User Manual for

NavTrace –
Paper Chart & Paper Publications
NM’s & Tracings Service

Version 1.4
For Navtracker version 6.0.1.0 (with Navtrace 2.0)

Last updated 20th October 2016

NAVTOR AS
Strandgaten 18
4370 Egersund, Norway
+47 51 49 22 00
[email protected]
NavTrace – Paper Chart NM’s & Tracings Service

CONTENTS

1 NAVTRACKER ........................................................................................................................ 3

EDITING PORTFOLIO IN NAVTRACKER................................................................................................. 5

APPLYING CORRECTIONS IN NAVTRACKER ....................................................................................... 13

FILTERS FOR PAPER CHART CORRECTIONS ....................................................................................... 15

REPORTS MENU ............................................................................................................................. 16

2 NAVSTICK ........................................................................................................................... 20

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1 NAVTRACKER

Open the NavTracker application and login with your e-mail and password:

Select your vessel. Choose “Paper Products” and then “Paper Charts” or “Paper Publications”
from the Overview Menu. Here you will see for which charts / Publications you are receiving
corrections and whether they are all applied or not. Those that are not applied are marked
with red “X”. Those charts where all corrections are applied are shown with status “ ”. The
Latest available NtM week is also shown here

You can continue with editing the portfolio, applying the chosen correction, open all
corrections or open a correction report.

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EDITING PORTFOLIO IN NAVTRACKER

Click “Edit Portfolio” to modify your Portfolio of Paper Charts or Paper Publications.

Here you can also see the edition date of the item for each chart or publication. By bringing
the cursor over the chart row, you will also see the title, edition date and scale (for the paper
charts only)

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In the “Edit Portfolio” view you can find all available Charts and Publications and add
charts/publications to your portfolio. You can also shift Status on the charts and publications
according to their status.

When an order for paper charts/publications is done via NAVTOR the charts will be marked
Ordered and be available in “Paper charts in portfolio” window.

When the order is shipped from NAVTOR the status will automatically shift to Shipped.

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When charts or publications are received onboard you have to change the status from
“Shipped” to “Active” by clicking on the drop down menu and select “Mark as On Board” and
click “Save” in order to start receiving corrections on the chart or publication.

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The status will now change to active.

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As long as the charts have a status of ordered or shipped it will not show in the overview of
charts window. Only active charts will be shown here.

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You are not able to delete charts from your “Paper charts in portfolio“ list, but when you do
not need corrections on a chart you click “Edit portfolio”, select the chart you do not want
corrections on, select the drop-down menu under Status and click “Mark as inactive”. If you
want to activate corrections again do the same and click “Mark as active”. You will now start
to receive corrections again.

In order to add charts to your portfolio you click “Edit Portfolio”, select the chart you want to
add and click “Add to portfolio”.

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If you only chose one chart or publication from the “available list” to be added to your
portfolio, you will be asked to choose one of three choices to set how updated the chart is,
the charts edition date (all corrections will be set as not applied in the application), the week
/ year it is corrected to or the last correction done on the chart.

Click “Add Charts” and “Save” to confirm your Portfolio changes.

If you choose two or more charts or publications from the “available list” to be added to
your portfolio, you will be asked to choose to use either the charts edition date or the week
/ year all are corrected to.

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The white exclamation mark (!) on red background indicates that there is a new edition of
this chart / publication going to be published shortly. This shows a few weeks before the
release of the new edition and the new edition date is shown when you place the cursor
over the chart number. The current edition remains valid until the date of the new edition is
published.

When a new edition of a chart arrives and the chart is ordered from NAVTOR you will get the
new edition marked as Ordered or shipped in the “Paper charts in portfolio” as explained
earlier. When the chart is received onboard you can find it by clicking “Edit Portfolio” and it
should show in the “Paper charts in portfolio” window. To activate it, select the “Mark as On
Board” as shown in edit portfolio section above. The old edition will automatically be set as
inactive and the new edition will be active. Click “Save” to update changes.

APPLYING CORRECTIONS IN NAVTRACKER

If you have new corrections not yet applied in the first view and wish to see the corrections,
choose a chart by clicking it once and then click “Apply Correction”.

The following Disclaimer will be shown. Click “Continue” to clear it.

In “Apply corrections” view (see next page), a screen with list of all applicable corrections for
this chosen chart will appear on left hand side and a chosen correction in large screen. It
may take a while to load the correction and message “Loading” appears. Also here applied
corrections are marked with “OK” and not applied with red “X”.

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Regular NM’s are marked with correction number and a year. The week number when the
correction was announced, status and type will appear when you place the cursor over it.
You can change the page or view between NM and Tracing with the arrow under the picture.

The Temporary (T) and Preliminary (P) corrections are marked with a prefix letter T or P. Text
“(Canc)” means a cancellation message for a T or P message. If there is a strikethrough over
the message name, it means a cancelled T or P message. Note that when you have removed
a cancelled T or P message from the chart, you have to mark both the cancellation message
and the cancelled message itself as “Applied”.

Here you have options to “Print Current image”, “Print All Images” or “Mark as Applied”. You
should print the Tracing on a tracing paper and apply on the chart. You can manually mark
the correction applied but also printing all images will mark it as “Applied” automatically.

Note that you have to check the NM’s as applied in the right order. You cannot mark a NM
applied if there are older NM’s not applied.

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FILTERS FOR PAPER CHART CORRECTIONS

The different correction types for paper charts can be filtered by Status or by Type to show
all or only some categories by clicking the “Show Filter” in the lower left corner:

The filter selection is valid only for the chosen chart and it will be cleared when the window
is closed.

As default, Status is “All” and for types all categories are four boxes ticked off.

The filter function can be closed by clicking the “Hide Filters”.

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REPORTS MENU

By clicking the “Reports” menu in the main view for either Paper Charts or Paper
Publications, a drop-down menu will appear:

You can choose to view “Portfolio Report” for the complete portfolio without any
corrections, “Correction report” of all correction for all charts in the Portfolio, A “Weekly
Correction report” for a certain week. For Paper charts also a “T&P In Force Summary
Report” is available.

“Admiralty Notices to Mariners” will allow you to view and download the complete “Notices
to Mariners” weekly bulletin as it has been originally published by the UKHO. The desired
week number for the bulletin can be chosen by the user.

The report will open in a new window as pdf-file. Please note that opening the Notices to
Mariners bulletin means 3-5 MB of data to be downloaded for each report. If you have
downloaded the publication, please make sure to save it to your local computer in order to
avoid downloading it again.

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The Correction Report list all corrections for all charts in the Portfolio and their correction
status including date when the correction was applied. The Weekly Correction Report is a
short version with only the corrections for the chosen week shown.

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Similar reports are available also for the paper publications.

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The T&P In Force List shows chart by chart all Temporary and Preliminary (T&P) Corrections
which are in force for the chart.

Text (Canc.) means a cancellation message for a certain T or P correction and a T or P

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The “Portfolio report” list all of your active portfolio without any corrections.

2 NAVSTICK

After completed NavSync, locate the Paper Chart Corrections (PCC) on your NavStick in
folder INFO – PCC (need to be activated separately):

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The paper Chart Corrections are arranged in folders according to Chart Number (i.e. 2182A)
and thereafter under year when they were published.

Original Notices to Mariners (NM’s) and blocks are located directly under the year number,
tracings are located under folder “Graphics”

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Print and apply the blocks and corrections from Tracings on the charts.

Note that only “not applied” corrections will be available on Navstick. When you mark them
as applied in Navtracker and make a Navsync, they will disappear from your Navstick.

When all corrections are done and applied, return to NavTracker and mark the correction
applied as instructed earlier.

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