menu allows you to change how the document is viewed within Word.

 The “Zoom” and the “Document Views” sections of this document are where you will
spend the majority of the time in this menu.

14

You might also like