Our ref: ( )PSMB/20/8 Kulit 7

Date : 9 August 2016

EMPLOYERS CIRCULAR NO. 5/2016

TERMS AND CONDITIONS OF FINANCIAL ASSISTANCE AND THE IMPLEMENTATION

OF INCENTIVE FOR OKU TALENT ENHANCEMENT PROGRAMME (OTEP SCHEME)

1.0 PURPOSE

1.1 The purpose of this circular is to inform employers on the OKU Talent
Enhancement Programme (OTEP Scheme) for Persons with Disabilities (PWD)
who are eligible for the financial assistance of RM5 million in the form of
incentive. This is to support and encourage employers to provide relevant
training programmes for the PWD.

2.0 BACKGROUND

2.1 Since 3rd March 2010, Pembangunan Sumber Manusia Berhad (PSMB) has
implemented the Job Coach Programme for PWD that allowed registered
employers to get financial assistance to send PWD for training in order for
them to gain the necessary skills and knowledge to be able to enter the
workforce. The Job Coach Programme is a structured programme to assist
PWD in learning their job duties and industry standards at the workplace as
well as assist them to develop proficiency in their jobs.

2.2 PSMB in its Board of Director Meeting No. 2/2016 had approved an allocation
of RM5 million in the form of incentive to continuously encourage all
registered employers to train their PWD employees according to the
employers’ business needs. Thus, establishing the OTEP Scheme.

2.3 The objective of OTEP is to assist PWD in securing employment by furnishing

them with appropriate knowledge, skills and competencies through relevant
training programmes that are required by the industry. This scheme enables
employers to obtain 100% financial assistance to send PWD employees for
training in selected training programmes.

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3.0 TERMS AND CONDITIONS OF OTEP SCHEME

3.1 OTEP is opened to all PWD for employment with registered employers.

3.2 The application for the training programmes of the PWD employees shall be
submitted by the employer. The training programmes offered will depend on
the nature of the disabilities and requirement of the employers. Training
providers may submit their proposals for PWD training programmes. The
proposals are made subject to the acceptance by employers to conduct the
programmes.

3.4 Training methodology shall follow the curriculum structure identified by the
employers for the specific training of the PWD according to employers’
business needs;

3.5 All training modules/programmes must be conducted by experts or certified

trainers of the specific training modules.

3.6 PWD who are eligible for the pre-employment training may also be trained
under the OTEP Scheme, made subject to employer’s acceptance.

3.7 The allowable financial assistance under OTEP will include:

(i) Course fee with the maximum rate of RM50 per hour per trainee for both
internal and external trainers;

(ii) Cost of relevant training aids required;

(iii) Consumable training materials; and

(iv) Employers are eligible to claim RM500 monthly allowance per trainee to
assist the PWD on daily necessities while undergoing training
programme up to a maximum duration of three (3) months.

4.0 PROCEDURE FOR TRAINING GRANT APPLICATION

4.1 Employers must complete and submit to PSMB the PSMB/OTEP/1/16 Form
(Appendix A) and attach together the following supporting documents:

(a) Letter of Offer to trainee to attend training programme;

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 (b) A verified copy of the trainee PWD card;

(c) Contents of the training programme;

(d) Detailed daily training schedule;

(e) Quotation in respect of training fees; and

(f) Quotation in respect of training aid and consumables (if any).

4.2 Training grant application must be submitted at least two (2) weeks prior to
the commencement date of training.

5.0 PROCEDURE FOR CLAIMS

5.1 Claims can be submitted after the completion of the training by filling in the
PSMB/OTEP/T1/16 Form (Appendix B) and attached together with the
following supporting documents:

(a) receipt(s) of the course fee; and

(b) receipt(s) of relevant training aids required;

5.2 Due date for claims is on the 30th of June the following year after the
completion of training.

6.0 IMPLEMENTATION OF INCENTIVE

6.1 PSMB has allocated RM5 million in the form of incentive to support and
encourage employers to provide relevant training that is required by the
industry for the PWD to all registered employers with effect from the date of
this Employers Circular.

6.2 Through this incentive, the cost incurred by the registered employers to
conduct training for the PWD will be fully borne by PSMB.

6.3 The implementation of this incentive will be continued until the total amount of
RM5 million has been fully utilised. PSMB shall reserve the approval amount
based on the training grant application approved.

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7.0 EFFECTIVE DATE

5.1 The effective date of this circular is 9th of August 2016.

8.0 CONCLUSION

8.1 Any inquiries and assistance regarding the above implementation, kindly
contact our Customer Service at 1-800-88-4800.

Thank you,

“PEOPLE, PROWESS, PROGRESS”

“PEKERJA BERKEMAHIRAN, PENGGERAK EKONOMI”

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 Appendix - A

MyCoID EMPLOYER CODE

PSMB/OTEP/1/16 NUMBER

APPLICATION FOR TRAINING GRANT

OKU TALENT ENHANCEMENT PROGRAMME (OTEP)
PEMBANGUNAN SUMBER MANUSIA BERHAD ACT, 2001 (ACT 612

One copy of this application form is required for each course / programme. All parts of this form must be
duly completed. All information given will be held in the strictest confidence.

Please submit your application form at least two (2) weeks before commencement of programme.
Application form received on or after commencement of programme will be rejected.

Please attach the following supporting documents:-

a. One (1) copy of the offer letter from the employer to trainee to attend training
b. One (1) copy of the trainee’s OKU Card – Verified by Jabatan Kebajikan Masyarakat
c. Quotation in respect of Training Fee from Training Provider / Trainer ;
d. Course Contents ;
e. Detailed Daily Training Schedule ;
f. Trainers’ Biodata ; and
g. Other supporting documents (if applicable)

PART I – GENERAL INFORMATION

1. REGISTERED NAME AND ADDRESS OF COMPANY
HEADQUARTERS BRANCH
Please specify : ______________

Office Tel. No :
Officer to be Contacted :
Mobile Phone No:
E-mail :

PART II- DETAILS OF TRAINING PROGRAMME

3. PROGRAMME TITLE :

4. NAME OF INSTITUTE / TRAINING PROVIDER (IF APPLICABLE) :

MyCoID : __________________ Contact Person : _________________ Telephone No: _____________________________

5. TYPE OF TRAINING* (Please tick [√] where applicable)

a. In-house (Internal Trainer) b. In-house (External Trainer) c. Public Programme

6. TRAINING LOCATION
Venue :_____________________________________________ (own premise / Hotel / Training Center)

7. TOTAL NUMBER OF TRAINEES TO BE SENT FOR TRAINING

Start Date End Date No. Of Trainees Number of training day(s) : __________ day(s)
_________ ______________ _____________ Total training hours : _______________ hours

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 Appendix - A

PART III –TRAINEE(S) INFORMATION

8. TRAINEE(S) DETAILS*
No Name IC Number Current Designation Gender Race Level of Qualification

*(Please attach a separate list if necessary)

PART IV - ESTIMATED COST OF TRAINING

REMINDER : PLEASE FILL IN APPLICABLE SECTIONS ONLY
TYPE OF TRAINING : IN HOUSE TRAINING / PUBLIC PROGRAMME AMOUNT

1. Internal Trainer(s) Allowances / External Trainer / Course Fee

(Rate per hour @ RM 50.00 x No. of Training hours ______ x No. of Trainee(s)) _______ RM________
2. Trainee(s) monthly Allowances
(Rate per month @ RM500.00 x month(s) ______ x (No. of Trainee(s)) _________ RM________

3. Training Aid Equipment

(Price per unit : RM _______ x No. of Unit(s) _____ x (No. of Trainee(s)) ________ RM________
4. Consumable Training Materials
(Please attach a list of items and breakdown of their costs if the amount exceeds RM100 for each RM________
trainee)
TOTAL TRAINING COST REQUESTED RM ___________

PART V – DECLARATION
I/We declare that the facts stated in this application and the accompanying information are true and correct
and that I/we have not withheld / distorted any material facts. I/We understand that if I/we obtain the grant
by false or misleading statements, I/we may be prosecuted under Section 41 of Pembangunan Sumber
Manusia Berhad Act, 2001 (Act 612) and in addition, PSMB may, at its discretion, withdraw the grant and
recover immediately from us any amount of the grant that may have been disbursed.

SIGNATURE : __________________________________

NAME : __________________________________

I/C NUMBER : __________________________________

STAMP OF DESIGNATION: __________________________________

Chairman/ Executive Director/ General Manager,
Training Manager/ Manager/ Executive+

DATE : __________________________________

+ Please delete whichever inapplicable

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 Appendix - B
PSMB/T/OTEP/1/16
MyCoID :

GRANT ID :

DDAADADADADADA
OKU TALENT ENHANCEMENT PROGRAMME (OTEP)
CLAIM FORM

1. Name and Address of Employer : Contact Person : _______________________

__________________________________ Telephone No. : _______________________

__________________________________ E-Mail : _______________________

2. Title Programme :

3. Name of Training Provider:

4. Place of training:

5. Training Date From: __________________________________________ To: ___________________________

6. Total Training Duration: Hours ____________ Days _____________ Months ______________

7. Expenses Item to be claimed:

(i) Course Fees : (Internal Trainer/External Trainer ) RM ____________

(ii) Training Aids : RM ____________

(iii) Consumables Training Materials : RM ____________

(iv) Monthly Allowance :

RM_________ /trainee x No. of trainee ___x No. of days_____ RM ____________

 Appendix - B

8. Particulars of Trainees :

Trainees Name My Kad Number Citizenship Gender Job Title

9. Employer’s declaration
(a) We certify that the information provided pertaining to this claim is true and correct and the
expenses claimed have been paid by us and that apart from this claim, no other claims
have been made for these expenses. All relevant documents pertaining to this claim are
with us and can be inspected by the Secretariat of Pembangunan Sumber Manusia
Berhad.

(b) We declare that the terms and conditions for the grant awarded have been complied by us.

SIGNATURE : ________________________________

DATE : _______________________________

NAME : _______________________________

DESIGNATION : _______________________________
(CHAIRMAN / MANAGING DIRECTOR / GENERAL MANAGER / ACCOUNTANT / MANAGER / EXECUTIVE )

COMPANY STAMP : _______________________________

REMINDER:
You are reminded that, if you should give false or misleading statements, or i s ma de in writing, or signs any declaration
which is untrue or incorrect in any particular, you will be prosecuted under Section 40 and / or Section 41 of
Pembangunan Sumber Manusia Berhad Act 2001 and shall be liable to a fine not exceeding twenty thousand Ringgit
Malaysia or to imprisonment for a term not exceeding two years or to both. Besides, Pembangunan Sumber Manusia
Berhad may, at its discretion, withdraw the grant and recover immediately any amount of the grant that may have been
disbursed.