JDIPL, PW
Rev: 00
Date: 01/09/2010
Master list of EOHS Records
Sr. Responsibility of
Title of Record Location Retention period
No. Maintenance
Minutes of Management
1 MA/MR Office 3 Years MR
Review meeting
2 EMP’s Progress report MR Office 2 Years MR
3 SMP’s Progress report MR Office 2 Years MR
4 Training Attendance Records HR/IR Continuous Executive HR
5 Communication Register MR office 3 Years MR
Records of Distribution of
6 Intra net site Continuous MR
Controlled Copies
7 Mock Drill Record Safety Office 3 Years Safety Officer
Safety Officer &
8 Incident Report - EOHS/F/02 HR/ Safety Continuous
IR Officer
Incident Investigation report-
9 Safety Office Continuous Safety Officer
EOHS/F/03
Periodical Health check-up
10 HR Continuous IR
reports
Utility
Calibration records (F-PY-315- Incharge Plant
11 Office/MP 2 Year
05-F1) & (F-PY-315-05-F2) Engg
/Conc. Dept.
12 Internal Audit Report MR Office 3 Years MR
13 Purchase Orders SAP Continuous Concerned HOD
Administration
14 Vehicle Entry Register Security Gate 1 Year
HOD
15 Medical fitness report HR Continuous Incharge HR
Inspection & Test Records Vehicle Maintenance
16 1 Year
(EF004) Maintenance Incharge
17 Oil Consumption Records SAP Continuous Concerned HOD
Internal ETP Lab Test Records Incharge Plant
18 Utility Office 2 Years
(EF006) Engg.
Chemical Addition Records Incharge Plant
19 Utility Office 2 Years
(EF010) Engg.
Incharge Plant
20 ETP External Lab Reports Utility Office 3 Years
Engg.
Internal STP Lab test Report Incharge Plant
21 Utility Office 2 Years
(EF009) Engg.
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JDIPL, PW
Rev: 00
Date: 01/09/2010
Incharge Plant
22 STP External Lab Reports Utility Office 3 Years
Engg.
F-PY-315-05-F30-
External & Government 1Year
Laboratory reports for water F-PY-315-05-F31-
Incharge Plant
23 samples (F-PY-315-05-F30, F- Utility Office 3Year
Engg.
PY-315-05-F31, F-PY-315-05- F-PY-315-05-F8-
F8 & F-PY-315-05-F21) 3Year F-PY-315-05-
F21-3Year
24 EMP Closing Report MR Office 1 Year MR
25 SMP Closing Report MR Office 1 Year MR
26 Document Change Request MR Office Previous 2 Revisions MR
Maintenance
27 FF Maintenance Records SAP Continuous
Incharge
Incharge Plant
28 Utility Maintenance Records SAP 1 Year
Engg.
Evaluation of Compliance Incharge Plant
29 MA/MR 2 Years
EOHS/EHS/ROR 006 Engg.
External Analysis Reports Incharge Plant
30 Utility office 3 Years
(Stack/Ambient Noise) Engg.
Maintenance of Root Zone Incharge Plant
31 Utility office 3 Years
System (EF014) Engg.
Incharge Plant
32 DG Daily Check sheet Utility office 2 Years
Engg.
Sewage Water Supplied to Reed Incharge Plant
33 Utility office 2 Years
Bed (EF013) Engg.
Check list for Preventive
Incharge Plant
34 Maintenance of equipment Utility office 1 Years
Engg.
F-PY-315-05-F3
Supplementary Sheet for
Incharge Plant
35 corrective actions Utility office 1 Years
Engg.
F-PY-315-05-F7
F-PY-315-05-F9-
Testing of Tools, Tackles & 2Year
Devices F-PY-315-05-F9, F- F-PY-315-05-F10- Incharge Plant
36 Utility office
PY-315-05-F10, & F-PY-315- 2Year Engg.
05-F11 F-PY-315-05-F11-
4Year
Safety Valve Calibration of
Incharge Plant
37 Pressure Vessel F-PY-315-05- Utility office 1 Years
Engg.
F12
Predictive Maintenance Checks Incharge Plant
38 Utility office 1 Years
F-PY-315-05-F13 Engg.
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JDIPL, PW
Rev: 00
Date: 01/09/2010
PY-315-05-F14 -
Fire Extinguishers Records F- 1Year
Incharge Plant
39 PY-315-05-F14 & Utility office F-PY-315-05-F15-
Engg.
F-PY-315-05-F15 3Year
Repetitive breakdown analysis Incharge Plant
40 Utility office 1 Years
F-PY-315-05-F16 Engg.
Building Maintenance Incharge Plant
41 Utility office 2 Years
Management F-PY-315-05-F17 Engg.
Quality check record for tank Incharge Plant
42 Utility office 1 Years
inventories F-PY-315-05-F20 Engg.
Format for Work Instruction
Incharge Plant
43 Sheet for the Task F-PY-315- Utility office Permanent.
Engg.
05-F4
Master Format for Annual Incharge Plant
44 Utility office 1 Years
Planner F-PY-315-05-F5 Engg.
Incharge Plant
45 Waste Disposal Details (EF011) Utility office 2 Years
Engg.
Minutes Of Meeting of Safety
46 EHS Team 2 years EHS Team
Committee
Safety /
47 Work Permits 2 Years Safety / Initiator
Initiator
48 Skill Matrix IR/HR Office 1 Year HR/IR Head
49 Non Conformity reports MA/MR Office 2 years MA/ MR
50 Minutes of Safety Committee Safety Office 2 years Safety Officer
Bio medical waste disposal Occupational
51 2 years Safety Officer
records Health Centre
Approved By
MA/MR
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