NATIONAL INSTITUTE OF TECHNOLOGY

TIRUCHIRAPPALLI - 620 015

DEPARTMENT OF ELECTRICAL & ELECTRONICS ENGINEERING
NOTICE INVITING QUOTATION

File No. NITT/F.NO.022/CAPEX/2023-24/EEE Date: 08.09.2023

To

(Supplier Address)

Sealed quotations are invited from reputed Authorized Dealers / manufacturers for the
supply of the Items.
Name of the Item : DC- DC Converter
( DC-DC Buck, Boost, Buck - Boost
Converter)
Quantity Required : 02 No’s
Specification : (As per enclosed Schedule Annexure – I)
1. Quotation Reference No. : NITT/F.NO.022/CAPEX/2023-24/EEE

2. Last date and Time for receipt of : 03.10.2023 before 11.00 AM

quotation
3. Date &Time of opening of : 04.10.2023 at 02.00 PM
Quotation
4. EMD Amount :
Rs, 3,000/-(2%)
5. Validity (Days) : 90 Days

6. Address to which quotations are : The Director,

to be sent National Institute of Technology,
Tiruchirappalli – 620 015, Tamil Nadu,
India
Kind attention to : Dr. Josephine.R.L
Phone : 0431 250 3271
E-mail : [email protected]
1. Quotations should be submitted in the format given in Annexure – I and Annexure-II
2. The envelope should contain the following details:
“QUOTATION AGAINST ENQUIRY”- DC- DC Converter ( DC-DC Buck, Boost,

Buck - Boost Converter) NITT/F.NO.022/CAPEX/2023-24/EEE

Kind attention to: Dr. Josephine.R.L

Last date and Time for receipt of quotation: 03.10.2023 before 11. 00 AM
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015

Terms and Conditions:

1. The quotation must be in the format furnished by NIT Tiruchirappalli and should
be free from corrections/erasures. In case there is any unavoidable correction it
should be properly attested. If not, the quotation will not be considered.
Quotation written in pencil and incomplete will be rejected.
2. Earnest Money Deposit (EMD) is to be submitted by way of Demand Draft
drawn on any Nationalized bank in India in favor of “The Director, NIT,
Tiruchirappalli” payable at Trichy. The bids submitted without EMD will be
treated as non-responsive and will be rejected. EMD shall bear no interest.
Bidder must fill the EMD returning Form (Annexure-III) and submit along with
the quotation. EMD amount of Rs, 3,000 /-(2%) of estimate value is applicable,
however UDYAM & NSIC registered Micro & small enterprises are exempted
as per Govt.norms proof to be attached.
3. You are invited to submit your most competitive quotation for the supply of
goods according to the specifications and delivery terms as given. Bank
guarantee submitted for EMD shall be valid for 45 days beyond bid validity
period.
4. Bidders may send the quotations in sealed covers with the quotation reference
number and last date for receipt of quotations duly superscribed on the cover.
Kind Attention to: as mentioned in the point No. 6
NB: Mention the company Contact Number / E-mail id on the cover.
5. Quotation will be opened on due date at 04.10.2023 at 02.00 PM at the Store
and Purchase Section, NIT, Tiruchirappalli in presence of the tenderers or
their representatives who may wish to be present.
(Any change in the date, time and venue of the quotation opening will be
informed to the bidders through telephone / E-mail)
6. The National Institute of Technology, Tiruchirappalli reserves the right to
accept or reject any quotations, and to cancel the bidding process, and reject
all quotations at any time prior to the award of order without assigning any
specific reason thereof.
7. Manufacturer’s name and country of origin of materials offered must be clearly
specified. Printed brochures, Purchase preference is only for Micro & Small
enterprises (MSE’s) register in UDYAM Portal or NSIC as per Ministries policy
for MSE’s. Proof to be attached
8. Samples must be submitted where specified along with the quotations. Samples
must be carefully packed, sealed and labelled clearly with enquiry number,
subject and sender’s name for easy identification. Rejected samples will be
returned at your cost if insisted
9. All supplies are subject to inspection and approval before acceptance.
Manufacturer / supplier warranty certificates and manufacturer / Government
approved lab test certificate shall be furnished along with the supply, wherever
applicable
10. National Institute of Technology, Tiruchirappalli reserves the right to modify the
quantity specified in this enquiry.
11. Startup company exempted from prior turnover & prior experience (startup
certificate registered with DIPP should be enclosed)
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015
12. The bidder has to submit the bids in sealed envelope, (separate for each tender).
Further Bidder should not send clubbing many tenders in one envelope, in such
case all the bids will be rejected.
13. Bid Price
a. The contract shall be for the full quantity Bidders must quote for entire
quantity. Each bidder shall submit only one quotation in Indian Rupee only.
b. Post work orders & completion certificate should be submitted, wherever
applicable.
c. The rates quoted by the bidder shall be fixed for the duration of the contract
and shall not be subject to adjustment on any account.
d. GST, packing, forwarding and delivering other allied items at the destination
shall be included in the price. All such price components may be shown in
the quotation. If there is no indication regarding above charges. It will be
considered as inclusive of all charges.
e. If any arithmetic mistake in total / GST calculation is observed, the
same shall be corrected by the purchaser with an intimation to bidder
f. In case the items in the enquiry are covered by any rate contract or any other
state or central Government, it should be specified in your quotation and
accepted contract rates should also be mentioned. It should be confirmed
whether you could supply at the RC rates outside rate contract
g. Quotations containing conditions like “subject to prior sale” may not be
considered.
h. Delivery period required for supplying the material should be invariably
specified in the quotation
i. Bids without quoting GST (unless exempted) will be treated as invalid
& disqualified.
j. If there is a discrepancy between unit price and total price, the unit
price will be considered. If there is any mismatch between figure and
word, the amount in word shall prevail.
14. Evaluation of quotations: Quotations will be evaluated item-wise or lump sum
basis. The purchase committee will evaluate and compare the quotations
determined to be substantially responsive i.e. (i) are properly signed; (ii)
Conform to the terms & conditions and specifications; and (iii) price offered are
competitive.
15. Award of contract
a. The National Institute of Technology, Tiruchirappalli will award the Order for supply
of Goods / Services to the bidder whose quotation has been determined to be
substantially responsive, and who has offered the lowest evaluated quotation
price.
b. The Bidder should furnish the contract agreement and performance security within
15 days from the date of receipt of the order for supply of goods / services, failing
which the order will be cancelled without further notice and awarded to next eligible
bidder.
c. Notwithstanding the above, National Institute of Technology, Tiruchirappalli
reserves the right to accept or reject any quotations, and to cancel the bidding
process, and reject all quotations at any time prior to the award of order without
assigning any specific reason thereof.
d. National Institute of Technology, Tiruchirappalli, prior to the expiration of the
quotation validity period, will notify the bidder whose bid is accepted for the award
of contract. The terms of accepted offer shall be incorporated in the purchase
order.
16. Warranty: 12 Months
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015
17. Performance Security: Security deposit should be 3% of purchase order
value in case of Performance Bank Guarantee should be valid for 60 days
beyond the guarantee & warranty. The successful bidder need to submit
performance security (As mentioned in Annexure –I) of purchase order value
either in the form of bank guarantee or crossed demand draft drawn on any
Nationalized bank in India in favor of “The Director, NIT, Tiruchirappalli”
payable at Trichy. The bank guarantee / Demand Draft will be returned to the
supplier after 60 days from date of successful completion of supply, installation,
and the warranty period.
18. Payment: 100% will be paid after Installation and satisfactory working/date of
completion of service if the documents are in order. The bill should be raised
in favor of “The Director, National Institute of Technology, Tiruchirappalli, Tamil
Nadu, India.” with institute GST No. 33AAATN5491Q1ZZ.No advance will be
provided to the supplier and installer.
19. Liquidity damages
If the bidder / supplier, after accepting the Purchase Order or supply of Goods
/ Services, fails to deliver any or all of the Goods or to perform Services within
the period(s) specified in the Order, The National Institute of Technology,
Tiruchirappalli shall impose penalty without assigning any reasons to the bidder
/ supplier a sum equivalent to 0.50 % of the total cost as indicated in the
Purchase Order (which will be deemed as agreed price) for each week or part
thereof of delay until actual delivery or performance is completed and such
penal charges shall be limited to a maximum of 5% of the agreed price. Once
the maximum is reached The National Institute of Technology, Tiruchirappalli,
may proceed on its own to consider the termination / cancellation of the Order
and may inform the bidder about the cancellation of the said purchase order.
unless extension is obtained in writing from the office / Department on valid
ground before expiry of delivery period
20. If the deliveries are not maintained and due to that account Procuring Entity is
forced to buy the material at your risk and cost from elsewhere, the loss or
damage that may be sustained there by will be recovered from the defaulting
supplier
21. Dispute clause: Any dispute relating to the Enquiring /Tender of the indented item
shall be under the Hon’ble Court having its jurisdiction over Tiruchirappalli only
22. Startup company exempted from Prior Turnover & Prior Experience (Startup
certificate registered with DIPP should be enclosed)

23. GST as applicable

24. Performance Bank guarantee should be valid for 60 days beyond the
guarantee & warranty and the BG submitted for EMD shall be valid for 45 days
beyond bid validity period.

25. Bids submitted without EMD (unless exempted) will be treated as disqualified.

26. The successful bidder should submit Security Deposit/PBG within 15 days
from the date of placement of order. The EMD shall be returned only after
receipt of SD. If the bidder fails to deliver the material, then the EMD/SD shall
be forfeited.
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015

ACCEPTANCE BY THE BIDDER

I/We hereby certify that I/We shall abide hereby the terms and conditions and the

Annexures of this limited quotation.

Signature & Seal of Vendor with Date

For any details / clarifications regarding could be obtained from Stores and Purchase

Section on all working days during 10 AM to 5 PM.

For further detail related to Technical specifications kindly contact

Dr. Josephine.R.L (Purchase initiator), DEPARTMENT OF EEE,

NITT/F.NO.022/CAPEX/2023-24/EEE, [email protected], 0431 250 3271.

(NB: Mention the Contact Number / E-mail on the cover. Any change in the date, time

and venue of the tender opening will be informed to the bidders through telephone /

E-mail)

Enclosures: 1) Specifications of the equipment Annexure – I

2) Price Format Annexure - II

3) EMD Return Format Annexure – III

4) Bank Mandate Form Annexure – IV

 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015
DEPARTMENT OF ELECTRICAL & ELECTRONICS ENGINEERING
Annexure- I
Specifications of the Equipment
Ref: NITT/F.NO.022/CAPEX/2023-24/EEE Date: 08.09.2023
S. Specification of NIT-T Specificati
No on of the
Supplier
• Switches required: MOSFET
• No’s of Switching device: 03 nos. of MOSFET
• MOSFET Rating: min. 200v, 8A, 20khz with proper heat sink and snubber
circuit to form Buck, Boost, Buck – Boost power circuit or better
• No. of Inductors: 03 nos. of Inductor for corresponding Topologies.
Buck Mode:
• I/P voltage range : max. 12v Dc or better
• O/P voltage range: max. 24V Dc or better
Boost Mode
• I/P voltage range: max. 30v Dc or better
• O/P voltage range: max. 24V Dc or better
Buck – Boost Mode
• I/P voltage range: max. 12v Dc or better
• O/P voltage range: max. 24V Dc or better
• Switching Frequency: 5 - 20khz
• IC based PWM driver circuit required
• Voltage divider to be used to sense the o/p voltage
• Inbuilt Load Resistor required
• DSPIC based controller required to generate the PWM pulses
• LCD display to see the voltage and duty cycle of the PWM
• 0-30V/2A Regulated power Supply required to give variable input voltage
• User can view the following using DSO or CRO.
• Signals like PWM duty cycle, Load voltage, inductor current, etc can be viewed
using DSO
• Over load protection availability required.
• All components should be mounted in a nice cabinet with stickered front panel
with mimic diagram indication
Reasons (if there is difference in specification)
1.
2.
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015

S.No Other requirements related to NITT Supplier

the equipment Requirement commitment

1. Installation required Yes

2. Warranty (in Month) 12 Months

3. Comprehensive AMC required No

4. Delivery Period (Weeks) 12 Weeks

5. Shipment terms At NIT-T

6. Performance Security in % 3 %

7. Payment Terms 100% Payment after

satisfactory

delivery/Installation

8. EMD Amount (2 to 5)% Rs, 3,000 /-(2%)

Signature & Seal of Vendor with Date

Note:

Specification of the Supplier should be given in detail, single word confirmation like

Complied / No / same will be treated as non - responsive Bid and summarily

rejected.

Proof for the supplier’s specification must be enclosed along with the quotations.

(catalogue, brochure, and product website link if any)

 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015
DEPARTMENT OF ELECTRICAL & ELECTRONICS ENGINEERING
Annexure- II
PRICE BID FORMAT FOR BIDDERS
Tender No. & Date :
Bidder’s Offer No. & Date :
S. No. Description of item Unit QTY Rate / Qty GST in Rs. Total
(Set in Rs. Value
/ No) (excluding SGST CGST IGST + GST in
GST) Rs.
1. Supply portion 2
(The price indicated No’s
shall be exclusive of all
accessories, spares etc.
as given in the scope of
supply)
2 Other accessories /
spares etc. as given in
scope of supply
(Individual item-wise
break-up price shall be
attached as an
annexure to this price bid
format.)
3 Installation and Yes
Commissioning
(extra, if any)
4 Packing & Forwarding charges (extra, if any)
5 Freight & Transit insurance charges, extra, if any
6 Total price (delivery, installation and commissioning at NIT-T)
7 Value of Annual Maintenance Contract
8 Net cost to be paid by NIT-T

Signature & Seal of Vendor

Note: The price bid should be submitted only as per the above format. No row shall be left
blank. Please indicate NA, in case the item is “Not Applicable”. If this format is not used or
any column is left blank, then the bid will be rejected.
 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015

(TO BE PRINTED IN LETTER PAD OF THE FIRM)

EMD Returning Form
To
The Director
National Institute of Technology,
Tiruchirappalli – 620 015

Sub: Returning EMD amount

Sir / Madam,
Our firm has participated in the tender / quotation enquiry No mentioned below
and produced the EMD amount through DD, details of the DD are given below.

Tender / Quotation Reference No

EMD amount

DD Number

DD issued Bank

Date of DD

It is requested to return the EMD amount to our firm after completion of the purchase
to the below mentioned Bank account.

Account Name

Bank Account Number

IFSC code

Bank

Signature with Seal and Date

 NATIONAL INSTITUTE OF TECHNOLOGY
TIRUCHIRAPPALLI - 620 015

(TO BE PRINTED IN LETTER PAD OF THE FIRM)

Annexure – IV

MANDATE FORM FOR ELECTRONIC FUND TRANSFER/RTGS TRANSFER

Date: / /
To

The Director,
National Institute of Technology,
Tiruchirappalli – 620 015, Tamil Nadu

Sub : Authorization for release of payment / dues from National Institute of

Technology, Tiruchirappalli through Electronic Fund Transfer/RTGS
Transfer.

1. Name of the Party / Firm / Company / Institute :

2. Address of the Party :
3. City ______________Pin Code
4. E-Mail Mobile No: ________________
5. Permanent Account Number
6. Particulars of Bank:

Bank Name: Branch Name:

PIN Code: Branch Code:
IFS Code:(11 digit alpha numeric code)
Account Type Savings Current Cash Credit
Account Number:

DECLARATION

I hereby declare that the particulars given above are correct and complete. If any
transaction delayed and not effected for reasons of incomplete or incorrect
information I shall not hold Director, National Institute of Technology Tiruchirappalli
responsible. I also undertake to advise any change in the particulars of my account
to facilitate updating of records for purpose of credit of amount through NEFT/RTGS
Transfer.

Place: Date:

Signature & Seal of the Authorized Signatory of the Party