A MANUAL FOR PREPARATION OF PROJECT REPORT

CONTENTS

1. GENERAL

2. NUMBER OF COPIES TO BE SUBMITTED

3. SIZE OF PROJECT REPORT

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT

5. PAGE DIMENSIONS AND MARGIN

6. MANUSCRIPT PREPARATION

7. TYPING INSTRUCTIONS

8. NUMBERING INSTRUCTIONS

9. BINDING SPECIFICATIONS

Appendix 1 : M.Sc. Title Page

 A MANUAL FOR PREPARATION OF PROJECT REPORT

1. GENERAL :
The manual is intended to provide broad guidelines to the M.Sc. candidates in the
preparation of the mini-project report. In general, the project report shall report, in an
organized and scholarly fashion, an account of the student's project work leading to
discovering new facts or techniques or correlation of facts already known analytical,
experiments, hardware oriented, etc.

2. NUMBER OF COPIES TO BE SUBMITTED :

M.Sc. : Students should submit two copies of the project report along with a
CD to the Head of the Department concerned on or before the specified date. The
Head of the Department should send (i) ) One copy each to the department and (ii)
One copy to the student concerned. A CD consists of the executable file(s) of the
complete project should be attached on the project report's last page.

3. SIZE OF PROJECT REPORT :

The project report's size should be between 50 and 60 pages of typed matter
reckoned from the first page of Chapter 1 to the last page.

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT:

The sequence in which the project report material should be arranged and bound
should be as follows :

1. Cover page &Title page

2. Bonafide Certificate
3. Abstract
4. Acknowledgement
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations or Nomenclature (Optional)
9. Chapters
10. Appendices
11. References

The Tables and Figures shall be introduced in the appropriate places.

Following are the CHAPTERS to be included in the final report of the

project:
1. INTRODUCTION
 2. SYSTEM ANALYSIS
i. EXISTING SYSTEM
ii. PROPOSED SYSTEM
iii. FEASIBILTY STUDY
3. REQUIREMENT ANALYSIS
i. HARDWARE SPECIFICIFICATION
ii. SOFTWARE SPECIFICATION
4.SYSTEM DESIGN
i. ARCHITECTURE DIAGRAM
ii. CONTEXT DIAGRAMS
iii. USECASE DIAGRAM
iv. DATA FLOW DIAGRAMS OR CLASS DIAGRAMS
v. ACTION DIAGRAM/SEQUENCE DIAGRAM
***[Architecture diagram mandatory and any two diagrams listed in
this section]
4. SOFTWARE DESIGN
i. SOFTWARE INTERFACE DESIGN
ii. USER INTERFACE DESIGN
iii. DATABASE DESIGN
5. SYSTEM IMPLEMENTATION
i. MODULE DESCRIPTION
ii. IMPLEMENTATION DETAILS
6. SYSTEM TESTING
i. TEST CASES
ii. UNIT TESTING
iii. VALIDATION
7. CONCLUSION & FUTURE ENHANCEMENT
8.BIBLIOGRAPHY(in the alphabetical order of authors

9. ANNEXURES
(i) Sample coding[not more than 10 pages]
(ii) Screen shots[includes both i/p and o/p screens]

Sample pages with formatting instructions, for each content given above is given below in the
following pages.

5. PAGE DIMENSIONS AND MARGIN :

 The dimensions of the final bound copies of the project report should be 290mm x
205mm. Standard A4 size (297mm x 210mm) paper may be used for preparing the
copies.

The final five copies of the project report (at the time of submission) should have the
following page margins :

Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm

The project report should be prepared on good quality white paper, preferably not
lower than 80 gms /Sq. Meter.

Tables and figures should conform to the margin specifications. Large size pictures
shall be photographically or otherwise reduced to the appropriate size before
insertion.

6. MANUSCRIPT PREPARATION :
The candidates shall supply a typed copy of the manuscript to the guide for approval.
In preparing the manuscript, Students need to ensure that all textual matter is
organized to the extent possible in the same format as required for the final project
report.

Information required for the final typing of the project report is included in this
section.

Times New Roman Font used for typing the report.

The headings of all items 2 to 11 listed in section 4 should be typed in capital letters
without punctuation and centered 50mm below the top of the page. The text should
commence four spaces below this heading. The page numbering for all items 1 to 8 to
be done using lower case Roman numerals, and subsequently, the pages should be
numbered using Arabic numerals.

6.1 Title page – A specimen copy of the title page for M.B.A./ M.C.A. / M.Sc.
project report are given in Annexure - i.

6.2 Bonafide Certificate – Using double spacing for typing the Bonafide
Certificate should be in this format :
Certified that this project report "……….TITLE OF THE
PROJECT…………….." is the bonafide work of "NAME OF THE
CANDIDATE(Register No)" who carried out the mini project work titled
under my supervision towards partial fulfillment of II year M.Sc –
Information Technology course requirement (Annexure – ii)
(Certificate to be countersigned by the HOD.)
 Viva-Voce Certifcate - Using double spacing for typing the Bonafide
Certificate should be in this format.
This is to certify that
Mr/Ms./Mrs.…………………………………...
Register No.…………………..…… submitted for the Viva-voce
Examination for the Miniproject – PIT21E311L of II year -
Msc-Information Technology, held on…………………… (Date) , during the
academic year 2023-2024 at the Department of Computer Science, Faculty of
Science and Humanities, SRM Institute of Science and Technology,
Kattankulathur. (*Annexure-iii)
(Certificate to be countersigned by the External Examiner.)

6.3. Abstract – Abstract should be an essay type of narrative not exceeding 600
words, outlining the problem, the methodology used for tackling it and a
summary of the findings.

6.4. Acknowledgement – It should be brief and should not exceed one page when
typed double spacing.

6.5. Table of contents – The table of contents should list all material following it
as well as any material which precedes it. The title page, bonafide Certificate
and acknowledgement will not find a place among the items listed in the table
of contents but the page numbers of which are in lower case Roman letters.
One and a half spacing should be adopted for typing the matter under this
head.

6.6. List of Tables – The list should use exactly the same captions as they appear
above the tables in the text. One and a half spacing should be adopted for
typing the matter under this head.

6.7. List of Figures – The list should use exactly the same captions as they appear
below the figures in the text. One and a half spacing should be adopted for
typing the matter under this head.

6.8. List of Symbols, Abbreviations and Nomanclature– One and a half spacing
should be adopted for typing the matter under this head. Standard symbols,
abbreviations etc. should be used.

6.9. Chapters – The chapters may be broadly divided into 3 parts (i) Introductory
chapter, (ii) Chapters developing the main theme of the project report, (iii)
Results, Discussion and Conclusion.

The main text will be divided into several chapters and each chapter may be
further divided into several divisions and sub-division.

 Each chapter should be given an appropriate title.

 Tables and figures in a chapter should be placed in the immediate vicinity

of the reference where they are cited.
  Footnotes should be used sparingly. They should be typed single space and
placed directly underneath in the very same page which refers to the
material they annotate.

6.10. Appendices – Appendices are provided to give supplementary information,

which if included in the main text may serve as a distraction and cloud the
central theme under discussion.

 Appendices should be numbered using Arabic numerals, e.g. Annexure 1,

Annexure 2, etc.

 Appendices, Tables and References appearing in appendices should be

numbered and referred to at appropriate places just as in the case of
chapters.

6.11. List of References – Any work of other researcher is used either directly or
indirectly the origin of the material thus referred to at appropriate places in the
project report should be indicated. A paper, a monograph or a book may be
designated by the name of the first author followed by the year of publication,
placed inside brackets at the appropriate places in the project report should be
indicated. A paper, a monograph or a book may be designated by the name of
the first author followed by the year of publication, placed inside brackets at
the appropriate place of reference. The citation may assume any one of the
following forms.

Examples of citation
(i) An improved algorithm has been adopted in literature (Tsychiya 1980)

(ii) Jankins and Walts (1968) have dealt at length this principle.
(iii) The problems of mechanical manupulators has been studied by Shin et
al (1984) and certain limitations of the method used, has been pointed
out by Shin et al (1984 a).

The listed should be typed 4 space below the heading

"REFERENCES" in alphabetical order in single spacing left-justified. The
reference material should be listed in the alphabetical order of the first author.
The name of the author/authors should be immediately followed by the year
and other details. A typical illustrative list given below relates to the citation
examples quoted above.

REFERENCES
1. Ariponnammal S. and Natarajan S. (1994) 'Transport Phonomena of
Sm Se 1-x Asx' Pramana – Journal of Physics Vol. 42 No.5 pp.421-
425.
 2. Barnard R.W. and Kellogg C. (1980) 'Applications of Convolution
operators to Problems in univalent function theory. Michigan Mach. J.,
Vol 27, pp 81-94.

3. Jankins G.M. and Walts D.G. (1968), Spectral Analysis and its
Applications' Holder Day, Sanfrancisco.

4. Shin K.G. and MckayN.D. (1984) 'Open loop minimum time control of
mechanical manupulations and its applications', Proc. Amer. Contr.
Conf., San Diego, CA, pp. 1231-1236.

6.12. Tables and Figures – By the word Table, is meant tabulated data in the body
of the project report as well as in the appendices. All other material used in the
body of the project report and appendices such as charts, graphs, maps,
photographs and diagrams may be designated as figures.

 A table or figure including caption should be accommodated within the

prescribed margin limits and appear on the page following the page where
their first reference is made.

 Tables and figures on half page or less in length may appear on the same
page along with the text. However, they should be separated from the text
both above and below by triple spacing.

 All tables and figures should be prepared on the same paper or material
used for the preparation of the rest of the project report.

 For preparing captions, numerals, symbols or characters in the case of

tables or figures, the Computer should be used.

 Two or more small tables or figures may be grouped if necessary in a

single page.

 Whenever possible, the entire photograph(s) may be reproduced on a full

sheet of photographic paper.

 Photographs, if any, should be included in the colourxerox form only.

More than one photograph can be included in a page.

 Samples of Fabric, Leather, etc., if absolutely necessary may be attached

evenly in a page and fixed/pasted suitably and should be treated as figures.

7. TYPING INSTRUCTIONS
7.1 General
This section includes additional information for final typing of the project
report. Some information given earlier under 'Manuscript preparation' shall
also be referred.
 The impressions on the typed copies should be black in colour.

Uniformity in the font of letters in the same project report shall be observed.

A sub-heading at the bottom of a page must have atleast two full lines below it
or else it should be carried over to the next page.

The last word of any page should not be split using a hyphen.

One and a half spacing should be used for typing the general text.

Single spacing should be used for typing:

(i) Long Tables
(ii) Long quotations
(iii) Foot notes
(iv) Multiline captions
(v) References

All quotations exceeding one line should be typed in an indented space – the
indentation being 15mm from either margins.

Double spacing should be used for typing the Bonafide Certificate and
Acknowledgement.

7.2. Chapters
The format for typing chapter headings, divisions headings and sub division
headings are explained through the following illustrative examples.

Chapter heading : CHAPTER 1

Division heading INTRODUCTION

Division heading : 1.1 OUTLINE OF PROJECT REPORT

Sub-division heading : 1.1.2. Literature review.

The word CHAPTER without punctuation should be centered 50mm down

from the top of the page. Two spaces below, the title of the chapter should be
typed centrally in capital letters. The text should commence 4 spaces below
this title, the first letter of the text starting 20mm, inside from the left hand
margin.

The division and sub-division captions along with their numberings should be
left-justified. The typed material directly below division or sub-division
heading should commence 2 spaces below it and should be offset 20mm from
the left hand margin. Within a division or sub-division, paragraphs are
permitted. Even paragraph should commence 3 spaces below the last line of
the preceding paragraph, the first letter in the paragraph being offset from the
left hand margin by 20mm.
8. NUMBERING INSTRUCTIONS
8.1. Page Numbering
All pages numbers (whether it be in Roman or Arabic numbers) should be
typed without punctuation on the upper right hand corner 20mm from top with
the last digit in line with the right hand margin. The preliminary pages of the
project report (such as Title page, Acknowledgement, Table of Contents etc.)
should be numbered in lower case Roman numerals. The title page will be
numbered as (i) but this should not be typed. The page immediately following
the title page shall be numbered (ii) and it should appear at the top right hand
corner as already specified. Pages of main text, starting with Chapter 1 should
be consecutively numbered using Arabic numerals.

8.2 Numbering of Chapters, Divisions and Sub-Divisions

The numbering of chapters, divisions and sub-divisions should be done, using
Arabic numerals only and further decimal notation should be used for
numbering the divisions and sub-divisions within a chapter. For example, sub-
division 4 under division 3 belonging to chapter 2 should be numbered as
2.3.4. The caption for the sub-division should immediately follow the number
assigned to it.

Every chapter beginning with the first chapter should be serially numbered
using Arabic numerals. Appendices included should also be numbered in an
identical manner starting with Appendix 1.

8.2. Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear
appropriate numbers. The rule for assigning such numbers is illustrated
through an example. Thus if as figure in Chapter 3, happens to be the fourth
then assign 3.4 to that figure. Identical rules apply for tables except that the
word Figures is replaced by the word Table. If figures (or tables) appear in
appendices then figure 3 in Appendix 2 will be designated as Figure A 2.3. If a
table to be continued into the next page this may be done, but no line should
be drawn underneath an unfinished table. The top line of the table continued
into the next page should, for example read Table 2.1 (continued) placed
centrally and underlined.

8.3. Numbering of Equations

Equations appearing in each Chapter or Appendix should be numbered
serially, the numbering commencing a fresh for each Chapter or Appendix.
Thus for example, an equation appearing in Chapter 2, if it happens to be the
eighth equation in that Chapter should be numbered (2.8) thus:

C(s) G1 G2
----- = ----------------- (2.8)
R(s) 1 + G1 G2 H
 While referring to this equation in the body of the project report it should be
referred to as Equation (2.8).

9. BINDING SPECIFICATIONS
Project report submitted for M.Sc./ M.C.A. / M.B.A. should be bound using
flexible cover of thick white art paper. The spine for the bound volume should
be of black Calico of 20mm width. The cover should be printed in black letters
and the text for printing should be identical to what has been prescribed for the
title page.
Annexure – I – Title Page
TITLE OF MINI-PROJECT

A PROJECT REPORT
SUBMITTED IN PARTIAL FULFILLMENT OF
THE REQUIREMENT FOR THE AWARD OF
THE DEGREE OF M.SC – INFORMATION TECHNOLOGY

BY
<STUDENT NAME>
<Reg No>

Under the guidance of

<Guide Name>
(Desigation)

DEPARTMENT OF COMPUTER SCIENCE

FACULTY OF SCIENCE AND HUMANITIES
SRM INSTITUTE OF SCIENCE AND TECHNOLOGY
S.R.M. Nagar, Kattankulathur, Kancheepuram District

OCTOBER 2023
 Annexure – ii - Bonafide certificate

SRM INSTITUTE OF SCIENCE AND TECHNOLOGY

(Under Section 3 of UGC Act, 1956)

BONAFIDE CERTIFICATE

Certified that this project report "……….TITLE OF THE

PROJECT…………….." is the bonafide work of "NAME OF THE

CANDIDATE(Register No)" who carried out the mini project work

under my supervision towards partial fulfillment of II year

M.Sc – Information Technology course requirement.

SIGNATURE SIGNATURE

Dr.G.Kalpana, Dr.E.Aarthi
Head and Professor, Assistant Professor,
Department of Computer Science, Department of Computer Science,
College of Science and Humanities, College of Science and Humanities
SRMIST, Kattankulathur. SRMIST, Kattankulathur
 *ANNEXURE III

Certificate of Viva-voce-Examination

This is to certify that

Mr/Ms./Mrs.…………………………………...

Register No.…………………..…… submitted for the Viva-voce

Examination of the Mini Project – PIT of III Semester, II year -

M.Sc-Information Technology, held on…………………… (Date) , during

the academic year 2023-2024 at the Department of Computer Science,

Faculty of Science and Humanities, SRM Institute of Science

and Technology, Kattankulathur.

Internal Examiner External Examiner

Name : Name :
(in capital letters) (in capital letters)
Designation : Designation :
 .ACKNOWLEDGEMENT

(Font size: 14 Caps, Center, Times Bold; Line Spacing 1.5)

(The text should be typed in 1.5 line spacing, Font Size: 12, not exceeding 1 page)

At the outset, I would like to express my thanks to the Lord almighty for helping
me to complete this project work successfully.

I express my gratitude towards management of SRMIST, for rendering support in

every possible ways to complete this project work

I am extremely grateful to Dr. A. Duraisamy, Dean, College of Science and

Humanities, SRM Institute of Science and Technology for his support.

I am extremely thankful to Dr.Albert Antony Raj , Deputy Dean I/c , College of

Science and Humanitites, SRM Institute of Science and Technology for his
encouragement.

I express my sincere gratitude to Dr.G.Kalpana , Head and Professor,

Department of Computer science for the encouragement and support provided
during the project work.

I would like to express my gratitude towards my guide, <Guide Name>,

<Designation> , Department of Computer Science for the kind encouragement
and co-operation which helped me in completing this project.

However, it would not have been possible without the kind and constructive
support of my department faculty members and lab programmers of
the Department of Computer Science.

Name of the Student

 Declaration of Association of Research Project
with SDG Goals.

This is to certify that the research project entitled

-----------------------------------------------------------------------------------------------------

------------------------------------------carried out by Mr / Miss

----------------------------------------------------------------------

under the supervision of Dr/Mr./Ms. -------------------------------------------------------

(Designation) ---------------------------- , of

(Department)----------------------------------- in partial fulfillment of the requirement

for the award of Under Graduation/Post Graduation/ Diploma/ Ph.D. program has

been significantly or potentially associated with SDG Goal No ------- titled

----------------------------------------------------------------------------------------------.

This study has clearly shown the extent to which its goals and objectives have been

met in terms of filling the research gaps, identifying needs, resolving problems, and

developing innovative solutions locally for achieving the above-mentioned SDG on

a National and/or on an International level.

Signature of the Student Guide and Supervisor

Head of the Department.

 ABSTRACT
(Font size: 14 Caps, Center, Times Bold; Line Spacing 1.5)

(The text should be typed in 1.5 line spacing, Font Size: 12. A summary of the project
and major observations made; should not exceed 1 page)
 LIST OF TABLES
Table Nos. Table Heading Page No.

(Tables appearing in the project should be numbered normally as 1,2,3 and so on. Table
alignment: Center, Font: Times New Roman 12)

LIST OF FIGURES / GRAPHS

S.No. Heading Page No.

(Figures apprearing in the project should be numbered normally as 1,2, 3 and so

on.. Figure alignment: Center)

LIST OF ANNEXURE
S. No. Annexure Heading Page No.

(Annexure apprearing in the project should be numbered normally as 1,2,3 and so

on. Annexure should be kept after the Chapters, and before Bibliography pages)
 CHAPTER 1

INTRODUCTION

(Chapter number and title: Font: 14 Times New Roman, caps, 1.5 line spacing, alignment:
center)

18