Business Document (Acc)

BUSINESS DOCUMENT
By: Aaradhana Sri

WHAT IS BUSINESS DOCUMENT?
A business document is a document which is received or issued by the business

when a transaction takes place. There are eight types of business documents.
These documents are referred to as source document.
They contain important information about transactions which is made within

businesses and an accountant use the help of these documents to make entries
in the accounting records of businesses, to confirm agreements made between
businesses and as evidence in the event of a dispute.
● Invoice
● Debit note
TYPES OF
● Credit note
● Statement of account
BUSINESS ● Cheque
DOCUMENT ● Paying-in slip
● Receipt
● Bank statement
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INVOICE
What is invoice? What does it include?
An invoice is a document given to the buyer by ● Name and address of the business
the seller to collect payment. It includes the making the sale
cost of the products purchased or services ● Name and address of the customer
rendered to the buyer. Invoices can also serve
● Date of sale
as legal records, if they contain the names of
● Details of sale - items, quantities
the seller and client, description and price of
goods or services, and the terms of payment. and prices.
● Carriage and delivery cost
● Payment conditions
Debit note
DEBIT NOTE
What is a debit note? What does it include?
A debit note is a document a seller uses to remind ● Name and address of the business of
the purchaser of current debt obligations, or a customer
document produced by a purchaser when returning ● Name and address of the supplier
goods purchased on loan. The debit note may ● Date
include information about an immediate payment or
● Details of goods that are not suitable and
may serve as a reminder of current funds due.
are being returned
The goods received may be unsuitable due to wrong ● Value of unsuitable goods
quantities received, faulty products, incorrect goods
and wrong specification.
Credit note
CREDIT NOTE
What is credit note? What does it include?
A credit note is a document issued by a seller to a buyer to notify that
● Name and address of the business
credit is being applied to their account. You might notice these referred to
as credit memos, too. As a seller, you may issue a credit note when there’s ● Name and address of the customer
a need to cancel all or part of an invoice for a variety of reasons, including:
● Date
● Changes to an order after an invoice is issued ● Details of the goods being returned by the
customer to the business
● Goods returned or services rejected
● The value of the credit note
● Goods were damaged during shipping
● Pricing mistakes on the original invoice
No actual money is exchanged with a credit note; rather, it’s used to offset
a previous invoice that’s already been paid.
Statement of
account
STATEMENT OF ACCOUNT
What is statement of account? What does it include?
A statement of accounts is a document that ● Name and address of the business
reflects all transactions that took place between ● Name and address of the customer
you and a particular customer for a given period ● Relevant transactions and dates for the
of time. Generally business owners send month
statements of accounts to their customers to let ● Balance owing by the customer at the start
them know how much they owe for sales that and end of the month
took place on credit during that period. The ● Payments received from the customer
guide walks you through the contents of during the month
statement of accounts and shows how to file ● Details of the invoice
this document for customers. ● Details of any credit note agreed
Cheque
CHEQUE
What is a cheque? What does it include?
A cheque is a written document authorising ● The name and address of the bank used
payment from the bank account of a business to by the business
another person or business. The bank issues the ● The account details of the business
business with a cheque book which contains a ● The name of the business
number of pre-printed cheques. These are used ● Name of payee
by the business for making payments. ● Amount to be paid
● Date of payment
● Signature of the payer
Paying-in slip
PAYING-IN SLIP
What is paying-in slip? What does it include?
A pay-in-slip is a bank deposit slip that is used to ● Date
deposit money into a bank account. When a ● Cashier’s stamp
person needs to deposit checks or cash into his ● Holder’s name
bank account, he normally fills out a slip that ● Account number
includes the account number, the date, and the ● Sort code
deposit details. ● Number of cheques
Receipt
RECEIPT
What is a receipt? What does it include?
A receipt is a written document which is issued ● Amount received
by a business when it receives payment from a ● Date of payment
customer. It provides proof of payment by the ● The goods or service provided to the
custmer. A receipt may be printed or customer
handwritten by the business receiving the
money.
Bank statement
BANK STATEMENT
What is a bank statement? What does it include?
A bank statement is an official document that ● Name of the bank
sumarizes your account activity over a certain ● Name of the business
period of time—typically one month. You’ll find ● Date
records of all transactions—both incoming and ● Details
outgoing—so yo know exactly what was going ● Payments
on with your funds during that period. Bank ● Receipts
statements are an essential resource for ● Balance
account holders to track their funds, revew
spending habits, and flag fraudulent
transactions or potential payment errors.
Business documents as sources of information
THANK YOU!

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BUSINESS DOCUMENT

By: Aaradhana Sri

A business document is a document which is received or issued by the business

They contain important information about transactions which is made within

● Pricing mistakes on the original invoice

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