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Lecture 7a Description of Diag

This document summarizes four different types of flowcharts: 1. A document flowchart depicting the physical flow of documents through an HR and payroll process. 2. A system flowchart showing real-time data validation by a clerk inputting data into a computer system. 3. A context diagram of a payroll processing system depicting external entities and outputs. 4. Physical and logical data flow diagrams explaining the tasks, data, and files involved in payroll processing.

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24 views3 pages

Lecture 7a Description of Diag

This document summarizes four different types of flowcharts: 1. A document flowchart depicting the physical flow of documents through an HR and payroll process. 2. A system flowchart showing real-time data validation by a clerk inputting data into a computer system. 3. A context diagram of a payroll processing system depicting external entities and outputs. 4. Physical and logical data flow diagrams explaining the tasks, data, and files involved in payroll processing.

Uploaded by

ng li qi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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This is a document flowchart because it depicts physical flow of documents.

A job vacancy form is filled up by the requesting department. That form is sent to the HR department. The HR
department will prepare 3 position hiring forms. The 3rd position hiring form and the job vacancy form is returned back
to the requesting department to be filed alphabetically by employee last name. The original position hiring form is filled
by employee social security number.

The 2nd copy is sent to the payroll department to be keyed into the system using online terminal. Once this is completed,
the form is filled numerically.
System flowchart (real time validation)

Clerk will key into the system from some input documents. The computer will retrieve data from Data Store 1 and 2 to
validate the data that was keyed in.

The computer will display the data input and also the error (if any). If there are any discrepancies, the clerk will manually
resolve it by keying the corrections into the system. If there is no errors, the clerk will accept the input.

The computer will then retrieve data from Data Store 2 to be processed and update into Data Store 2. The computer will
then display the accepted onto the screen.

Context diagram

Note: This is a context diagram because it depicts the overall system. It only has 1 bubble.

This context diagram is about payroll processing system. There are 5 external entities. The system will receive from
timekeeping the time card data and from human resource the payroll change data.

The system will produce paychecks to be sent to employees, payroll summaries to Management and tax info to
government agencies
Physical DFD

Note: This is a physical DFD because the bubble depicts who (/where) is responsible for the tasks. Bubble contains noun

The data entry clerk will use the time card data from timekeeping and payroll change data from HR to record into the
"weekly payroll data and changes" file. This file will then update the "payroll master file". The payroll cashier using the
payroll data from the payroll master file will produce the paycheck for each employee. The payroll master file also used to
generate the payroll summary info to be sent to management. A tax accountant using the payroll tax info from the
payroll master file will produce the payroll tax info to be sent to government agencies.

Logical DFD level 0

Note: This is a logical DFD because the diagram depicts what the tasks that are performed. Bubble is a verb

Time card data from Timekeeping is used to process employees hours worked. The employee hours data is produced and
stored in payroll master file. Payroll change data from HR is used to process payroll change data to produce the status
and rate data to be stored in payroll master file.

The paycheck data is retrieved from payroll master file to process paycheck. The processed payroll info is then stored to
payroll master file and the paycheck given to employees.

The last process involves processing the payroll reports. Payroll information is retrieved from Payroll Master file. Tax
information is given to the government while the payroll summaries to management.

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