LaTeX and MS/equivalent (FOSS) tool Power Point

Week 11 - Task 1

AIM: Students will be working on basic power point utilities and tools which help them
create basic power point presentation. Topic covered during this week includes : PPT
orientation, slide layouts, inserting text, word art, formatting text, bullets and
numbering, auto shapes, lines and arrows in both LaTeX and powerpoint.

To create a PPT presentation for selecting orientation, layouts, inserting text, word art,
formatting text, bullets and numbering, auto shapes, lines and arrows using MS-Power point.

PROCEDURE:-

Step 1: Start → Programm → MS-Office2007→ MS-Power point.

Step 2: To set PPT orientation goto Design click on slide orientationselect either Portrait or
Landscape.

Step 3: To select slide layout goto click on Home Layoutclick on any one of the layout.

Step 4: To insert text click on the slide and insert text.

Step 5: To insert word art click on insertword artselect any one of word art style
Insert text.

Step 6: To insert bullets and numbering click on Homeclick on Bullets and Numberingclick the
arrow to choose different style

Step 7: To insert a auto shape, line and arrow click on insertshapesselect any one of shape you
want from the list click on slide to insert shape.

Step 8: Click to F5 key and click paly button play to effect.

Step 9: Save the document and Exit from the MS-Power point.
 Week 12 - Task 2

AIM: Second week helps students in making their presentations interactive. Topic
covered during this week includes : Hyperlinks, inserting images, clip art, audio, video,
objects, tables and charts.

Procedure:

Inserting hyperlinks:
In PowerPoint, hyperlinks become active in Slide Show view. When you view the
slide in Slide Show view, you'll notice that the pointer turns into a hand as it moves
closer to the hyperlink. The hand pointer indicates that the text or object can be
clicked. Because this text is automatically formatted differently from other text on the
slide, the hand pointer is most useful for hyperlinks that use an object such as a
picture or shape.

If you hover over the hyperlink, a ScreenTip will appear if you created one when you
inserted the hyperlink. Click the hyperlink to open the webpage if the computer is
connected to the Internet.

To insert a hyperlink to a slide in the same presentation:

 Select the text or object you want to use as a hyperlink. In this example, we
will use text.
Off line Resources: See your manager
 Select the Insert tab.
 Click the Hyperlink command in the Links group. The Insert Hyperlink dialog
box will appear.
 If you use text for the hyperlink, the Text to display field will appear active in
the dialog box. The text you select on the slide will appear in this field.

 Click Place in this Document to link to a slide in the current presentation. The
content of the Insert Hyperlink dialog box will change, and a list of slides in
the presentation will appear.
 Scroll through the list.
 Select the slide you want to link to from the hyperlink. A thumbnail image of
the slide will appear in the Slide preview area.

 Decide whether you want to add a ScreenTip.

 To insert a ScreenTip:
o Click ScreenTip. The Set Hyperlink ScreenTip dialog box will
appear.
o Enter the tip text.
o Click OK in the Set Hyperlink ScreenTip dialog box.
 Click OK to close the Insert Hyperlink dialog box.

View the slide in Slide Show view, and click the hyperlink to see the selected
slide.
To Inserting images from a file:

1. Select the Insert tab, and then click the Pictures command in the Images group.
Clicking the Pictures command.

2. A dialog box will appear. Locate and select the desired image file, then click Insert. ...
3. The picture will appear on the currently selected slide. The inserted picture.
Week 13 - Task 3 : Concentrating on the in and out of Microsoft power point and
presentations in LaTeX. Helps them learn best practices in designing and preparing
power point presentation. Topic covered during this week includes :- Master Layouts
(slide, template, and notes), types of views (basic, presentation, slide slotter, notes etc),
Inserting: Background, textures, design templates, hidden slides.

Proedure:

To make a presentation with Latex - Introduction to Beamer

We shall see in this article how to make a presentation with LaTeX, using the powerful class
Beamer. If you want to make an outstanding "stressfree" presentation and bring your ideas or
your work under a whole new light, let’s get started!!!

Installing the Beamer class

You will first need to install the package Beamer.

Under Debian or Ubuntu, you can type the following command:

# apt-get install latex-beamer

Once the latex-class Beamer is installed, you are definitely ready to stat your first
presentation!!!

Basic presentation with Beamer

\documentclass{beamer}
\usepackage[latin1]{inputenc}
\usetheme{Warsaw}
\title[Make a LaTeX presentation using Beamer]{Introduction to Beamer\\How to make a
presentation with LaTeX?}
\author{Nadir Soualem -- Astozzia}
\institute{Math-linux.com}
\date{Jule 13, 2007}
\begin{document}

\begin{frame}
\titlepage
\end{frame}
\begin{frame}{Introduction}
This is a short introduction to Beamer class.
\end{frame}

\end{document}

A few explanations:

\documentclass{beamer}

means that our document is a Beamer presentation

\usepackage[latin1]{inputenc}

this package enables us to use special letters (with accents, cedillas, etc). You can discard this
command when the presentation is in English.

\usetheme{Warsaw}

This is our outer theme (color and background). As you can imagine, there are tons of
themes. You can refer to Beamer documentation for more details.

\title[Making a LaTeX presentation with Beamer]{Introduction to Beamer\\How to make a

LaTeX presentation?}

this defines the title of the presentation. As you can see, there are two titles:
the first one, between brackets. [Making a LaTeX presentation with Beamer] is a substitute
title which appears at the bottom of the page. This is useful especially if the original title is
long. Since this is anoption only, if it is not mentioned, then the original title is the one shown
in the bottom of the page.
the second one, between braces, is the principal title of the presentation.
The command

\author{Nadir Soualem -- Astozzia}

defines Nadir Soualem and Astozzia (us!) as the authors of the presentation.
\institute{Math-linux.com}

defines where the presentation was held. Finally, we use

\date{July 13, 2007}

as the date.

To define the document, we use the markers

\begin{document}
...
\end{document}

To define a slide of the presentation, we use the markers

\begin{frame}
...
\end{frame}

To define a page title (frame), we mention it as follows

\begin{frame}{Introduction}

Introduction will be the title of the page.

To define the first page, which contains details such as the title, the author, the date, etc - we
use a frame in which we include the \titlepage command

\begin{frame}
\titlepage
\end{frame}

To define a frame containing the layout of the presentation, we proceed as follows:

\AtBeginSubsection[]
{
\begin{frame}<beamer>
 \frametitle{Layout}
\tableofcontents[currentsection,currentsubsection]
\end{frame}
}

The layout is therefore mentioned at every section and subsection.

You should insert \section and \subsection throughout the presentation and out of the frames:

\section{Name_of_the_section}
\begin{frame}
...
\end{frame}
...
\section{Name_of_the_section}
\subsection{Name_of_the_subsection}
\begin{frame}
...
\end{frame}

Animations — Overlays

A good presentation is one that is dynamic and attracts the audience’s interest. Generally, we
resort to a dynamic type of presentations. Alternatively stated, when we speak, we
simultaneously show significant points of the talk, or hide others, or keep just the important
ones.
We shall see in this section how animations function in Beamer.

Item-by-item list view: the \pause command

In order to view several items of a list on the same slide, we type the following commands
inside a frame:

\begin{itemize}
\pause \item Beamer is a wonderful class
\pause \item One can make animations
\pause \item One uses the\textbf{pause} command, for example
\pause \item in order to bring in important ideas
\end{itemize}

We will thus see the items of our list, one by one.

Item-by-item list view: the \item<n-> command

An alternative way to visualize the elements of a list item by item is to use the \item<n-
> command, where n is a natural number referring to the slide, beginning from which the
item appears.

\begin{itemize}
\item<2-> appears from slide 2 on
\item<3-> appears from slide 3 on
\item<4-> appears from slide 4 on
\item<5-> appears from slide 5 on
\end{itemize}

List item interval and isolated items: the \item<n-m> and \item<p> commands

An example is worth a long speech:

\begin{itemize}
\item<2-> appears from slide 2 on
\item<2-4> appears from slide 2 to slide 4
\item<4> appears on slide 4
\item<3-> appears from slide 3 on
\end{itemize}

\item<n-m> means that the list item will appear on slides numbered n to m, whereas \
item<p> means that the item will appear on slide p.

Item-by-item long list view: the [<+->] command

Sometimes the lists you want to display are long and it is not practical to use the
\item<n-> command. An alternative solution is the use of the [<+->] command

\begin{itemize}[<+->]
\item L
\item A
\item T
\item E
\item X
\end{itemize}

Up to now, we have dealt with lists. We shall now see how to use text and slides.

Displaying and hiding text in slides: the \uncover<n->, \uncover<n-m> and \uncover<p>
commands

\uncover<n-> will display the text from slide n on;

\uncover<n-m> means the text element will appear from slide n to m. Finally, \
uncover<p> means that the text will appear on slide p.
Here is a case in point of a frame containing the \uncover command.

\begin{frame}

\uncover<2->
{appear from slide 2 on\\}
\uncover<3-4>
{appears from 3 to slide 4\\}
\uncover<4>{appears on slide 4\\}
\uncover<3->{appears from slide 3 on\\}

\end{frame}

Be careful not to forget the braces after the \uncover command. The syntax is as follows:

\uncover<n>{...}
\uncover<n-m>{...}
\uncover<p>{...}

Displaying and hiding text in slides: the \only<n->, \only<n-m> and \only<p> commands
\only works like\uncover with the exception that the \only command is not as "cumbersome"
on slides. Here is an example:

\begin{frame}

\only<2->
{appear from slide 2 on\\}
\only<3-4>
{appears from 3 to slide 4\}
\only<4>{appear on slide 4\\}
\only<3->{appear from slide 2 on\\}

\end{frame}

Here is an other example to better grasp the difference between \only and \uncover

\begin{frame}

\begin{itemize}
\item Language used by Beamer: L\uncover<2->{A}TEX
\item Language used by Beamer: L\only<2->{A}TEX
\end{itemize}

\end{frame}

Hide text in slides: the \invisible<n> commands

\invisible<n> makes text invisible on slide n

\begin{frame}

\invisible<2>{This text will be invisible on slide 2, but not on others slides}\\

This text is always visible\\
\uncover<1->{Beamer} \uncover<2->{is} \uncover<3->{super} \uncover<4->{powerful}

\end{frame}
Another alternative: the \alt<n>{...}{...} commands

As an alternative, one can use the \alt{...}{...} command on a slide. The first argument is the
value on slide n. The second is for values other than n. Here is an example:

\alt<3>{I am on slide 3\\}{I am not on slide 3\\}

\only<2->
{appears from slide 2 on\\}
\only<3-4>
{appears from slide 3 to slide 4\\}
\only<4>{appears on slide 4\\}
\only<3->{appears from slide 3 on\\}

Highlighting text in red: the \alert<n>{...} command

To highlight text in red on slide n, we use the \alert<n>{...} command.

\alert<1>{This text} \alert<2>{is} \alert<3>{red}

Successively highlighting list items in red: the <+-| alert@+> command

\begin{itemize}
\item <+-| alert@+> Robert De Niro
\item <+-| alert@+> Brian De Palma
\item <+-| alert@+> Gerard Depardieu
\item <+-| alert@+> Tux
\end{itemize}

Using colors in a text on a slide: the \color<n->{...}{...}, \color<n-m>{...}{...} and\

color<p>{...}{...} commands

The first argument is the red, green, yellow, blue, etc ... The second is the text to be colored

Some colors ...\\

\color<2>{green}{Green color\\}
Great !!!
Creating links: the \hyperlink{...}{\beamergotobutton{...}} commands

To define internal links, we should add the following package in the preamble

\usepackage{hyperref}

Then, we should define a label pointing on the frame:

\begin{frame}[label=MY_LABEL]
The link will point to this frame
\end{frame}

you define MY_LABEL as you please !

Finally, on the frame where the link is to be created, we proceed as follows:

\hyperlink{MY_LABEL}{\beamergotobutton{Refer to this page}}

There we are! We can see a button Refer to this page pointing to the frame
labeled MY_LABEL.

Thus, the first argument of \hyperlink{...}{\beamergotobutton{...}} is the name of the label

to be pointed at and \beamergotobutton{...} has the name of the button as an argument.

Defining blocks inside frames

For important stuff, we define blocks as follows:

\begin{block}{Block title}
This is a block in blue
\end{block}

\begin{alertblock}{Alert-block title}
This is a block in red
\end{alertblock}

\begin{exampleblock}{Example-block title}
This is a block in green
\end{exampleblock}
As clear as onion soup !!!

Dynamic display of tables: the \pause and \onslide<n-> commands

First off, we should add the package colortbl to the preamble

\usepackage{colortbl}

To display rows dynamically, we shall use the \pause command as follows:

\begin{tabular}{lcccc}
Class & A & B & C & D \\\hline
X & 1 & 2 & 3 & 4 \pause\\
Y & 3 & 4 & 5 & 6 \pause\\
Z &5&6&7&8
\end{tabular}

To display columns dynamically, we shall use the \onslide<n-> command as follows:

\begin{tabular}{lc<{\onslide<2->}c<{\onslide<3->}c<{\onslide<4->}c<{\onslide}c}
Class & A & B & C & D \\
X & 1 & 2 & 3 & 4 \\
Y & 3 & 4 & 5 & 6 \\
Z &5&6&7&8
\end{tabular}

Writing on several columns: the \begin{columns}...\end{columns} commands

For two columns, we proceed as follows:

\begin{columns}
\begin{column}[l]{5cm}
First column
\end{column}
\begin{column}[r]{5cm}
Second column
\end{column}
\end{columns}

l,r,c refers to the position: left, right, center.

The syntax is as follows:

\begin{columns}
\begin{column}[position]{column width}
...
\end{column}
\begin{column}[position]{column width}
...
\end{column}
\end{columns}

Inserting a figure in a Beamer presentation

To insert an image or a figure, we proceed as in LaTeX by using the \

includegraphics command. Here is an example:

\begin{figure}
\includegraphics[options]{path_to_image}
\end{figure}

In Beamer, we should distinguish between two types of figures:

PS type: .eps, .ps and pspicture type (LaTeX)
General type: .pdf, .png, .jpg, .jpeg
You will need to compile a Beamer-class file.

Compiling a Beamer presentation

I assume that the your file is called file.tex.. There are ways to compile, depending on the
type of figure you inserted. For PS-type figures, we shall use the following commands

$ latex file.tex
$ latex file.tex
$ dvips file.dvi
$ ps2pdf file.ps
We shall obtain the file file.pdf.

For general-type figures, we shall use the command

$ latex2pdf file.tex
$ latex2pdf file.tex

We shall also obtain the file file.pdf.

Conclusion

It goes without saying that explaining all the possibilities that Beamer offers is way too long.
This is why I am referring to this exhaustive documentation documentation.
Week 14 - Task 4 : Entire week concentrates on presentation part of LaTeX and power
point. Topic covered during this week includes: Using auto content wizard, slide
transition, custom animation, auto rehearsing publisher.

PowerPoint has an AutoContent Wizard that can help you create your presentation. After
you choose the type of presentation you want to crate, the wizard uses the information you
provide to help you create a presentation. You willl replace the text with your own words.

Slide transitions are the animation effects that are applied to whole slide whereas animation
effects are applied to objects (text, shape, picture etc.) on a slide. For a slide you can have
only one transition effect while each object on the slide can have multiple animation effects.

Transition effects appear in PowerPoint slideshow view when slides change from one to the
next. Like animation effects we can control the speed of each slide transition effect, and we
can also add music or sound. Video below should help you understand the difference:

Transition and animation effects provide visual impact and grab the audience's attention but
when to use them and when not entirely depends upon your content and target audience. It's
advisable not to overdo animations or slide transitions and also to stick to one transition
effect throughout the slideshow because your audience may find it annoying and distracting.
A balanced use of animations and slide transitions can lead to effective presentations which
will keep your audience attentive and awake.
 Week 15 : Help students in preparing their personal website using microsoft/
equivalent (FOSS) tool publisher. Topic covered during this week includes publisher
orientation, using templates, layouts, inserting text objects, Editing text objects,
inserting tables, working with menu objects, inserting pages, hyper linking, renaming,
deleting, modifying pages, hosting website.

Procedure:

Prepare, publish, and maintain your Publisher Web site

After you plan and create a Web publication in Microsoft Office Publisher 2007, you can
publish it to the Web, a network server, or a shared folder on your own computer. Whatever
the destination, Publisher creates filtered HTML files from the Web publication. You can
open and read these HTML files in any Web browser, such as Windows Internet Explorer.

In this article

This article covers the procedures for creating and publishing your Web publication as
HTML files and for updating your Web site by editing the Web publication and republishing
it.

Prepare your Web site

Publish your Web site

Maintain your Web site

Prepare your Web site

 Your Web site is an extension of you, your business, and your business branding. Before you
create your Web site, plan it. For help with doing so, see the article Plan your Web site.

What is the best tool?

As you plan your site and the information that it will provide, consider which authoring tool
is right for your needs. Office Publisher 2007 is an excellent authoring tool to use when you
want to quickly create, publish, and manage simple, static Web sites that match your business
brand and that require revisions of only text and graphics. Office Publisher 2007 is not the
appropriate tool in the following cases:

 If your Web site needs interactivity or database-driven content, so that visitors can respond in a
Web log (blog) or purchase items in a shopping cart
 If your Web site requires data validation, such as for verifying credit card numbers
 If you expect to later alter the raw HTML code in an HTML editor after you create your Web
site in Office Publisher 2007, which combines HTML, XML, and VML code to produce Web
sites

For basic Web hosting and online site authoring, Microsoft Office Live may be the right tool
for you. For information, go to theMicrosoft Office Live Web site.

For interactive Web sites, the Microsoft Expression Web provides tools for producing data-
rich, standards-based Web sites. For information, go to the Microsoft Expression Web site.

Create your Web site

You can create a new Web publication in Office Publisher 2007. If you want to work on an
existing Web site for which you have no Web publication, you can copy and paste content
from the published Web pages into a new Web publication, which recreates the Web site as a
Web publication, or you can use an HTML editing tool.

1. On the File menu, click New.

2. In the Publication Types list, click Web Sites.
3. Do one of the following:
o To create a custom Web site that is based on your site goals, make sure that Use Easy Web
Wizard, in the Optionstask pane, is selected, and then click the design that you want.
o To create a Web site from scratch, under Web Sites, click Blank Sizes, and then click the size
that you want.
4. Click Create.
5. If you chose to use the Easy Web Wizard, select the options that you want in the Easy Web
Site Builder dialog box, and then click OK.
6. Add content to your publication, and make any changes that you want.

TIP: Avoid placing objects on master pages in your Web publication. Objects that are placed
on Office Publisher 2007 master pages do not display correctly when they are viewed in
some Web browsers.

Check your Web publication

 Before you publish your Web site, check to make sure that the site will work as you expect
and that you have addressed all possible issues that may arise.

You can look for problems by using the Design Checker and previewing your site.

Use the Design Checker to find and fix problems

The Design Checker is a powerful tool for finding potential problems. Many of its checks are
for basic formatting issues. However, some checks are specifically for issues that may affect
Web publications. To run the Design Checker, do the following:

1. On the Tools menu, click Design Checker.

2. In the Design Checker task pane, select the Run general design checks and Run web site
checks check boxes.

NOTE: Make sure that the Run commercial printing checks check box is not selected.

3. In the Design Checker task pane, under Select an item to fix, click the arrow next to the item
that you want to fix, and then do one of the following:
o Click Automatic fix to automatically fix the problem with the item.

The automatic fix will vary, depending on the problem. In most cases, no automatic fix is
available.

o Click Go to this Item to go to the page where the selected problem item is located.

You can then correct the problem by making any necessary changes.

o Click Explain to open a Help topic that more fully explains the problem and offers suggestions
about how to fix it.
o Click Never Run this Check Again to turn off the check.

Clicking this option affects all instances of the problem.

Preview your Web site

 On the File menu, click Web Page Preview.

Your Web site will preview in your default browser. Check the preview for the following:

 The site opens and all pages are accessible.

 All hyperlinks work as expected.
 Navigation controls work as expected.
 No elements are missing.
 Any background sounds play as expected.

Find a Web hosting service

Before you can publish your Web site on the Web, you need to subscribe to a Web hosting
service that is provided by an Internet service provider (ISP). This service will provide you
 with Internet access, storage space on a Web server, and a Uniform Resource Locator (URL)
so people can access your Web site. Before you publish your Web site, contact your ISP or
system administrator to get the information that you need and the URL of the Web site or the
address of the FTP site where you can save files.

Several ISPs are probably available in your area. Make sure that the ISP that you subscribe to
offers the kind of support that you want. If you have little experience in publishing to the
Web, you may want an ISP that can help you through any potential issues.

Publish your Web site

After you check and preview your Web publication and subscribe to a Web hosting service,
you are ready to publish your Web site.

You can publish a Web site to a Web server, a network server, a File Transfer Protocol (FTP)
server, or a folder on your own computer.

Publishing your site to a location on your computer can serve several purposes:

 You can use the published files to test your Web site before you make the files available on the
Web.
 You can use an FTP utility to publish the files to the Web by uploading them from the file
location on your computer.
 You keep a local copy of the HTML files as well as the Web publication.

Your ISP can provide you with information that will help you decide the publishing method
that is best for you.

Whether you publish to the Web or to your computer, Office Publisher 2007 assembles all the
related files that it creates in a single folder. The files that Office Publisher 2007 creates
include the other HTML pages that make up your site, GIF and JPEG graphics that you use
on your pages, and any files for embedded sounds.

You can set up Office Publisher 2007 to organize these files in the folder where you publish
your Web site in one of two ways. By default, Office Publisher 2007 creates a single home
page and a subfolder that contains all the supporting files that are needed for your Web site.
Or you can organize the home page with all the supporting files for your Web site in a single
folder.

How do I control where Office Publisher 2007 organizes the Web site files it publishes?

On the Tools menu, click Options, click the Web tab, and then do one of the following:

 To separate the home page from the supporting files, select the Organize supporting files in a
folder check box.
 To group the home page and all the supporting files in the same folder, clear the Organize
supporting files in a foldercheck box.

When you publish a publication to the Web, Office Publisher 2007 creates filtered HTML
files, which propagate to the Web more quickly than unfiltered HTML files. Because the
 filtered HTML files that Office Publisher 2007 creates contain no Microsoft Office–specific
tags, you can't open the HTML files in Office Publisher 2007 and edit them. You must make
changes to your Web site in the Web publication and then republish the site to the Web.

Publish a Web site to a location on the Internet or a network

Before following this procedure, contact your ISP or system administrator to get the
information that you need to publish and the URL of the Web site where you can save files.

1. On the File menu, click Publish to the Web.

2. In the Publish to the Web dialog box, in the File name box, type the URL of the Web or
network server where you want to save your Web site. For example,
type http://www.northwindtraders.com.
3. Click Save.
4. If prompted, type your user name and password, and then click OK.

The directory that is associated with your URL will appear in the Publish to the Web dialog
box.

5. Double-click the folder where you want to save your Web site.
6. In the File name box, select index as the default name for your home page, and then
click Save.

Index.htm is the default selection. Selecting index as the name of your home page makes it
easier to access and prevents users from viewing a list of the files that make up your Web
site.

7. When prompted, click OK.

Publish a Web site by using FTP

Before following this procedure, contact your ISP or system administrator to get the
information that you need to publish to an FTP site. You also have to create an FTP site
in FTP Locations.

How?

Before you can add an FTP site to the list in FTP Locations, you must have access to the
Internet or to an intranet.

In Windows Vista

1. On the File menu, click Publish to the Web.

2. In the Publish to the Web dialog box, click Tools, and then click Map Network Drive.
3. In the Map Network Drive dialog box, do the following:
o In the Drive list, click a drive letter. You can choose any available letter.
o To connect every time that you log on to your computer, select the Reconnect at logon check
box.
o Click Connect to a Web site that you can use to store your documents and pictures.
 4. In the Add Network Location Wizard, click Next, click Choose a custom network location,
and then click Next.
5. In the Internet or network address box, type the address of the FTP site (for example,
type ftp://ftp.microsoft.com), and then click Next.

NOTE: If you cannot connect to a network drive or folder, the computer might be turned off
or you might not have the correct permissions. If you can't connect, contact your network
administrator or ISP.

6. If you do not want to log on anonymously, clear the Log on anonymously check box, type a
user name in the User namebox, and then click Next.
7. Type a name for this network location, and then click Next.
8. Click Finish.

In Microsoft Windows XP

1. On the File menu, click Publish to the Web.

2. In the Save in list, click the arrow, and then click FTP Locations.
3. Double-click Add/Modify FTP Locations.
4. In the Name of FTP site box, type the FTP site name. For example, type ftp.microsoft.com.
5. Do one of the following:
o If you want to log on to an FTP site that allows anonymous logon, under Log on as,
click Anonymous.
o If you want to log on to an FTP site that you have user permissions for, under Log on as,
click User, and then type your password in the Password box.
6. Click Add.
7. Click OK.

1. On the File menu, click Publish to the Web.

2. In the Save in list, click FTP Locations.
3. In the list of FTP sites, double-click the site that you want, and then double-click the folder
where you want to publish your Web site.

NOTE: If your ISP requires you to use a specific program to upload your Web site, or if you
are publishing your Web site to a corporate intranet, you may need to save a version of your
Web site in a specific HTML file format and follow a different procedure to publish your
Web site. Ask your ISP or your system administrator for information about how to save and
publish your Web site.

Publish a Web site to a folder on your computer

In Windows Vista

1. On the File menu, click Publish to the Web.

2. In the Address bar, click the drive or folder where you want to publish your Web site, such as
your Documents folder.

If you want to add your Web site to a new folder, click New Folder on the toolbar to create a
new folder, type a name for the new folder, and then press ENTER.
3. In the File name box, select index as the default name for your home page, and then
click Save.

Index.htm is the default selection. Selecting index as the name of your home page makes it
easier to access and prevents users from viewing a list of the files that make up your Web
site.

In Windows XP

1. On the File menu, click Publish to the Web.

2. In the Save in list, click the drive or folder where you want to publish your Web site, such as
your My Documents folder.

If you want to add your Web site to a new folder, right-click where you want to add a new
folder, select New, click Folderto create a new folder, type a name for the new folder in
the Name box, and then click Open.

3. In the File name box, select index as the default name for your home page, and then
click Save.

Index.htm is the default selection. Selecting index as the name of your home page makes it
easier to access and prevents users from viewing a list of the files that make up your Web
site.

Maintain your Web site

After you publish your Web site, you can update it as needed to reflect new information.
However, you cannot open the filtered HTML files in Publisher. You must open the original
Web publication, make the changes that you want, and then republish your site to the Web.

NOTE: You should not try to update the Filtered HTML files by using a text editor, such as
Microsoft Notepad or Microsoft WordPad. Even though it is possible to do this, Publisher-
generated HTML is very complex, and you will probably find it hard to edit it by hand. For
best results, always update your Publisher Web site by using the Web publication and then
republish it to the Web.

Publish only what has changed

In Office Publisher 2007, you can publish updates to a previously published Web site quickly
by using incremental publish to the Web, which publishes only those pages that you have
updated. If you plan to update your Web site often, or if your Web site is large and complex,
incremental publish to the Web can speed up the task of updating your Web site.

If you make changes to your Web site directly on a Web server outside of Office Publisher
2007, however, turning on incremental publish to the Web may prevent you from publishing
subsequent updates to your Web site by using the Publish to the Web command. If you plan
to manage your Web site files directly on the Web server (such as through a separate FTP
program), you should turn off incremental publish to the Web.

NOTE: Incremental publish to the Web is turned on by default in Publisher.

 Turn incremental publish to the Web on or off

1. On the Tools menu, click Options, and then click the Web tab.
2. Under Saving, do one of the following:
o To turn off incremental publish to the Web, clear the Enable incremental publish to the
Web check box.
o To turn on incremental publish to the Web, select the Enable incremental publish to the
Web check box.

Publish changes to your Web site

Publishing updates to a Web site is slightly different from publishing a Web site for the first
time. After you publish a Web site to a location on the Web or a network, a shortcut to the
Web server or network server appears in My Network Places.

In Windows Vista

1. On the File menu, click Publish to the Web.

2. In the Publish to the Web dialog box, in the navigation pane, click Computer.
3. In the file list, double-click the shortcut to the folder on the Web server or network server
where you published your Web site.
4. Double-click the folder where you want to save the file.
5. In the File name box, type the name of the file you are updating, and then click Save.

In Windows XP

1. On the File menu, click Publish to the Web.

2. In the Publish to the Web dialog box, click My Network Places.
3. Double-click the shortcut to the folder on the Web server or network server where you
published your Web site.
4. Double-click the folder where you want to save the file.
5. In the File name box, type the name of the file you are updating, and then click Save.