Chat GPT for Project and Product Managers Cheat Sheet

by Natalie Moore (NatalieMoore) via cheatography.com/19119/cs/39203/

Some Project Management use cases Writing effective prompts (cont) Creative, role-s​pecific prompts (cont)

Task Get AI-based sugges​tions Specify If you want a concise Create a Using this context from the
Planning and for project schedules and the response, you can add Risk proposal evaluate potential
Scheduling tasks distri​bution, based on Desired phrases like "in one senten​ce" Assessment risks for the software
factors like team size, Length or "in a paragr​aph." For a more develo​pment project. List the
project comple​xity, and detailed response, specify that top fifteen risks and potential
deadlines. you'd like a longer, more mitigation strate​gies: [insert
Risk Receive predictive analysis compre​hensive answer. context]
Management for potential risks, along Ask Instead of asking yes/no Write a PBI Based on this message from
with AI-driven strategies to Open- questions, opt for open-ended the client can you please
mitigate them. ended ones. They allow the AI to create a PBI in the format of
Commun​‐ Facilitate improved Questions provide more detailed and [your preferred format].
ication commun​ication within the inform​ative responses. [Insert client corres​pon​‐

team, and with the client, Use If possible, provide examples dence]

including generating Examples of the kind of output you want. Create a Based on the project we
concise project update This helps to set the context task list have been discussing
summaries, drafting emails, and guide the AI's response. identify tasks that I will
and setting up meeting Guided For more complex tasks, break delegate to team members
agendas. Prompts down the prompt into a series for a project kickoff meeting.
Resource Get AI recomm​end​ations for of smaller, guided prompts. Product Act as a product manager
Allocation optimal resource distri​bution This can lead to more accurate Feature convincing the client why a
and alloca​tion, consid​ering and coherent results. Justif​ication specific feature should be
factors like employee skill Control Indicate the tone of the priori​tised in the product
sets, task requir​ements, and the Tone response you'd like. If you roadmap
availa​bility. want a formal response, state User As product manager
Docume​‐ Leverage AI for creating that in the prompt. If you want Feedback interpret this user feedback
ntation reports and white papers to it to be casual or humorous, Interp​ret​‐ about the latest version of
drafting proposals and indicate that as well. ation the system. Identify the main
technical requir​ements concerns and suggest ways
Creative, role-s​pecific prompts to address them in our next
Writing effective prompts update.
Improvise "Act as a project manager
Be Make your instru​ctions as clear a Stakeh​‐ explaining to a stakeh​older why
Explicit as possible. If you're looking for a older the project deadline needs to
specific format, indicate that in the Conver​‐ be extended, in a calm and
prompt. The more detail you sation persuasive manner."
provide, the better the AI can
meet your requir​ements.

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 Chat GPT for Project and Product Managers Cheat Sheet
by Natalie Moore (NatalieMoore) via cheatography.com/19119/cs/39203/

Creative, role-s​pecific prompts (cont) Some Product Management use cases Qualifiers
(cont)
Draft a As a product manager please Words that help specify the type or nature
solution analyse the following proposal Customer Use AI to analyse customer of the response you want.
design docume​nta​tion, and draft a Feedback feedback, identify key Consise Detailed Technical
document design brief that includes the Analysis sentiment trends, and
Non-te​chnical Formal Informal
following topics [Project prioritise feature requests.
Humourous Serious Positive
Object​ives, Solution overview, Product Get AI-driven sugges​tions for
solution artefacts, front end Negative Neutral Persuasive
Launch product launch strate​gies,
features, submission process, and marketing plans, and promot​‐ Analytical Creative
approval task workflow Marketing ional content.
overview, permis​sions and Strategies Contextual Indicators
groups] include any sugges​‐
Words or phrases that provide context or
tions or ask for any inform​ation Example Prompts establish the setting.
you believe would help you
Draft a project update email for stakeh​‐ As a From a In the context
provide a compre​hensive
olders highli​ghting our progress in a project product of a
solution design: [Copy and
positive and profes​sional tone. manager management SharePoint
paste all relevant info from the
Generate a risk analysis report for the perspe​ctive develo​pment
proposal / engagement
software develo​pment project we have project
contract]
been discus​sing, with a team of 10 people, Consid​‐ Based on Keeping our
Some Product Management use cases in bullet points. ering user discussed
Summarise the key features of our product market feedback roadmap in
Product Leverage AI-powered insights
in a one-pa​ragraph descri​ption suitable for trends in mind
Roadmap for roadmap planning and
marketing materials. [industry]
priority setting.
Create a roadmap for our product develo​‐
Market Gain a deeper unders​tanding
Prompt best practices
pment for the next quarter, consid​ering our
Analysis of the market trends and
focus on user experience improv​ements. Act as Give ChatGPT an identity (“act
compet​itive landscape using AI
Translate the following technical specif​ica​‐ as…”) and an intended
capabi​lities.
tions document into simple language for our audience.
non-te​chnical stakeh​olders. Context Offer and give specific context.

NOTE: Chat GPT remembers the context of Relevant Include helpful and relevant
the conver​sation. If you're working on info inform​ation upfront.
multiple projects, have multiple chat Include Highlight what inform​ation to
sessions - one for each project. include.
Exclude Highlight what inform​ation to
Remember
exclude.
Remember, effective prompting is a skill Tone Choose a relevant tone of voice
that can be honed with practice and experi​‐ and writing style.
men​tation. Don't be afraid to refine your
Length Include the length you would
prompts and iterate on them to improve the
like (e.g. under 280 characters
quality of the AI's responses.
for Twitter).
Simplify Ask chat GPT to simplify long
text outputs

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 Chat GPT for Project and Product Managers Cheat Sheet
by Natalie Moore (NatalieMoore) via cheatography.com/19119/cs/39203/

Prompt best practices (cont) Docume​ntation (cont) Check chat GPTs work

Suggest Guide ChatGPT’s output by Standa​‐ Consis​tency is key in project While it may be tempting to copy
a providing the format of the rdising and product docume​nta​tion. ChatGPT’s answers directly, it’s always
structure output text you’d like Docume​‐ ChatGPT can help maintain a worth double​-ch​ecking for accuracy, reliab​‐
ntation consistent tone, style, and ility, and overall cohesi​veness. Sometimes
The best coworker you've ever had format across all docume​nta​‐ it gets things wrong, sometimes it makes
tion, enhancing the profes​sio​‐ things up.
This platform is more than just a virtual
nalism and readab​ility of these
assistant; it's a valuable addition to any
documents. Directives
project or product manager's toolkit. It's
designed to not only reduce manual work Creating To streamline the docume​‐ Words that direct the AI to take specific
and improve efficiency but also to provide Templates ntation process, ChatGPT can actions or follow particular formats.
data-d​riven insights that enhance decisi​on-​‐ create custom​izable document
List Describe Explain
making capabi​lities. By bridging the gap templates. These can include
Compare Contrast Generate
between AI and manage​ment, this solution project status report
templates, risk assessment Summarise Translate Draft
ushers in a new era of smart, efficient, and
effective project and product manage​ment. templates, and more. Suggest Analyse Assess
Extracting ChatGPT can parse through Calculate Define Describe
Docume​ntation Key lengthy documents and extract Determine Develop Evaluate
Generating One of the key ways Inform​‐ key points or summarise the
Explore Identify Use
Drafts ChatGPT can assist is by ation contents. This could be partic​‐
examples
producing drafts of various ularly useful when dealing with
Plan Interpret Invest​igate
types of documents, such as lengthy technical requir​ements
or extensive market research Justify Measure Predict
project plans, status reports,
risk assess​ments, product reports. Prioritise Recommend Report
specif​ica​tions, and more. Transl​‐ If your team is global, Review Validate Simulate
Based on the input given, it ation ChatGPT can help translate
Prototype Benchmark Forecast
can generate a detailed, well- documents to facilitate better
Estimate Strategise Align
s​tru​ctured draft that you can unders​tanding across different
iterate with Chat GPT to be languages, thus breaking Collab​orate Coordinate Delegate
further refined. language barriers and Facilitate Integrate Make this

Editing ChatGPT can also be used to ensuring smoother commun​‐ easier

and review and proofread ica​tion. Simplify Negotiate Organise
Proofr​‐ documents. It can spot Project and Product Managers often deal Standa​‐ Monitor Track
eading gramma​tical errors, suggest with an array of docume​ntation tasks, from rdise
improv​ements in phrasing, creating reports and white papers to
Optimise Streamline Iterate
and ensure that the document drafting proposals and technical requir​‐
is clear and concise. Remember, each directive can be
ements. ChatGPT can help in these areas.
leveraged in a wide variety of contexts
within project and product manage​ment, so
feel free to mix and match based on your
specific needs.

By Natalie Moore Published 13th June, 2023. Sponsored by ApolloPad.com

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