Document Title

The Tata Power Company Ltd Safety Audit Procedure

Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02

Safety Audit Procedure

Reason for
Rev No. Prepared By Checked By Approval by
Revision
Rev No. Corp Rules & Procedures
First release D R Kamath Vijay Chourey
00 -committee

Rev No. Standardization Navendra Singh Rajesh Sharma

Vijay Chourey
(Group Head – P & CB; ( Head – Corp
01 of procedure (Chief – Corp
Corp Safety.) Safety Operation)
Safety)
Navendra Singh Rajesh Sharma Suresh Khetwani
Periodic Head- Safety (T&D) Corp safety Head- Safety Chief - Corporate
Rev 02
revision (Generation) Corp Safety & Environment
safety

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02

Contents

Section Description Page No.

1.0 OBJECTIVE 3
2.0 SCOPE 3
3.0 EXPECTED RESULTS 3
4.0 ACCOUNTABILITY & RESPONSIBILTIY 3
5.0 GLOSSARY/ DEFINITIONS 3
6.0 PROCEDURES 4
7.0 RECORDS 5
8.0 TRAINING & COMMUNICATION 5
9.0 VERIFICATION 5
10.0 EXCEPTIONS 5
11.0 REFERENCES 6
12.0 REVIEW 7
13.0 ATTACHMENTS/APPENDIX 7
-- Annexure – 1: Format for measuring Implementation of 8
Safety Procedures
(TPSMS/GSP/AUDT/012/FORM01)

-- Annexure – 2: Safety Audit Report Format 9

(TPSMS/GSP/AUDT/012/FORM02)

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02

1. OBJECTIVE:
Objective of this procedure is provide guidelines for conducting internal and external safety
audit and finding scope of further improvement and guidance on continual improvement of
Safety Management System.
2. SCOPE:
This procedure applies to all operating plants and project sites of Tata Power Group
companies including JVs/Subsidiaries.

3. EXPECTED RESULTS:
3.1. Verification of level of compliance on implementation of Tata Power Safety
Management System.

4. ACCOUNTABILITY & RESPONSIBILITY:

4.1. ACCOUNTABILITY: Concerned Division’s Heads/Assets Custodian.
4.2. RESPONSIBILITY: Respective Core team members / HODs (Unless otherwise
specified).

5. GLOSSARY/ DEFINITIONS:
Audit: Systematic, independent & documented process for obtaining ‘audit evidence ‘&
evaluating it objectively to determine the extent to which ‘audit criteria ‘is fulfilled.
Classification of Audits:
- First Party Audit (Internal Audit): Audit by an organization on itself for their own
purpose
-Third Party Audit (External Audit): Audit by an independent organization typically for
certification
Controls: Methods used to manage safety risks. Controls can be Elimination, Substitution,
Isolation/ separation, Engineering controls, signage/warnings, administrative controls and
/or PPE.
Job: A piece of physical work defined by time or other limits and that has a clear start and
end point
Non Routine Job / Task: Where an SOP / SMP is not available or the conditions of the
SOP / SMP have changed
Shall: Mandatory requirement
Should: Optional requirement

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02
Statutory requirements: Laws, regulations applicable at the location of plant /work.

6. PROCEDURES:
6.1. Internal Audit:
6.1.1. Internal Audit shall be carried out by trained Internal auditors in all divisions
6.1.2. Internal audit shall be done as per Term of reference(TOR) which will based
upon either THSMS 13 elements or ISO 45001 or any other system requirements
as the case may be.
6.1.3. The Safety audit procedure addresses:
6.1.3.1.Responsibilities, competencies & requirements for planning & conducting
audits, reporting results & retaining associated records.
6.1.3.2. Audit criteria, scope, frequency & methods.
6.1.4. Audit programmes are based on
6.1.4.1. Results of risk assessments.
6.1.4.2. Results of previous audits.
6.1.5. Selection of auditors & conduct of audits shall ensure objectively & the
Impartiality of the audit process.
6.1.6. Methodology: Audit shall be conducted by adopting following methodology
6.1.7. Site observations:
i. Interviews with concerned site heads
ii. Review of related documents ( standards,procedures,design
codes,operations & maintenance procedures ,records )
6.1.8. Working documents
i. Check lists
ii. Forms
iii. Standard
iv. Guidelines
6.1.9. Scope
i. Locations
ii. Organizational units
iii. Activities & processes covered.
6.2. Scale of Implementation of Safety procedures:

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02
6.2.1. For Measuring Implementation of Safety Procedures Annexure - 1
(TPSMS/GSP/AUDT/012/FORM-01) shall be used.
6.2.2. For Scoring criteria , refer Annexure – 1 (TPSMS/GSP/AUDT/012/FORM-01)
6.3. Recording of Internal Audit findings: Safety Audit Report format
(TPSMS/GSP/AUDT/012/FORM02) as per Annexure – 2 should be used for recording
safety Audit findings.
6.4. External Audit:
6.4.1. Conducting the opening meeting
6.4.2. Communication during the audit
6.4.3. Collecting & verifying information
6.4.4. Preparing audit conclusions
6.4.5. Conducting the closing meeting
6.4.6. Submission of Audit report

6.5. Frequency of Audit

Party Frequency Auditor
First Minimum once a year or as per Safety Officers
(Internal) schedule released by Corp.
Safety/Internal Audit dept.
Third As per applicable legal Safety officers/Competent authority
(External) requirements under Factories Act -1948
7. Records:
7.1. All audit record shall be maintained as per respective Legal requirements.
7.2. TPSMS/GSP/AUDT/012/FORM-01 – Retention period three (03) years
7.3. TPSMS/GSP/AUDT/012/FORM-02 – Retention period three (03) years
8. Training & Communication:
8.1. Training of Safety Communication shall be included and covered in Safety Training
Calendar as per Safety Training needs.
8.2. Initial Communication to be done through Corporate Communication, Email and
subsequently shall be made available at safety portal at Sangam.
9. VERIFICATION

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02
9.1. Verification of implementation shall be done during Safety audit, field safety visit and
site inspections.
10. Exceptions: Any Exception to this procedure shall only be done as per Document Control
Procedure (TPSMS/GSP/DC/014).
11. REFERENCES :
SN APPLICABLE ACTS / LEGISLATIONS / RULES
1 Indian Factories Act 1948 & Maharashtra State Factory rules 1963 and Control of
Industrial Major Accident Hazard Rules 2003
2 The Indian Explosive Act 1884
▪ Explosive Act 1884 / Explosive rules 1983
▪ The Static and Mobile pressure vessel Rules (unfired) rules, 1981.
▪ The Gas cylinder rules1981, amendments 2004.
3 The Indian Electricity Act 1910.
▪ The Indian Electricity Act (Amendment) 2003, 2004 amendment 2007/ The
Indian Electricity Rules, 1956, amendments 2005.
4 The Indian Boiler Act 1923.
▪ The Indian Boiler Regulations 1950.
5 The Petroleum Act 1934.
▪ The Petroleum Act, 1934 (As Amended Till 1997)/ the Petroleum Rules, 1976
(As Amended till 2002).Gas Cylinders Rules (as amended till 2010)
6 The Environmental (Protection) Act 1986. Amended 1991
▪ Environmental Protection Rules 1986, Amendments 2008 (DG Sets),
▪ The Manufacture, Storage And Import of Hazardous Chemicals Rules, 1989,
Amended 2000.
▪ The Hazardous Wastes (Management & Handling and transboundary
movement) Rules 2008, 2009 notification.
▪ Chemical accidents (Emergency planning, preparedness and response) rules
1996.
▪ Noise Pollution (Regulation & Control) Rules, 2000, Amended 2002,
amendment 2006.
▪ Bio-Medical Waste (Management And Handling) Rules, 1998,2003

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02
7 The Public Liability Insurance Act 1991, Amended 1992/ Rules 1991, Amended 1993.
▪ Notification – Hazardous substances to which PLI is applicable (24/03/1992)
8 IS 14489 :Code of Practice on Occupational Health & Safety Audit

12. REVIEW:
12.1. Review of this procedure shall be done as and when but not later than once in every
three (03) years. Typical Factors like Changes in legislation, Review of Incident
Reports, Inspection & Audit findings, Feedback from users, Recommendations in
Incident investigation reports may be inputs for the review and revision of the
procedure.
12.2. In case release of revised procedure gets delay due to obtaining feedback or any other
reasons, safety advisory may be issued immediately to take precautions for the
proposed changes in the procedure and revised procedure should be released
subsequently.

13. ATTACHMENTS/APPENDIX :
Annexure – 1: Format for measuring Implementation of Safety Procedures
(TPSMS/GSP/AUDT/012/FORM01)
Annexure – 2: Safety Audit Report
(TPSMS/GSP/AUDT/012/FORM02)

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02

TPSMS/GSP/AUDT/012/FORM-01 Annexure – 1

Format for Measuring Implementation of Safety Procedures

Name of Safety Procedure: ___________________
Name of Division: ____________ Nos of locations/Jobs visited: _________
Details of Team: ___________________________________________________________

Parameter Score level Remarks/ reason if

Sl. No ( To be filled as per requirements of (implementation of parameter is not
respective Safety Procedure) parameter) implemented

1.

2.

3.

4.

5.

Scoring Criteria
Score Assessment criteria
level
1 Expectation never met. (0% Compliance)
Expectation SELDOM met. There are major non-conformances. Action plan does not
2 exist. (25% Compliance)
Expectation SOMETIMES met. There are few major non-conformances. Action plan
3 exist. No action taken. (50% Compliance)
Expectation USUALLY met. There are few minor non-conformances. Action plan for
4 non-conformances exists. (75% Compliance)
Expectation ALWAYS met. Few minor non-conformances exist. Appropriate action is
5 taken. (100% Compliance)

Name & Signature of team member:

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 Document Title
The Tata Power Company Ltd Safety Audit Procedure
Document No.
Date of Issue: 01/04/2021
TPSMS/GSP/AUDT/012 REV 02

TPSMS/GSP/AUDT/012/FORM-02 Annexure – 2

Safety Audit Report

Division Date
Location / Site Period
Team members

SN Evidence Remarks
(Photograph Recommen Severity / SMS
Observations Action by Target Date
/ document dations Referenc
etc.) e
1.

2.

3.

4.

5.

cc: Divisional Head

Corporate OHS

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