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Practical 02

This document discusses field properties in MS Access, including: 1. Unique fields that identify each record in a table uniquely, such as a primary key field or composite key of multiple fields. 2. Applying primary keys to tables and using different data entry controls like text boxes, combo boxes, and list boxes. 3. Additional field properties for controlling data formats, default values, input masks for structured data entry, and validation rules to restrict invalid data.

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Buddhi Oshani Basnayaka
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© © All Rights Reserved
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12 views

Practical 02

This document discusses field properties in MS Access, including: 1. Unique fields that identify each record in a table uniquely, such as a primary key field or composite key of multiple fields. 2. Applying primary keys to tables and using different data entry controls like text boxes, combo boxes, and list boxes. 3. Additional field properties for controlling data formats, default values, input masks for structured data entry, and validation rules to restrict invalid data.

Uploaded by

Buddhi Oshani Basnayaka
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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HNDA 2105

Database Management
Systems and Data
Analysis

MS Access Field Properties

1
Identify the unique field
• Unique field is a field with values that occur only
once in a table.
– For an example National Identity card number
uniquely identifies a person.
• A field or a combination of fields that uniquely
identify each record in a table is called a Primary
Key.
• In some table it takes more than one field to
create a primary key and that is called as a
Composite Key.
Apply Primary key
How to
Control Data Entry Formats
to a table field

4
• Display control

• Combo box

• List box
Field Properties Pane

• Field size determines the amount of data that


can be stored in a field
• Formats allow you to display your data in a
form that differs from the actual keystrokes
used to enter the data.

• Default Value is one that is displayed


automatically for the field when you add a
new record to the table.
• Input Mask allows you to have more control
over data entry by defining data-validation for
each character that is entered in the field.
Input masks
• Input masks provide a set format for data entry
in a field by using characters and symbols.
• When you apply an input mask to a field,
anyone who inputs data in that field must follow
the specific pattern defined by the input mask.

10
Input masks
• Input masks provide a large amount of data
validation and prevent users from entering
invalid data (such as a phone number in a date
field).
• Input masks can also help ensure that users
enter data in a consistent way.
• That consistency can make data easier to find
and make it easier to maintain your database.
11
Characters that define input masks

12
How to
Add an
input
mask to a
table field

13
• Data Validation enables you to limit values
that can be accepted into a field.
I. Validation Rule to set the rule.
(ex: <=100)
II. Validation text to display error message.
(ex: “please enter a valid customer ID”)
email addresses - validation

15
Validation rule & Validation text
• The validation rule shown in the above table
ensures that the email address is entered with
one or more characters, then an “@” sign, then
one or more characters, then a period, and then
one or more characters.
• For example, [email protected] would be
allowed,
but tom@example,com or tom@example would
not.
16
• Required enables you to enter a Yes value for
Required if a field should always receive a
value during data entry.
• Indexed
1. Unique Index(no duplicates).
2. Duplicate Index(with duplicates).
• Caption is used when you want to display an
alternate name for the field on forms an
reports.
Questions?

19

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