According to Merriam Webster Dictionary, etiquette is the conduct or procedure

required by good breeding or prescribed by authority to be observed in social or official life.

Last September 24, 2022, the faculty and staff conduct a forum. One of the faculty
member raise a concern regarding on proper way to deals with the email sent by the students
to their teachers. The students use social media accounts in sending their messages like the
messenger, twitter, and Instagram. However, there are lots of teachers who inform the dean
about the improper way of sending messages to their teachers. That is why one of the faculty
suggest to conduct an orientation regading the proper email etiquette. And immediately the
dean’s office prepares the necessary documents to seek an approval from the office of the
Vice President of the academic affairs together with the help of the Osa Director and the
Formation of Office Director.
We all know that though it is not a hard copy we should oblige with the proper way or
etiquette in sending messages. In writing a letter to ask a permission or queries should
conform with the standards set by the authority. It should have parts of the letter to make it
clear and coherent so that the reader may easily understand the senders messages. As the
professionals, receiving those emails from the students may gain something negative impact
on the receiver. We should know that answering queries with the way queries has been sent
should be important. And knowing how to communicate with your instructors effectively and
appropriately over email is essential to forming positive, working relationships.

As the dean of the school, we should have to be very careful in dealing with our
students. We could start with educating our students on the proper way or etiquette in sending
messages especially to our teachers or professionals. We would again impart to them the
format in making letter in soft and hard copies. Advise our students that their messages sent is
in improper etiquette.

According to (https://www.lawsociety.com.au/resources/resources/career-hub/10-
rules-email-etiquette ) here are the rules for email etiquette

1. Use a clear, professional subject line. Show your recipient clearly what the email will
cover. Many people will decide whether they will open an email depending on the subject line.
For someone who gets hundreds of emails a day, a subject line that is to the point makes it
easier for them to sort through their inbox and decide what communications to prioritize.

2. Proofread every email you send. Make sure there are no grammatical or professional
errors. Have you spelt the recipient’s name correctly? Are there spelling errors? Are you using
simple sentence structures and correct capitalization and punctuation? Ignoring these
compromises your professionalism and the credibility of your email.

3. Write your email before entering the recipient email address. It is always best
practice to write the contents of your email first in case you accidentally send the message too
early.
 4. Double check you have the correct recipient. There is nothing worse than sending an
email to the wrong Jess or a confidential document to the wrong client or company.

5. Ensure you CC all relevant recipients. It is unprofessional to leave out a colleague or

6. You don't always have to "reply all". Think about who needs to read your response;
no one wants to read an email chain from 20 people that has nothing to do with them.

7. Reply to your emails. Most people at some point have felt swamped by the large
number of emails they have to sift through. But replying to an email is good etiquette,
especially if the sender is expecting a response. Acknowledging you received the email but
will get back to the sender at a later time is a professional alternative to ignoring or avoiding
certain emails.

8. Include a signature block. If your recipient doesn’t know anything about you, they
may be skeptical of the authenticity of your email. It is professional to include your full name,
title, your company and your contact number.

9. Use the appropriate level of formality. For instance, begin with “Dear _____”, use
“please” and “thank you” where necessary, and always end your email with the appropriate
phrase, “Kind regards”, “Thank you”, “Sincerely” and so on.

10. Keep emails brief and to the point. No one wants to read an enormous chunk of text.
You can always follow up on the matter later or suggest they give you a call if they have any
queries or concerns.

Every individual must be responsible in knowing the proper email etiquette, not just the
faculty or the higher-ups in the school. A teacher should have also needs to follow certain rules
of email etiquette for professionalism and efficiency. Teaching email etiquette to students at
the start of the year is one way to ease into the content and it is a great way to get to
know your students. With the use of technology in the classroom and workplace ever-
increasing, knowing how to properly send an email to teachers and community members
is an essential skill. In many cases, it might even be someone’s first impression. As
educators, we are responsible for providing our students with the skills needed for
college and career readiness.
These rules may serve as a guide for the proper implementation of the email etiquette in
our school. It is just a matter of responding in a situation where in we need to adjust with what
our society dictates us. The relevance of which is that we are here to educate their young minds
so that our harmonious relationships with each other will not be compromised. A matter of
understanding in all of us to achieve our goals and missions as a teacher. We cannot deny the
fact of the betterment of the technology that we live in. There are times that even us forgets the
proper way in dealing with other people.