Reporting 23

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Report Structure

Report Structure
• Title Page
• Introduction
• Body of report
• Conclusion
• References List

1
Title Page
• Title of your System
• Members of the Group

Introduction
• the background to the topic of your report to set your work in its
broad context
• brief technical background necessary to understand the report; e.g.
theory or assumptions
• a clear statement of the purpose of the report, usually to present the
results of your research, investigation or design
• a clear statement of the aims of the project
• a brief outline of the structure of the report.

2
Sample introduction
• The topic we chose for our project is ‘Keeping employees' education level
updated with the changing world’. We chose this topic because as we know
that the world is changing so fast, especially the world of information
technology which is changing so rapidly that it is hard to focus on a single
thing. From different gadgets to a small piece of software everything is
changing in a small span of time. Things which are new now will become
obsolete in two years. So it is very important for Information Technology
professionals to keep themselves updated with the changing needs
because they are the people who are making these changes possible. If
they do not keep themselves up to date with the changing needs they will
be easily replaced by other new professionals who know the current
trends. The peer reviewed journal article that I choose to explore is
‘Keeping up-to-date with information technology: Testing a model of
technological knowledge renewal effectiveness for IT professionals

Body of the report


• presents the information from your research, both real world and
theoretical, or your design
• organises information logically under appropriate headings
• conveys information in the most effective way for communication:
• uses figures and tables
• can use bulleted or numbered lists, but the bulk should be paragraphs made
up of full sentences
• can use formatting to break up large slabs of text.

3
Body of the report
• Informative Headings
• Reasons for inclusions
• Strength and weaknesses
• Relevance to the audience
• Uninformative Headings
• Reasoning
• Article
• Audience

Conclusion
• summarise the main ideas that have been established in the body of
the report
• recap key findings
• finish the narrative of the report
• state how the report’s aims have been achieved
• give a brief summary of the key findings or information in your report
• highlight the major outcomes of your investigation and their
significance.

4
Reference List
• citations in the text of the report
• references in the reference list.

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