Aruna Project
Aruna Project
PROJECT REPORT
Submitted in partial fulfillment of the requirements
For the award of the Degree of
M.COM (Master of Commerce)
Submitted By
S. ARUNAKUMARI
HT.NO:0012140019
Department of Commerce
Yogi Vemana University
Kadapa-5165001, INDIA
2021 -2022
DECLARATION
KADAPA COORDINATOR
ACKNOWLEDGEMENT
I am indebted to my family and friends who have always been a driving force
behind every endeavor of mine. I thank all the respondents of this study who willingly co-
operated and extended their views on the subject.
DATE:
ABSTRACT
Public relations have become critical for educational institutes in order to attract new
students, function successfully in society, improve brand recognition, and inform students and
their parents about the courses they offer and the fee structure. Because of this increased
competition in the education sector, institutes, universities, and colleges are turning to public
relations firms to ensure that the public has a favorable perception of the educational quality they
provide.
Public relations use a variety of methods to ensure that more people are aware of their
school/college and universities. The primary role of public relations firms is to instill a positive
image of the institutes in the minds of potential students and their parents so that when they are
looking for an institute to educate their children, they prefer to choose that particular institute.
The education sector benefits greatly from the use of good public relations firms to create a
positive image of their institutes in the eyes of the target audience. Public relations have become
a requirement for educational institutions to attract new students' attention and function
successfully in society.
The present study aims to study the functioning of the Public Relations Department of the
Yogi Vemana University, Kadapa. It analyses the work of the department for a period of six
months quantitatively and qualitatively to assess the role in enhancing the image of the
organization.
CONTENTS
Public Relations, despite being over a century old across the world, began in India in the
1950s, when a group of public relations practitioners formed the PR Society of India in 1958 in
Bombay under the leadership of Kali H. Mody. He led the body till 1960 later by Arthashastra S.
Mandietta who was president in 1961 till 1965, with F.S. Mulla who became the President from
1966 to 1969. It was under Mr Farruk S. Mulla, this informal body was registered under the
Indian Societies Act XXVI of 1961, in 1966, and he became the founder President of Public
Relations Society of India. At the same time, around 1965, another body, the Public Relations
Circle had been founded and registered in Calcutta. It was the first-ever association of
professional PR practitioners in Eastern India.
In 1968, the first All India Public Relations Conference was held in Mumbai in 1968,
where the members of the Calcutta Public Relations Council decided to disband the regional
body, and merged with the Public Relations Society of India to strengthen the national body.
Another significant contribution of this conference was adoption of the International Code of
Ethics (also called Code of Athens) on 21 April 1968. The founder President Farrok S. Mulla
was able to extend the reach of the PR body by establishing Regional Chapters at Delhi, Madras,
and Calcutta. One of the landmark achievements of this professional body of PR practitioners
was to bring together leading international PR experts to India when Bombay hosted the 9th
Public Relations World Congress from 19 to 23 January 1982 with active participation of
International Public Relations Association (IPRA).
At that time, the PRSI was headed by Mr K.S. Neelakandan, Director Public Relations
with Pfizer Limited, who was also the Executive Chairman of the World Congress. Though there
were several individuals and small companies which started even before that, they offered PR
with the limited scope of media relations only. It was only natural that the entrepreneurs who
began these services came from a background of journalism, seen as a natural hunting ground for
the nascent PR industry.
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Public Relations in India – the Pre-Independence
The growth of PR as a profession in India has been a topic of much debate and
deliberations. Many scholars have analyzed the historical evolution and growth of Public
Relations in India from varied perspectives. JM Kaul, for instance, chronicles four stages of
historical evolution of Public Relations, viz., early stage, the stage of conscious PR, the third
stage of PR and finally Professionalism in PR. The process of professional public relations, it is
believed started in the pre –independence era when the British Government needed to win over
the support of the Indians towards World War I. It was also the time when family-owned
corporate houses such as Tata and Birla’s were emerging on the scene.
The advent of Mahatma Gandhi on the political front changed the strategy of freedom
struggle in the country then on. Non –violence, Civil disobedience, Satyagraha (Insistence on
truth) were the new strategies that needed mass support and understanding from the Indian
perspective. Mass media, especially newspapers played a great role in disseminating information
and creating a national fervor among Indians. The British Government too, felt the need to build
the public opinion and disseminate information to the public through the media on World War I.
It established a Central Publicity Board under the chairmanship of Sir Stanley Reed, the editor of
the Times of India, Bombay which was the first organized PR set-up in the country. Once the war
ended the board was taken over by Central Bureau of Information in 1921. This bureau
functioned as a link between the government and the media. One of its important functions was
to scrutinize the negative and critical stories on the government appearing in the media. It also
acted as a major tool of feedback for the government machinery. For the first time an Indian, Mr.
J Natarajan of the Pioneer newspaper, Lucknow was appointed as its Deputy Principal
Information Officer. In 1923, the Central Bureau was re-designated as the Directorate of Public
Instruction and later in 1939, it became the Directorate of Information and Broadcasting.
Growth of PR in the post-independent India
After achieving independence from the British yoke in August 1947, the government of
India set up a full-fledged Ministry of Information and Broadcasting, a premier agency for
disseminating information to people at large on various welfare programs undertaken by the
government. Successive governments have been criticized for using the state machinery for
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propagating the ‘achievements’ of the party in power. In times of crisis, the governments both at
central and state levels have used the PR machinery to salvage their reputation. The redeeming
thing however in India, that makes our democracy a robust one, is that we have a free and vibrant
media that works as a watchdog in public interest and has constantly questioned the successive
governments on their various decisions and unearthed many a scam. The Right to Information
that came into existence in 2005, besides empowering the common man has been used
vigorously by the media in India in pursuance of their investigative stories.
Origin of PR in Indian Companies
Some scholars believe that in the initial stages, PR as a management’s voice emerged
more as a tool of ‘liberal’ philanthropy by the pioneering industrialists. Kaul gives the example
of Tata Iron and Steel Company (TISCO) which went into production in 1912. From the very
beginning, the Tata’s were involved in community relations as they built the model town of
Jamshedpur where in they not only provided housing, water, electricity, free primary education,
hospital and technical institutes, but also promoted social cultural and economic development of
the community. Tata’s have been the forerunners in introducing employee welfare schemes.
India at that period of time was fragmented into hundreds of kingdoms and principalities and it
was not an easy task for the crusaders of the freedom movement, viz., various political leaders
and political parties, Congress being the foremost to reach out to the length and breadth of the
country in making people understand and participate in the freedom struggle against the British.
Persuasive communication obviously played a great role. It may or may not have been seen as
PR, but undoubtedly had its roots in it.
It was during this period that Tata opened their public relations department at their head
office in Bombay (now Mumbai) in 1943. It also started a monthly publication next year for
employee communication. A systematic and organized practice of public relations in India some
believe began with the Indian Railways. It was found that the building of railways for the
purpose of carrying raw materials from the hinterland to various ports in the country was proving
to be an expensive affair and soon they realized that they had to introduce passenger traffic in
order to recover the cost, which led to promotional messages for railways as a mode of
commuting.
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Professionalism in PR
The 70s saw the establishment of Public Relations Society of India (PRSI) which gave
huge impetus to the public relations industry, still at a nascent stage. It will not be an
exaggeration to say that the globalization of the Indian economy in the 1990s gave its rightful
place to PR in India. The emergence of multi-national corporations on the scene in the early
1990s, the opportunities of foreign direct investment increased especially with the deregulation
of industries. The market became suddenly competitive and businesses felt it necessary to build
their reputation in order to gain more and more access to new market and new consumers. This
led to the proliferation of PR and advertising agencies in the country. As the multinational
corporations wanted to gain foothold in the country, they needed professional guidance in
creating a friendly environment for themselves. Soon one saw some of the global agencies like
the Ogilvy & Mather opening their PR arm in the country. Hindustan Thompson’ IPAN and Taj
Hotel’s Good Relations also began their offices around that time.
PR increasingly was also seen as a launch pad for brand building and crisis
communication. The PR consultancies were engaged by global corporate organizations for
giving them a hang of the situation, strategies for sailing through difficult times, and using
advocacy for influencing legislation and responding to the criticism from adversary groups who
were against ‘globalization of India’ a term often used by the ‘Swadeshi’ lobbies. Some of the
global corporates like Pepsi, Coke, MacDonald, KFC would bear this out. While everyone uses
PR in India, be it central or state governments, corporate organizations or the non-governmental
sector, the tools, techniques and tactics often differ. For the private and multinational companies,
advocacy and lobbying are essential part of PR, the public sector organizations, by and large
have a standard media mix for PR activities that include press/media relations for image build up
with the outside world through non-paid media, and internal communication with employees and
investor relations in companies that have gone public.
For achieving that the departments use various tools such as films, exhibitions, inter-
personal communication, outreach, house journals, company web sites, intra communication,
and open houses among others. The public sector is often criticized for not
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strategizing their PR communication in order to achieve the ‘desired response’. The government
PR often is propagandist in nature leveraging welfare programs to gain positive public opinion
for the party in power. The non-governmental sector uses PR more often for advocacy and fund
raising. A common trend noticed in the private and public sector in India has been the
rechristening and re-designation of PR departments as corporate communications departments
and from PR managers to corporate communications managers.
Current State of Public Relations in India
Public relations is a thriving profession in India. There are hundreds of large and small PR
consultancies in the country, employing thousands of practitioners. Most companies in private
sector and almost all companies in the public sector have public relations departments.
According to a survey conducted by the Associated Chamber of commerce and Industry in India
(Assocham, 2012), the PR industry in India is growing at an annual rate of 32 percent. Many
believe the definition of traditional PR has undergone a change. PR in its new avatar not just
encompasses media relations and employee communication, but is used increasingly for strategic
communication, brand building, customer relations and crisis management. From an executive
function, PR is now becoming a part of the high-level management job touching upon the core
values of an organization.
PR in India is fast emerging as an institution especially with its growing acceptance as a skilled
and specialized profession.
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Need For PR in Education Sector
Public relations is the process of getting the correct information to the proper people and
places to develop a brand’s reputation. A public relations firm works with businesses to improve
their image in a particular industry. It supports its clients’ agenda through excellent marketing
methods. Public relation is a field that has the potential to affect the course of your company’s
destiny. Similarly, public relations techniques and tactics play an essential part in the educational
sector, the income from which exceeds 80000 crores in India each year.
The following are some of the reasons why educational institutions need PR:
Establishment of a Favorable Image:
PR allows education establishments to increase their brand visibility, allowing the target
audience to learn more about the college without visiting in person. This aids in the creation and
maintenance of a favorable image. Reputation management requires trusted media contacts. A
simple press release might help you restore the damage if you have media contacts. Businesses
can use public relations firms to make such ties.
Build national and International Connections:
Developing international academic cooperation is essential for every university. Through
student/faculty exchange programs, international accreditation/degrees, and research alliances,
public relations may give institutes worldwide visibility and develop academic collaborations
with foreign universities.
Reach Target Audience:
If done continually and consistently, public relations may effectively reach the target audience
and affect their impression of the educational school. Education Public Relations may also help
recruiters improve their relationships with industry, recruiters, and high-profile placement
agencies.
Increase Awareness:
Aspirants can benefit from public relations by marketing the institute’s distinctive qualities and
raising knowledge about its academic offers, faculty, activities, and events. Public Relations also
assists businesses in making the most of their online review presence. Not only can public
relations firms help today’s corporations with the assistance and direction they need to advertise
themselves online, but these firms can also step in when calamity hits or something goes wrong
with the image you’ve been attempting to develop.
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Brand Values Are Promoted:
In any sector, trust plays a critical part in determining whether a company will succeed or fail.
Conversely, a lack of confidence might also result in a loss of sales. With public relations, you
can deliver good signals to your target audience that are consistent with your brand image by
employing concepts that your target consumers respond to positively. Professionals may improve
an organization’s reputation through thought leadership pieces, influencer contacts, and
networking methods.
Public Relations helps institutions inform the public about their infrastructure, courses,
fee structure, exchange programs, important collaborations, job prospects, etc. It becomes easy
for an informed parent to take decision. Agencies further inform public about changes and
developments. Educational events play a key role in earning knowledge, that is why events have
become an integral part of the learning system of institutions. Public Relations agencies hold
expertise in organizing such programs and help institutes to do the same. PR firms ensure the
coverage of the event in national as well as local newspapers.
Digital platforms have gained immense popularity in this tech-savvy world. In such
circumstances, engaging virtual population has become significant. Public Relations agencies
with expertise in social media marketing help institutes establish a rapport with their online
audience. It helps in executing real time conversation. Educational institutions are more prone to
crisis. Increase in fee structure, falling student satisfaction, and issues related to hostels draw
protests from concerned parties, malign the image of the institute. These incidents create one-
sided debate without listening the point of the institute. Owing to the good relationship with
media, Public Relations help eliminate or mitigate the effect of crisis. Public relations have
become an indispensable exercise for almost every sector. Education sector is also availing the
opportunity and it should. PR firms use both traditional and modern methods of communication
to build a reputation of an institute among all the stakeholders
The role of public relations in public education began with higher education applying
public relations methods used in business to promote their programs with competitors. Public
relations involve far more than publicity. “Educational public relations” means genuine
cooperation in planning and working for good education ecosystem with the community.
Collaborating with internal and external publics becomes a two-way process by means of the
flowing of ideas between school and community. Through thoughtful design and engagement
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public relations builds the basis for mutual understanding and effective team work between the
two. Education Institutes use public relations both internally and externally. Internal Public
Relations stands for PR within the organization and its employs. External Public Relations stands
for maintaining favorable relations with the public. Events are held within the organization for
the members to build a good rapport amongst themselves and smoothen communication.
The purpose of internal Public Relations is to clear communication about organizational
intentions, activities and performance, improve sense of cohesion among employees, and
circulate adequate task-related information, positive information regarding an organization’s
ability to provide challenging and meaningful tasks. The external Public Relations of any
organization is when the institute holds several conferences, sends out press releases, manages
events and keeps itself much in the public glare for better promotion and more recognition.
Institutes these days maintain special ALUMNI Relations Cell through which they keep in
constant contact with their students who have passed out and are doing well in the industry. They
do it for the purpose of a better brand name and to ensure decent placements to the upcoming
batches through their contacts
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The University is situated about 15 kms away from the historic Kadapa City on the
Kadapa –Pulivendula road amidst serene surroundings and has a sprawling campus of about 652
acres with built-up area 78088.48 sq.mts. With humble beginnings, the University made rapid
strides towards overall development and has sufficient infrastructural facilities such as buildings
with academic ambience, library, modern science and research laboratories equipped with
sophisticated instruments, Super Computer facility, ISRO Geosphere Biosphere Atmospheric
Research Facility, Agri-Science Park, spacious hostels, gym, day-care centre, Botanical Garden,
RUSA Instrumentation Facility, RUSA SEM Facility, and a vast playground. Besides, a building
complex is made available in Gurukulam complex for the purpose of conducting training short
term vocational and job-oriented courses on a continuous basis. In order to promote technology
driven teaching- learning practices the departments have been equipped with digital panel
boards. Every department has library with necessary text books and reference books to
encourage the students to enrich the understanding of the subjects by additional reading. The
University has at present 101 regular staff, 136 Academic Consultants on its rolls besides 307 non-
teaching and 125 outsourcing staff. One of the unfailing strengths of the University is its faculty,
relatively young with wide overseas exposure in research endeavors and rich experience in
teaching. The faculty includes Humboldt, JSPS and Ramanujam Fellows, Young Scientist
awardees and recipients of UGC Raman Fellowships (17 No. of C.V. Raman Fellowships, 2 No.
of Humboldt fellows and 1 No. of Ramanujan fellowship holder). The faculty has rich research
experience in India and abroad besides teaching. Teachers have been encouraged to enrich their
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pedagogical practices using technology. Presently about 2000+ students are pursuing
postgraduate and research programmes. Around 125+ Research scholars have received research
fellowships from various agencies. The University has bagged 88+ research projects worth
Rs.29.0 crores from various funding agencies such as DST / CSIR / DBT / MNRE / ISRO / UGC
/ MoES / BRNS / APCOST / MIC, etc. Since its inception the University prioritized research
arena and with the support of the Government, funding agencies and enthusiastic faculty, the
University has been successful in obtaining the above research projects.
Yogi Vemana University received UGC 2(f) and 12(B) statuses in 2007 and 2011,
respectively. In a bid to subject the institute to objective evaluation SSR for NAAC was filed in
May 2022 and the University accomplished NAAC ‘A’ grade with 3.13 CGPA in November
2022 in the 2nd Cycle. The University enrolled for the NIRF initiative of MHRD, Government
of India and was accorded 92nd rank at National level and 3rd rank at the State level (NIRF-
2016). Also ranked in 101-150 band during the year NIRF-2021 and 2022. University Grants
Commission sanctioned Rs.8.0 crores towards Development Assistance to Yogi Vemana
University, Kadapa during XII Plan period. With NAAC accreditation in 2016, RUSA has
sanctioned Rs.20.0 crores for the development of infrastructure in the University. The students
have proved their worth in National Level examinations such as CSIR/UGC-JRF/ NET and also
in APSET (Andhra Pradesh State Eligibility Test) conducted by the State Government. About
30+ students have received DST-INSPIRE and RGNF fellowships till date. About 650 students
have obtained campus selections organized by the Placement Cell. At present as many as 113
affiliated colleges offering undergraduate, postgraduate and professional courses are affiliated to
the University, which include P.G., U.G., Law, B.Ed., B.P.Ed. and D.P.Ed.
University also initiated steps to launch women’s cell, equal opportunities cell, Anti-
Sexual Harassment Cell, Anti-Ragging Cell, Industry Consultancy Cell, Incubation, Innovation
and Entrepreneurship Cell, Minority Cell, a Day Care Center and coaching programmes for SC /
ST / OBC / minority students preparing for competitive examinations. The
C.P Brown Library, now elevated to the status of languages Research Center of the University,
located in Kadapa town, has rare books, ancient documents and monographs and efforts are
made to preserve and protect ancient literature. In tune with the contemporary societal, scientific
and technological needs the University with 29 departments is offering conventional and inter-
disciplinary courses in basic and applied sciences, humanities, social sciences, commerce
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and management. To promote cross-disciplinary learning with collaborations as the driving
force, programmes (30) across Faculty of Humanities, Commerce and Management Studies, and
Science and Technology engage with emerging processes and issues that impact life skills in
fundamental ways.
The University launched two five year M.Sc integrated courses, namely Earth Sciences
and Biotechnology & Bio-Informatics in 2007. University has created conducive ecosystem for
research and innovation with defined research promotion policy with financial support resulting
204 + awarded Ph.D since 2010. During the past 5 years, 720 quality research papers of national
and international reputation with the increase in h-index of 33 and total h-index of 49 proved its
place globally. University received ISO Certification, AP state Biodiversity Award 2021, AP
Greenery Award 2017 and YSR Life-time Achievement Award 2022. To give a fillip to
engineering education, the University in the year 2008 started YSR Engineering College at
Proddutur, a major town in Y.S.R district and an industrial hub. Currently it is offering graduate
courses in Engineering disciplines of Civil, Mechanical, Electrical & Electronics, Electronics &
Communication, Computer Science and Metallurgy & Materials Technology, and about 1026+
students are on the rolls. Student Centric learning is emphasized. ICT-enabled tools and support
facilities exist in all departments for the betterment of teaching-learning outcomes.
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research. University NSS cell organized extension activities through village adoption programme
in the neighborhood community and creating awareness among teachers, students and trainees
regarding their responsibilities towards society by sensitizing to social issues. New courses viz,
Food Technology and Computer Science have been introduced considering the career and
research prospects. Yogi Vemana University believes in promotion fine arts, tradition and
culture. Courses in painting, music and dance have been offered to encourage the enthusiastic
learners. An art gallery with rare collections of handicrafts, pottery and paintings which has been
set up in the New Administrative Building is a source of delight for aesthetic lovers. To promote
research culture, University provides seed money, high-speed internet and Wi-fi facility, library
with digital sources and anti-plagiarism software. University has spacious playfields with an area
of 64 acres, five multipurpose flood lights play fields, 400-meter track, sports science labs,
modern fitness centre, yoga centre, modern gymnasium with profession trainer, pistol shooting,
Skating etc are available along with sports coaching camps for national and international
competitions. University has two major best practices during the past 5 years namely Miyawaki
method for creating mini forest at the University Campus and second one is the installation of
solar park and roof-top solar panels for harnessing solar energy to clean electricity.
Public Relations Department in Yogi Vemana University
The ever-changing dynamics of the information and communication structures and the
interdependence of higher education institutions on them make the job of the Public Relations a
complex and a multidimensional one. Public Relations Cell of the Yogi Vemana University is
engaged in a vital role of disseminating the necessary information to both the internal and
external stake holders and is aiding in building relationships between the university and society.
The Public Relations Cell exercises all the options of communicating information related to the
University academic policies and programmes to all concerned sections of the society through
the media. It plays a vital role in promoting transparency by creating awareness and enhancing
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the reputation of the university. The university is playing a major role in transformation of the
youth into trained, resourceful and skilled human resources essential to the development of a
nation and in this Endeavour the Public Relations Cell of Yogi Vemana University is fulfilling its
responsibility according to the core values of the University i.e., Teaching, Research and Service.
From 2006 the University was having a Public Relations Officer till 2015. In 2015 the
Public Relations Cell was created with three staff members and a Coordinator and two Co-
coordinators were appointed. In 2017 the system was again changed and the Public RelationsCell
was renamed with Public Relations Officer and Assistant Public Relations Officer.
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Chapter-II. Review of Literature
A review of modern public relations history gives a number of definitions.
Cutlip, Center and Broom (2000) define public relations as a management function
that establishes and maintains mutually beneficial relationships between an organization
and the publics on whom its success or failure depends. Moore and Kalupa (2007)
indicated that public relations as practiced today is a twentieth century American
phenomenon and its fundamental elements of informing people, persuading people and
integrating people were basic to earliest society just as they are today. The authors
further emphasize that the effective tool to monitor and manage opinion of the general
public is through extensive use of public relations practices. Wells et al (2005) opine
those public relations is a management function practiced by a wide range of
organizations, companies, governments, non-profit organizations, the educational
system, labor unions, politicians, organized sports, and the media.
Kotler and Mindak (2000) argued that public relations play a greater role in
academia, but a relatively reduced role in commercial organizations. Newson and
Carrell (2001) also asserted that public relations director should serve as a spokesperson
for the organization and overseer of the entire public relations program. According to
National School Public Relations Association (2010) educational public relations
function or practice helps improve the programs and services of an educational
organization. Educational public relations programs therefore assist in interpreting
public attitudes, identify and help shape policies and procedures in the public interest,
and carry on involvement and information activities which earn public understanding
and support (National School Public Relations Association, 2010). National School
Public Relations Association (2010) further mentioned the following as the functions or
practices of educational public relations: counseling, media’s liaison, communications
planning, publicizing students and staff achievements, community relations liaisons and
information station.
According to Jobber (2001) one of the functions of public relations is to manage
misconception so that unfounded opinions do not tarnish the image or operations of the
organization. Well et al., (2005) also asserted that public relations functions are designed
by planners to make changes in the public’s knowledge, attitudes, and behaviors related
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to a company, brand or organization. Peyronel and Lawniczak (2000) also state that
literature in higher education public relations affirms that senior public relations
administrators should be involved in institutional decision making at colleges and
universities and observe that reserving a seat at the corporate boardroom tables for
public relations executives and involving them in strategy development, would be a
logical first step for corporate reputation building (Nakra, 2000). This indicates that
public relations is a basic function of a modern university’s management. Pirozek and
Heskova (2003) examined public relations practice of a university in the Czech
Republic and found that two-way symmetrical tactics of research and feedback systems
helped the university gain a better understanding of the attitudes of its key publics.
Tengilimoglu et al., (2008) believe that public 173 relations activities for all
organizations can have an important effect on consumer decision making when buying
goods or services.
Palmer (2005) emphasized that a wide range of public relations tools are
available and suitability of each tool depends on the promotional objective. Belch and
Belch (2001) echoed that, public relations use a variety of tools including special
publications, participation in community activities, fund-raising, and sponsorships of
special events, advertising and public affairs activities to enhance an organizational
image. Well et al., (2005) also described categories of public relations tools and stressed
that the tools are best suited to create awareness of an organization and its services
depending on the amount of control the company has in its communication. The tools are
described as controlled (e.g., House ads, public service ads, Publications, Photographs,
Displays, exhibits), uncontrolled (e.g., News release, Press conferences, Talk and
interview shows, public service announcements) and semi-controlled (e.g. Electronic
communication (web sites, chat rooms), Special events and sponsorship, Word of
mouth).
Lancaster (2005) states that companies that use television as a medium of
communication stand the chance of achieving a high level of impact on their customers
or public due to its visual nature. The author observed that during a television program,
individual’s explanation regarding issues relating to their companies could be supported
with either products or footage of the company’s participation in a sponsored event.
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This, the author argued, has the ability to erase any erroneous impressions about such
companies. Lancaster (2005) further mentions exhibition as one of the potential tools
for creating the opportunity for public relations officers as well as marketing
communicators to come into face-to-face contact with desired targeted audience or
visitors. The author claimed that since visitors treat exhibitions as a shop window and an
opportunity to gather technical information, the public relations officer would have the
opportunity to explain and provide all the necessary information that can inspire
confidence and trust in an organization by the customer or the targeted public and build
relationship.
Clow and Baack (2007) also argued that the internet could be used as a major
tool of public relations to help combat negative word of mouth. Khalil (2004) also
asserted that the explosive growth of mobile computing and wireless networks has
helped educational institutions stay at the forefront of the changing world. Audu (2006)
revealed that the Internet has many benefits in the academic cycle as it provides around
the clock access to global sources of information. Thus, internet and website provide a
faster, broader reach for public relations practitioners to publish company press releases,
background information, introduce new products or services and provide promotional
information for an organization. This view is supported by Yumba (1997), Ojedokun
and Owolabi (2003); Adomi, Omodeko and Otolo (2004). Thus, internet has become
an invaluable tool for teaching, learning, and research.
In their study, Wright and Hinson (2010) found that Facebook and the website
were the most current media used for public relations 174 messages. Therefore,
organizations must be vigilant and realize the power of the Internet and website and
what it can do to an organization’s reputation. Challenges of Public Relations Like all
forms of marketing communication, public relations also come with its special
challenges. An investigation into the literature reveals that the major problems faced by
the public relations unit of many organizations are lack of qualified personnel,
operational space, recognition and budget (Bruning and Ralston,2001; Jobber, 2001;
Kotler, Wong, Saunders and Armstrong, 2005; ).
Jefkins (2000) argued that the ideal structure of the public relations department
should be independent and directly responsible to the chief executive officer (CEO).
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Grunig et al., (2006) also asserted that integration of the public relations functions into
other areas means that the functions cannot be managed strategically. Thus, if the public
relations officer is placed in any other department its functions will be strictly limited.
Therefore, the public relations officers in an institution, if accorded the needed
recognition they deserve by management, a seat will be reserved at corporate boardroom
tables for their involvement in strategy development (Nakra, 2000). In the words of
Kotler et al., (2005) public relations still capture only a small portion of the overall
marketing budgets of most firms, though public relations are considered as an important
brand building tool.
Bruning and Ralston (2001) also wrote that the practice of public relations at
most universities has been relegated to a single office concerned primarily with
managing institutional reputation. By this assertion, one could say that public relations
functions or practices will be limited in accomplishing its objectives especially in private
universities which rely solely on internally generated funds to run the affairs of the
institutions. Similarly, Heskov and Piro ek (2003), on the other hand, postulate that
higher educational institutions need to develop public relations capacities to build
proactive public relations departments. This will require recruiting qualified staff and
training them to perform their tasks in order to improve the image of the institutions.
Cutlipet al., (2006) further remarked that the function or role of public relations will be
useful only if management wants it, but if management perceives this function as not
something crucial for the company, then this function will not have a strategic position in
the company and its contribution will be limited. Therefore, it could be deduced from the
above that lack of recognition of the public relations unit may manifest itself in lack of
resources to keep the unit operational and functional to communicate timely information
to the publics of the university.
Theoretical Review
As organizations seek ways to increase profits by way of international markets,
many turn to the field of public relations as a way of reaching cross-cultural markets. In
designing public relations/communication programs, there are many factors that public
relations practitioners must consider in order to be successful in these markets. Factors
such as cultural differences, language barriers, values, beliefs, and customs often make it
17
difficult, if not nearly impossible, to successfully promote an organization's product or
serv ice. Three theories on public relations are discussed in this study.
18
2. Grunig’s Situational Theory
Grunig's (1977) situational theory consists of two dependent variables and three
independent variables. The two dependent variables, active and passive communication
behavior, can also be called information seeking and information processing.
Information seeking, as described by Clark and Kline (1974). is "the planned scanning
of the environment for messages about a specific topic." Information processing is "the
unplanned discover)' of a message followed by continued processing of it," Clark and
Kline (1974). The independent variables are situational because they describe the
perceptions that people have about specific situations, especially problematic ones
causing conflict. Grunig (1977) defines these three variables as follows: Problem
Recognition. People detect that something should be done about a situation and stop to
think about what to do. Constraint Recognition. People perceive that there are 34
obstacles in a situation that limit their ability to do anything about the situation. Level of
Involvement. The extent to which people connect themselves with a situation.
According to the theory, previous research has confirmed that high problem
recognition and low constraint recognition increase active information seeking and
passive information processing. The level of involvement also increases; however, it has
little effect on information processing. People seldom seek information about situations
that do not involve them. They will however randomly process information about low
involvement situations if they recognize it as being problematic. The theory is useful in
this study since it discloses that, it is the recognition and understanding of the problems
that enables an institution to address the issue in question and thus enhance the PR for an
eventual better institution image.
3. Game Theory
The basic premise of game theory holds that conflicts of interest can be modeled
as games of strategy. Game theorists model these conflicts by considering the
participants as "players" in the game. One player is the organization and the other is the
activist group in which each player has certain preferences and dislikes. Each one has to
19
select "plays" or strategies for reaching the preferred outcome while simultaneously
considering the opponent's strategies. Game theory examines various approaches to
conflict by applying specific models. These models can be divided into two classes of
game: zero sum and non-zero sum. On the pure conflict extreme is the zero-sum game
which can be defined as: "one in which 35 the payoffs to the players in any outcome add
up to zero; what one player gains, the other must necessarily lose." Colman (1982).
These types of games are based on pure opposition, as there is no possibility of
profitable collaboration. The non-zero-sum game is dominated by mixed motives games.
In this game, each side retains "a strong sense of self-interest but is motivated to
cooperate, to a limited extent, in order to maximize very different benefits for each,"
Colman (1982). In this study, the theory will be applicable in the sense that, the public
are the players and participant in branding the image of an institution. For them to paint
the image desirably, the institution should address their likes through better public
relations measures.
20
CHAPTER-III – RESEARCH METHODOLOGY
1. AIM, SCOPE AND OBJECTIVES OF THE STUDY
AIM:
The aim of study is to analyze the role of public relation in enhancing the image
of the organization. Public relations is regarded has management functions and its part is
very critical in the day to the function of the organization. Public relations connect the
internal and external stake holders of the organization. The present study aims to
analyses the role of public relations in enhancing the organization of yogi Vemana
University Kadapa.
SCOPE:
The scope of the study is limited to the analyses of Public Relations department
of Yogi Vemana University Kadapa. The study is limited to the functions of the Public
Relations department of yogi Vemana University from 01-01-2023 – 30-06-2023
OBJECTIVES:
The following are the objective of the study
1. To analyze the number of press Releases given by the Public Relation department
of yogi Vemana university.
2. To analyze the image the enhancing exercise calculated by yogi
Vemana University.
3. To study impact of PR department to the organization at yogi Vemana university.
2. RESEARCH QUESTIONS:
The study was guided by the following questions:
1. What roles does Public Relations Department perform in the management,
growth and development of Yogi Vemana University
2. What are the Public Relation strategies used in the Yogi Vemana University?
3. What are the challenges faced by the Public Relations Department in Yogi
Vemana University?
21
4. Which public relations activities ensure institutional growth and development?
5. What is the place or position of Public Relations in the management of the
Institution.
22
non-invasive nature, in contrast to simulating social experiences or collecting survey
answers. Practices and philosophies of content analysis vary between academic
disciplines. They all involve systematic reading or observation of texts or artifacts which
are assigned labels (sometimes called codes) to indicate the presence of
interesting, meaningful pieces of content. By systematically labeling the content of a set
of texts, researchers can analyze patterns of content quantitatively using statistical
methods, or use qualitative methods to analyze meanings of content within texts.
Content analysis is research using the categorization and classification of speech,
written text, interviews, images, or other forms of communication. In its beginnings,
using the first newspapers at the end of the 19th century, analysis was done manually by
measuring the number of columns given a subject. The approach can also be traced back
to a university student studying patterns in Shakespeare's literature in 1893. Over the
years, content analysis has been applied to a variety of
scopes. Hermeneutics and philology have long used content analysis to interpret sacred
and profane texts and, in many cases, to attribute texts' authorship and authenticity.
In recent times, particularly with the advent of mass communication, content
analysis has known an increasing use to deeply analyze and understand media content
and media logic. The political scientist Harold Lasswell formulated the core questions of
content analysis in its early-mid 20th-century mainstream version: "Who says what, to
whom, why, to what extent and with what effect?" The strong emphasis for a quantitative
approach started up by Lasswell was finally carried out by another "father" of content
analysis, Bernard Berelson, who proposed a definition of content analysis which, from
this point of view, is emblematic: "a research technique for the objective, systematic and
quantitative description of the manifest content of communication".
Quantitative content analysis has enjoyed a renewed popularity in recent years
thanks to technological advances and fruitful application in of mass communication and
personal communication research. Content analysis of textual big data produced by new
media, particularly social media and mobile devices has become popular. These
approaches take a simplified view of language that ignores the complexity of semiosis,
the process by which meaning is formed out of language. Quantitative content analysts
have been criticized for limiting the scope of content analysis to simple counting, and for
23
applying the measurement methodologies of the natural sciences without reflecting
critically on their appropriateness to social science. [25] Conversely, qualitative content
analysts have been criticized for being insufficiently systematic and too
impressionistic. Krippendorff argues that quantitative and qualitative approaches to
content analysis tend to overlap, and that there can be no generalizable conclusion as to
which approach is superior. Content analysis can also be described as studying traces,
which are documents from past times, and artifacts, which are non-linguistic documents.
Texts are understood to be produced by communication processes in a broad sense of
that phrase—often gaining mean through abduction.
24
CHAPTER- IV- DATA PRESENTATION & ANALYSIS
25
TABLE NO – 3: Category of Press Releases issued
Table No. 4 indicates the percentage of Press Releases issued with photo. According to this table
majority of the press releases 123 (86%) are released along with a photo. Around 20 (14%)
press releases are released without photo.
26
TABLE NO – 5: Language of Press Releases
Table No. 5 indicates the language of press releases issued by the PR department. According to
this table all the press releases i.e. 143 (100%) all issued in Telugu only.
Table No. 6 indicates the releases of press release to the Media by the PR department. According
to this table all the press releases 143(100%) are issued to Print Media and Social Media only.
27
TABLE NO – 7: Maximum Number of Press Release Issued per day
Table No. 7 indicates the maximum number of Press Releases issued by the PR department per
day during the period the study. According to this table one press release per day was issued on
35 days (46%) followed by two press releases on 24 days (32%), three press releases on 9 days
(12%) and four press releases on 7 days (9%) and a maximum of five press releases on 1 day
(1%)
Table No. 9 indicates the number of press release issued per month by the PR department A
maximum number of 40 (28%) press releases were issued in the month of June followed by 35
(24%) in March, 27 (19%) in the month of January, 22 (16%) in the month of February, 10 (7%)
in the month of May and 9 press releases (6%).in the month of April
28
RESULTS
1. The public Relation Department yogi Vemana University issues press release
daily.
2. The majority of the information released by the PR department is press releases.
3. Majority of the press releases issued by the Public Relation Department are related
to academic and development activities.
4. Majority of the press releases are released along with a photo.
5. All the press releases issued by the Public Relation Department are in
Telugu language only.
6. All the press releases are issued to print media and social media simultaneously.
7. Mostly One press release is issued per day followed by 2 are 3 press releases
occasionally.
8. Highest number of press releases issued is in the month of June followed by
March.
29
DISCUSSION AND ANALYSIS
1. The Public Relation Department of Yogi Vemana University, Kadapa issues press
releases daily. This indicates that the University releases information regularly
every day. As the university college has more than 28 departments related to
Science, Arts, and Commerce disciplines that engage varies activities every day.
So information is released every day through press releases.
2. The majority information released is in the form of press releases, which indicates
that University enjoys favorable press. Public relation department maintains good
relation and open communication channels with the press hence media has good
access to all the developments in majority of the departments.
3. Majority of the press releases issued are in related to the academic and
development activities. The university campus holds more than 28 departments
which conduct regular academic activities in their respective departments. The
university is young and lot of development activities like infrastructure facilities,
laboratory facilities and other welfare activities are created which get highlighted
more through the press releases.
4. Majority of the press releases are issued with a photo, which indicates effective
communication plan by the Public Relations Department.
5. All the press releases issued by the Public relation department are in Telugu only
and there are no press releases issued bilingually. There is lacuna in the coverage
of university news by the English language newspapers. Issue of press releases
only to Telugu languages restricts the publication of information in Telugu
Newspapers only.
6. The Public Relation Department of Yogi Vemana University issues press releases
simultaneously to Print and social media. This indicates a clear lack of
communication plan to release necessary information to electronic media. Due to
this University is not attracting enough electronic media coverage. Public Relation
Department’s growing emphasis on issue of information to social media indicates
the growing emphasis of social media over electronic media.
30
7. The maximum number of press releases issued by the Public Relation Department
is in the month of June, which indicate the academic year starts in June and more
information regarding admission, counseling etc. is given to the students through
press releases in month of June. In the same manner the second highest press
releases are issued in the month of March which indicates that the ending of the
academic year. More information related to examination schedules, practical’s and
results are given out in the month of March leading to issue of more press releases
in that month.
31
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APPENDICES - Content analysis- Code Sheet
S.N MONT DATE PRESS CATEGORY PHOTOS NO. PRESS P.M & E.M
O H RELEASES OF &
YES& RELEAS
PHOT ES S.M
NO OS
LANGUA
GE
2 January 04-01-202 Press releases Academic activities Yes 2 Telugu Print media
3
3 January 05-01-202 Press releases Academic activities Yes 5 Telugu Print media
3
5 January 06-01-202 Press releases Student achievements Yes 4 Telugu Print media
3
6 January 06-01-202 Press releases Academic activities Yes 6 Telugu Print media
3
8 January 07-01-202 Press releases Development activities Yes 10 Telugu Print media
3
9 January 08-01-202 Press releases Development activities Yes 5 Telugu Print media
3
10 January 09-01-202 Press releases Development activities Yes 14 Telugu Print media
3
11 January 09-01-202 Press releases Academic activities Yes 1 Telugu Print media
3
13 January 10-01-202 Press releases Student achievements Yes 2 Telugu Print media
3
14 January 10-01-202 Press releases Development activities Yes 2 Telugu Print media
3
38
15 January 18-01-202 Press releases Cultural Yes 2 Telugu Print media
3
16 January 19-01-202 Press releases Academic activities Yes 17 Telugu Print media
3
18 January 20-01-202 Press releases Development activities Yes 8 Telugu Print media
3
19 January 21-01-202 Press releases Academic activities Yes 2 Telugu Print media
3
20 January 21-01-202 Press releases Academic activities Yes 28 Telugu Print media
3
21 January 23-01-202 Press releases Student achievements Yes 2 Telugu Print media
3
22 January 25-01-202 Press releases Academic activities Yes 5 Telugu Print media
3
26 January 31-01-202 Press releases Student achievements Yes 2 Telugu Print media
3
27 January 31-01-202 Press releases Development activities Yes 3 Telugu Print media
3
28 Februar 03-02-202 Press releases Development activities Yes 3 Telugu Print media
y 3
29 Februar 03-02-202 Press releases Development activities Yes 9 Telugu Print media
y 3
30 Februar 04-02-202 Press releases Staff achievements Yes 3 Telugu Print media
y 3
31 Februar 04-02-202 Press releases Academic activities Yes 3 Telugu Print media
y 3
32 Februar 04-02-202 Press releases Academic activities Yes 3 Telugu Print media
y 3
39
33 Februar 04-02-202 Press releases Development activities Yes 4 Telugu Print media
y 3
34 Februar 06-02-202 Press releases Academic activities Yes 9 Telugu Print media
y 3
35 Februar 08-02-202 Press releases Student achievements Yes 2 Telugu Print media
y 3
37 Februar 15-02-202 Press releases Academic activities Yes 2 Telugu Print media
y 3
39 Februar 15-02-202 Press releases Academic activities Yes 3 Telugu Print media
y 3
43 Februar 17-02-202 Press releases Academic activities Yes 9 Telugu Print media
y 3
44 Februar 17-02-202 Press releases Academic activities Yes 4 Telugu Print media
y 3
45 Februar 21-02-202 Press releases Academic activities Yes 5 Telugu Print media
y 3
46 Februar 23-02-202 Press releases Academic activities Yes 1 Telugu Print media
y 3
47 Februar 23-02-202 Press releases Academic activities Yes 1 Telugu Print media
y 3
48 Februar 27-02-202 Press releases Academic activities Yes 7 Telugu Print media
y 3
49 Februar 27-02-202 Press releases Academic activities Yes 5 Telugu Print media
y 3
50 March 01-03-202 Press releases Student achievements Yes 2 Telugu Print media
3
40
51 March 01-03-202 Press releases Staff achievements No - Telugu Print media
3
53 March 03-03-202 Press releases Review meeting Yes 7 Telugu Print media
3
54 March 03-03-202 Press releases Student achievements Yes 4 Telugu Print media
3
55 March 03-03-202 Press releases Student achievements Yes 5 Telugu Print media
3
56 March 04-03-202 Press releases Student achievements Yes 6 Telugu Print media
3
57 March 04-03-202 Press releases Student achievements Yes 7 Telugu Print media
3
58 March 07-03-202 Press releases Academic activities Yes 5 Telugu Print media
3
60 March 07-03-202 Press releases Development activities Yes 6 Telugu Print media
3
61 March 07-03-202 Press releases Development activities Yes 15 Telugu Print media
3
62 March 09-03-202 Press releases Review meeting Yes 4 Telugu Print media
3
64 March 14-03-202 Press releases Academic activities Yes 3 Telugu Print media
3
66 March 17-03-202 Press releases Academic activities Yes 6 Telugu Print media
3
67 March 17-03-202 Press releases Development activities Yes 6 Telugu Print media
3
68 March 19-03-202 Press releases Development activities Yes 6 Telugu Print media
3
41
69 March 21-03-202 Press releases Development activities Yes 4 Telugu Print media
3
70 March 21-03-202 Press releases Staff achievements Yes 3 Telugu Print media
3
72 March 23-03-202 Press releases Development activities Yes 2 Telugu Print media
3
73 March 23-03-202 Press releases Academic activities Yes 5 Telugu Print media
3
75 March 27-03-202 Press releases Development activities Yes 2 Telugu Print media
3
77 March 27-03-202 Press releases Development activities Yes 9 Telugu Print media
3
79 March 28-03-202 Press releases Academic activities Yes 1 Telugu Print media
3
80 March 28-03-202 Press releases Academic activities Yes 5 Telugu Print media
3
83 March 31-03-202 Press releases Academic activities Yes 2 Telugu Print media
3
85 March 31-03-202 Press releases Student achievements Yes 1 Telugu Print media
3
86 April 04-04-202 Press releases Student achievements Yes 2 Telugu Print media
3
42
87 April 04-04-202 Press releases Development activities Yes 4 Telugu Print media
3
88 April 04-04-202 Press releases Development activities Yes 6 Telugu Print media
3
89 April 04-04-202 Press releases Student achievements Yes 2 Telugu Print media
3
90 April 05-04-202 Press releases Development activities Yes 2 Telugu Print media
3
91 April 05-04-202 Press releases Academic activities Yes 1 Telugu Print media
3
92 April 06-04-202 Press releases Academic activities Yes 3 Telugu Print media
3
95 May 22-05-202 Press releases Academic activities Yes 4 Telugu Print media
3
96 May 23-05-202 Press releases Development activities Yes 3 Telugu Print media
3
97 May 23-05-202 Press releases Academic activities Yes 5 Telugu Print media
3
98 May 25-05-202 Press releases Academic activities Yes 1 Telugu Print media
3
99 May 27-05-202 Press releases Student achievements Yes 4 Telugu Print media
3
10 May 29-05-202 Press releases Development activities Yes 3 Telugu Print media
0 3
10 May 30-05-202 Press releases Student achievements Yes 1 Telugu Print media
1 3
10 May 31-05-202 Press releases Academic activities Yes 1 Telugu Print media
2 3
10 May 31-05-202 Press releases Development activities Yes 2 Telugu Print media
3 3
43
10 May 31-05-202 Press releases Development activities Yes 1 Telugu Print media
4 3
10 June 01-06-202 Press releases Development activities Yes 4 Telugu Print media
5 3
10 June 01-06-202 Press releases Development activities Yes 3 Telugu Print media
6 3
10 June 01-06-202 Press releases Development activities Yes 4 Telugu Print media
7 3
10 June 02-06-202 Press releases Development activities Yes 4 Telugu Print media
8 3
11 June 05-06-202 Press releases Academic activities Yes 3 Telugu Print media
0 3
11 June 06-06-202 Press releases Development activities Yes 9 Telugu Print media
1 3
11 June 08-06-202 Press releases Development activities Yes 4 Telugu Print media
2 3
11 June 08-06-202 Press releases Review meeting Yes 4 Telugu Print media
3 3
11 June 09-06-202 Press releases Development activities Yes 3 Telugu Print media
4 3
11 June 09-06-202 Press releases Development activities Yes 4 Telugu Print media
5 3
11 June 12-06-202 Press releases Review meeting Yes 4 Telugu Print media
6 3
11 June 14-06-202 Press releases Academic activities Yes 2 Telugu Print media
8 3
11 June 14-06-202 Press releases Student achievements Yes 8 Telugu Print media
9 3
12 June 16-06-202 Press releases Student achievements Yes 1 Telugu Print media
0 3
12 June 19-06-202 Press releases Academic activities Yes - Telugu Print media
1 3
44
12 June 19-06-202 Press releases Development activities Yes 12 Telugu Print media
2 3
12 June 19-06-202 Press releases Academic activities Yes 4 Telugu Print media
3 3
12 June 20-06-202 Press releases Academic activities Yes 1 Telugu Print media
6 3
1 June 20-06-202 Press releases Academic activities Yes 3 Telugu Print media
2 3
7
1 June 21-06-202 Press releases Review meeting Yes 5 Telugu Print media
2 3
9
1 June 22-06-202 Press releases Development activities Yes 3 Telugu Print media
3 3
1
1 June 23-06-202 Press releases Academic activities Yes 4 Telugu Print media
3 3
2
1 June 23-06-202 Press releases Academic activities Yes 8 Telugu Print media
3 3
3
1 June 23-06-202 Press releases Review meeting Yes 7 Telugu Print media
3 3
5
45
1 June 24-06-202 Press releases Development activities Yes 4 Telugu Print media
3 3
6
1 June 27-06-202 Press releases Development activities Yes 4 Telugu Print media
3 3
7
1 June 27-06-202 Press releases Academic activities Yes 4 Telugu Print media
3 3
8
1 June 27-06-202 Press releases Development activities Yes 2 Telugu Print media
3 3
9
1 June 28-06-202 Press releases Academic activities Yes 2 Telugu Print media
4 3
0
1 June 30-06-202 Press releases Development activities Yes 3 Telugu Print media
4 3
2
46