advance & complex FORMULAS &

COMPUTATIONS REFERENCE OPERATORS

The result is a logical value either true or false.
SIMPLE FORMULA - Simple formulas have
one mathematical
operation
ex. 2+2

COMPLEX FORMULA - involves more than one

mathematical operation. To calculate complex
formulas correctly, you must perform certain
operations before others. This is defined in the Advance productivity tools
order of operations. ORDER OF OPERATIONS USED IN THE EXCEL
FORMULA
ex. 2 + 2 x 8 1.Operations enclosed in parentheses;
2. Exponential calculations (to the power of);
ELEMENTSOF A FORMULA 3. Multiplication and division, whichever comes
 The equal sign (=), which indicates that what first; and
follows is a formula; 4.Addition and subtraction, whichever comes
 Operator sign is a symbol that indicates a first. (PEMDAS)
type of computation between cells and/or
integers and are often used in the more ABSOLUTE CELL REFERENCE
straightforward types of calculations in 1. Select the cell where you wish to write the
Excel. formula.
 A Cell Reference refers to a cell or a range of 2.Type the equal sign (=) to let Excel know a
cells on a worksheet and can be used in a formula is being defined.
formula so that Microsoft Office Excel can 3. Click on the first cell to be included in the
find the values or data that you want that formula (F2, for example)
formula to calculate. 4. Enters a mathematical operator (use the
multiplication symbol for this example)
Four types of operators 5. Click on the second cell in the formula (C2, for
ARITHMETIC OPERATORS example)
6. Add a $ sign before the cell letter and a $ sign
before the 2 create an absolute reference
7. Copy the formula into H3. The new formula
should read =F3*$C$2. The F2 reference changed
to F3 because it is a relative reference, but C2
remained constant because you created an
absolute reference by inserting the dollar sign.

CREATING COMPLEX FORMULA

1. Click the cell where you want the formula
result to appear. In this example, H6
2. Type the equals sign (=) to let Excel know a
TEXT OPERATOR
formula is being defined.
3. Type an open parenthesis, or (.
4. Click on the first cell to be included in the
formula (G6, for example).
5. Type the addition sign (+) to let Excel know
that an add operation is to be performed.
6.Click on the second cell in the formula (G7, for
example)
COMPARATIVEOPERATOR
The result is a logical value either true or false.
7. Type a closed parenthesis, or ).
8. Type the next mathematical operator, or the
division symbol (/), to let Excel know a division
operation is to be performed.
9. Type an open parenthesis, or (.
10. Click on the third cell to be included in the
formula (D6, for example)
11. Type the addition sign (+) to let Excel know
that an add operation is to be performed.
12. Click on the fourth cell to be included in HOW TO SEARCH THE INTERNET
formula (D7, for example). EFFECTIVELY
13. Type a closed parenthesis.
USE OF KEY WORDS - Determine which
14. Press Enter, or click the Enter button on the
Formula bar, This step ends the formula keyword works best, the recommended
maximum is six to eight carefully chosen
CONTEXTUALIZED ONLINE SEARCH words, preferably nouns and objects.
Avoid verbs and use modifiers only when
ONLINE SEARCH - The process of they help to define your object most
interactively searching for and retrieving precisely.
requested information via computer from
databases that are online. USE OF PHRASES - The most powerful
keyword is a phrase, a combination of two
SEARCH ENGINE - is a software system or more words that must be found in the
designed to search the internet for document being searched.
documents related to the keyword or
search word used or entered into the CAPITALIZATION - When searching for
system. proper names, use capital of uppercase to
narrow search.
TYPES OF SEARCH ENGINE
1. CRAWLER BASED SEARCH ENGINE BOOLEAN LOGIC - a powerful search to a
2. DIRECTORIES reasonable number of results and
3. HABRID SEARCH ENGINES increase the chance of a useful outcome.
- The three most
CRAWLER BASED SEARCH ENGINE - It commonly used Boolean commands are
uses a spider or a crawler to search the AND, OR and NOT. These are used to
internet. The crawler digs through search for items containing both terms,
individual web pages, pulls out keywords either term or a term only if not
and then adds the page to the search accompanied by another term.
engine’s database.
WILDCARDS AND TRUNCATION - This
DIRECTORIES - depends on human editors involves substituting symbols for certain
to create their listings or database. letters of a word so that the search engine
will retrieve items with any letter in that
TYPES OF DIRECTORIES spot in the word. They syntax may allow a
ACADEMIC & PROFESSIONAL symbol in the middle of a word (wildcard)
DIRECTORIES - which are often created or only at the end of the word
and maintained by subject experts to (truncation)
support the needs of researchers
ONLINE RESEARCH
COMMERCIAL & PORTAL DIRECTORIES - HAVE A QUESTION IN MIND - Focus on a
that cater to the general public and are question you want to be answered. If it is
competing for the internet traffic. a series of questions, start with one.
Never search everything on one go.
HYBRID SEARCH ENGINE - Transmit user
supplied keywords simultaneously to NARROW IT DOWN - Search engines use
several individual search engines to carry several filters to determine the most
the search. In this type of search engine, appropriate result for you. These search
duplicates can be eliminated and engines use your previous search history
clustering by subjects within search is and your geographical location, and send
implemented. you the result which is the most related to
you.
ADVANCE SEARCH - The best way to filter 3. WHAT IS THE PURPOSE OF THE
information you get from search engines DOCUMENT AND WHY WAS IT
is by using advanced search. This will PRODUCED?
allow you to filter out information you do The document should provide accurate
not need. information and must be objective in
- In Google, simply presenting it. Some websites produce
search a word like you would normally do documents for the purpose of motivating
then click the advanced search options users to buy product.
located at the upper right corner of the
page. 4. WHEN WAS THE DOCUMENT
PUBLISHED AND UPDATED?
LOOK FOR CREDIBLE SOURCE - Some  The document should be regularly
wikis, though filled with updated updated. As of the freshness of the
information, are not a credible source. date, it depends on the information
This is due to the fact that anyone can needed.
edit its content.  For some topics you want current
information.
LOOK FOR CREDIBLE SOURCE - The more  For others, you want information near
credible sources are scientific journals, the time it became known. The links
established news and magazine websites, should also be up-to-date. There
online encyclopedias, and scholarly should be no dead links.
databases.
- You can CUSTOM ANIMATION AND TIMING
also check the URL of a website if it ends
with a .org, .gov, and .edu. 4 TYPES OF ANIMATION
ENTRANCE - An effect which
GIVE CREDIT - If you are going to use the controls how the object enters the slide.
information from a source for educational EMPHASIS - it emphasize the object
purposes, give credit to the original EXIT - These effects control how your
author of the page or information. To object exits the slide
properly cite a reference you may use the MOTION PATH - These are pre-
format below. determined paths created by the user to
emphasize and the object as it moves
EVALUATING WEBSITES within the pre-determined
1. WHAT IS THE DOMAIN TYPE OF THE
WEBSITE
HOW TO APPLY AN ANIMATION TO AN
OBJECT
1. Select the object you want to animate.
2. On the Animation Tab, click the more
drop-down arrow in the animation group.
3. A drop-down menu animation effects
- If it is a personal website, then you should will appear. Select the desired effect.
further evaluate the website. 4. The effect will apply to the object. The
object now, will have a small number next
2. WHO WROTE THE ARTICLE? to it to show that it has an animation. In
 Check if the author's credentials or the slide pane, a star symbol will appear
affiliations are listed so you can tell next to the slide.
whether or not the author is qualified
to write the topic.
 Check also the publisher of the article
if it is a reliable publisher.
HOW TO ADD MULTIPLE ANIMATIONSTO HOW TOCHANGE AN EFFECT STARTS
AN OBJECT OPTION
There are instances that you want to add An effect starts playing when you click the
more than one animation on an object mouse during a slide show. If you have
like entrance, emphasis, and exit effect. multiple effects, you will need to click the
1. Select an object. mouse multiple times to start the effect
2. Click the animations tab individually.
3. In the Advance Animation group, click 1. From Animation Pane, select an effect.
the Add Animation command to view the A drop-down arrow will appear next to
available animations. the effect.
4. Select the desired animations effects 2. Click on the drop-down arrow to see
5. When the object has more than one the three-start option such as:
effect, it will have now different number a. Start on Click: this will start the effect
for each effect. It indicates the order in when the mouse is clicked.
which the effects will occur. b. Start with Previous: This will start the
effect at the same time as the previous
HOW TOCOPY ANIMATIONSUSING effect.
ANIMATION PANE c. Start after Previous: This will start the
There are cases that you may want to effect when the previous effect ends.
apply the same effects to more than one
object for the purpose of uniformity and HOW TO OPEN THE EFFECT OPTIONS
make it easier to add animations on DIALOG BOX
different objects on different slides. An effect starts playing when you click the
1. Click the object that has the effects that mouse during a slide show. If you have
you want to copy. multiple effects, you will need to click the
2. From the Animations tab, click the mouse multiple times to start the effect
Animation Painter command. individually.
3. Click the object where you want to 1. From the Animation Pane, select an
copy the effects to. Automatically, the effect. A drop- down arrow will appear
effects will be applied to the object. next to the effect.
2. Click on the drop-down arrow, then
HOW TO REORDER THE ANIMATIONS select Effect Options.
You can reorder the effects on your object 3. The Effects Option dialog box will
according to your desire. appear. Using this, you can add various
1. Select the number of the effect you enhancements to the effect such as:
want to change. a. Sound – Adds a sound effect to the
2. From Animation tab, click the Move animation
Earlier or Move Later commands to b. After Animation – Changes the color or
change the ordering. hides the object after the animation is
over.
ANIMATION PANE C. Animate Text – Allows you to animate
It allows you to view and manage all of text all at once, one word at a time, or
the effects that are on the current slide To one letter at a time
open the animation pane:
1. From the Animation Tab, click the HOW TO CHANGE THE EFFECT TIMING
Animation Pane command. 1. From the effects options dialog box,
2. The Animation Pane will open on the select timing tab.
right side of the window. It will show all 2. From here, you can add delay before
the effects for the current slide in the the effect starts, change the duration of
order to which they will appear the effect, and control whether or not an
effect repeats
 HYPERLINK
- are often used to connect a document Type all the information you need for
file to references such as table of your letter. Such as the Title, First Name,
contents, footnotes, bibliographies, Last Name, Company Name, Address Line
indexes, letters and glossaries. This makes 1, Email Address and Etc.
“other sources” of information more  Click New Entry if you want to add a
readily accessible or convenient. new entry for your Address List.
 Click Delete Entry if you want to
HOW TOLINK A SLIDEIN THE SAME delete one.
PRESENTATION  Click Find if you want to find an Entry
1. In normal view, select the text, shape, in your address list.
or picture that you want to use as a  Click Customize Columns if you want
hyperlink. to customize the order of the
2. On the Insert tab, in the links group, information in your address list.
click hyperlink.  If done, click OK and save your list.
3. In the insert dialog box, under Link to, STEP 3
click Place in this Document. Now you’re ready to write the common
4. Do one of the following: content of your letter. When it’s printed,
a. To link to a slide in the current each copy of the letter will basically be
presentation, under Select a place in this the same; only the recipient data (such as
document, click the slide that represents the name and the address) will be
the hyperlink destination. different.
b. To link to a custom (a selected group of  You’ll need to add placeholders for
slides) in the current presentation, under the recipient data so Mail Merge
Select a place in this document under knows exactly where to add the data.
Custom Shows, click the custom show 1. To insert recipient data: Place the
that represents the hyperlink destination. insertion point in the document where
Then, select the Show and Return check you want the information to appear.
box. 2. choose one of the four placeholder
options: Address Block, Greeting Line,
MAIL MERGING Electronic Postage or More.
Mail Merging - A feature that allows you 3. Depending on your selection, a dialog
to create documents and combine or box may appear with various options.
merge them with another document or Select the desired options and click OK.
data file. 4. A placeholder will appear in your
document (for example, <<
STEP BY STEP MAIL MERGE AddressBlock>>).
STEP 1 5. Repeat these steps each time you need
Choose the type of document you want to to enter information from your data
create on the Mailings Tab, from the record. In our example, we’ll add Greeting
"Start Mail Merge" choose Start Mail Line.
Merge.
STEP 4
STEP 2 When you’re done, click Preview Result to
Now you’ll need an address list so Word make sure the information from the
can automatically place each address into recipient list appears correctly in the
the document. The list can be Existing letter. You can use the left and right scroll
File, such as an Excel Workbook, or you arrows to view each document
can type a new address list from within STEP 5
the mail merge. you can find it in "Select Click Finish & Merge to view more options
Recipients." If you don’t have an existing if you want to Edit Individual Documents,
address list, you can click the Type a New Print the document or send it as Email
List… Messages.
 INTEGRATING IMAGES EXTERNAL conforms to the general shape of the
MATERIALS image.
KINDS OF MATERIALS
PICTURES - Generally, these are electronic THROUGH - This setting allows the text on
or digital pictures or photographs you your document to flow even tighter,
have saved in any local storage device. taking contours and shape of the image,
this can be best used with a GIF or PNG
.JPG - File extension for the Joint type of image.
Photographic Experts Group picture file.
TOP & BOTTOM - This setting pushes the
.PNG - File extension for Portable text away vertically to the top and to the
Network Graphics image file. bottom of the image so that the image
occupies a whole text line on its own.
.GIF - File extension for the Graphics
Interchange Format image file. BEHIND TEXT - Allows your image to be
dragged and placed anywhere on your
CLIPART - Line art drawings or images document but with all the texts floating in
used as generic representation for ideas front of it.
and objects.
IN FRONT OF TEXT - This setting allows
SHAPES - These are printable materials your image to be placed right on the top
that you can integrate in your document of the text as if your image was dropped
to enhance its appearance or to allow you right on it.
to have some tools to use for composing
and representing ideas or messages. HOW TO INSERT A PICTUREFROM A FILE
1. Place the insertion point where you
SMART ART - Predefined sets of different want to insert the image.
shapes grouped together to form ideas 2. Select the Insert Tab on the Ribbon,
that are organizational or structural in then click Pictures.
nature 3. The insert picture dialog box will
appear. Select the desired image file, then
CHART - Another type of material that click insert.
you can integrate in your Word Document 4. The image will appear on the
that allows you to represent data document.
characteristics and trends.

SCREENSHOT - it is an integration of a HOW TO INSERT ONLINE PICTURES

more realistic image of what you are  If you don’t have the picture you want
discussing on your report manual. to integrate on your document, Word
offers two options for finding online
IMAGE PLACEMENTS pictures.
IN LINE WITH TEXT - This is the default  OneDrive: You can insert an image
setting for images that are inserted or stored on your OneDrive. You can also
integrated in your document link other online accounts with your
Microsoft Account. ·
SQUARE - This setting allows the image
you inserted to be placed anywhere Bing Image Search: You can use this
within the paragraph with text going option for search for an image.
around the image in a square pattern like 1. Place the insertion point where you
a frame. want to insert the image.
2. Select the insert tab, then click Online
TIGHT - This is almost the same as the Pictures command
square setting, but here the text “hugs” or
3. The insert pictures dialog box will
appear.
4. Choose Bing image search or OneDrive.
5. Press enter key. Your search results will
appear in the dialog box.
6. Select the desired image, then click
insert.
7.The Image will appear in the document.
Note: When adding images, videos, or
music to your document it is important to
make sure you have the legal right to use
them. Observe copyright and fair use.