Royal University of Bhutan

Position Directory
2017
 Contents
RUB Position Directory 2017 1

Position Profile Matrix for Academic Positions 3

Position Profile Matrix for Administrative & Technical Positions 15
Representative Work Activities For Academic Positions 33
1. Professor (Position Level 1) 34
2. Associate Professor (Position Level 2) 35
3. Assistant Professor (Position Level 3) 37
4. Lecturer (Position Level 4) 38
5. Associate Lecturer (Position Level 5) 39
6. Assistant Lecturer (Position Level 6) 41
7. Sr. Instructor (Position Level 4 - 5) 42
8. Instructor (Position Level 6 – 7) 43
9. Associate Instructor (Position Level 8 – 9) 44

Representative Work Activities For Administrative and Technical Positions 45

Executive Positions (Position Level 1 and above) 46

1. Vice Chancellor 46
2. Registrar (Position Level 1) 47
3. President (Position Level 1) 48
4. Director for Academic Affairs (Position Level 1) 49
5. Director for Research and External Relations (Position Level 1) 51
6. Director for Planning & Resources (Position Level 1) 52

Chief Positions (Position Level 4) 53

7. Chief, Student Service Division (Position Level 4) 53
8 Chief, Planning Division (Position Level 4) 54
9. Chief, Human Resource Division (Position Level 4) 54
10. Chief, Administrative Division (Position Level 4) 55
11. Chief, Media and Communications Division (Position Level 4) 55
12 Chief, Academic Quality and Enhancement Division (Position Level 4) 56
13 Chief, Teaching and Learning Division (Position Level 4) 57
14 Chief, Research and Development Division (Position Level 4) 58
15 Chief, Higher Degree Research Division (Position Level 4) 59
16 Chief, External Relations Division (Position Level 4) 60
17 Chief, Engineering Division (Position Level 4) 60
18 Chief, Finance Division (Position Level 4) 62
19 Chief, ICT Division (Position Level 4) 62

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Dy. Chief Positions (Position Level 5)
20 Dy. Chief, Legal Division (Position Level 5) 63
21 Dy. Chief, Internal Audit Division (Position Level 5) 63
22 Dy. Chief, Student Services Division (Position Level 5) 64
23 Dy. Chief, Finance Division (Position Level 7) 64
24 Dy. Chief, Residence Management Division (Position Level 5) 65
25 Dy. Chief, Examination and Student Record Division (Position Level 5) 66
26 Dy. Chief, Human Resource Division (Position Level 5) 66
27 Dy. Chief, Administrative Division (Position Level 5) 67
28 Dy. Chief, Media and Communications Division (Position Level 5) 68
29 Dy. Chief, Liaison Division (Position Level 5) based in Colleges 68
30 Dy. Chief, Procurement Division (Position Level 5) 69
31 Dy. Chief, Academic Quality and Enhancement Division (Position Level 5) 69
32 Dy. Chief, Teaching and Learning Division (Position Level 5) 70
33 Dy. Chief, Library Division (Position Level 5) 70
34 Dy. Chief, Research and Development Division (Position Level 5) in OVC 71
35 Dy. Chief, Higher Degree Research Division (Position Level 5) 72
36 Dy. Chief, External Relation Division (Position Level 5) 73
37 Dy. Chief, Engineering Division (Position Level 5) 73
38 Dy. Chief, Planning Division (Position Level 5) 74
39 Dy. Chief, Business and Development Division (Position Level 5) 74
40 Dy. Chief, Finance Division (Position Level 7) 75
41 Dy. Chief, ICT Division (Position Level 5) 75

Senior Officer Positions (Position Level 6) 76

42 Senior Legal Officer (Position Level 6) 76
43 Senior Internal Auditor (Position Level 6) 76
44 Senior Student Service Officer (Position Level 6) 77
45 Senior Residence Coordinator (Position Level 6) 77
46 Senior Examination and Student Record Officer (Position Level 6) 78
47 Senior Human Resource Officer (Position Level 6) 79
48 Senior Administrative Officer (Position Level 6) 79
49 Senior Media and Communications Officer (Position Level 6) 80
50 Senior Liaison Officer (Position Level 6) based in Colleges 80
51 Senior Procurement Officer (Position Level 6) 81
52 Senior Academic Quality Officer (Position Level 6) 81
53 Senior Teaching and Learning Officer (Position Level 6) 82
54 Senior Librarian (Position Level 6) 83
55 Senior Research Officer - Research and Development (Position Level 6) in OVC 83
56 Senior Research Officer - Higher Degree Research (Position Level 6) 84
57 Senior External Relations Officer (Position Level 6) 85
58 Senior Engineer (Position Level 6) 85

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59 Senior. Planning Officer (Position Level 6) 86
60 Senior Business and Development Officer (Position Level 6) 86
61 Senior Finance Officr (Position Level 7) 87
62 Senior ICT Officer (Position Level 6) 88

Officer Positions (Position Level 7)

63 Legal Officer (Position Level 7) 88
64 Internal Auditor (Position Level 7) 89
65 Student Service Officer (Position Level 7) 89
66 Residence Coordinator (Position Level 7) 90
67 Examination and Student Records Officer (Position Level 7) 90
68 Human Resource Officer (Position Level 7) 91
69 Administrative Officer (Position Level 7) 91
70 Media and Communications Officer (Position Level 7) 92
71 Liaison Officer (Position Level 7) based in Colleges 92
72 Procurement Officer (Position Level 7) 93
73 Academic Quality Officer (Position Level 7) 93
74 Teaching and Learning Officer (Position Level 7) 94
75 Librarian (Position Level 7) 94
76 Research Officer - Research and Development (Position Level 7) in OVC 95
77 Research Officer - Research and Development (Position Level 7) in Colleges 96
78 Research Officer – Higher Degree Research (Position Level 7) 96
79 External Relations Officer (Position Level 7) 97
80 Engineer (Position Level 7) 97
81 Planning Officer (Position Level 6) 97
82 Business and Development Officer (Position Level 7) 98
83 Finance Officer (Position Level 7) 98
84 ICT Officer (Position Level 7) 99

Assistant Officer Positions (Position Level 8)

85 Assistant Internal Auditor (Position Level 8) 100
86 Assistant Student Service Officer (Position Level 8) 100
87 Assistant Residence Coordinator (Position Level 8) 101
88 Assistant Examination and Student Records Officer (Position Level 8) 101
89 Assistant Human Resource Officer (Position Level 8) 102
90 Assistant Administrative Officer (Position Level 8) 102
91 Assistant Media and Communications Officer (Position Level 8) 102
92 Assistant Liaison Officer (Position Level 8) based in Colleges 103
93 Assistant Procurement Officer (Position Level 8) 103
94 Assistant Academic Quality Officer (Position Level 8) 104
95 Assistant Teaching and Learning Officer (Position Level 8) 104
96 Assistant Librarian (Position Level 8) 105

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 97 Assistant Research Officer - Research and Development (Position Level 8)
in OVC 106
98 Assistant Research Officer - Research and Development (Position Level 8)
in Colleges 106
99 Assistant Researach Officer – Higher Degree Research (Position Level 8) 107
100 Assistant External Relations Officer (Position Level 8) 107
101 Assistant Planning Officer (Position Level 7) 107
102 Assistant Business and Development Officer (Position Level 8) 108
103 Assistant Finance Officer (Position Level 8) 108
104 Assistant ICT Officer (Position Level 8) 109

Supervisory and Support Positions (Position Level 13-9)

105 Accounts Assistant (Position Level 10 – 6) 110
106 ICT Technical Associate (Position Level 10-6) 110
107 Estate Manager (Position Level 10 – 6) 111
108 Library Assistant (Position Level 13 – 6) 111
109 Electrician (Position Level 10 – 6) 112
110 Laboratory Technician (Position Level 10 – 6) 112
111 Laboratory Assistant (Position Level 9 – 13) 112
112 Personal Assistant (Position Level 9 – 13) 113
113 Administrative Assistant (Position Level 6 – 13) 113
114 Store Keeper Position Level 9 – 13) 113
115 Technical Associates (Mask Dances, Music, Dances, Sports, coaching, Arts & Crafts)
Position Level 9 – 13) – interim positions 113
116 Mess In-charge (Position Level 9 – 13) 114

Operational Positions (Position Level 17-14)

117 Driver (Position Level 14 – 17) 114

118 Telephone Operator/Receptionist (Position Level 14 – 17) 114
Part III 117
Knowledge, Skills and Abilities 117

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 RUB Position Directory 2017

Background:

1. The RUB Position Directory 2017 shall encompass job descriptions and position
specifications of all the approved positions for the RUB. The Position Directory shall
guide the University in making recruitment and promotion decisions effectively in a
fair and transparent manner.

2. The Position Directory consists of three components as mentioned below:

2.1. Position Profile Matrix:

2.1.1. The Matrix shall show position titles, grades, broad-banded and non-broad
banded categories, career ladder with entry and ceiling position level.

2.1.2. The Matrix shall also show position specifications with eligibility details
consisting of qualification, experience and skills requirements.

2.2. Representative Work Activities:

2.2.1. Representative Work Activities (RWAs) shall show explicit and distinct
Representative Work Activities for each of the positions at various levels for
both Academics as well as Administrative & Technical Staff.

2.2.2. The RWAs are generic statements used to describe the broad categories of
responsibilities attached to different position categories. These are intended
to provide a basis to draw up specific work activities for individuals and
differentiate the nature of work between the various positions. The RWAs
shall also define scope, relationships and work complexities amongst different
position levels.

2.3. Knowledge, skills and abilities

2.3.1. Knowledge, skills and abilities shall show explicit and distinct requirement
for performance of work described for the position. It shall indicate attributes
that lead to successful accomplishment of staff in different position levels and
areas, which is in addition to the requirements prescribed in Position Profile
Matrix and general criteria for recruitment prescribed in relevant chapters.

2.3.2. The knowledge, skills and abilities shall guide the University in selection of
candidates for various position as well as promotion of staff to higher position
levels.

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Position Profile Matrix for
Academic Positions

3
 Position
Positions Criteria for promotion Criteria for lateral entry (Recruitment)
Level
1. Minimum of 3 years of active services as Associate Professor
or 15 years of teaching experience at the University level.
1. Experience:
2. Must have a Doctoral Degree in the relevant field.
1.1. Minimum of 15 years of teaching experiences at
3. Recommendation letter (with at least 200 words) from the
the University level; or
College HR Committee signed by the President.
1.2. At least 9 years of industrial experiences relevant
4. A staff must have work recognised as distinguished in a disci-
to the area of expertise with at least 6 years of
pline at the national/international level. Towards this the staff
university level teaching experience; or
must produce documentary evidences in the following areas:
1.3. Already serving at Professor’s position in a re-
4.1. At least 3 contributions to educational innovation and
puted university; or
teaching learning process.
1.4. Having served as Associate Professor or equiva-
4.2. At least led the design/major review of 5 programmes.
lent position for at least three years in a reputed
4.3. Evidences related to high quality teaching in the areas university.

4
of module evaluation, faculty evaluation, teaching for
2. Must have a Doctoral Degree in the relevant field.
innovation, designing new innovative modules and
revising existing modules through: 3. An incumbent must have work recognised as distin-
guished in a discipline at the international level. Towards
• ‘Outstanding’ performance rating for the past three
this they must produce documentary evidences of at
years (Consecutive); or
least three contributions.
• Minimum ‘Very Good’ performance rating for the
past four years (Average).
1. Supervised at least 5 PhD or 10 Masters (by research)
1. Supervised at least 5 PhD or 10 Masters (by research) stu- students as a main supervisor;
dents as a main supervisor;
2. Evidences related to generation of substantial funds
2. Secured grants worth Nu. 15 million for the College through (worth Nu 15 million) related to research grants, projects,
research grants, projects, consultancies, and other academic consultancies, and other expert services;
or expert services;
3. Minimum of 20 publications as principal author for re-
3. Minimum of 20 publications as principal author for research search papers/sole author for books in the relevant area
papers/sole author for books in the relevant area of expertise, of expertise, with:
with:
3.1. At least 10 publications in refereed journals as prin-
3.1. At least 10 publications in refereed journals as principal cipal author;
author;
1 Professor 3.2. At least 5 publications with impact factor of two and
3.2. At least 5 publications with impact factor of two and above
above
 3.3. At least 4 publications in refereed journals as principal
author during the last 3 years.

4. At least 2 referee reports, of which at least one should be 3.3. At least 4 publications in refereed journals as princi-
international pal author during the last 3 years.

4. At least 2 referee reports, of which at least one should be

international
At least 10 documentary evidences in various areas mentioned At least 10 documentary evidences in various areas
below: mentioned below:

1. At least 3 accomplishments that led to an international or, 1. At least 3 accomplishments that led to an international or,
as appropriate, national reputation in their field of expertise. as appropriate, national reputation in their field of exper-
(Invitation as key note speaker, reviewer of refereed journals, tise. (Invitation as key note speaker, reviewer of refereed
patronisation by the government as international/national level journals, patronization by the government as internation-
task force member) al/national level task force member)

2. Taken responsibility for policy and strategy in a specific area, 2. Taken responsibility for policy and strategy in a specific
developing and promoting a clear vision of the College’s/unit’s area, developing and promoting a clear vision of the Col-
strategic direction; lege’s/unit’s strategic direction;

5
3. Led and managed a team of senior colleagues, who have del- 3. Led and managed a team of senior colleagues, who
egated responsibility for specific strands of work (consultancy, have delegated responsibility for specific strands of work
training, and expert services); (consultancy, training, and expert services);

4. Contributed to the running of the University by taking up 4. Contributed to the running of a university or organisation
leadership responsibility and participating in decision-making by taking up leadership responsibility and participating
and governance including chairing significant committees as in decision-making and governance including chairing
appropriate, at College and/or University level; significant committees as appropriate, at college/faculty/
university/organisation level;
5. Represented and promoted the University externally – nation-
ally and internationally e.g. managing relations with external 5. Managed relations with different partners and stakehold-
partners and stakeholders; ers; and

6. Made a leading contribution to debates at national and inter- 6. Made a leading contribution to debates at national and
national levels in their area of expertise including research, international levels in their area of expertise including
new approaches to teaching-learning, assessment policy, research, new approaches to teaching-learning, assess-
methods and practices; and ment policy, methods and practices.

7. Managed staff and other resources of a significant academic 7. Managed staff and other resources of a significant aca-
area/unit, including the allocation of workloads and the ap- demic area/unit, including the allocation of workloads and
praisal of academics. the appraisal of academics.
 1. Minimum 3 years of active services as Assistant Professor or
12 years of teaching experiences at the university level.

2. Must have a Doctoral Degree in the relevant field.

1. Experience:
3. Recommendation letter (with at least 200 words) from the Col-
lege HR Committee signed by the President. 1.1. Minimum of 12 years of teaching experiences at the
University level; or
4. A staff must have work recognised as distinguished in a dis-
cipline at the international/national level. Toward this the staff 1.2. At least 9 years of industrial experiences relevant to
must produce documentary evidences in the following areas: the area of expertise and 3 years of university level
teaching experience; or
4.1. At least 2 contributions to educational innovation, design
of new curricula and modules, and teaching learning 1.3. Already serving as Associate Professor or equiva-
process. lent position in a reputed university;

4.2. At least led the design/major review of 3 programmes 1.4. Minimum of 3 years of active services as Assistant
Professor in a reputed university.
5. Evidences related to high quality teaching in the areas of
module evaluation, faculty evaluation, teaching for innova- 2. Must have a Doctoral Degree in the relevant field.
tion, designing new innovative modules and revising existing

6
modules through: 3. An incumbent must have work recognised as distin-
guished in a discipline at the international/national level.
5.1. ‘Outstanding’ performance rating for the past three years Toward this the incumbent must produce documentary
(Consecutive); or evidences in two areas.
5.2. Minimum ‘Very Good’ performance rating for the past four
years (Average).

1. Supervised at least 2 PhD or 5 Masters (by research)

students as a main supervisor;
1. Supervised at least 2 PhD or 5 Masters (by research) students
as a main supervisor; 2. Evidences related to generation of substantial funds
(worth Nu 10 million) related to research grants, projects,
2. Secured grants worth Nu. 10 million for the College through consultancies, and other expert services;
research grants, projects, consultancies, and other academic
or expert services; 3. Minimum of 20 publications as principal author for re-
search papers/sole author for books in the relevant area
3. Minimum of 15 publications as principal author for research of expertise, with:
papers/sole author for books in the relevant area of expertise,
with: 3.1. At least 8 publications in refereed journals as princi-
pal author;
3.1. At least 8 publications in refereed journals as principal
2 Associate author;
Professor
 3.2. At least 3 publications with impact factor of two and 3.2. At least 3 publications with impact factor of two and
above above

3.3. At least 4 publications in refereed journals as principal 3.3. At least 4 publications in refereed journals as princi-
author during the last 3 years. pal author during the last 3 years.

4. At least 1 referee report (international) 4. At least 1 referee report (international)

At least 7 documentary evidences in various areas
At least 7 documentary evidences in various areas mentioned mentioned below:
below:
1. Accomplishments that led to an international or, as ap-
1. Accomplishments that led to an international or, as appropri- propriate, national reputation in their field of expertise.
ate, national reputation in their field of expertise. (Invitation as (Invitation as key note speaker by, reviewer of refereed
key note speaker by, reviewer of refereed journals, patroniza- journals, patronization by the government and task force
tion by the government and task force member) member)

2. Taken responsibility for policy and strategy in a specific area, 2. Taken responsibility for policy and strategy in a specific
developing and promoting a clear vision of the College’s/unit’s area, developing and promoting a clear vision of the Col-
strategic direction; lege’s/unit’s strategic direction;

7
3. Led and managed a team of senior colleagues, who have del- 3. Led and managed a team of senior colleagues, who
egated responsibility for specific strands of work/sub-units; have delegated responsibility for specific strands of work/
sub-units;
4. Contributed to the running of the University by taking up
leadership responsibility and participating in decision-making 4. Contributed to the running of the University/organisation
and governance including chairing significant committees as by taking up leadership responsibility and participating
appropriate, at College and/or University level; in decision-making and governance including chairing
significant committees as appropriate, at College/faculty/
5. Represented and promoted the University externally – nation- university/organisation level;
ally and internationally e.g. managing relations with external
partners and stakeholders; 5. Managed relations with different partners and stakehold-
ers; and
6. Made a leading contribution to debates at national and inter-
national levels about new approaches to teaching, learning, 6. Made a leading contribution to debates at national and
assessment policy, methods and practices. It should also international levels about new approaches to teaching,
include high level publication or contribution to conferences learning, assessment policy, methods and practices. It
and/or working with relevant experts in the area of specialisa- should also include high level publication or contribution
tion; and to conferences and/or working with relevant experts in
the area of specialisation.
7. Managed staff and other resources of a significant academic
area/unit, including the allocation of workloads and the ap- 7. Managed staff and other resources of a significant aca-
praisal of academics. demic area/unit, including the allocation of workloads and
the appraisal of academics.
 1. Minimum 3 years of active services as Lecturer or 10 years of 1. Experience:
teaching experiences at the university level.
1.1. 10 years of teaching experiences at the University
2. Doctoral/Masters qualification in the relevant field. level with PhD; or

3. Must have minimum of certificate in teaching pedagogy 1.2. At least 10 years of industrial experiences relevant
to the area of expertise with PhD; or
4. Recommendation letter (with at least 200 words) from the Col-
lege HR Committee signed by the President. 1.3. Already serving as Assistant Professor in a reputed
university.
5. The staff must have work recognised as distinguished in a dis-
cipline at the national level. Toward this the staff must produce 2. Must have Doctoral Degree qualification in the relevant
documentary evidences in the following areas: field.

5.1. At least 1 contribution to educational innovation, design 3. An incumbent must have work recognised as distin-
of new curricula and modules, and teaching learning guished in a discipline at the national level. Toward this
process. they must produce documentary evidences.

5.2. Evidences related to high quality teaching in the areas

of module evaluation, faculty evaluation, teaching for in-
novation, designing new innovative modules and revising

8
existing modules through:

5.2.1.‘Outstanding’ performance rating for the past three

years (Consecutive); or

5.2.2.Minimum ‘Very Good’ performance rating for the

past four years (Average).
1. Co-Supervised at least 1 PhD or supervised 5 Masters (by 1. Evidences related to engagement in research projects,
research) students as a main supervisor if any; consultancies and advices;

2. Secured grants worth Nu. 5 million for the College through re- 2. Minimum of 10 publications as a principal/sole author
search projects, consultancies and other academic and expert in the form of books/articles/research papers etc. in the
services; relevant area of expertise with:

3. Minimum of 10 publications as a principal/sole author in the 2.1. At least 3 publications in refereed journals as princi-
form of books/articles/research papers etc. in the relevant pal author;
area of expertise with:
2.2. At least 1 publication in refereed journals as princi-
3.1. At least 3 publications in refereed journals as principal pal author during the last 3 years.
author;
2.3. At least 30 citations by a broad cross-section of
3.2. At least 1 publication in refereed journals as principal peers internationally;
3 Assistant
author during the last 3 years.
Professor
 At least 3 documentary evidences in various areas
At least 3 documentary evidences in various areas mentioned
mentioned below:
below:
1. Accomplishment that led to a national or, as appropriate,
1. Accomplishment that led to a national or, as appropriate,
national reputation in their field of expertise. (Invitation
national reputation in their field of expertise. (Invitation as key
as key note speaker by, reviewer of refereed journals,
note speaker by, reviewer of refereed journals, patronization
patronization by the government and task force member)
by the government and task force member)
2. Taken responsibility for policy and strategy in a specific
2. Taken responsibility for policy and strategy in a specific area,
area, developing and promoting a clear vision of the Col-
developing and promoting a clear vision of the College’s/unit’s
lege’s/unit’s strategic direction;
strategic direction;
3. Led and managed a team of senior colleagues, who
3. Led and managed a team of senior colleagues, who have del-
have delegated responsibility for specific strands of work/
egated responsibility for specific strands of work/sub-units;
sub-units;
4. Contributed to the running of the University by taking up
4. Contributed to the running of the University/organisation
leadership responsibility and participating in decision-making
by taking up leadership responsibility and participating
and governance including chairing significant committees as
in decision-making and governance including chairing
appropriate, at College and/or University level;
significant committees as appropriate, at College/faculty/

9
5. Represented and promoted the University externally – nation- university/organisation level;
ally and internationally e.g. managing relations with external
5. Managed relations with external partners and stakehold-
partners and stakeholders;
ers; and
6. Made a leading contribution to debates at national and inter-
6. Made a leading contribution to debates at national and
national levels about new approaches to teaching, learning,
international levels about new approaches to teaching,
assessment policy, methods and practices. It should also
learning, assessment policy, methods and practices. It
include high level publication or contribution to conferences
should also include high level publication or contribution
and/or working with relevant experts in the area of specialisa-
to conferences and/or working with relevant experts in
tion; and
the area of specialisation.
7. Managed staff and other resources of a significant academic
7. Managed staff and other resources of a significant aca-
area/unit, including the allocation of workloads and the ap-
demic area/unit, including the allocation of workloads and
praisal of academics.
the appraisal of academics.
 1. Minimum of 8 years of teaching experiences at the University
level for those with Masters qualification or entry for people
with PhD or minimum 3 years of service as Associate Lecturer
or minimum of 8 years of industrial experience in the relevant
area with Masters Degree.

2. Academics will be upgraded to Lecturer as soon as they ob-

tain Doctoral Degree.
1. Experiences:
3. Must have minimum of certificate in teaching pedagogy for
those with masters qualification. 1.1. Entry for people with PhD; or

4. Academics must produce documentary evidences in the fol- 1.2. Minimum 8 years of teaching experiences at the
lowing areas (for those with Masters or Bachelors teaching University level for those with Masters qualification;
diploma programmes and served as associate lecturer): or

4.1. 1 contribution to educational innovation, design of new 1.3. Minimum 3 years of service as Associate Lecturer or
curricula and modules, and teaching learning process. equivalent position in a reputed university; or

4.2. Evidences related to high quality teaching in the areas 1.4. Minimum 8 years of industrial experience in the
of module evaluation, faculty evaluation, teaching for in- relevant area with Masters Degree.

10
novation, designing new innovative modules and revising
existing modules through:

4.2.1.‘Outstanding’ performance rating for the past three

years (Consecutive); or

4.2.2.Minimum ‘Very Good’ performance rating for the

past four years (Average).
1. Minimum of 7 publications as a sole author in the form of
books/articles/research papers etc. in the relevant area of
expertise with at least 3 publications in refereed journals as
sole author; or

2. Secured grants worth Nu. 1 million for the College through re- 1. Evidences related to engagement in research projects
and publications in the relevant field will be an added
search projects, consultancies and other academic and expert
advantage.
services; or

3. Associate Lecturer who do not possess the research creden-

tials under point 1-2 but have taught at least one additional
4 Lecturer module each semester or equivalent workload in teaching-
learning may be considered for promotion in lieu of research
output.
 Academics must produce at least 2 documentary evidences in
various areas mentioned below:

1. Participated in developing and promoting a clear vision of the

College’s/unit’s strategic direction; 1. Evidences related to engagement in professional serv-
ices will be an added advantage.
2. Participated as a team member to support senior colleagues,
who have delegated responsibility for specific strands of work/
sub-units;

3. Contributed to the running of the University by participating

in decision-making and governance including committees or
taskforce as appropriate, at College and/or University level;

4. Represented and promoted the University externally – nation-

ally and internationally e.g. managing relations with external
partners and stakeholders;

5. Coordinated the organisation of conferences, seminars,

workshops and/or working with relevant experts in the area of

11
specialisation; and

6. Contributed as resource persons, coordinators or organisers

for various professional development activities within the Col-
lege/University as well as for those outside the University.
 1. Minimum of 3 years of teaching experiences as Assistant Lec-
turer (fresh entry for people with Masters).

2. Staff will be upgraded to Lecturer as soon as they obtain Mas-

ters Degree.

3. Must have minimum of certificate in teaching pedagogy for

those with Bachelors Degree qualification teaching Diploma
programms.
1. Entry position for people with Masters Degree; or
4. Academics must produce documentary evidences in the fol-
lowing areas (for those with Bachelors Degree and teaching 2. Minimum 3 years of teaching/industrial experience with-
diploma programmes): out Masters Degree.

4.1. Evidences related to teaching and learning in the areas

of module evaluation, teaching for innovation, designing
new innovative modules and revising existing modules
through:

• ‘Outstanding’ performance rating for the past three

years (Consecutive); or

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• Minimum ‘Very Good’ performance rating for the
past four years (Average).
1. Minimum of 4 publications as a sole author in the form of
books/articles/research papers etc. in the relevant area of
expertise with at least 1 publications in refereed journals as
1. Evidences related to engagement in research projects
sole author; or
and publications in the relevant field will be an added
2. Secured grants worth Nu. 0.5 million for the College through advantage.
research projects, consultancies and other academic and
expert services; or

3. Associate Lecturer who do not possess the research creden-

tials under point 1-2 but have taught at least one additional
module each semester or equivalent workload in teaching-
learning may be considered for promotion in lieu of research
Associate
5 output.
Lecturer
Academics must produce at least 2 documentary evidences in any
of the areas mentioned below:

4. Participated in developing and promoting a clear vision of the

College’s/unit’s strategic direction;
 1. Evidences related to engagement in professional serv-
ices will be an added advantage.

5. Participated as a team member to support senior colleagues,

who have delegated responsibility for specific strands of work/
sub-units;
6. Contributed to the running of the University by participating
in decision-making and governance including committees or
taskforce as appropriate, at College and/or University level;
7. Represented and promoted the University externally – nation-
ally and internationally e.g. managing relations with external
partners and stakeholders;
8. Coordinated the organisation of conferences, seminars,
workshops and/or working with relevant experts in the area of
specialisation; and
9. Contributed as resource persons, coordinators or organisers
for various professional development activities within the Col-
lege/University as well as for those outside the University.

13
Selection through open competition for those with Bachelors
Assistant Degree (This position will be deemed as an interim measure and
6
Lecturer may be phased out when the University is able to attract people
with Masters Degree)
 Position Profile Matrix Instructors
Position Minimum Duration for Minimum
Position Title Annual Performance Ratings Remarks

Band
Level Promotion Qualification
4 years as Sr. Cl.XII with Diploma in
4 Instructor in Position relevant fields
Sr. Instructor Level 5
4 years as Instructor in Cl.XII with Diploma in
5 relevant fields
Position Level 6
4 years as Instructor in Cl.XII with Diploma in Minimum of “Very good” in all
6 relevant fields Annual Performance Ratings since
Position Level 7
Instructor 4 years as Associate the last date of promotion.
Cl.XII with Diploma in
7 Instructor in Position
relevant fields
Level 8
4 years as Associate
Cl.XII with Diploma in

Broad BrBandedB
8 Instructor in Position
Associate relevant fields
Level 9
Instructor Cl.XII with Diploma in
9 ENTRY
relevant fields

14
Position Profile Matrix for Administrative &
Technical Positions

15
 POSITION PROFILE MATRIX FOR ADMINISTRATIVE AND TECHNICAL STAFF PROFESSIONAL CATEGORY

Position Minimum Duration for Minimum Annual Performance

Position Title Remarks

Band
Level Promotion Qualification Ratings

Legal Officer
Dy. Chief, Legal
5 4 years as Sr. Legal Officer LLB
Division Minimum of “Very good” in all
6 Sr. Legal Officer 4 years as Legal Officer LLB Annual Performance Ratings
since the last date of promotion.
7 Legal Officer LLB ENTRY

Broadband
Internal Auditor

16
Dy. Chief,
5 Internal Audit 4 years as Sr. Internal Auditor BBA/BBM/B.Com
Division Minimum of “Very good” in all
Sr. Internal Annual Performance Ratings
6 4 years as Internal Auditor BBA/BBM/B.Com
Auditor since the last date of promotion
7 Internal Auditor 4 years as Asst. Internal Auditor BBA/BBM/B.Com

Broadband
Asst. Internal
8 BBA/BBM/B.Com ENTRY
Auditor

Chief Student Service Officer

10 years of experience in
Chief, Student
relevant field a professional Bachelors

N/A
4 Service Division
positions or equivalent
 Student Service Officer
Dy. Chief,
4 years as Sr. Student Service
5 Student Service Bachelors
Officer
Division Minimum of “Very good” in all
Sr. Student 4 years as Student Service Annual Performance Ratings
6 Bachelors
Service Officer Officer since the last date of promotion.
Student Service 4 years as Asst. Student
7 Bachelors

Broadband
Officer Service Officer
Asst. Student
8 Bachelors ENTRY
Service Officer
Residence Coordinator
Dy. Chief,
4 years as Sr. Residence
5 Student Service Bachelors
Coordinator
Section Minimum of “Very good” in all
Sr. Residence 4 years as Residence Annual Performance Ratings
6 Bachelors
Coordinator Coordinator since the last date of promotion.
Residence 4 years as Asst. Residence
7 Bachelors

17
Broadband
Coordinator Coordinator
Asst. Residence
8 Bachelors ENTRY
Coordinator
Examination and Student Record Officer
Dy. Chief,
Examination and 4 years as Sr. Examination &
5 Bachelors
Student Record Student Record Officer
Section
Minimum of “Very good” in all
Sr. Examination
4 years as Examination & Annual Performance Ratings
6 and Student Bachelors
Student Record Officer since the last date of promotion.
Record Officer
Examination and
4 years as Asst. Examination &
7 Student Record Bachelors

Broadband
Student Record Officer
Officer
Asst.
Examination and
8 Bachelors ENTRY
Student Record
Officer
 Chief Human Resource Officer
10 years of experience in
Chief, HR
4 relevant field at professional Bachelors

N/A
Division
positions or equivalent
HR Officer
Dy. Chief, HR
5 4 years as Sr. HR Officer Bachelors
Division Minimum of “Very good” in all
6 Sr. HR Officer 4 years as HR Officer Bachelors Annual Performance Ratings
since the last date of promotion.
7 HR Officer 4 years as Asst. HR Officer Bachelors

Broadband
8 Asst. HR Officer Bachelors ENTRY
Chief Administrative Officer
Chief, 10 years of experience in
4 Administrative relevant field at professional Bachelors .

N/A
Division positions or equivalent

18
Administrative Officer
Dy. Chief,
5 Administrative 4 years as Sr. Admin. Officer Bachelors
Division
Minimum of “Very good” in all
6 Sr. Admin. Officer 4 years as Admin. Officer Bachelors Annual Performance Ratings
since the last date of promotion

Broadband
7 Admin. Officer 4 years as Asst. Admin. Officer Bachelors
Asst. Admin.
8 Bachelors ENTRY
Officer
Chief Media and Communications Officer
Chief, Media and 10 years of experience in
4 Communications relevant field at professional Bachelors

N/A
Division positions or equivalent
 Media and Communications Officer
Dy. Chief,
Media and 4 years as Sr. Media and
5 Bachelors
Communications Communications Officer
Division
Sr. Media and Minimum of “Very good” in all
4 years as Media and
6 Communications Bachelors Annual Performance Ratings
Communications Officer
Officer since the last date of promotion
Media and
Communications 4 years as Asst. Media and

Broadband
7 Officer Bachelors
Communications Officer

Asst. Media and

8 Communications Bachelors ENTRY
Officer
Liaison Officer

19
Dy. Chief,
5 Linkages and 4 years as Sr. Liaison Officer Bachelors
Alumni Centre Minimum of “Very good” in all
Sr. Liaison Annual Performance Ratings
6 4 years as Liaison Officer Bachelors since the last date of promotion.
Officer
7 Liaison Officer 4 years as Asst. Liaison Officer Bachelors

Broadband
Asst. Liaison
8 Bachelors ENTRY
Officer
 Procurement Officer
Dy. Chief,
4 years as Sr. Procurement
5 Procurement Bachelors
Officer
Division Minimum of “Very good” in all
Sr. Procurement Annual Performance Ratings
6 4 years as Procurement Officer Bachelors
Officer since the last date of promotion
Procurement 4 years as Asst. Procurement
7 Bachelors
Officer Officer

Broadband
Asst.
8 Procurement Bachelors ENTRY
Officer
Chief Teaching and Learning Officer
10 years of experience in Bachelors with
Chief, Teaching &
4 relevant field at professional Teacher Training

N/A
Learning Division
positions or equivalent certificate

20
Teaching and Learning Officer
Dy. Chief, Bachelors with
4 years as Sr. Teaching &
5 Teaching and Teacher Training
Learning Officer
Learning Division certificate
Senior Teaching Bachelors with Minimum of “Very good” in all
4 years as Teaching & Learning
6 and Learning Teacher Training Annual Performance Ratings
Officer
Officer certificate since the last date of promotion
Bachelors with
Teaching and 4 years as Assistant Teaching
7 Teacher Training

Broadband
Learning Officer and Learning Officer
certificate
Assistant Bachelors with
8 Teaching and Teacher Training ENTRY
Learning Officer certificate
 Librarian
Dy. Chief, Library Bachelors/B.Sc
5 4 years as Sr. Librarian
Section Library Science
Bachelors/B.Sc Minimum of “Very good” in all
6 Sr. Librarian 4 years as Librarian
Library Science Annual Performance Ratings
Bachelors/B.Sc since the last date of promotion
7 Librarian 4 years as Asst. Librarian Library Science (4 ENTRY

Broadband
years)
Bachelors/B.Sc
8 Asst. Librarian ENTRY
Library Science
Chief Academic Quality Officer
Chief,
Programme 10 years of experience in Bachelors with
4 Quality relevant field at professional Teacher Training

N/A
Assurance positions or equivalent certificate
Division
Academic Quality Officer

21
Dy. Chief,
Programme Bachelors with
4 years as Sr. Quality
5 Quality Teacher Training
Assurance Officer
Assurance certificate
Division Minimum of “Very good” in all
Bachelors with Annual Performance Ratings
Senior Academic 4 years as Quality Assurance
6 Teacher Training since the last date of promotion
Quality Officer Officer
certificate
Bachelors with

Broadband
Academic Quality 4 years as Assistant Quality
7 Teacher Training
Officer Assurance Officer
certificate
Assistant Bachelors with
8 Academic Quality Teacher Training ENTRY
Officer certificate
 Chief Research Officer (Applicable to both Research & Development, and Higher Degree Research Division)
Chief, Research 10 years of experience in
4 & Development relevant field at professional Bachelors

N/A
Division positions or equivalent
Research Officer (Applicable to both Research & Development, and Higher Degree Research Division)
Dy. Chief,
Research &
5 4 years as Sr. Research Officer Bachelors
Development
Division Minimum of “Very good” in all
Annual Performance Ratings
Sr. Research
6 4 years as Research Officer Bachelors since the last date of promotion
Officer
4 years as Asst. Research

Broadband
7 Research Officer Bachelors
Officer
Asst. Research
8 Bachelors ENTRY
Officer

Chief External Relations Officer

22
Chief, External 10 years of experience in
4 Relations relevant field at professional Bachelors

N/A
Division positions or equivalent
External Relations Officer
Dy. Chief,
External 4 years as Sr. External
5 Bachelors
Relations Relations Officer
Division Minimum of “Very good” in all
Sr. External 4 years as External Relations Annual Performance Ratings
6 Bachelors since the last date of promotion
Relations Officer Officer
External 4 years as Asst. External

Broadband
7 Bachelors
Relations Officer Relations Officer
Asst. External
8 Bachelors ENTRY
Relations Officer
 Chief Engineer

Chief, 10 years of experience in

Bachelors in
4 Engineering relevant field at professional

N/A
Engineering
Division positions or equivalent

Engineer
Dy. Chief,
Bachelors in
5 Engineering 4 years as Sr. Engineer Minimum of “Very good” in all
Engineering
Division Annual Performance Ratings
Bachelors in since the last date of promotion
6 Sr. Engineer 4 years as Engineer
Engineering

Broadband
Bachelors in
7 Engineer ENTRY
Engineering

Chief Planning Officer

23
10 years of experience in
Chief, Planning
4 relevant field at professional Bachelors

N/A
Division
positions or equivalent
Planning Officer
Dy. Chief,
5 4 years as Sr. Planning Officer Bachelors
Planning Division
Minimum of “Very good” in all
Sr. Planning
6 4 years as Planning Officer Bachelors Annual Performance Ratings
Officer
since the last date of promotion
4 Years as Assistant Planning
7 Planning Officer Bachelors
Officer

Broadband
Assistant
8 Bachelors ENTRY
Planning Officer
 Business and Development Officer
Dy. Chief, 4 years as Sr. Business and
5 Bachelors
Planning Division Development Officer
Sr. Business and
4 years as Business and Minimum of “Very good” in all
6 Development Bachelors
Development Officer Annual Performance Ratings
Officer
since the last date of promotion
Business and
4 Years as Assistant Business
7 Development Bachelors
and Development Officer
Officer

Broadband
Assistant
Business and
8 Bachelors ENTRY
Development
Officer
Farm Manager

5 Dy. Chief, Farm 4 years as Sr. Farm Manager B.Sc Agriculture Minimum of “Very good” in all

24
Annual Performance Ratings
Sr. Farm since the last date of promotion
6 4 years as Farm Manager B.Sc Agriculture
Manager

Broadband
7 Farm Manager 4 Years as Assistant B.Sc Agriculture ENTRY
Chief Finance Officer
Chief, Finance 10 years of experience in
4 Division relevant field at professional Bachelors

N/A
positions or equivalent
Finance Officer
Dy. Chief, BBA/B.Com
5 4 years as Sr. Finance Officer
Finance Division (Finance)
Minimum of “Very good” in all
Sr. Finance BBA/B.Com
6 4 years as Finance Officer Annual Performance Ratings
Officer (Finance)
since the last date of promotion
BBA/B.Com
7 Finance Officer 4 years as Asst. Finance Officer
(Finance)

Broadband
Asst. Finance BBA/B.Com
8 ENTRY
Officer (Finance)
 Chief ICT Officer
10 years of experience in
Chief, ICT BIT/BCA/B.Sc IT/B
4 relevant field at professional

N/A
Division Engg. IT
positions or equivalent
ICT Officer
Dy. Chief, ICT BIT/BCA/B.Sc IT/B
5 4 years as Sr. ICT Officer
Division Engg. IT
Minimum of “Very good” in all
BIT/BCA/B.Sc IT/B
6 Sr. ICT Officer 4 years as ICT Officer Annual Performance Ratings
Engg. IT
since the last date of promotion
BIT/BCA/B.Sc IT/B
7 ICT Officer 4 years as Asst. ICT Officer ENTRY
Engg. IT

Broadband
BIT/BCA/B.Sc IT/B
8 Asst. ICT Officer ENTRY
Engg. IT

25
 POSITION PROFILE MATRIX FOR ADMINISTRATIVE AND TECHNICAL STAFF SUPERVISORY AND SUPPORT CATEGORY
Annual
Position Minimum Duration for
Position Title Minimum Qualification Performance Remarks

Band
Level Promotion
Ratings
Administrative Assistant
4 years as Admin. Asst. in Cl. XII with 3 months IT programme/Cl. X with 2
9
Position Level 10 yrs Office Magt. programme
4 years as Admin. Asst. in Cl. XII with 3 months IT programme/Cl. X with 2 Minimum of “Very
10
Position Level 11 yrs Office Magt. programme good” in all Annual
Performance
4 years as Admin. Asst. in Cl. XII with 3 months IT programme/Cl. X with 2
11 Ratings since
Position Level 12 yrs Office Mgt. programme
Administrative the last date of
Assistant 4 years as Admin. Asst. in Cl. XII with 3 months IT programme/Cl. X with 2 promotion
12
Position Level 13 yrs Office Magt. programme
Cl. XII with 3 months IT programme/Cl. X with
13 2 yrs Office Magt. Programme/class XII with ENTRY
computer science

26
Store Keeper
4 Years as Store Keeper in
9 Cl. XII with Certificate Minimum of “Very
Position Level 10
good” in all Annual
4 Years as Store Keeper in Performance
10 Cl. XII with Certificate
Position Level 11 Ratings since
the last date of
Store Keeper 4 years as Store Keeper in
11 Cl. XII with Certificate promotion
Position Level 12
4 years as Store Keeper in
12 Cl. XII with Certificate
Position Level 13
13 Cl. XII ENTRY

Library Assistant

9 4 years as Jr. Librarian III Cl. XII

Minimum of “Very
good” in all Annual
10 4 years as Library Asst. I Cl. XII
Performance
Ratings since
11 Library Assistant 4 years as Library Asst. II Cl. XII the last date of
promotion
12 4 years as Library Asst. III Cl. XII

Library Assistant
13 Cl. XII ENTRY
 Laboratory Assistant
4 Years as Laboratory Asst. in
9 Cl. XII
Position Level 10
Minimum of “Very
4 Years as Laboratory Asst. in good” in all Annual
10 Cl. XII
Position Level 11 Performance
Laboratory 4 Years as Laboratory Asst. in Ratings since
11 Cl. XII
Assistant Position Level 12 the last date of
4 Years as Laboratory Asst. in promotion
12 Cl. XII

Broadbanded
Position Level 13
13 Cl. XII ENTRY

Mess In-charge
4 Years as Mess In-charge in
9 Cl. XII
Position Level 10
4 Years as Mess In-charge in Minimum of “Very
10 Cl. XII good” in all Annual
Position Level 11
4 Years as Mess In-charge in Performance
11 Cl. XII Ratings since
Mess In-charge Position Level 12
the last date of
4 Years as Mess In-charge in promotion
12 Cl. XII

27
Position Level 13

Broadbanded
13 Cl. XII ENTRY

Personal Assistant

4 years as Personal Asst. in Cl. XII with 3 months IT programme/Cl. X with 2

9
Position Level 10 yrs Office Magt. programme
4 years as Personal Asst. in Cl. XII with 3 months IT programme/Cl. X with 2 Minimum of “Very
10 good” in all Annual
Position Level 11 yrs Office Magt. programme
Performance
4 years as Personal Asst. in Cl. XII with 3 months IT programme/Cl. X with 2 Ratings since
11 Personal Assistant Position Level 12 yrs Office Magt. programme the last date of
promotion

Brodbanded
4 years as Personal Asst. in Cl. XII with 3 months IT programme/Cl. X with 2
12
Position Level 13 yrs Office Magt. programme

Cl. XII with 3 months IT programme/Cl. X with 2

13 ENTRY
yrs Office Magt. programme
 Laboratory Technician

4 years as Sr. Technician in Cl. XII with Diploma (2 year or equivalent)/In-

6
Position Level 7 service with Diploma
4 years as Sr. Technician in Cl. XII with Diploma (2 year or equivalent)/In-
7
Sr. Technician Position Level 8 service with Diploma
4 years as Sr. Technician in Cl. XII with Diploma (2 year or equivalent)/In-
8
Position Level 9 service with Diploma Minimum of “Very
good” in all Annual Ceiling for
4 years as Technician in Cl. XII with Diploma (2 year or equivalent)/In- Performance those without
9
Position Level 10 service with Diploma Ratings since diploma level
the last date of qualification

Broad banded
promotion.
4 years as Technician in Cl. XII with Diploma (2 year or equivalent)/In- ENTRY with
10
Position Level 11 service with Diploma Diploma

Technician 4 years as Technician in

11 Cl. X with 2 yrs Certificate (VTI)
Position Level 12
Cl. X with 2 yrs Certificate (VTI) / In-service with
12 ENTRY
Certificate

28
Electrician

4 years as Sr. Electrician in Cl. XII with Diploma (2 year or equivalent)/In-

6
Position Level 7 service with Diploma
4 years as Sr. Electrician in Cl. XII with Diploma (2 year or equivalent)/In-
7
Position Level 8 service with Diploma
Sr. Electrician
4 years as Sr. Electrician in Cl. XII with Diploma (2 year or equivalent)/In-
8
Position Level 9 service with Diploma
Minimum of “Very
good” in all Annual Ceiling for
4 years as Electrician in Cl. XII with Diploma (2 year or equivalent)/In- Performance those without
9
Position Level 10 service with Diploma Ratings since diploma level
the last date of qualification

Broad banded
promotion.
4 years as Electrician in Cl. XII with Diploma (2 year or equivalent)/In- ENTRY with
10
Position Level 11 service with Diploma Diploma
4 years as Electrician in
11 Electrician Cl. X with 2 yrs Certificate (VTI)
Position Level 12
Cl. X with 2 yrs Certificate (VTI) / In-service with
12 ENTRY
Certificate
 Plumber
Minimum of “Very
good” in all Annual
4 years as Sr. Plumber in Cl. XII with Diploma (2 year or equivalent)/In- Performance
6
Position Level 7 service with Diploma Ratings since
the last date of
promotion.
Sr. Plumber 4 years as Sr. Plumber in Cl. XII with Diploma (2 year or equivalent)/In-
7
Position Level 8 service with Diploma
4 years as Sr. Plumber in Cl. XII with Diploma (2 year or equivalent)/In-
8
Position Level 9 service with Diploma
Ceiling for
4 years as Plumber in Cl. XII with Diploma (2 year or equivalent)/In- those without
9
Position Level 10 service with Diploma diploma level

Broad banded
qualification
4 years as Electrician in Cl. XII with Diploma (2 year or equivalent)/In- ENTRY with
10
Position Level 11 service with Diploma Diploma
4 years as Plumber in
11 Plumber Cl. X with 2 yrs Certificate (VTI)
Position Level 12

29
Cl. X with 2 yrs Certificate (VTI) / In-service with
12 ENTRY
Certificate
Carpenter
4 years as Sr. Carpenter in Cl. XII with Diploma (2 year or equivalent)/In-
6
Position Level 7 service with Diploma
4 years as Sr. Carpenter in Cl. XII with Diploma (2 year or equivalent)/In- Minimum of “Very
7
Position Level 8 service with Diploma good” in all Annual
Sr. Carpenter
Performance
4 years as Sr. Carpenter in Cl. XII with Diploma (2 year or equivalent)/In- Ratings since
8
Position Level 9 service with Diploma the last date of
promotion. Ceiling for
4 years as Carpenter in Cl. XII with Diploma (2 year or equivalent)/In- those without
9
Position Level 10 service with Diploma diploma level
qualification

Broad banded
4 years as Carpenter in Cl. XII with Diploma (2 year or equivalent)/In- ENTRY with
10
Position Level 11 service with Diploma Diploma
Carpenter 4 years as Carpenter in
11 Cl. X with 2 yrs Certificate (VTI)
Position Level 12
Cl. X with 2 yrs Certificate (VTI) / In-service with
12 ENTRY
Certificate
 Accounts Assistant
4 years as Sr. Accounts Asst. Cl. XII with Diploma (2 year or equivalent)
6
in Position Level 7 (DFM)/In-service with Diploma
Sr. Accounts Asst. Minimum of “Very
4 years as Accounts Asst. in Cl. XII with Diploma (2 year or equivalent) good” in all Annual
7
Position Level 8 (DFM)/In-service with Diploma Performance
Ratings since
4 years as Accounts Asst. in Cl. XII with Diploma (2 year or equivalent) the last date of
8
Position Level 9 (DFM)/In-service with Diploma promotion.
Accounts Asst
4 years as Accounts Asst. in Cl. XII with Diploma (2 year or equivalent)

Broad banded
9
Position Level 10 (DFM)/In-service with Diploma
Cl. XII with Diploma (2 year or equivalent)
10 ENTRY
(DFM)/In-service with Diploma
ICT Technical Associate
4 years as Sr. ICT Technical Cl. XII with Diploma (2 year or equivalent)
6
Sr. ICT Technical Associate in Position Level 7 (DIMS)/In-service with Diploma
Minimum of “Very
Associate 4 years as ICT Technical Cl. XII with Diploma (2 year or equivalent) good” in all Annual
7
Associate in Position Level 8 (DIMS)/In-service with Diploma Performance
Ratings since
4 years as ICT Technical Cl. XII with Diploma (2 year or equivalent)

30
8 the last date of
ICT Technical Associate in Position Level 9 (DIMS)/In-service with Diploma
promotion.
Associate 4 years as ICT Technical Cl. XII with Diploma (2 year or equivalent)

Broad banded
9
Associate in Position Level 10 (DIMS)/In-service with Diploma
Cl. XII with Diploma (2 year or equivalent)
10 ENTRY
(DIMS)/In-service with Diploma
Estate Manager

4 years as Estate Manager in Cl. XII with 3 yrs Diploma (2 year or equivalent)
6
Position Level 7 (Engineering)/In-service with Diploma
Sr. Estate
Manager
4 years as Estate Manager in Cl. XII with 3 yrs Diploma (2 year or equivalent) Minimum of “Very
7 good” in all Annual
Position Level 8 (Engineering)/In-service with Diploma
Performance
Ratings since
4 years as Estate Manager in Cl. XII with 3 yrs Diploma (2 year or equivalent) the last date of
8
Position Level 9 (Engineering)/In-service with Diploma promotion.

Broad banded
Estate Manager
4 years as Estate Manager in Cl. XII with 3 yrs Diploma (2 year or equivalent)
9
Position Level 10 (Engineering)/In-service with Diploma

Cl. XII with 3 yrs Diploma (2 year or equivalent)

10 ENTRY
(Engineering)
 Technical Associate (Mask Dances, Music, Dances, Sports, coaching, Arts & Crafts) – Interim for existing staff only

4 years as Sr. Technical Cl. XII Diploma (2 year or equivalent)/In-service

6
Associate 7 with Diploma
4 years as Sr. Technical Cl. XII Diploma (2 year or equivalent)/In-service
7
Associate 8 with Diploma Minimum of “Very
4 years as Sr. Technical Cl. XII Diploma (2 year or equivalent)/In-service good” in all Annual
8 Sr. Technical Performance
Associate 9 with Diploma
Associate Ratings since
Ceiling for
the last date of
4 years as Technical Cl. XII Diploma (2 year or equivalent)/In-service those without
9 promotion.
Associate 10 with Diploma diploma level

Broad banded
qualification
4 years as Technical Cl. XII Diploma (2 year or equivalent)/In-service
10 ENTRY
Associate 11 with Diploma
Cl. XII (or Cl VIII with good amount of
4 years as Technical
11 experiences and professional development in
Associate 12
the area of expertise)
Technical
Associate Cl. XII (or Cl VIII with good amount of
4 years as Technical
12 experiences and professional development in
Associate in Position Level 13
the area of expertise)

Broad banded

31
Cl. XII (or Cl VIII with good amount of
13 experiences and professional development in ENTRY
the area of expertise)
 POSITION PROFILE MATRIX FOR ADMINISTRATIVE STAFF

OPERATIONAL CATEGORY

Position Minimum Duration for Annual Performance

Position Title Minimum Qualification Remarks
Level Promotion Ratings

Band
Driver

14 Sr. Driver 4 years as Diver I CL. VIII / In-service Driver I

Minimum of “Very good”
in all Annual Performance
15 4 years as Diver II CL. VIII / In-service Driver II
Ratings since the last date of
promotion.
16 4 years as Diver III CL. VIII / In-service Driver III
Driver Cl. VIII with Certificate in driving with
17 divers license appropriate to the vehicle ENTRY

Broad banded
being operated
Receptionist/Telephone Operator

32
4 years as Sr. Receptionist/
14 Sr. Telephone Operator in Class X
Sr. Receptionist/Sr. Position Level 15
Telephone Operator 4 years as Receptionist/ Minimum of “Very good”
in all Annual Performance
15 Telephone Operator in Class X Ratings since the last date of
Position Level 15 promotion.
4 years as Receptionist/
16 Receptionist/ Telephone Operator in Class X

Broad banded
Telephone Operator Position Level 17

17 Class X ENTRY
Representative Work Activities For
Academic Positions

33
For Academic positions, the Representative Work Activities shall be categorised under three broad
areas namely Teaching, Research and Services. The details shall be as below:

1. Professor (Position Level 1)

Teaching

1.1. Lead the development, delivery and review of teaching provision in the subject area
for students at all levels;
1.2. Develop and review approaches to teaching, learning and assessment which advances
techniques and standards locally, and contribute to policy and current debate in the
field;
1.3. Oversee the development and offering of high quality teaching in the areas of
programme evaluation, teaching for innovation, designing new innovative programmes
and revising existing programmes;
1.4. Teach independent modules and assess within own subject area at a range of levels
from undergraduate to postgraduate levels;
Research & Innovation

1.5. Supervise post graduate research and research projects as principal supervisor;
1.6. Lead and write research grants.
1.7. Make a leading contribution to the development and implementation of research
strategy at college level or equivalent;
1.8. Plan and lead the development, implementation and publication/dissemination of
research of outstanding quality and international repute for a designated area;
1.9. Where appropriate to the field, lead major funding bids which develop and sustain
research support in the area of specialisation and advance the reputation of the
University;
1.10. Make a leading personal contribution to research in the field nationally and
internationally by means of publication etc;
1.11. Sustain other research-related contributions through conference papers and
presentations and/or consultancy projects and advice;
1.12. Take up leadership in national, regional and international level researches and
enhance high scholarships which can be assessed in securing grants, working as
chief editor/reviewer in international peer reviewed journals and serving in offices
outside University;
Services

1.13. Manage staff and other resources of a significant academic area, including the
allocation of workloads, appraisal of academics and mentoring of young academics;

34
1.14. Take responsibility for policy and strategy in a specific area, developing and promoting
a clear vision of the College’s strategic direction;
1.15. Lead and manage a team of senior colleagues, who have delegated responsibility for
specific strands of work;
1.16. Contribute to the operation of the University by taking up leadership responsibility
and participating in decision-making and governance including chairing significant
committees as appropriate, at College and/or University level;
1.17. Represent and promote the University externally – nationally and internationally e.g.
managing relations with external partners and stakeholders;
1.18. Acquire national and international reputation in their field of expertise. (Invitation as
key note speaker by, reviewer of refereed journals, patronisation by the government
and task force member)
1.19. Play a leading role in the relevant wider academic and, where appropriate, professional
community;
1.20. Make a leading contribution to debates at national and international levels about new
approaches to teaching-learning, assessment policy, methods and practices. It should
also include high level publication or contribution to conferences and/or working with
relevant experts in the area of specialisation; and
1.21. Contribute as resource persons, coordinators or organisers for various professional
development activities within the College/University as well as for those outside.

2. Associate Professor (Position Level 2)

Teaching

2.1 Lead the development, application, and maintenance of academic standards in a

defined area of works;
2.2 Develop/improve approaches to teaching and learning which are innovative for the
subject area and reflect developing good practices elsewhere;
2.3 Leading innovation in area eg. admissions, student welfare, educational technology,
student services, peer assessment of teaching.
2.4 Lead curriculum development and/or renewal at programme level or equivalent;
2.5 Develop and manage significant teaching activities;
2.6 Oversee the development and offering of high quality teaching in the areas of
programme evaluation, teaching for innovation, designing new innovative programmes
and revising existing programmes;
2.7 Teach independent modules and assess within own subject area at a range of levels
from undergraduate to postgraduate levels;

35
Research & Innovation

2.8 Initiate, lead, and write research grants.

2.9 Supervise PhDs and Masters by research as a main supervisor;
2.10 Maintain a portfolio of research activity and publications of high quality and impact;
2.11 Lead programmes, projects, and teams, secure and manage resources as appropriate
to the field;
2.12 Develop methodologies and techniques appropriate to the type of research being
pursued, with an emphasis on quality and innovation;
2.13 Develop and engage in research methodologies that add to knowledge/appropriate
understanding in a given field;
2.14 Participate actively in the development of research strategy;
2.15 Demonstrate and maintain research activity of high reputation in Bhutan and
internationally in the relevant academic field;
2.16 Lead funding bids and research activity in an area of recognised excellence for the
University;
2.17 Lead funding bids or other activities which develop, sustain and support for the
specialised area;
2.18 Develop and manage significant research activities;
2.19 Take up leadership in national and international level researches and enhance
scholarships which can be assessed in securing grants, working as chief editor/
reviewer in international peer reviewed journals and serving in offices outside
University;
Services

2.20 Take responsibility for policy and strategy in a specific area, developing and promoting
a clear vision of the College’s/unit’s strategic direction;
2.21 Manage staff and other resources efficiently and effectively in the unit/programme/
project for which they may be responsible;
2.22 Contribute to the management of the University/college/subject area by chairing
committees, leading on key processes;
2.23 Represent the university in external community in area of expertise;
2.24 Play a significant part in the wider professional community and acquire national and
international reputation in their field of expertise. (Invitation as key note speaker,
reviewer of refereed journals, patronisation by the government and task force
member);
2.25 Lead the development of teaching and learning policy locally, and contribute to
national level debates, about new approaches to policy, methods and practices
through publications, conferences and activities that advance quality in the field;

36
2.26 Develop a comprehensive system of faculty mentoring and development and oversee
its implementation at the level of the department or the College;
2.27 Review performance, compare it with best practices and identify continuous
improvement targets, taking responsibility for leading the work to achieve these; and
2.28 Contribute as resource persons, coordinators or organisers for various professional
development activities within the College/University as well as for those outside.

3. Assistant Professor (Position Level 3)

Teaching

3.1 Lead the development, application and maintenance of academic standards in a

defined area of work;
3.2 Plan and lead curriculum development and/or renewal in a specific aspect of the
subject area and/or develop approaches to teaching-learning that are innovative for
the subject area and/or College;
3.3 Teach and assess within own subject area at a range of levels from undergraduate to
postgraduate;
3.4 Engage in scholarship and/or research as required, to support teaching activities;
3.5 Take responsibility for design of programme/modules and for their quality, and
contribute generally to the development of teaching and enhancement of quality in
the subject area;
3.6 Engage effectively with the wider academic and professional community;
3.7 Provide support and advice to colleagues as appropriate;
3.8 Mentor junior academics on aspects of learning, teaching and assessment;
3.9 Take responsibility for the effective management of allocated resources;
3.10 Take lead in projects and/or for programmes; coordinating staff input to these;
Research & Innovation

3.11 Generate fund for the University through research projects, consultancies and advices

3.12 Work as co-supervisor for PhDs and Masters by Research or as supervisor as may
be approved by the Research Committee;
3.13 Develop methods and techniques appropriate to the type of research being pursued
and add to the intellectual understanding of the field through new discoveries and
insights;
3.14 Contribute to the research work of the College by pursuing appropriate independent
research and developing research proposals (in forms and at levels commensurate
with the field) and win support for them;

37
3.15 Plan the research to be undertaken, as a self-contained project or as part of a broader
programme;
3.16 Disseminate and publish research findings in appropriate publications and
conferences, and where appropriate undertake knowledge transfer activities;
3.17 Contribute to the development of the research portfolio of the subject area;
Services

3.18 Manage staff and other resources of a significant academic area/unit, including the
allocation of workloads and the appraisal of academics.
3.19 Undertake specific coordinating roles;
3.20 Contribute to the operation of the University by taking up leadership responsibility
and participating in decision-making and governance including chairing significant
committees as appropriate, at College and/or University level;
3.21 Take lead in projects and/or programmes, coordinating staff input to these;
3.22 Represent and promote the University externally – nationally and internationally e.g.
managing relations with external partners and stakeholders;
3.23 Acquire national reputation in their field of expertise. (Invitation as key note speaker,
reviewer of refereed journals, patronisation by the government and task force
member)
3.24 Make contribution to debates at national and international levels about new
approaches to teaching-learning, assessment policy, methods and practices. It should
also include high level publication or contribution to conferences and/or working with
relevant experts in the area of specialisation;
3.25 Take responsibility for the effective management of allocated resources including
resourcing various workshops and professional development programmes; and
3.26 Manage staff and other resources of a significant academic area/unit, including the
allocation of workloads and the appraisal of junior academics and mentoring them.

4. Lecturer (Position Level 4)

Teaching

4.1 Teach and assess within own subject area at a range of levels from undergraduate to
postgraduate;
4.2 Contribute to curriculum development and the design and revision of programme
units in the subject area;
4.3 Contribute to the development or improvement of approaches to teaching-learning
and assessment in the subject area;
4.4 Participate actively in the development of the discipline’s teaching-learning and
assessment strategies;

38
4.5 Contribute to the organisation of wider area of work;
4.6 Advise others (particularly those at the entry level) on aspects of teaching-learning
and assessment;
4.7 Take responsibility for the effective management of allocated resources;
Research and Innovation

4.8 Generate fund for the University through research projects, consultancies and advices
4.9 Undertake a specific role in a research project or projects, taking responsibility for
some element(s) of the planned research;
4.10 Supervise research projects for both at undergraduate and postgraduate levels. May
also supervise research based programmes if found qualified to do so;
4.11 Develop and carry out a plan to open up or extend an area of personal research, or
contribute as a team member to the development of a broader programme. In some
fields, this may include contributing to the writing of bids for research grants;
4.12 Plan and carry out a work programme appropriate to the research activity;
4.13 Contribute to dissemination/publication of personal and/or research team’s findings
as appropriate to the field;
Services

4.14 Contribute as resource persons, coordinators or organisers for various professional

development activities within the College/University as well as those outside.
4.15 Participate in developing and promoting a clear vision of the College’s/unit’s strategic
direction;
4.16 Participate as a team member to support senior colleagues, who have delegated
responsibility for specific strands of work/sub-units;
4.17 Contribute to the running of the University by participating in decision-making and
governance including committees or taskforce as appropriate, at College and/or
University level;
4.18 Represent and promote the University externally – nationally and internationally e.g.
managing relations with external partners and stakeholders;
4.19 Coordinate the organisation of conferences, seminars, workshops and/or working
with relevant experts in the area of specialisation;
4.20 Provide guidance to other staff and students; and
4.21 Mentor and develop junior colleagues.

5. Associate Lecturer (Position Level 5)

Teaching

5.1 Teach modules (full load) and support students within own subject area at least up to
the undergraduate level;

39
5.2 Set and mark assessments, and advise students on their progress;
5.3 Develop and deploy teaching-learning materials in area of own expertise;
5.4 Plan and review own approach to learning;
5.5 Take responsibility for organising own activities and for the management of allocated
resources;
Research and Innovation

5.6 Generate fund for the University through research projects, consultancies and
advices;
5.7 Supervise research projects and dissertation where these are part of the programme(s)
of study;
5.8 Contribute to design of research projects and define methods such as conducting
surveys and focused interviews;
5.9 Carry out literature searches within pre-specified parameters;
5.10 Run analysis/interpreting data using specified and agreed techniques/models;
5.11 Prepare summary reports of research methods/findings;
5.12 Contribute to dissemination and publication of research findings; and
5.13 Carry out small-scale research projects on their own or as a lead in a team and
publish some quality papers including few in reputed journals.
Services

5.14 Contribute as resource persons, coordinators or organisers for various professional

development activities within the College/University as well as for those outside.

5.15 Participate in developing and promoting a clear vision of the College’s/unit’s strategic
direction;

5.16 Participate as a team member to support senior colleagues, who have delegated
responsibility for specific strands of work/sub-units;

5.17 Contribute to the operation of the University by participating in decision-making and

governance including committees or taskforce as appropriate, at College and/or
University level;

5.18 Represent and promote the University externally – nationally and internationally e.g.
managing relations with external partners and stakeholders;

5.19 Coordinate the organisation of conferences, seminars, workshops and/or working

with relevant experts in the area of specialisation; and

5.20 Provide guidance to other staff and students.

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6. Assistant Lecturer (Position Level 6)
Teaching

6.1 Contribute to elements of teaching within clear and established programmes as

conducting tutorial classes or team teaching with a senior academic;
6.2 Support learners and /or supervise class activities in specific areas of activity
according to established procedures as language lab or practical work;
6.3 Monitor student progress and provide feedback;
6.4 Assist with the administration and support in marking of assessments;
6.5 Assist senior academics with the preparation of module/programme materials;
6.6 Prepare lesson plans and teach full modules by at least the second year at this level.
However they may teach diploma programmes immediately;
Research

6.7 Assist academics and researchers in planning and implementing experiments,

conducting interviews, administering surveys, or coordinating for focus group
discussions;
6.8 Search for scholarly literature relevant to the research project, searching the library,
copying articles, ordering additional articles and books, and formulating bibliography;
6.9 Contribute to data analysis (on quantitative data or on quantitatively coded qualitative
data);
6.10 Contribute to designing and development of research projects for generation of
research funds;
6.11 Assist academics or researchers in preparing presentations about research project
results for conferences, academic discourse and research presentations;
6.12 Help academic and researchers in preparation of manuscript such as general layout,
proof reading for editorials, binding and compiling of materials etc., for submission to
academic and scholarly journals or publications;
6.13 Carry out research with senior academics and researchers and contribute to major
publications as co-authors;
Services

6.14 Contribute as resource persons, coordinators or organisers for various professional

development activities within the College/University as well as for those outside;
6.15 Participate in developing and promoting a clear vision of the College’s/unit’s strategic
direction;
6.16 Participate as a team member to support senior colleagues, who have delegated
responsibility for specific strands of work/sub-units;

41
6.17 Contribute to the running of the University by participating in decision-making and
governance including committees or taskforce as appropriate, at College and/or
University level;
6.18 Represent and promote the University externally – nationally and internationally e.g.
managing relations with external partners and stakeholders;
6.19 Coordinate the organisation of conferences, seminars, workshops and/or working
with relevant experts in the area of specialisation;
6.20 Provide guidance to other staff and students;
6.21 Organise and coordinate meetings and discussion related to administrative and
managerial issues in respective department/school/programme unit;
6.22 Assist in the preparation and organisation of university/college wide functions; and
6.23 Assist in the organisation of community services.

7. Sr. Instructor (Position Level 4 - 5)

Teaching

7.1 Carry out teaching workload in their area of specialisation in diploma and undergraduate
programmes.
7.2 Lead the conduct of practical classes at all levels of programmes of their expertise;
7.3 Lead the designing, developing and evaluation of modules and training materials
related to practical classes in collaboration with the lecturers related to development
of new programmes;
7.4 Ensure continual updating and revision of programme content and materials of
instructions,
7.5 Contribute to overall development and revision of college/department wide
programme;
7.6 Guide the instructors in carrying out their job responsibilities efficiently;
7.7 Lead needs assessment of training programmes;
7.8 Supervise examinations, projects and assignments;
Research and Innovation

7.9 Carry out research works related to development/improvement of programmes;

7.10 Carry out research and innovation in the relevant area of their expertise;
Services

7.11 Carry out administrative works of the department/section as needed;

7.12 Lead the conduct of the short-term training programmes;

42
7.13 Mentor and guide the instructors to help them develop;
7.14 Conduct services in their area of expertise such as testing of materials, collection of
data and surveys;
7.15 Participate in different committees, meetings, seminars and workshops; and
7.16 Carry out any other responsibilities.

8. Instructor (Position Level 6 – 7)

Teaching

8.1 Carry out teaching workload in their area of specialisation for undergraduate
programmes and below;
8.2 Conduct practical classes at all levels of programmes of their expertise;
8.3 Contribute to designing, developing and evaluating modules and training materials
related to practical classes;
8.4 Contribute to updating and revision of programme content and materials of instructions;
8.5 Participate in overall development and revision of college/department wide
programme;
8.6 Guide the instructors in carrying out their job responsibilities efficiently;
8.7 Carry out needs assessment of training programmes;
8.8 Supervise examinations, projects and assignments;
Research and Innovation

8.9 Carry out research related to development/improvement of programmes;

8.10 Support senior academics in research and innovation in the relevant area of their
expertise;
Services

8.11 Carry out administrative works of the department/section as needed;

8.12 Lead the conduct of the short-term training programmes;

8.13 Conduct services in their area of expertise such as testing of materials, collection of
data and surveys;

8.14 Participate in different committees, meetings, seminars and workshops; and

8.15 Carry out any other responsibilities.

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9. Associate Instructor (Position Level 8 – 9)
Teaching

9.1 Carry out teaching workload in their area of specialisation;

9.2 Conduct practical classes in all levels of programmes of their expertise;
9.3 Assist in designing, developing and evaluating modules and training materials related
to practical classes;
9.4 Assist in carrying out needs assessment of training programmes;
9.5 Supervise examinations, projects and assignments;
Research and Innovation

9.6 Assist in carrying out research related to development/improvement of the

programmes;
9.7 Support senior academics in research and innovation in the relevant area of their
expertise;
Services

9.8 Carry out administrative works of the department/section as needed;

9.9 Coordinate and support the conduct of the short-term training programmes;

9.10 Provide services in their areas of expertise as testing of materials, collection of data,
surveys etc.;

9.11 Participate in different committees, meetings, seminars and workshops; and

9.12 Carry out any other responsibilities.

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 Representative Work Activities
For
Administrative and Technical Positions

45
 Executive Positions (Position Level 1 and above)

1. Vice Chancellor

The Vice Chancellor as the chief executive of the University has the responsibility of promoting
the wellbeing of Bhutanese people by providing quality tertiary education for Bhutanese and
thereby increasing the human resource base of the country. The specific responsibilities for
the Vice Chancellor consist of the following:

1.1. Make annual presentation of the work plan, budget estimates and the University
accounts to the University Council;
1.2. Mobilise and manage resources within estimates approved by the University Council;
1.3. Make proposals to the University Council about the educational character and mission
of the University, upon consultation with the Academic Board;
1.4. Implement decisions of the University Council and Academic Board and make RUB a
university of international repute, whereby the degrees and the awards conferred by
the University is recognised at the international level;
1.5. Organise, direct and manage the University and ensure sound leadership of the staff;
1.6. Appoint, assign, grade, appraise, suspend, dismiss, and determine staff, within the
framework set by the University Council;
1.7. Maintain university-wide student discipline and, within the rules and procedures
established by the University Council, for the suspension or expulsion of students on
disciplinary grounds and for implementing decisions to expel students for academic
reasons;
1.8. Explore ways of improving efficiency and effectiveness and promote improvements in
value for money;
1.9. Review performance over time in the area of responsibility and compare it to the
best practices in the market, identifying areas of improvement in structure, practices,
policies and technology;
1.10. Develop and lead the implementation of strategies and plans, which support and take
forward the university strategy;
1.11. Contribute to debate on university strategy and policy;
1.12. Lead major projects and initiatives which have significant resources and strategic
impact;
1.13. Ensure financial plans are developed and that services operate effectively within
budget;
1.14. Explore ways of improving efficiency and effectiveness and promote improvements in
value for money;

46
1.15. Ensure service feedback and quality processes are in place for the area of
responsibility;
1.16. Work with senior colleagues from all areas of the university, with committees and
external bodies, providing high level advice;
1.17. Represent the university externally in sector groups and in negotiations;
1.18. Lead and manage staff in a major functional area or service grouping, developing
them and raising their performance;
1.19. Maintain a continuous review of quality in consonance with external benchmarks to
promote the best possible service; and
1.20. Carry out any other task that may be assigned from time to time.

2. Registrar (Position Level 1)

Information and Administration systems

2.1 Define information needs and collect, analyse, formulate and disseminate information
regarding the University;
2.2 Establish, analyse, develop and refine management processes so that they are
efficient and sufficient for the University’s identified needs;
Student Information System

2.3 Define specifications for a student information system and coordinate the establishment
and maintenance of the system. The student numbers derived from the system will
provide the basis for the strategic planning of the University;
2.4 Supervise and coordinate for the input and access of student records held in the
student information data-base; and maintain records of students who are admitted,
progressing and graduating;
2.5 Look into the conferring of awards, issuing of Certificates to students and attest
performance records to prospective employers or Universities;
Admissions, Registration and Scholarships

2.6 Set standards and coordinate student enrolment, admission, registration and
scholarship and establish a proper system of student service management;
The University Council

2.7 Serve as Secretary to the University Council;

2.8 Co-ordinate implementation of directives of the University Council;

47
The Academic Board and Committee of Directors

2.9 Serve as Member Secretary to the Academic Board (AB) and Committee of Directors
(CoD).
Human Resource Management (HRM)

2.10 Devise human resource plans, and determine and provide information on the
University human resource needs in conjunction with the Director of Planning and
Resources;
2.11 Oversee the conduct of general HR management functions of the University related
to recruitment, promotion, performance management, retirement, termination, leave,
grievances etc.;
2.12 Establish and supervise the system of information flow, decision making and record
keeping, to achieve the desired purpose;
2.13 Establish criteria for the nature and extent of the HR welfare, to which University staff
deserve access, and establish mechanisms to ensure that such provision is provided;
Human Resource Development (HRD)

2.14 Provide overall direction in the planning of the HRD in conjunction with the heads of
the colleges and other relevant officials;

2.15 Monitor and facilitate the implementation of HRD and HRM annual plans;

2.16 Carry out performance appraisal of staff within the department;

General Administration and Management of Finances of the OVC

2.17 Look after the general administration of the Office of the Vice Chancellor; and
2.18 Carry out any other task that may be assigned from time to time.

3. President (Position Level 1)

The role of the President is to provide overall leadership, vision and strategic direction to
fulfill the College’s mission. President will be expected to lead, inspire and develop the
management team and staff, in order to achieve the strategic priorities of the College.
Specifically, the President shall be responsible to:

3.1 Lead and manage the College;

3.2 Provide both dynamic and empathetic leadership of all staff, which creates a culture
that encourages debate, and fosters inclusiveness and productive team working;
3.3 Determine and implement the academic provision of the College within the framework
of policies and strategies of the RUB, in consultation with the staff, employers and
other stakeholders through appropriate structures and mechanisms;

48
3.4 Ensure that the College’s internal quality assessment and assurance mechanisms
are working effectively to bring about continuous quality improvement;
3.5 Determine and implement other activities of the College in consultation with staff and
students;
3.6 Prepare annual plan, estimates of income and expenditure for approval by the
University Council (UC), and for the management of the approved budget and
resources;
3.7 Act as the drawing and disbursement officer to ensure that the funds are used for
the intended purposes in line with the rules and procedures provided for within the
financial regulations of the RUB;
3.8 Foster and strengthen relationships and networks with stakeholders and other
organisations;
3.9 Develop entrepreneurial culture in the College to maximise income generation for its
sustenance;
3.10 Take initiatives to adapt to external changes and respond to opportunities;
3.11 Maintain student discipline in the College and take appropriate actions in case of
misconduct by students;
3.12 Keep the OVC fully informed on the state and progress of the College;
3.13 Maintain an atmosphere of trust and engagement of students and staff; and
3.14 Carry out any other task that may be assigned from time to time.

4. Director for Academic Affairs (Position Level 1)

Academic Development

4.1 Establish and maintain a definition of all the programmes held by the University;
4.2 Ensure that needs analysis for new programmes are undertaken in order to establish
the appropriate portfolio of programmes appropriate for the University in relation to
subject and professional areas, modes of study, level of qualification, and the nature
of the programmes;
4.3 Establish an academic framework including an agreed definition of terms for the
University and implement this academic framework;
4.4 Establish a record of University programmes;
4.5 Provide leadership in strategic planning for University-wide academic programmes.
This will involve leading in the initiation and development of periodic strategic plans
associated with educational programmes and monitor plan implementation through
annual operational plans;

49
Programme Development

4.6 Plan and support the development of educational programmes, ensuring that the
staff who develop the programmes are well briefed and have access to the necessary
guidelines and personal advice and development;
4.7 Liaise, consult and negotiate with external bodies, agencies and partners, to ensure
that programmes are developed based on the needs, demands and relevancy of all
stakeholders;
Quality Assurance

4.8 Establish a system for the management of programmes;

4.9 Establish and operate a system for the quality assurance of programmes, taking
account of the final responsibility of the Academic Board for the awards of the
University;
4.10 Address the processes of initiating a programme of studies and its annual review,
periodic major review, removal from the University’s list, adoption as leading to a
University award, and comparison with external models and benchmarks;
4.11 Develop staff of University to self-reflectively evaluate their programmes;
4.12 Monitor progress in relation to quality enhancement of programmes in the Colleges;
Libraries, Teaching-Learning

4.13 Lead to developing a policy for the libraries of the University, and implement that
policy;
4.14 Contribute to the development of teaching-learning policy for the University, including
provision for the improvement of the quality, the training of staff;
4.15 Provide inputs to the incorporation of ICT in the learning process and web-based
learning;
4.16 Oversee the operation of Centre for University Learning & Teaching (CULT);
4.17 Co-ordinate the development of policies related to the academic practices;
4.18 Manage the balance of responsibility between the Academic Board and such
subcommittees as the Academic Board may establish from time to time;
Other Duties

4.19 Serve on the Academic Board, Senior Management Team, Academic Planning and
Resources Committee, Programmes and Quality Committee, and any other decision
forums that may be appropriate;
4.20 Undertake other reasonable duties as determined by the Vice Chancellor; and
4.21 Manage people, resources and overall planning of the department.

50
5. Director for Research and External Relations (Position Level 1)

5.1. Create an enabling environment for research and innovation in the University through
sound research policies and guidelines that are in line with RUB’s vision;
5.2. Provide oversight for the effective implementation of the University’s research policies
and guidelines by academics and students in the colleges;
5.3. Undertake periodic review of the university’s research policies and guidelines and
effect amendments when required;
5.4. Initiate the development of external research grants for members of the staff in the
Colleges;
5.5. Facilitate effective review of internal university grants (e.g. Annual University
Research Grant [AURG]) through a system of anonymous peer-review and ensure
quality research products (e.g. generation of knowledge of relevance to policy and
practice);
5.6. Establish systems and procedures for ensuring the quality and ethical proprieties of
research studies conducted by the members of the University and others engaged in
collaborative research;
5.7. Develop policies and procedures for effective dissemination of research findings and
outcomes through forums such as conferences, seminars, and workshops;
5.8. Ensure the promotion of a culture of quality publications in the University as the
Managing Editor of the Bhutan Journal of Research and Development, the RUB’s
peer-reviewed multidisciplinary journal;
5.9. Establish linkages with other ministries/agencies and universities to facilitate joint
research studies, resource sharing and joint publications;
5.10. Initiate the development of research capacity building opportunities for RUB
researchers (including beginning researchers) through skill development trainings
and workshops supported by the University or externally;
5.11. Ensure the effective conduct of meetings of research committees such as Research
and Innovation Committee (RIC), Research Degrees Committee, and other
committees set up for a specific purpose;
5.12. Ensure effective promotion of the University within Bhutan and externally through an
effective university web presence, quality publications, production of documentary
programmes and souvenirs, and other media;
5.13. Initiate the establishment of linkages with international research communities through
membership to associations and networks to enhance the credibility of RUB research;
5.14. Oversee the professional growth and development of the staff in the Department of
Research and External Relations (DRER);
5.15. Monitor and assess the performance of staff in the DRER; and

51
5.16. Carry out any other task that may be assigned from time to time.

6. Director for Planning & Resources (Position Level 1)

As head of the Department of Planning and Resources, the Director will assist the Vice
Chancellor on the overall development of the University in line with the objectives as
enshrined in the Royal Charter including overall planning, resource management and estate
development.

The Director will assume the following specific roles and responsibilities:
Planning

6.1. Lead the formulation, implementation, monitoring and facilitation of the University’s
strategic plan;
6.2. Formulate the University’s Five-Year Plans and oversee the development of annual
work plans;
6.3. Monitor and evaluate the implementation of the University’s development plans and
programmes;
6.4. Develop projects and liaise with donor agencies to mobilise funding and technical
assistance;
6.5. Facilitate and coordinate the planning and development of new academic programmes;
6.6. Coordinate Academic Planning and Resource Committee meetings;
Finance

6.7. Establish appropriate accounting and resource control systems for the University;
6.8. Oversee preparation and management of the University’s budget and expenditure;
6.9. Ensure the efficient use of resources and effective delivery of organisational outputs;
6.10. Determine the resource needs of each College pertaining to estate development and
allocation of funds;
6.11. Lead and facilitate formulation of University investment/business plans and ensure
financial sustainability;
6.12. Process supplementary releases such as gratuity;
Estates

6.13. Guide the planning, utilisation, investment and building works of the University’s
estate, including land, buildings and equipment;
6.14. Oversee the development of the campus plans and assist the Colleges/OVC to carry
out major estate development works and establishment of new colleges;

52
6.15. Oversee the planning, design, estimating, construction and supervision of
infrastructure/services projects;
6.16. Lead the monitoring and review of all construction works during implementation to
ensure quality and timely completion of projects;
6.17. Develop and oversee implementation of norms and standards to ensure effective use
of infrastructure and facilities;
Human Resources

6.18. Determine the necessary staff establishment for the University as it develops in
conjunction with the Office of the Registrar;
6.19. Lead the organisational development exercises and guide the HR Division in the
Office of the Registrar in determining the staff needs and skill gaps;
6.20. Establish norms and control systems for the allocation of staff establishment;
6.21. Develop the human resource strategy and related plans for the University in conjunction
with the Office of the Registrar;
Procurement of works

6.22. Coordinate the procurement of works and services (e.g., hiring services of consultancy
firms for design and supervision of works), and ensure compliance to existing rules;
6.23. Oversee the physical and financial monitoring of the progress of works; and
Other Duties

6.24. Carry out any other responsibilities assigned from time to time.

Chief Positions (Position Level 4)

7. Chief, Student Service Division (Position Level 4)

7.1 Manage and oversee the overall management of student services in the whole of the
University;
7.2 Maintain records of students for any kind of support and services both during and
even after graduation of students;
7.3 Oversee the conduct of student selection and registration of students in an effective,
efficient and in accordance with the policy;
7.4 Provide guidance and administrative support as required to the Dean of Student
Affairs to look after the welfare and care of the students;
7.5 Formulate and implement policies for providing a safe, inclusive and respectful
environment for living and learning; in particular, shaping a high quality residential
experience for student in the University;

53
7.6 Coordinate with the academic advisor to establish a system/guidelines of monitoring
and supporting student learning;
7.7 Help resolve issues arising among the students in the University; and
7.8 Carry out any other duties as may be assigned from time to time.
8 Chief, Planning Division (Position Level 4)

8.1 Lead and supervise the activities of the planning division.

8.2 Oversee the activities for the development of plans, programmes and policies;
8.3 Oversee the implementation of development activities;
8.4 Coordinate and conduct mid-term review meetings and carry out follow up actions on
policy recommendations;
8.5 Lead the review and validation of progress reports on the implementation of plans
and programmes;
8.6 Ensure the evaluation of University’s plans and programmes;
8.7 Prepare budget proposals and annual work plan for submission to APRC/University
Council/ Ministry of Finance/GHNC
8.8 Lead budget discussion with Ministry of Finance
8.9 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC
8.10 Manage donor funded projects
8.11 Carry out any other works as it may be assigned from time to time.

9 Chief, Human Resource Division (Position Level 4)

9.1 Formulate, review and revise University’s human resource policies, procedures and
processes by respecting the laws, policies, rules and regulations that govern the
country;
9.2 Formulate and implement long-term and short-term human resource development
and management plans for the University;
9.3 Co-ordinate and promote management of staff relations at all levels;
9.4 Advise the University on all matters related to management and development of
human resources;
9.5 Coach, mentor and appraise staff who are responsible for the management of human
resources in the University;
9.6 Ensure that human resource management and administration works are carried out
effectively and efficiently, especially in areas of recruitment, professional development,
performance management, leave, grievances and staff discipline;

54
9.7 Ensure occupational health and safety in the workplaces;
9.8 Create and maintain Staff Development Network and Study Assistance Scheme
for the University in order to encourage and facilitate personal and professional
development of all the staff;
9.9 Ensure a system of continuous growth and development of the University staff, right
from the commencement of work. To this end, orientation and induction programmes
for new staff, on-the-job guidance and mentoring by the seniors, employment
counselling activities and various long-term and short-term proessional development
need to be ensured on a continuous basis;
9.10 Mobilise resources in partnership with Department of Planning and Resources or
explore for fellowships to create or expand opportunities for the staff of the University;
9.11 Institute a monitoring and evaluation system to assess professional development
impact and make necessary interventions;
9.12 Manage staff within the division; and
9.13 Carry out any other task that may be assigned from time to time.

10 Chief, Administrative Division (Position Level 4)

10.1 Manage the general administration of the University by way of providing expertise in
various matters related to the administration;
10.2 Develop appropriate policies and procedures that will enable the administrative
function to operate smoothly;
10.3 Formulate service standards and implement it in coordination with the Colleges;
10.4 Monitor and guide the Administrative Officers to effectively carry out the administration,
movement of staff and transportation, preparation of budget, procurement of office
materials, etc.;
10.5 Ensure effective coordination of various activities of the organisation as and when
required;
10.6 Oversee the vehicle and mobility services in the University;
10.7 Manage staff within the division, if any; and
10.8 Attend to any other tasks assigned by the superiors.

11 Chief, Media and Communications Division (Position Level 4)

11.1 Develop/review policies, procedures and processes related to University

communications;
11.2 Coordinate all activities related to external communications;
11.3 Initiate e-branding - inform and engage external stakeholders through communication
of University news, views, events and information on RUB website;

55
11.4 Oversee the preparation and implementation of plans, programmes and projects
related to communications for the University;
11.5 Oversee the timely preparation and submission of progress reports on plans,
programmes and projects, and annual reports for the division;
11.6 Support the professional growth and development of the staff in the division; and
11.7 Carry out any other task that may be assigned from time to time.

12 Chief, Academic Quality and Enhancement Division (Position Level 4)

12.1 Develop, recommend and periodically review academic quality assurance and
enhancement policies and regulations for the University. Ensure effective and timely
dissemination of the University’s quality assurance regulations and procedures to
staff of colleges and monitor their effective implementation.
12.2 Maintain comprehensive and current definitions and documentations of all validated/
reviewed academic programmes of the University.
12.3 Assess, analyse and provide education and training in the area of quality assurance
and enhancement for academic staff of the University.
12.4 Coordinate and oversee the whole process of validation/periodic reviews and
resource checks of academic programmes leading to the University’s awards. The
whole process involves:
• Extensive reviews of programme documentation, based on University regulations,
before submission to the Programmes and Quality Committee (PQC)
• Organization and selection of validation/review/resource check panel members
• Arranging panel visits to colleges seeking validation/reviews/resource checks of
programmes
• Submission of validation/review/resource check reports to the PQC and the
Academic Board for approval
12.5 Coordinate and monitor the implementation of annual quality assurance and
enhancement activities for all colleges. Regular and key activities include: submission
of annual programme monitoring reports, changes to programmes, and appointment
of external examiners including their visits and reports.
12.6 Ensure proper and thorough documentation of programmes in line with the University’s
requirement. This involves training and guiding academic staff in the preparation of
such documentations.
12.7 Stays informed of developments in the field of tertiary education quality assurance.
Reads pertinent literature, attends meetings and participates in professional
associations as appropriate. Establishes and maintains an active network of
professional contacts.

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12.8 As the secretary to the Programmes and Quality Committee (PQC), the Chief will
plan and coordinate at least four meetings of the Committee annually. Meeting
management will involve agenda and paper preparation, compilation, circulation;
minute taking, writing, distribution and follow up. The PQC is a standing committee of
the Academic Board responsible for educational development, quality assurance and
learning resources of the University.
12.9 Act as the principal staff in the Office of the Vice Chancellor to inform and coordinate
quality assurance activities within the overall framework of the University regulations.
12.10 Undertake other reasonable duties, as determined by the Director, in areas of quality
assurance & enhancement and beyond.

13 Chief, Teaching and Learning Division (Position Level 4)

13.1 Develop and implement university-wide policies and strategies for:

• Programme initiation and development;
• Learning environment;
• Teaching & Learning; and
• Assessment.
13.2 Initiate Programme planning of all colleges towards development of University’s
strategic plans. This will take into account the capacity of colleges and their strategic
directions. This will also include the preparation, monitoring and review of University’s
strategic and operational plans related to Programmes, teaching and learning;
13.3 Support constituent colleges to undertake needs analysis in order to establish an
appropriate portfolio of Programmes relevant for the University in relation to subject
and professional areas, modes of study, level of qualification, and the nature of the
Programmes;
13.4 Develop a University-wide Programme developer’s guide and support lecturers across
the University in implementing the guide. The guide would have detailed stages and
work involved in the process of taking a Programme from grant of planning approval
to validation. The Chief will support Programme developers through the various
stages;
13.5 Liaise, consult and negotiate with external bodies, agencies and partners, to ensure
that Programmes are developed based on the needs, demands and relevancy of
stakeholders;
13.6 Coordinate and review plans of actions and monitor their implementation, of all
member colleges, related to Programme planning & development;
13.7 Set up and manage the Centre for University Learning & Teaching (CULT) at the
OVC including activities, planning and funding;

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13.8 Develop and deliver structured professional development Programmes for academic
(& academic support) staff of the university with expert inputs from practicing
professionals from colleges. This is include orientation of new academic staff to the
University;
13.9 Act as the secretary to the CULT Advisory Committee, and plan and coordinate
at least two meetings of the committee annually. Meeting management involves
agenda and paper preparation, compilation, circulation; minute taking, writing and
distribution;
13.10 Network with external organisations to seek support and collaboration in improving
the learning and teaching environment at RUB;
13.11 Remain informed of developments in the field of tertiary education learning and
teaching. Read pertinent literature, attend meetings and participate in professional
associations as appropriate;
13.12 Formulate/review policies, standards and guidelines related to library services in the
University and administer programme on library services;
13.13 Oversee the liaising of library services with community groups, networks and other
libraries;
13.14 Establish and maintain an active network of professional contacts;
13.15 Manage staff within the division, if any; and
13.16 Undertake other reasonable duties, as determined by the director, in areas that do
not have clearly defined roles in the Department.

14 Chief, Research and Development Division (Position Level 4)

14.1 Develop research policies and procedures;

14.2 Oversee the quality assurance for research activities in the University;
14.3 Coordinate with academics and student researchers on matters relating to grant
development/proposal writing for research projects;
14.4 Ensure that RUB research policies and procedures are followed well especially in
the areas of research ethics, quality standards, research dissemination, research
commercialisation and intellectual property issues;
14.5 Coordinate capacity development of RUB researches through research trainings, early
career researcher support and mentoring, internships, and research attachments;
14.6 Ensure the conduct of meetings and other events of the Research and Innovations
Committee and ensure effective dissemination of the decisions and follow-ups arising
from these;
14.7 Provide oversight on the management and quality assurance of research studies
supported through university funding (e.g. Annual University Research Grant) and
their effective dissemination;

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14.8 Coordinate the development of grant applications, research contracts and cooperation
agreements with external research organisations, and monitor grant implementation;
14.9 Develop and encourage a culture of academics’ participation in high calibre research
and development team, such as research think tanks;
14.10 Foster linkages with external institutions for research partnerships;
14.11 Assist the Director of Research and External Relations to lead the development and
management of the Institute for GNH Studies (iGNHaS);
14.12 Oversee the preparation and implementation of plans, projects and programmes
related to research and development including the iGNHaS;
14.13 Coordinate the development and presentation of progress and annual reports on
research and development including the iGNHaS;
14.14 Ensure the effective dissemination of knowledge arising from research and scholarly
activities of iGNHaS through knowledge dissemination events and publications;
14.15 Support the professional growth and development of the staff within the division;
14.16 Monitor and assess the performance of staff within the division; and
14.17 Carry out any other task that may be assigned from time to time.

15 Chief, Higher Degree Research Division (Position Level 4)

15.1 Develop research degree policies and procedures;

15.2 Ensure timely review of research degree policies and procedures and their effective
implementation;
15.3 Oversee the preparation of plans, programmes and projects related to research
degrees in the University;
15.4 Oversee the timely preparation and submission of progress reports including annual
reports pertaining to research degrees;
15.5 Ensure that adequate guidance and support are provided to research degree
students and academics on matters relating to thesis supervision, thesis preparation,
academic progress, submission, and examination;
15.6 Ensure nomination and submission of list of external examiners to the Academic
Board;
15.7 Coordinate the submission of research degree theses (Masters and PhD) for external
examination;
15.8 Collate and check examiners’ reports on research degree thesis;
15.9 Oversee the procession of research degree awards and notify the candidates;
15.10 Ensure timely review of research degree policies and procedures and their effective
implementation;

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15.11 Coordinate the professional growth and development of the staff in the Division;
15.12 Support the Director of Research and External Relations in monitoring and assessing
the performance of staff in the division; and
15.13 Carry out any other task that may be assigned from time to time.

16 Chief, External Relations Division (Position Level 4)

16.1 Develop/review policies, procedure and process related to external relations for the
University;
16.2 Develop and manage international relations (with external universities and relevant
organisations);
16.3 Act as a focal point of the RUB for establishing contacts related to Study/Semester
Abroad- network between OVC and RUB colleges;
16.4 Oversee the management of study/semester abroad programmes (international
programme orientation on RUB campuses, academic transcripts arrangement,
designing papers on study abroad if required, collaborate design of study abroad
modules with the external universities, establish external universities’ contacts to
relevant colleges, and carry out administrative functions relevant to the activities,
including: international student recruitment and admission, visa, immigration and
protocol);
16.5 Liaise and coordinate with concerned agencies and authorities for staff visits;
16.6 Coordinate the formulation and signing of MOUs for external linkages;
16.7 Manage National/Internal Relations (within RUB and Bhutan);
16.8 Promote external linkages of colleges through establishing networks, communicating,
liaising, to link RUB colleges to external universities via OVC;
16.9 Serve as focal protocol officer to RUB’s guests and external visitors; and
16.10 Carry out any tasks that may be assigned from time to time.

17 Chief, Engineering Division (Position Level 4)

17.1 Provide oversight for the maintenance of buildings and infrastructure in the Colleges;
17.2 Coordinate and provide support for the development and maintenance of infrastructure
in the Colleges;
17.3 Review and approve designs and structural drawings;
17.4 Serve as project Chief for assigned projects;
17.5 Plan works and scrutinise/review planning schedules prepared by contractors;
17.6 Review the causes and effects of the disparity between planning and actual execution
of projects;

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17.7 Carry out final inspection before delivery and post project reviews;
17.8 Issue technical sanction within delegated financial limits;
17.9 Oversee the preparation and evaluation of technical bids and tenders;
17.10 Oversee the preparation of analysis of rates and cost index;
17.11 Process approvals for extra items, deviation and cost escalation in contracts;
17.12 Provide technical guidance, review completion and clearance reports;
17.13 Provide relevant information/advice for the preparation of annual work plans, budgets
and progress reports for the University;
17.14 Manage staff within the division; and
17.15 Carry out any other task that may be assigned from time to time.
17.16 Chief Planning Officer (Position Level 3 - 4)
17.17 Coordinate with Colleges/OVC in the University and liaise with other agencies for all
planning and policy related works;
17.18 Lead the development of various activities that leads to the mobilisation of resources
in the form of projects and programmes;
17.19 Lead the initiatives related to enhancement of efficiency and effectiveness of the
University by coordinating organisational development exercises in coordination with
Human Resource Division;
17.20 Lead the formulation of policies and implementation in coordination with the Colleges
on the development of entrepreneurship with various initiatives that leads to
diversification of income sources;
17.21 Lead the preparation of long-term strategic plans, i.e. the organisational visions and
goals with concrete milestones;
17.22 Lead the formulation of plans i.e Strategic Plan, Five Year Plans, and Annual Plans;
17.23 Guide the coordination of the Mid-term Review Meetings and follow-ups to the policy
recommendations;
17.24 Lead and formulate university wide policies related to planning, resource management
and development initiatives;
17.25 Lead the research and evaluation studies on important development policies and
programmes of the University;
17.26 Formulate instructions/guidelines for coordination of development activities both at
the University and College levels;
17.27 Report the implementation status of plans, programmes, projects, and development
activities to the University, development partners and RGoB.

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17.28 Undertake field visits for verification of authenticity/correctness of monitoring and
evaluation reports;
17.29 Manage staff within the division; and
17.30 Perform other related works as necessary.

18 Chief, Finance Division (Position Level 4)

18.1 Oversee the implementation of financial policies and procedures of the University.
18.2 Ensure that accounting procedures and internal control systems are strictly exercised
at all times;
18.3 Ensure technical support to ensure that funds are spent and managed according to
the overall plans and policies of the University;
18.4 Oversee the preparation of financial progress reports, financial statement and other
related reports for submission to College/OVC Finance Committee and to the OVC
for consolidation of financial statements at the University level;
18.5 Lead the preparation of budget proposals for OVC/College and submit to the DPR.
18.6 Ensure release requests are made on time
18.7 Advise on budget adjustments such as supplementary appropriations, transfers, and
re-appropriations, transfers and withdrawals
18.8 Review budget status and prepare Revised Estimates for OVC/College on a quarterly
basis;
18.9 Facilitate the preparation of mid-year budget reviews for OVC/College;
18.10 Study expenditure patterns as per the approved budget to facilitate better
implementation and proper expenditure reporting;
18.11 Oversee the management of donor funded projects in terms of fund release, fund
receipt and fund balance for recommending any additional release or advance for
externally funded projects; and
18.12 Perform any task that may be assigned from time to time.

19 Chief, ICT Division (Position Level 4)

19.1 Formulate policies, procedures and processes on the development and use of IT
for teaching-learning, research, services, networking and communications in the
University;
19.2 Oversee the management of Communication Technology and network in the
University;
19.3 Represent College/OVC and provide input to the national ICT plans and policies,
including BIPS;

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19.4 Develop/improve organisation’s infrastructure and applications systems;
19.5 Ensure proper planning and coordination of cost-effective procurement of information
technology;
19.6 Investigate new technology and propose for upgrading of infrastructure and facilities
including application systems in the University;
19.7 Establish and enforce application standards;
19.8 Manage staff training in information technology and knowledge management;
19.9 Ensure that the organisation’s databases conform to the technical standards followed
in the country;
19.10 Formulate and implement Information Technology and Knowledge management
strategy to guide the organisation’s future directions;
19.11 Manage all IT personnel, resources and operations of the Division;
19.12 Support change management practices and re-engineering initiatives; and
19.13 Carry out any other task that may be assigned from time to time.

Professional Position Category (Position Level 5)

20 Dy. Chief, Legal Division (Position Level 5)

20.1 Coordinate and provide legal services in the formulation of rules, regulations and
manuals;
20.2 Draft in coordination with the concerned officials various contract documents, legal
documents and MOUs and other agreements that has legal implications;
20.3 Provide legal advice to various decision making processes;
20.4 Liaise with legal bodies in seeking legal advises and support services;
20.5 Carry out litigation with the Office of the Attorney General on behalf of the University
and attending to court summons;
20.6 Take up tasks related to arbitration on behalf of the University;
20.7 Coordinate dispute resolution on behalf of the University and the Colleges.;
20.8 Act as focal person for any legal issues related to the University; and
20.9 Carry out any other task that may be assigned from time to time.

21 Dy. Chief, Internal Audit Division (Position Level 5)

21.1 Provide necessary support to ensure that the University remains free of financial
audit memos of Royal Audit Authority;

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21.2 Formulate policies and monitor effectiveness of governance and transparency
including the decision-making processes;
21.3 Initiate risk management processes so as to ensure safe financial health of the
University while venturing into various businesses;
21.4 Monitor and assess the service delivery in the University against the Turn Around
Time (TAT) and Standard Operational Processes (SOP);
21.5 Carry out HR auditing to ensure that HR is optimally utilised and that overall HR
administration has been carried out uniformly as per the prevailing rules and
regulations;
21.6 Conduct and coordinate both statutory and external auditing, and ensure that audits
are carried out timely;
21.7 Follow up on the audit memos and monitor the implementation of audit memos with
the colleges and OVC such as replying to audit memo, recovering dues, processing
write-off of irrecoverable dues etc.; and
21.8 Carry out any other task that may be assigned from time to time.

22 Dy. Chief, Student Services Division (Position Level 5)

22.1 Contribute to formulation of policies related to student services;

22.2 Implement student service policies and processes;
22.3 Maintain records of students for any kind of support and services both during and
after graduation of students;
22.4 Carry out selection and registration of students in accordance with the policy;
22.5 Provide technical support to the Colleges to look after the welfare and care of the
students;
22.6 Participate in the development of policies, strategies and systems in making
campuses a safe, inclusive and respectful environment for living and learning; in
particular, shaping a high quality residential experience for student in the University;
22.7 Monitor the implementation of students service systems and policies by the Colleges;
22.8 Study student service systems in the University and recommend strategies for the
improvement; and
22.9 Carry out any other duties as may be assigned from time to time.

23 Dy. Chief, Finance Division (Position Level 7)

23.1 Ensure that accounting procedures and internal control systems are exercised at all
times by strictly following the rules and regulations;
23.2 Ensure technical support to ensure that funds are spent and managed according to
the overall plans and policies of the University;

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23.3 Lead the preparation of financial progress reports, financial statement and other
related reports for submission to College/OVC Finance Committee and to the OVC
for consolidation of financial statements at the University level;
23.4 Lead the preparation of budget proposals for OVC/Colleges and submit to the DPR.
23.5 Ensure release requests are made on time
23.6 Recommend budget adjustments such as supplementary appropriations, transfers,
and re-appropriations, transfers and withdrawals
23.7 Review budget status and prepare Revised Estimates for OVC/College on a quarterly
basis;
23.8 Facilitate the preparation of mid-year budget reviews for OVC/College;
23.9 Study expenditure patterns as per the approved budget to facilitate better
implementation and proper expenditure reporting;
23.10 Oversee the management of donor funded projects in terms of fund release, fund
receipt and fund balance for recommending any additional release or advance for
externally funded projects; and
23.11 Perform any task that may be assigned from time to time.

24 Dy. Chief, Residence Management Division (Position Level 5)

24.1 Develop and implement in consultation with Dean of Student Affairs, strategies and
systems to ensure effective and efficient student support services in the College;
24.2 Support the Dean of Student Affairs to look after the welfare and care of the students
for the designated residential areas/hostels;
24.3 Implement strategies for providing safe, inclusive and respectful environment for living
and learning; in particular, shaping high quality residential experience for student in
the College;
24.4 Establish college-wide system for the induction of students to hostels and familiarise
them to student rules, regulations, common norms and standards in the hostels;
24.5 Develop and implement system for the residence coordinators to coordinate with the
academic advisor to monitor and support student learning;
24.6 Devise strategies to efficiently manage and administer student affairs for the given
residential area including record keeping;
24.7 Listen to students’ problems and help them to find resolutions where relevant and
refer students to appropriate services such as student support, disability services,
counseling, medical services, management etc;
24.8 Manage hostel facilities and its surroundings in terms of cleanliness and upkeep of
the facilities and any issue arising among students;

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24.9 Guide, mentor and supervise assistant residence coordinator to help them discharge
their duties well;
24.10 Coordinate and support student activities for the hostel related to social and community
services, literary activities, social engagements and other useful events; and
24.11 Any other duties as may be assigned by the President/Dean Student Affairs from time
to time.

25 Dy. Chief, Examination and Student Record Division (Position Level 5)

25.1 Develop and implement in consultation with Dean of Academic Affairs, strategies and
systems to ensure effective and efficient admission and student records systems in
the College;
25.2 Contribute to admission and student records and admission policies of the University;
25.3 Implement the system by way of maintaining up-to-date details of admission and
selection criteria of students and to work out detailed numbers of annual student
intake;
25.4 Conduct admission and registration of students in coordination with the Dean or
Academic Affairs and Office of the Registrar;
25.5 Prepare award list for the academics to award marks for students;
25.6 Plan and prepare examination related works like examination schedule, sitting
arrangement & conduct of exams etc;
25.7 Receive results from the Programme Board of Examiners and prepare academic
transcripts;
25.8 Ensure safe keeping of student records including transcripts;
25.9 Maintain and update annual student statistics;
25.10 Maintain student records and issue documents; and
25.11 Carry out any other tasks as may be assigned from time to time.

26 Dy. Chief, Human Resource Division (Position Level 5)

26.1 Ensure the effective implementation of HR Rules & Regulations, plans and
programmes;
26.2 Involve in the formulation, review and recommendation of HR policies and programmes
especially in the following areas:
• Human resource planning models, systems and procedures;
• Job analysis, selection procedures, appointment policies, procedures and career
planning;
• Professional development;

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 • Compensation/motivation/pay plans; and
• Quality of working life/occupational safety.
26.3 Liaise with all relevant organisations and stakeholders (RCSC, MoLHR, GNHC,
NPPF, RICB, Constituents Colleges, Departments and staff) in carrying out HR
related initiatives;
26.4 Carry out organisational development exercises to develop human resource
development and management plans;
26.5 Formulate, propose and carry out projects related to the development of human
resources;
26.6 Identify and address development needs of staff;
26.7 Identify poor performers and suggest measures for their improvement to the
management;
26.8 Explore open scholarship opportunities for the development of staff in the College/
OVC;
26.9 Coordinate monitoring and facilitating services for those who are undergoing long-
term professional development programmes in order to ensure successful completion
of the programme;
26.10 Ensure that induction, orientation and continual work place based professional
development programmes are conducted on regular basis;
26.11 Guide all Administrative and HR Officers in the Colleges in carrying out HR initiatives;
26.12 Monitor and guide junior colleagues within the functional unit to help develop their
capabilities; and
26.13 Carry out any other works as it may be assigned from time to time.

27 Dy. Chief, Administrative Division (Position Level 5)

27.1 Participate in formulation of policies related to management and administrative

functions of the University;
27.2 Initiate and propose initiatives to enhance the administrative system of the University;
27.3 Monitor and guide the administrative assistants to effectively carry out the
administrative functions at the College/OVC;
27.4 Coordinate important organisational activities such as consecration, foundation day,
national events, luncheons and VVIP visits, as and when required;
27.5 Coordinate management of vehicles and its movements in the case of OVC;
27.6 Carry out roles and responsibilities of HR and procurement in colleges;
27.7 Supervise performance of staff within the section; and

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27.8 Carry out any other task assigned by the supervisors.

28 Dy. Chief, Media and Communications Division (Position Level 5)

28.1 Contribute to development of policies, strategies and guidelines related to

communications;
28.2 Carry out all activities related to external communications;
28.3 Collaborate with other departments/Colleges and take responsibility for mass
communications relating to any news on external activity within OVC and also with
RUB colleges;
28.4 Support the professional growth and development of the staff in the division;
28.5 Prepare plans, programmes and projects related to external relations and
communications for the University;
28.6 Prepare progress and annual reports for the division;
28.7 Support the Director of Research and External Relations in monitoring and assessing
the performance of staff in the division; and
28.8 Carry out any other task that may be assigned from time to time.
29 Dy. Chief, Liaison Division (Position Level 5) based in Colleges

29.1 Contribute to formulation of policies and strategies for enhancement of linkages with
external academic institutions and industries through the perspectives of the Colleges;
29.2 Establish and maintain linkages with external organisations and academic institutions
both within and outside the country related to teaching-learning, research, innovation
and expert services in coordination with the OVC;
29.3 Provide the protocol services for international visitors;
29.4 Initiate and support student exchange programmes;
29.5 Facilitate student attachment or internship programmes to the industries;
29.6 Act as the media focal unit on behalf of the college. It involves drafting press releases,
updating information on the college website, publishing of college brochures,
prospectus, newsletters and annual reports;
29.7 Initiate strategic planning to promote alumni awareness; and create and enrich lifelong
bond among alumni and connect them to the students and academics of the college;
29.8 Explore opportunities for research and consultancy in business, industry, government
and international organisations and carry out accordingly;
29.9 Explore training needs (in industry, government and NGOs), facilitate the development
of training modules with concerned academics and organise trainings; and
29.10 Carry out any task as may be assigned from time to time

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30 Dy. Chief, Procurement Division (Position Level 5)

30.1 Participate in formulation of policies, standards and guidelines related to procurement

of works, services and goods;
30.2 Participate in formulation of standards and guidelines related to management of
properties in the University;
30.3 Ensure effective and acceptable methods to float tenders, select suppliers, place
orders, procure and supervise on usage of supplies;
30.4 Process for the clearance of consignments;
30.5 Ensure effective management of materials/properties;
30.6 Plan, quantify and project budget requirement for the supply of materials;
30.7 Guide and supervise all the College and OVC on any matters related to invitation
of bids, selection, procurement, quality assurance, distribution, mobilisation and
monitoring of supplies;
30.8 Plan and initiate any activities that shall have positive impact on improving supply
management in the University;
30.9 Advise the University in terms of the types of supply to be procured;
30.10 Coordinate University level tender committee meetings and provide expert advice for
making decisions by the committees; and
30.11 Carry out any other tasks assigned by the Superiors.

31 Dy. Chief, Academic Quality and Enhancement Division (Position Level 5)

31.1 Assist the Chief to develop and review academic quality assurance and enhancement
policies and regulations for the University; disseminate these to the staff of the
colleges and monitor their effective implementation.
31.2 Maintain comprehensive and current definitions and documentations of all validated/
reviewed academic programmes of the University.
31.3 Assess, analyse and provide education and training in the area of quality assurance
and enhancement for academic staff of the University with support and direction from
the Chief.
31.4 Prepare for validations/periodic reviews/resource checks of programmes by
collating, editing and printing of validation/review/resource check documentation for
programmes. Conduct validations/periodic reviews/resource checks with or without
support from the Chief.
31.5 Coordinate and monitor the implementation of annual quality assurance and
enhancement activities for all colleges with support from the Chief. Regular and key
activities include: submission of annual programme monitoring reports, changes
to programmes, and appointment of external examiners including their visits and
reports.

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31.6 Ensure proper and thorough documentation of programmes in line with the University’s
requirement. This will involve training and guiding academic staff in the preparation of
such documentations with support from the Chief.
31.7 Stays informed of developments in the field of tertiary education quality assurance.
Reads pertinent literature, attends meetings and participates in professional
associations as appropriate. Establishes and maintains an active network of
professional contacts.
31.8 Assist the Chief to organise and conduct meetings of the Programmes and Quality
Committee (PQC) through agenda and paper preparation; compilation, circulation;
minute taking, writing, distribution, and following up on actions to be taken.
31.9 Undertake other reasonable duties, as determined by the Chief, in areas of quality
assurance & enhancement.

32 Dy. Chief, Teaching and Learning Division (Position Level 5)

32.1 Contribute to development of university-wide policies and strategies related to

Programme initiation and development, learning environment, Teaching & Learning
and Assessment;
32.2 Initiate Programme planning of all colleges towards development of University’s
periodic strategic plans;
32.3 Support constituent colleges to undertake needs analysis in order to establish an
appropriate portfolio of Programmes relevant for the University in relation to subject
and professional areas, modes of study, level of qualification, and the nature of the
Programmes;
32.4 Organise activities for the development of a University-wide Programme developer’s
guide and support lecturers across the University in implementing the guide;
32.5 Liaising with external bodies, agencies and partners to ensure that Programmes are
developed based on the needs, demands and relevancy of stakeholders;
32.6 Coordinate the development and review of plans, project and Programmes, and
monitor their implementation, related to Programme planning & development;
32.7 Coordinate activities related to Centre for University Learning & Teaching (CULT) at
the OVC including activities, planning and funding;
32.8 Support the activities for networking with external organisations to seek support and
collaboration in improving the learning and teaching environment at RUB; and
32.9 Undertake other reasonable duties, as determined by the director/Chief, in areas that
do not have clearly defined roles in the Department.

33 Dy. Chief, Library Division (Position Level 5)

33.1 Plan and administer programme of library services and submit recommendations on
library policies;

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33.2 Participate in the development/review of policies and procedures for the operation of
the library in the University;
33.3 Study, recommend and administer policies on the purchase of library materials;
33.4 Provide user education and expert services on library;
33.5 Coordinate activities of College’s library;
33.6 Analyse and coordinate budget estimates and control expenditures to administer
approved budget for the library services;
33.7 Execute activities related to maintenance of library property and services;
33.8 Provide information and materials as requested by the users
33.9 Carry out planning, directing and supervision of a library services in the University;
33.10 Represent University library services in the community groups and other libraries;
33.11 Update library information system;
33.12 Guide, mentor and coach library assistants in the University; and
33.13 Carry out any other task that may be assigned from time to time.

34 Dy. Chief, Research and Development Division (Position Level 5) in OVC

34.1 Participate in the development of research policies and procedures;

34.2 Facilitate and support the University’s research effort through provision of
administrative services and support to manage, develop and promote research,
research training, knowledge transfer and innovation;
34.3 Provide advisory support and guidance to academics and student researchers on
matters relating to grant development/proposal writing and quality assurance;
34.4 Provide advisory support to academics on matters related to RUB research policies
and procedures (e.g. research ethics, quality standards, research dissemination,
research commercialisation, intellectual property issues);
34.5 Assist in developing grant applications, research contracts and cooperation
agreements with external research organisations, and monitor grant implementation;
34.6 Facilitate participation of academics in high calibre research and development team,
such as research think tanks;
34.7 Facilitate dissemination of knowledge arising from research and scholarly activities of
iGNHaS through knowledge dissemination events and publications.
34.8 Facilitate capacity development of RUB researches through research trainings, early
career researcher support and mentoring, internships, and research attachments;
34.9 Facilitate participation of staff researchers in high calibre research and development
team, such as research think tanks;

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34.10 Ensure the effective dissemination of knowledge arising from research and scholarly
activities of iGNHaS through knowledge dissemination events and publications;
34.11 Support the professional growth and development of the staff in the Department of
Research and External Relations (DRER); and
34.12 Coordinate activities related to research, dissemination and documentation in the
Colleges;
34.13 Coordinate the management and administration of higher degree research as
required by the Research Degree Framework;
34.14 Coordinate activities that foster collaborative research and services with relevant
external partners;
34.15 Coordinate the financing of specific research projects as per the directive of College
Research Committees (CRC) and policies;
34.16 Coordinate the development of research capacity in the college;
34.17 Organise national and international conferences/seminars;
34.18 Prepare plans and budget proposals for College research and innovation activities;
34.19 Facilitate access to both internal and external sources of research fund for the staff
and research centre(s);
34.20 Explore research funding;
34.21 Report to the CAC, CRC for onward submission to the RIC on all matters related
to research in the College, including the programmes and activities of the research
centres; and
34.22 Carry out any task as may be assigned from time to time.

35 Dy. Chief, Higher Degree Research Division (Position Level 5)

35.1 Participate in the development and review of research degree policies and procedures;
35.2 Implement research degree policies and procedures;
35.3 Prepare plans, programmes and projects related to research degrees in the University;
35.4 Prepare and submit progress reports including annual reports pertaining to research
degrees;
35.5 Provide advisory guidance and support to research degree students and staff on
matters relating to thesis supervision, thesis preparation, academic progress,
submission, and examination;
35.6 Assist in the nomination and submission of list of external examiners to the Academic
Board;
35.7 Submit and dispatch research degree theses (Masters and PhD) for external
examination;

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35.8 Collate and check examiners’ reports on research degree thesis;
35.9 Process research degree awards and notify the candidates;
35.10 Support the professional growth and development of the staff in the division; and
35.11 Carry out any other task that may be assigned from time to time.

36 Dy. Chief, External Relation Division (Position Level 5)

36.1 Participate in the development/review of policies, procedures and processes related

to external relation and communications;
36.2 Assist the Chief in managing external relations;
36.3 Facilitate study abroad Programmes by providing international Programme orientation
on RUB campuses, academic transcripts arrangement, designing papers on study
abroad if required, collaborate design of study abroad modules with the external
universities, establish external universities’ contacts to relevant colleges, and carry
out administrative functions relevant to the activities, including: international student
recruitment and admission, visa, immigration and protocol;
36.4 Liaise and coordinate with concerned agencies and authorities for faculty visits;
36.5 Draft the MOUs for external linkages;
36.6 Promote external linkages of colleges through establishing networks, communicating,
liaising, to link RUB colleges to external universities via OVC; and
36.7 Carry out any tasks as may be assigned from time to time.

37 Dy. Chief, Engineering Division (Position Level 5)

37.1 Contribute to the development and formulation of policies related to construction and
engineering works.
37.2 Coordinate designs for the development of infrastructures pertaining to landscape
and buildings for the University;
37.3 Check field surveys and reports for proposed projects;
37.4 Initiate sub-soil investigation of bridges, pavement designs, retaining structures,
drainage and other engineering projects;
37.5 Prepare and supervise the plans and specifications of complete quantity surveys of
materials and labour required for engineering projects;
37.6 Inspect the quality of work and control the workmanship;
37.7 Carry out site visit for physical verification of works as per technical sanction accorded;
37.8 Review inspection and test reports of various materials, and engineering drawings
and designs;

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37.9 Prepare feasibility reports for new or modified projects, and project and programme
proposals;
37.10 C-ordinate EIA Programmes;
37.11 Handle general correspondences and administration; and
37.12 Carry out any tasks as may be assigned from time to time.

38 Dy. Chief, Planning Division (Position Level 5)

38.1 Coordinate activities for the development of plans, programmes and policies;
38.2 Supervise the implementation of development activities;
38.3 Coordinate and conduct mid-term review meetings and carry out follow up actions on
policy recommendations;
38.4 Lead the review and validation progress reports on the implementation of plans and
programmes;
38.5 Ensure the evaluation of University’s plans and programmes;
38.6 Carry out field visits to monitor and evaluate programmes, projects and plans;
38.7 Collaborate with other colleagues at worksite and towards realising the goals of the
organisation;
38.8 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC.
38.9 Compile budget proposals and prepare annual work plan for submission to APRC/
University Council/ Ministry of Finance/GHNC
38.10 Lead budget discussion with Ministry of Finance
38.11 Review and prepare release statement
38.12 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC
38.13 Manage donor funded projects
38.14 Carry out any other works as it may be assigned from time to time.

39 Dy. Chief, Business and Development Division (Position Level 5)

39.1 Initiate/coordinate preparation of strategies for the diversification of income;

39.2 Identify services that could generate revenues for the University and facilitate the
Colleges in carrying out the activities;
39.3 Coordinate central activities related to University services for generation of funds as
and when identified;

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39.4 Develop various project proposals in coordination with relevant officials in support of
various activities of the University;
39.5 Implement/facilitate such programmes or projects and ensure timely implementation
as per the requirement of the development partners and the University;
39.6 Develop in coordination with the Communications Officer various promotional
materials related to the services of the University;
39.7 Liaise with potential partners and industries to carry out fund mobilisation activities;
and
39.8 Carry out any other task that may be assigned from time to time.

40 Dy. Chief, Finance Division (Position Level 7)

40.1 Ensure that accounting procedures and internal control systems are exercised at all
times by strictly following the rules and regulations;
40.2 Ensure technical support to ensure that funds are spent and managed according to
the overall plans and policies of the University;
40.3 Lead the preparation of financial progress reports, financial statement and other
related reports for submission to College/OVC Finance Committee and to the OVC
for consolidation of financial statements at the University level;
40.4 Lead the preparation of budget proposals for OVC/Colleges and submit to the DPR.
40.5 Ensure release requests are made on time
40.6 Recommend budget adjustments such as supplementary appropriations, transfers,
and re-appropriations, transfers and withdrawals
40.7 Review budget status and prepare Revised Estimates for OVC/College on a quarterly
basis;
40.8 Facilitate the preparation of mid-year budget reviews for OVC/College;
40.9 Study expenditure patterns as per the approved budget to facilitate better
implementation and proper expenditure reporting;
40.10 Oversee the management of donor funded projects in terms of fund release, fund
receipt and fund balance for recommending any additional release or advance for
externally funded projects; and
40.11 Coordinate management of vehicles and its movements in the case of Colleges; and
40.12 Perform any task that may be assigned from time to time.

41 Dy. Chief, ICT Division (Position Level 5)

41.1 Contribute to the development of policies in the area of ICT and translation of these
policies where appropriate into projects and work plans;

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41.2 Advice and support in the development of organisation’s ICT infrastructure and
applications systems;
41.3 Plan and coordinate procurement of facilities related to information technology;
41.4 Establish and enforce application standards;
41.5 Manage staff training in information technology and knowledge management;
41.6 Ensures that the organisation’s databases conform to the technical standards
followed in the country;
41.7 Provide substantive input into the development of policies and priorities with respect
to ICT project matters;
41.8 Coordinate the development of appropriate guidelines and classification systems;
41.9 Co-ordinate and facilitate the implementation of College/OVC ICT projects and work
plan;
41.10 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results.
41.11 Prepare annual work plan and implement for the concerned functional unit; and
41.12 Carry out any other task that may be assigned from time to time.

Professional Position Category (Position Level 6)

42 Senior Legal Officer (Position Level 6)

42.1 Provide legal advices in the formulation of rules, regulations and manuals;
42.2 Draft in coordination with the concerned officials various contract documents, legal
documents and MOUs and other agreements that has legal implications;
42.3 Provide legal advice to various decision making processes;
42.4 Liaise with legal bodies in seeking legal advises and support services;
42.5 Carry out litigation with the Office of the Attorney General on behalf of the University
and attending to court summons;
42.6 Represent the University in arbitration;
42.7 Coordinate dispute resolution on behalf of the University and the Colleges;
42.8 Act as focal person for any legal issues related to the University; and
42.9 Carry out any other task that may be assigned from time to time.

43 Senior Internal Auditor (Position Level 6)

43.1 Study various operational systems and propose recommendations to minimise audit
memos;

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43.2 Contribute to formulation of policies and monitor effectiveness of governance and
transparency including the decision-making processes;
43.3 Initiate risk management processes so as to ensure safe financial health of the
University while venturing into various businesses;
43.4 Monitor and assess the service delivery in the University against the TAT and SOP;
43.5 Carry out HR auditing to ensure that HR is optimally utilised and that overall HR
administration has been carried out uniformly as per the prevailing rules and
regulations;
43.6 Conduct and coordinate both statutory and external auditing, and ensure that audits
are carried out timely;
43.7 Follow up on the audit memos and monitor the implementation of audit memos with
the colleges and OVC such as replying to audit memo, recovering dues, processing
write-off of irrecoverable dues etc.; and
43.8 Carry out any other task that may be assigned from time to time.

44 Senior Student Service Officer (Position Level 6)

44.1 Participate in formulation of policies related to student services;

44.2 Implement student service policies and processes;
44.3 Maintain records of students for any kind of support and services both during and
after graduation;
44.4 Carry out selection and registration of students in accordance with the policy;
44.5 Provide technical support to the Colleges to look after the welfare and care of the
students;
44.6 Participate in the development of policies, strategies and systems in making
campuses a safe, inclusive and respectful environment for living and learning; in
particular, shaping a high quality residential experience for student in the University;
44.7 Monitor the implementation of students service systems and policies by the Colleges;
44.8 Study student service systems in the University and recommend strategies for the
improvement; and
44.9 Carry out any other duties as may be assigned from time to time.

45 Senior Residence Coordinator (Position Level 6)

45.1 Develop and implement in consultation with Dean of Student Affairs, strategies and
systems to ensure effective and efficient student support services in the College;
45.2 Support the Dean of Student Affairs to look after the welfare and care of the students
for the designated residential areas/hostels;

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45.3 Contribute to providing a safe, inclusive and respectful environment for living and
learning; in particular, shaping a high quality residential experience for student in the
College;
45.4 Establish a college-wide system for the induction of students to hostels and familiarise
them to student rules, regulations, common norms and standards in the hostels;
45.5 Develop and implement a system for the residence coordinator to coordinate with the
academic advisor to monitor and support student learning;
45.6 Devise strategies to efficiently manage and administer student affairs for the given
residential area including record keeping;
45.7 Listen to students’ problems and help them to find resolutions where relevant and
refer students to appropriate services such as Student Support, Disability Services,
Counseling, medical services, management etc;
45.8 Manage hostel facilities and its surroundings in terms of cleanliness and upkeep of
the facilities and any issue arising among students;
45.9 Coordinate and support student activities for the hostel related to social and community
services, literary activities, social engagements and other useful events; and
45.10 Any other duties as may be assigned by the President/Dean Student Affairs from time
to time.

46 Senior Examination and Student Record Officer (Position Level 6)

46.1 Contribute to formulation of strategies and systems to ensure effective and efficient
admission and student records systems in the College;
46.2 Contribute to admission and student records policy and admission policy of the
University;
46.3 Implement the system by way of maintaining up-to-date details of admission and
selection criteria of students and to work our detailed numbers of annual student
intake;
46.4 Conduct admission and registration of students in coordination with the Dean or
Academic Affairs and Office of the Registrar;
46.5 Prepare award list for the academics to award marks for students;
46.6 Plan and prepare examination related works like examination schedule, sitting
arrangement & conduct of exams etc;
46.7 Receive results from the Programme Board of Examiners and prepare academic
transcripts;
46.8 Ensure safe keeping of student records including transcripts;
46.9 Maintain and update annual student statistics;
46.10 Maintain student records and issue documents; and
46.11 Carry out any other tasks as may be assigned from time to time.

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47 Senior Human Resource Officer (Position Level 6)

47.1 Involve in the formulation, review and recommendation of HR policies and programmes.
47.2 Implement HR Rules & Regulations, plans and programmes and provide technical
support to the Colleges;
47.3 Participate in organisational development exercises to develop human resource
development and management plans;
47.4 Formulate, propose and carry out projects related to the development of human
resources;
47.5 Identify and address development needs of staff;
47.6 Identify poor performers and suggest measures for their improvement to the
management;
47.7 Explore open scholarship opportunities for the development of staff in the College/
OVC;
47.8 Coordinate monitoring and facilitating services for those who are undergoing long-
term professional development programmes in order to ensure successful completion
of the programme;
47.9 Coordinate induction, orientation and continual work place based professional
development programmes on regular basis;
47.10 Guide all Administrative and HR Officers in the constituent Colleges in carrying out
HR initiatives; and
47.11 Carry out any other works as it may be assigned from time to time.

48 Senior Administrative Officer (Position Level 6)

48.1 Participate in formulation of policies related to management and administrative

functions of the University;
48.2 Contribute to development of systems to enhance effective administrative system of
the University;
48.3 Monitor and guide the administrative assistants to effectively carry out the
administrative functions at the College/OVC;
48.4 Coordinate important organisational activities such as consecration, foundation day,
national events, luncheons and VVIP visits, as and when required;
48.5 Carry out roles and responsibilities of HR and procurement in colleges;
48.6 Coordinate management of vehicles and its movements in the case of OVC;
48.7 Oversee the performance of subordinates as assigned by the college management;
and

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48.8 Carry out any other task assigned by the Supervisors.
49 Senior Media and Communications Officer (Position Level 6)

49.1 Contribute to development of policies, strategies and guidelines related to

communications;
49.2 Carry out all activities related to external communications;
49.3 Collaborate with other departments/Colleges and take responsibility for mass
communications relating to any news on external activity within OVC and also with
RUB colleges;

49.4 Prepare plans, programmes and projects related to external relations and
communications for the University;

49.5 Prepare progress reports and annual report for the division in the area of external
relations and communications; and

49.6 Carry out any other task that may be assigned from time to time.

50 Senior Liaison Officer (Position Level 6) based in Colleges

50.1 Contribute to formulation of policies and strategies for enhancement of linkages

with external academic institutions and industries through the perspectives of the
Colleges;
50.2 Establish and maintain linkages with external organisations and academic institutions
both within and outside the country related to teaching-learning, research, innovation
and expert services; in coordination with the OVC;
50.3 Provide the protocol services for international visitors;
50.4 Initiate and support student exchange programmes;
50.5 Facilitate student attachment or internship programmes to the industries;
50.6 Act as the media focal unit on behalf of the college. It involves drafting press releases,
updating information on the college website, publishing of college brochures,
prospectus, newsletters and annual reports;
50.7 Contribute to strategic planning to promote alumni awareness; and create and enrich
lifelong bond among alumni and connect them to the students and academics of the
College;
50.8 Explore opportunities for research and consultancy in business, industry, government
and international organisations and carry out accordingly;
50.9 Explore training needs (in industry, government and NGOs), facilitate the development
of training modules with concerned academics and organise trainings; and
50.10 Carry out any task as may be assigned from time to time

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51 Senior Procurement Officer (Position Level 6)

51.1 Contribute to formulation of policies, standards and guidelines related to procurement

of works, services and goods;
51.2 Contribute to formulation of standards and guidelines related to management of
properties in the University;
51.3 Implement rules and regulations to float tenders, select suppliers, place orders,
procure and supervise on usage of supplies;
51.4 Process for the clearance of consignments;
51.5 Ensure effective management of materials/properties;
51.6 Plan, quantify and project budget requirement for the supply of materials;
51.7 Guide and supervise all the College and OVC on any matters related to invitation
of bids, selection, procurement, quality assurance, distribution, mobilisation and
monitoring of supplies;
51.8 Plan and initiate any activities that shall have positive impact on improving supply
management in the University;
51.9 Advise the University in terms of the types of supply to be brought in to the University;
51.10 Coordinate university tender committee meetings and provide expert advice for
making decisions by the committees; and
51.11 Carry out any other tasks assigned by the Superiors.

52 Senior Academic Quality Officer (Position Level 6)

52.1 Assist the Chief/Deputy Chief to develop and review academic quality assurance
and enhancement policies and regulations for the University; disseminate these to
the staff of the colleges and monitor their effective implementation.
52.2 Maintain comprehensive and current definitions and documentations of all validated/
reviewed academic programmes of the University.
52.3 Assess, analyse and provide education and training in the area of quality assurance
and enhancement for academic staff of the University with support and direction from
the Chief/Deputy Chief.
52.4 Prepare for validations/periodic reviews/resource checks of programmes by
collating, editing and printing of validation/review/resource check documentation
for programmes. Assist the Chief/Deputy Chief in the coordination and conduct of
validations/periodic reviews/resource checks.
52.5 Assist the Chief/Deputy Chief to coordinate and monitor annual quality assurance
activities for all colleges. Regular and key activities include: submission of annual
programme monitoring reports, changes to programmes, and appointment of external
examiners including their visits and reports.

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52.6 Ensure proper and thorough documentation of programmes in line with the University’s
requirement. This will involve training and guiding academic staff in the preparation
of such documentations with support from the Chief/Deputy Chief.
52.7 Stays informed of developments in the field of tertiary education quality assurance.
Reads pertinent literature, attends meetings and participates in professional
associations as appropriate. Establishes and maintains an active network of
professional contacts.
52.8 Assist the Chief/Deputy Chief to organise and conduct meetings of the Programmes
and Quality Committee (PQC) through agenda and paper preparation; compilation,
circulation; minute taking, writing, distribution, and following up on actions to be
taken.
52.9 Undertake other reasonable duties, as determined by the Chief/Deputy Chief, in
areas of quality assurance & enhancement.

53 Senior Teaching and Learning Officer (Position Level 6)

53.1 Assist the Chief to develop and implement university-wide policies and strategies
related to Programme initiation and development, learning environment, Teaching &
Learning and Assessment;
53.2 Initiate Programme planning of all colleges towards development of University’s
periodic strategic plans;
53.3 Support constituent colleges to undertake needs analysis in order to establish an
appropriate portfolio of Programmes relevant for the University in relation to subject
and professional areas, modes of study, level of qualification, and the nature of the
Programmes;
53.4 Organise activities for the development of a University-wide Programme developer’s
guide and support lecturers across the University in implementing the guide;
53.5 Liaising with external bodies, agencies and partners to ensure that Programmes are
developed based on the needs, demands and relevancy of stakeholders;
53.6 Coordinate the development and review of plans , project and Programmes, and
monitor their implementation, related to Programme planning & development;
53.7 Coordinate activities related to Centre for University Learning & Teaching (CULT) at
the OVC including activities, planning and funding;
53.8 Support the activities for networking with external organisations to seek support and
collaboration in improving the learning and teaching environment at RUB; and
53.9 Undertake other reasonable duties, as determined by the director/Chief, in areas that
do not have clearly defined roles in the Department.

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54 Senior Librarian (Position Level 6)

54.1 Plan and administer programme of library services and submit recommendations on
library policies;
54.2 Participate in the development/review of policies and procedures for the operation of
the library in the University;
54.3 Study and recommend and administer policies on the purchase of library materials;
54.4 Coordinate activities of College’s library;
54.5 Teach, conduct research and provide expert services on library;
54.6 Analyse and coordinate budget estimates and control expenditures to administer
approved budget for the library services;
54.7 Execute activities related to maintenance of library property and services;
54.8 Carry out planning, directing and supervision of a library services in the College;
54.9 Represent University library services in the community groups and other libraries;
54.10 Update library information system;
54.11 Guide, mentor and coach library assistants in the College; and
54.12 Carry out any other task that may be assigned from time to time.

55 Senior Research Officer - Research and Development (Position Level 6) in OVC

55.1 Contribute to the development of research policies and procedures;

55.2 Facilitate and support the University’s research effort through provision of
administrative services and support to manage, develop and promote research,
research training, knowledge transfer and innovation;

55.3 Provide advisory support and guidance to academics and student researchers on
matters relating to grant development/proposal writing and quality assurance;

55.4 Provide advisory support to academics on matters related to RUB research policies
and procedures (e.g. research ethics, quality standards, research dissemination,
research commercialisation, intellectual property issues);

55.5 Assist in developing grant applications, research contracts and cooperation

agreements with external research organisations, and monitor grant implementation;

55.6 Facilitate participation of academics in high calibre research and development team,
such as research think tanks;

55.7 Facilitate dissemination of knowledge arising from research and scholarly activities
of iGNHaS through knowledge dissemination events and publication;

83
55.8 Facilitate capacity development of RUB researches through research trainings, early
career researcher support and mentoring, internships, and research attachments;

55.9 Facilitate participation of staff researchers in high calibre research and development
team, such as research think tanks; and

55.10 Carry out any other task that may be assigned from time to time.

55.11 Coordinate activities related to research, dissemination and documentation in the

Colleges;

55.12 Coordinate the management and administration of higher degree research as

required by the Research Degree Framework;

55.13 Coordinate activities that foster collaborative research and services with relevant
external partners;

55.14 Coordinate the financing of specific research projects as per the directive of CRCs
and policies;

55.15 Coordinate the development of research capacity in the college;

55.16 Organise national and international conferences/seminars;

55.17 Prepare plans and budget proposals for College research and innovation activities;

55.18 Explore and facilitate access to both internal and external sources of research fund
for the staff and research centre(s);

55.19 Report to the CAC, CRC for onward submission to the RIC on all matters related
to research in the college, including the programmes and activities of the research
centres; and

55.20 Carry out any task as may be assigned from time to time.

56 Senior Research Officer - Higher Degree Research (Position Level 6)

56.1 Participate in the development and review of research degree policies and procedures;
56.2 Implement research degree policies and procedures;
56.3 Prepare plans, programmes and projects related to research degrees in the University;
56.4 Prepare and submit progress reports including annual reports pertaining to research
degrees;
56.5 Provide advisory guidance and support to research degree students and staff on
matters relating to thesis supervision, thesis preparation, academic progress,
submission, and examination;
56.6 Assist in the nomination and submission of list of external examiners to the Academic
Board;

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56.7 Submit and dispatch research degree theses (Masters and PhD) for external
examination;
56.8 Collate and check examiners’ reports on research degree thesis;
56.9 Process research degree awards and notify the candidates; and
56.10 Carry out any other task that may be assigned from time to time.

57 Senior External Relations Officer (Position Level 6)

57.1 Participate in the development/review of policies, procedures and processes related

to external relation;
57.2 Facilitate study abroad programmes by providing international programme orientation
on RUB campuses, academic transcripts arrangement, designing papers on study
abroad if required, collaborate design of study abroad modules with the external
universities, establish external universities’ contacts to relevant colleges, and carry
out administrative functions relevant to the activities, including: international student
recruitment and admission, visa, immigration and protocol;
57.3 Liaise and coordinate with concerned agencies and authorities for staff visits;
57.4 Draft the MOUs for external linkages;
57.5 Promote external linkages of colleges through establishing networks, communicating,
liaising, to link RUB colleges to external universities via OVC; and
57.6 Carry out any tasks as may be assigned from time to time.

58 Senior Engineer (Position Level 6)

58.1 Contribute to development of policies, standards and guidelines for the development
of infrastructure and procurement of works;
58.2 Contribute to designing of master plans for the University campuses including
landscaping;
58.3 Check field surveys and reports for proposed projects;
58.4 Initiate sub-soil investigation of bridges, pavement designs, retaining structures,
drainage and other engineering projects;
58.5 Prepare and supervise plans and specifications of complete quantity surveys of
materials and labour required for engineering projects;
58.6 Inspect the quality of work and control the workmanship;
58.7 Carry out site visit for physical verification of works as per technical sanction accorded;
58.8 Review inspection and test reports of various materials;
58.9 Review the preparation of engineering drawings and designs;

85
58.10 Prepare feasibility reports for new or modified projects, and project and programme
proposals;
58.11 C-ordinate EIA Programmes;
58.12 Handle general correspondences and administration; and
58.13 Carry out any tasks as may be assigned from time to time.

59 Sr. Planning Officer (Position Level 6)

59.1 Coordinate activities for the development of plans, programmes and policies;
59.2 Support in supervision of the implementation of development activities;
59.3 Coordinate and conduct mid-term review meetings and carry out follow up actions on
policy recommendations;
59.4 Review and validate progress reports on the implementation of plans and programmes;
59.5 Carry out the evaluation of University’s plans and programmes;
59.6 Carry out field visits to monitor and evaluate programmes, projects and plans;
59.7 Collaborate with other colleagues at worksite and towards realising the goals of the
organisation;
59.8 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC.
59.9 Compile budget proposals and prepare annual work plan for submission to APRC/
University Council/ Ministry of Finance/GHNC
59.10 Execute budget discussion with Ministry of Finance
59.11 Review and prepare release statement
59.12 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC
59.13 Manage donor funded projects
59.14 Carry out any other works as it may be assigned from time to time.

60 Senior Business and Development Officer (Position Level 6)

60.1 Initiate/coordinate preparation of strategies for the diversification of income;

60.2 Identify services that could generate revenues for the University and facilitate the
Colleges in carrying out the activities;

60.3 Coordinate central activities related to University services for generation of funds as
and when identified;

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60.4 Develop various project proposals in coordination with relevant officials in support of
various activities of the University;

60.5 Implement/facilitate such programmes or projects and ensure timely implementation

as per the requirement of the development partners and the University;

60.6 Develop in coordination with the Communications Officer various promotional

materials related to the services of the University;

60.7 Liaise with potential partners and industries to carry out fund mobilisation activities;
and

60.8 Carry out any other task that may be assigned from time to time.

61 Sr. Finance Officr (Position Level 7)

61.1 Exercise accounting procedures and internal control systems at all times by strictly
following the rules and regulations;
61.2 Review and validate transactions related to allowances, arrear claims and other
payables to minimise error;
61.3 Facilitate auditing through production of all records and evidences;
61.4 Provide appropriate technical support to ensure that funds are spent and managed
according to the overall plans and policies of the University;
61.5 Prepare financial progress reports, financial statement and other related reports for
submission to College/OVC Finance Committee and to the OVC for consolidation of
financial statements at the University level;
61.6 Prepare budget proposals for OVC/College and submit to the DPR University.
61.7 Participate in budget discussions;
61.8 Process release requests
61.9 Review and recommend budget adjustments such as supplementary appropriations,
transfers, and re-appropriations, transfers and withdrawals
61.10 Review budget status and prepare Revised Estimates for OVC/College on a quarterly
basis;
61.11 Facilitate the preparation of mid-year budget reviews for OVC/College;
61.12 Review expenditure patterns as per the approved budget to facilitate better
implementation and proper expenditure reporting;
61.13 Manage donor funded projects in terms of fund release, fund receipt and fund balance
for recommending any additional release or advance for externally funded projects;
61.14 Correspond with relevant agencies on issues related to deposits, releases and
transfer of fund in the budget fund accounts;

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61.15 Coordinate management of vehicles and its movements in the case of Colleges; and
61.16 Perform any task that may be assigned from time to time.
61.17 Coordinate management of vehicles and its movements in the case of Colleges; and
61.18 Perform any task that may be assigned from time to time.

62 Senior ICT Officer (Position Level 6)

62.1 Facilitate the development of policies in the area of ICT and translation of these
policies where appropriate into projects and work plans;
62.2 Contribute to development of organisation’s infrastructure and applications systems;
62.3 Plan and coordinate procurement of facilities related to information technology;
62.4 Establish and enforce application standards;
62.5 Manage staff professional development in information technology and knowledge
management;
62.6 Ensures that the organisation’s databases conform to the technical standards followed
in the country;
62.7 Provide substantive input into the development of policies and priorities with respect
to ICT project matters;
62.8 Coordinate the development of appropriate guidelines and classification systems;
62.9 Co-ordinate and facilitate the implementation of College/OVC projects and work plan;
62.10 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results;
62.11 Prepare annual work plan and implement for the concerned functional unit; and
62.12 Carry out any other task that may be assigned from time to time.

Professional Position Category (Position Level 7)

63 Legal Officer (Position Level 7)

63.1 Assist with legal advices in the formulation of rules, regulations and manuals;
63.2 Assist the concerned officials in drafting of contract documents, legal documents and
MOUs and other agreements that has legal implications;
63.3 Liaise with legal bodies in seeking legal advises and support services;
63.4 Assist with litigation works with the Office of the Attorney General on behalf of the
University and attend to court summons;
63.5 Represent the University in arbitration;

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63.6 Assist the dispute resolution works on behalf of the University and the Colleges;
63.7 Act as focal person for any legal issues related to the University; and
63.8 Carry out any other task that may be assigned from time to time.

64 Internal Auditor (Position Level 7)

64.1 Study various operational systems and propose recommendations to minimise audit
memos;
64.2 Organise various consultative meetings for the formulation of policies related to
improvement of systems that ensures transparency, compliance with rules and
consistency in the implementation of various policies;
64.3 Monitor and assess the service delivery in the University against the TAT and SOP;
64.4 Carry out HR auditing to ensure that HR is optimally utilised and that overall HR
administration has been carried out uniformly as per the prevailing rules and
regulations;
64.5 Organise statutory and external auditing, and ensure that audits are carried out
timely;
64.6 Follow up on the audit memos and monitor the implementation of audit memos with
the colleges and OVC such as replying to audit memo, recovering dues, processing
write-off of irrecoverable dues etc.; and
64.7 Carry out any other task that may be assigned from time to time.

65 Student Service Officer (Position Level 7)

65.1 Implement policies, procedures and processes related to student services in the
University;

65.2 Maintain records of students for any kind of support and services both during and
after graduation;

65.3 Maintain up-to-date information on students for any kind of studies by programme
area, level of programme, gender, nationality etc.;

65.4 Carry out student selection and registration of students in an effective, efficient and in
accordance with the policy;

65.5 Provide administrative support as required to the Dean of Student Affairs to look after
the welfare and care of the students;

65.6 Organise committee meetings related to students services and draft minutes and
communicate follow-ups with the relevant members;

65.7 Liaise with the colleges and update student selection criteria;

65.8 Conduct student selection and admission required to be done centrally; and

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65.9 Carry out any other duties as may be assigned by the Registrar from time to time.

66 Residence Coordinator (Position Level 7)

66.1 Look after the welfare and care of the students for the designated residential areas/
hostels;
66.2 Provide safe, inclusive and respectful environment for living and learning; in particular,
shaping a high quality residential experience for student in the designated residential
areas/hostels;
66.3 Induct students to hostels and familiarise them to student rules, regulations, common
norms and standards in the hostels;
66.4 Coordinate with the academic advisor to monitor and support student learning;
66.5 Manage and administer student affairs for the given residential area including record
keeping;
66.6 Listen to students’ problems and help them to find resolutions where relevant and
refer students to appropriate services such as student support, disability services,
counselling, medical services, management etc;
66.7 Manage hostel facilities and its surroundings in terms of cleanliness and upkeep of
the facilities;
66.8 Coordinate and support student activities for the hostel related to social and community
services, literary activities, social engagements and other useful events; and
66.9 Any other duties as may be assigned by the President/Dean Student Affairs from time
to time.

67 Examination and Student Records Officer (Position Level 7)

67.1 Implement strategies and systems to ensure effective and efficient admission and
student records systems in the College;
67.2 Maintain up-to-date details of admission and selection criteria of students and work
out detailed numbers of annual student intake;
67.3 Conduct admission and registration of students in coordination with the Dean of
Academic Affairs and Office of the Registrar;
67.4 Prepare award list for the academics to award marks for students;
67.5 Plan and prepare examination related works like examination schedule, sitting
arrangement & conduct of exams etc;
67.6 Receive results from the Programme Board of Examiners and prepare academic
transcripts;
67.7 Ensure safe keeping of student records including transcripts;

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67.8 Maintain and update annual student statistics.
67.9 Maintain student records and issue documents; and
67.10 Carry out any other tasks as may be assigned from time to time.

68 Human Resource Officer (Position Level 7)

68.1 Independently organise major HR management works such as promotion, recruitment,

leave, transfer, grievances and performance management as per policies, plans and
programmes;
68.2 Independently organise major HR development works such as orientation, induction,
professional development programmes and employment counselling activities as per
policies, plans and programmes;
68.3 Search for open scholarships and fellowships and inform relevant staff to apply;
68.4 Implement HR Rules and Regulations and provide technical support to the Colleges;
68.5 Ensure that human resource information is maintained up to date;
68.6 Participate in preparing the overall Human Resource Management and Development
Plans;
68.7 Serve as meeting secretary and interview assistant in drafting minutes, writing
reports, and preparing proposals; and
68.8 Carry out any other work as it may be assigned from time to time.

69 Administrative Officer (Position Level 7)

69.1 Implement activities in relation to administration of the University like personal

administration, property management/ maintenance, budget requirements,
procurement of office materials etc.;
69.2 Coordinate various activities of the University/College as and when required including
official dinners/lunches hosted by the University/College;
69.3 Initiate and coordinate the preparation of annual work plan related to administrative
and management functions;
69.4 Liaise with other relevant organisations with regard to the administrative matters;
69.5 Supervise the performance of staff within the section;
69.6 Organise meetings, workshops and related sessions in the area of administration
and management;
69.7 Coordinate management of vehicles and its movements in the case of OVC;
69.8 Prepare budget proposals and estimates for the assigned unit; and
69.9 Carry out any other task assigned by the Supervisors.

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70 Media and Communications Officer (Position Level 7)

70.1 Contact departments within OVC and Colleges and draft news/reports to be shared
with the public;
70.2 Organise for publication of promotional materials such as prospectus, brochures,
newsletters etc.
70.3 Organise meetings and related activities for the promotion of external relations and
communications. The specific duties include mainly the secretarial support in terms
of keeping minutes and communicating follow-ups with the relevant members;
70.4 Draft plans, programmes, projects for the development of external relations and
communications;
70.5 Draft and submit progress reports and annual report of the Division;
70.6 Maintain up to date information on study abroad conditions at RUB on website,
international student portals; and
70.7 Carry out any other task that may be assigned from time to time.

71 Liaison Officer (Position Level 7) based in Colleges

71.1 Implement policies and strategies related to linkages with external academic
institutions and industries;
71.2 Implement plans, programmes or projects related to linkages with external
organisations and academic institutions both within and outside the country related
to teaching-learning, research, innovation and expert services in coordination with
the OVC;
71.3 Provide protocol services for international visitors;
71.4 Initiate and support student exchange programmes;
71.5 Facilitate student attachment or internship programmes to the industries;
71.6 Act as the media focal unit on behalf of the college. It involves drafting press releases,
updating information on the college website, publishing of college brochures,
prospectus, newsletters and annual reports;
71.7 Implement plans related to creation and enrichment of lifelong bond with alumni and
connect them to the students and academics of the college;
71.8 Implement projects related to research and consultancy in business, industry,
government and international organisations and carry out accordingly;
71.9 Organise training and development programmes (for industry, government and
NGOs),; and
71.10 Carry out any task as may be assigned from time to time

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72 Procurement Officer (Position Level 7)

72.1 Coordinate meeting and activities related to formulation of policies, standards and
guidelines related to procurement of works, services and goods;
72.2 Floats tenders, select suppliers, place orders, procure and monitor supplies;
72.3 Maintain reports and records of the materials procured;
72.4 Advise Colleges/OVC on methods to float tenders, select suppliers, place orders,
procure and supervise on usage of supplies;
72.5 Plan, quantify and project the budget requirement for the supply of materials;
72.6 Participate in planning to develop initiatives that will have positive impact on improving
supply management in the University;
72.7 Participate in tender committee and related meetings; and
72.8 Carry out any other tasks assigned by the Supervisor.

73 Academic Quality Officer (Position Level 7)

73.1 Disseminate academic quality assurance and enhancement regulations and policies
of the University to colleges and monitor their effective implementation with support
from senior staff of the Division.
73.2 Maintain comprehensive and current definitions and documentations of all validated/
reviewed academic programmes of the University.
73.3 Support senior staff of the Division in the conduct of professional development related
to quality assurance and enhancement for academic staff in colleges.
73.4 Prepare for validations/periodic reviews/resource checks of programmes by
collating, editing and printing of validation/review/resource check documentation for
programmes; and assist senior staff of the Division in the conduct of these activities.
73.5 Assist senior staff of the Division to coordinate and monitor annual quality assurance
activities such as submission of annual programme monitoring reports, changes
to programmes, and appointment of external examiners including their visits and
reports
73.6 Ensure proper and thorough documentation of programmes in line with the University’s
requirement. This will involve training and guiding academic staff in the preparation
of such documentations with support from senior staff of the Division.
73.7 Stays informed of developments in the field of tertiary education quality assurance.
Reads pertinent literature, attends meetings and participates in professional
associations as appropriate. Establishes and maintains an active network of
professional contacts.

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73.8 Assist senior staff to organise and conduct meetings of the Programmes and Quality
Committee (PQC) through agenda and paper preparation; compilation, circulation;
minute taking, writing, distribution, and following up on actions to be taken.
73.9 Look after logistics such as arranging meeting rooms, accommodation, and catering
for meetings/activities related to quality assurance and enhancement.
73.10 Undertake other reasonable duties, as determined by senior staff in the Division, in
the areas of quality assurance & enhancement.

74 Teaching and Learning Officer (Position Level 7)

74.1 Implement university-wide policies and strategies related to Programme initiation and
development, learning environment, Teaching & Learning and Assessment;
74.2 Organise and facilitate meetings and workshops for Programme planning with the
Colleges towards development of University’s periodic strategic plans;
74.3 Provide necessary administrative support to the colleges to undertake needs analysis
in order to establish an appropriate portfolio of Programmes relevant for the University
in relation to subject and professional areas, modes of study, level of qualification,
and the nature of the Programmes;
74.4 Implement university-wide Programme developer’s guide and provide technical
guidance to the lecturers across the University in implementing the guide;
74.5 Liaise with external bodies, agencies and partners to ensure that Programmes are
developed based on the needs, demands and relevancy of stakeholders;
74.6 Draft plans, Programmes and projects related to Programme planning & development;
74.7 Monitor and compile progress reports on the implementation of plans, Programmes
and projects related to Programme planning and development;
74.8 Provide clerical support for teaching/learning awards for staff;
74.9 Provide clerical support for networking with external organisations to seek support
and collaboration in improving the learning and teaching environment at RUB; and
74.10 Undertake other reasonable duties, as determined by the director/Chief, in areas that
do not have clearly defined roles in the Department.

75 Librarian (Position Level 7)

75.1 Execute activities related to maintenance of library property;

75.2 Update library information system;
75.3 Plan, implement and/or enhance library automation projects and services; and
75.4 Teach, conduct research and provide expert services on library;

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75.5 Perform administrative duties of the library development programme, supervises
work within the College in the area of referencing, circulation, acquisition and binding
etc.;
75.6 Carry out annual work planning for the development of library services and implement;
75.7 Provide reference and reader’s advisory services to library users;
75.8 Perform varied and/or specialised professional library work such as collection
development, acquisition, evaluation and selection, discarding, weeding and
withdrawal of library materials;
75.9 Develop and conduct Programmes, multi-media programmes, within the College;
75.10 Make administrative decisions for assigned area;
75.11 Assist in the preparation of budget proposals and estimates for the College library;
and
75.12 Carry out any other task assigned by the Supervisors.

76 Research Officer - Research and Development (Position Level 7) in OVC

76.1 Provide support services to manage, develop and promote research, research
training, knowledge transfer and innovation;
76.2 Draft proposals/progress reports/promotional materials related to research and
development;
76.3 Support the iGNHaS Secretariat in the preparation of the institute’s annual plan and
the annual report;
76.4 Organise meetings and other events of the Research and Innovations Committee
and activities related to dissemination of the decisions and follow-ups arising from
these;
76.5 Support in preparation of annual plans and annual reports;
76.6 Organise activities for dissemination of information arising from research and
scholarly activities of iGNHaS such as publications, research conferences, public
talks, seminars, workshops etc;
76.7 Coordinate activities for linkages with external institutions for research partnerships;
76.8 Organise capacity development programmes for researches such as research
trainings, early career researcher support and mentoring, internships, and research
attachments; and
76.9 Carry out any other works as it may be assigned from time to time.

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77 Research Officer - Research and Development (Position Level 7) in Colleges

77.1 Implement research policies at the colleges based on overall University research
policy and college level policies;
77.2 Carry out activities related to research, dissemination and documentation in the
Colleges;
77.3 Coordinate the management and administration of higher degree research as required
by the Research Degree Framework;
77.4 Carry out activities that foster collaborative research and services with relevant
external partners;
77.5 Implement research grants based on framework developed by the College;
77.6 Organise programmes for the development of research capacity in the College;
77.7 Organise national and international conferences/seminars;
77.8 Prepare plans and budget proposals for College research and innovation activities;
77.9 Explore and facilitate access to both internal and external sources of research fund
for the staff and research centre(s);
77.10 Report to the CAC, CRC for onward submission to the RIC on all matters related
to research in the college, including the programmes and activities of the research
centres; and
77.11 Carry out any task as may be assigned from time to time.

78 Research Officer – Higher Degree Research (Position Level 7)

78.1 Draft plans, programmes and projects related to research degrees in the University;
78.2 Draft progress reports including annual reports pertaining to research degrees;
78.3 Facilitate advisory guidance and support to research degree students and staff
on matters related to thesis supervision, thesis preparation, academic progress,
submission, and examination;
78.4 Conduct meetings and other events of the Research Degrees Committee and ensure
proper documentation and dissemination of the decisions and follow-ups arising from
these;
78.5 Carry out secretarial works for the submission and dispatch of research degree
theses (Masters and PhD) for external examination;
78.6 Compile and document examiners’ reports on research degree thesis;
78.7 Provide clerical support for research degree awards and notify the candidates; and
78.8 Carry out any other task that may be assigned from time to time

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79 External Relations Officer (Position Level 7)

79.1 Organise all necessary activities for the management of external relations;
79.2 Liaise with concerned College and academic institutions abroad for implementation
of study aboard programmes;
79.3 Provide logistical support to international students in terms of organising international
orientation programme on RUB campuses, and recruitment and admission of
international students;
79.4 Carry out all administrative works to facilitate staff visits; and
79.5 Carry out any other tasks that may be assigned from time to time.

80 Engineer (Position Level 7)

80.1 Check field surveys and report for proposed projects;

80.2 Initiate sub-soil investigation of bridges, pavement designs, retaining structures,
drainage and other engineering projects;
80.3 Prepare and supervise plans and specifications of complete quantity surveys of
materials and labour required for engineering projects;
80.4 Inspect the quality of works and control the workmanship;
80.5 Carry out site visit for physical verification of works as per technical sanction accorded;
80.6 Prepare feasibility reports for new or modified projects, and project and programme
proposals;
80.7 Review inspection and test reports of various materials;
80.8 Review the preparation of engineering drawings and designs;
80.9 Coordinate Environment Impact Assessment (EIA) Programmes;
80.10 Handle general correspondences and administration; and
80.11 Carry out any other tasks that may be assigned from time to time.

81 Planning Officer (Position Level 6)

81.1 Coordinate activities for the development of plans, programmes and policies;
81.2 Support in supervision of the implementation of development activities;
81.3 Coordinate and conduct mid-term review meetings and carry out follow up actions on
policy recommendations;
81.4 Review and validate progress reports on the implementation of plans and programmes;
81.5 Carry out the evaluation of University’s plans and programmes;
81.6 Carry out field visits to monitor and evaluate programmes, projects and plans;

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81.7 Collaborate with other colleagues at worksite and towards realising the goals of the
organisation;
81.8 Facilitate to process supplementary, re- appropriation, transfer and withdrawal with
GHNC.
81.9 Compile budget proposals and prepare annual work plan for submission to APRC/
University Council/ Ministry of Finance/GHNC
81.10 Execute budget discussion with Ministry of Finance
81.11 Review and prepare release statement
81.12 Facilitate to process supplementary ,re- appropriation, transfer and withdrawal with
GHNC
81.13 Manage donor funded projects
81.14 Carry out any other works as it may be assigned from time to time.

82 Business and Development Officer (Position Level 7)

82.1 Organise various consultative meetings for the formulation of strategies and
programmes related to diversification of income sources;
82.2 Implement strategies with the Colleges or centrally as identified by the University;
82.3 Identify services that could generate revenues for the University and facilitate the
Colleges in carrying out the activities;
82.4 Develop various project proposals in coordination with relevant officials in support of
various activities of the University;
82.5 Implement/facilitate programmes or projects and ensure timely implementation as
per the requirement of the development partners and the University;
82.6 Develop in coordination with the Communications Officer various promotional
materials related to the services of the University;
82.7 Liaise with potential partners and industries to carry out fund mobilisation activities;
and
82.8 Carry out any other task that may be assigned from time to time.

83 Finance Officer (Position Level 7)

83.1 Exercise accounting procedures and internal control systems at all times by strictly
following the rules and regulations;
83.2 Review and validate transactions related to allowances, arrear claims and other
payables to minimise error;
83.3 Facilitate auditing through production of all records and evidences;

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83.4 Support the preparation of financial progress reports, financial statement and other
related reports for submission to College/OVC Finance Committee and to the OVC
for consolidation of financial statements at the University level;
83.5 Support the preparation of budget proposals for OVC/College and submit to the DPR.
83.6 Participate in budget discussions;
83.7 Process release requests
83.8 Review and recommend budget adjustments such as supplementary appropriations,
transfers, and re-appropriations, transfers and withdrawals
83.9 Review budget status and prepare Revised Estimates for OVC/College on a quarterly
basis;
83.10 Support the facilitation and the preparation of mid-year budget reviews for OVC/
College;
83.11 Involve in review exercise of expenditure patterns as per the approved budget to
facilitate better implementation and proper expenditure reporting;
83.12 Assist in the management of donor funded projects in terms of fund release, fund
receipt and fund balance for recommending any additional release or advance for
externally funded projects;
83.13 Correspond with relevant agencies on issues related to deposits, releases and
transfer of fund in the budget fund accounts;
83.14 Coordinate management of vehicles and its movements in the case of Colleges; and
83.15 Perform any task that may be assigned from time to time.
83.16 Coordinate management of vehicles and its movements in the case of Colleges; and
83.17 Perform any task that may be assigned from time to time.

84 ICT Officer (Position Level 7)

84.1 Facilitate the development of policies in the area of ICT and translation of these
policies where appropriate into projects and work plans;
84.2 Apply fundamental concepts, practices, procedures and existing policies and
guidelines in specialised areas of information technology;
84.3 Implement activities related to development of infrastructure and facilities for ICT
based networking;
84.4 Organise task force and related meetings for information systems and technology
developments;
84.5 Participate in negotiations for software purchases with vendors oversees the
maintenance of licenses resulting from such purchases;

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84.6 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results; and
84.7 Carry out any other task that may be assigned from time to time.

Professional Position Category (Position Level 8)

85 Assistant Internal Auditor (Position Level 8)

85.1 Assist in the coordination of meetings and exercises to study various operational
systems to minimise audit memos;
85.2 Assist in organising meetings and consultations for the formulation of policies related
to governance and operational systems;
85.3 Monitor and assess the service delivery in the University against the TAT and SOP;
85.4 Assist in carrying out HR auditing to study the compliance as per the rules and
regulations;
85.5 Assist in conducting statutory and external auditing, and ensure that audits are carried
out timely;
85.6 Follow up on the audit memos and monitor the implementation of audit memos with
the colleges and OVC such as replying to audit memo, recovering dues, processing
write-off of irrecoverable dues etc.; and
85.7 Carry out any other task that may be assigned from time to time.

86 Assistant Student Service Officer (Position Level 8)

86.1 Understand various policies, procedures and processes related to student services
and assist in implementing the policies;
86.2 Assist in maintaining records of services rendered to students for any kind of support
and services both during and after graduation of students;
86.3 Maintain up-to-date information on students for any kind of studies by programme
area, level of programme, gender, nationality etc.;
86.4 Assist in carrying out student selection and registration in an effective, efficient and
in accordance with the policy;
86.5 Assist in organising committee meetings related to students services and draft
minutes and communicate follow-ups with the relevant members;
86.6 Liaise with the colleges and update student selection criteria;
86.7 Assist in conducting student selection and admission required to be done centrally;
and
86.8 Carry out any other duties as may be assigned by the Registrar from time to time.

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87 Assistant Residence Coordinator (Position Level 8)

87.1 Look after the welfare and care of the students for the designated residential areas/
hostels under the guidance of Dean of Student Affairs;
87.2 Contribute to providing a safe, inclusive and respectful environment for living and
learning; in particular, shaping a high quality residential experience for student in the
College;
87.3 Assist in inducting new students to hostels and familiarising them to student rules,
regulations, common norms and standards in the hostels;
87.4 Assist in coordinating with the academic advisor to monitor and support student
learning;
87.5 Assist in managing and administering student affairs for the given residential area
including record keeping;
87.6 Listen to students’ problems and help them to find resolutions where relevant and
refer students to appropriate services such as student support, disability services,
counseling, medical services, management etc;
87.7 Manage hostel facilities and its surroundings in terms of cleanliness and upkeep of
the facilities;
87.8 Coordinate and support student activities for the hostel related to social and community
services, literary activities, social engagements and other useful events; and
87.9 Any other tasks as may be assigned from time to time.

88 Assistant Examination and Student Records Officer (Position Level 8)

88.1 Assists in organsing of meetings and consultations related to formulation of strategies

and systems on admission and student records systems in the College;
88.2 Assist in implementing systems by way of maintaining up-to-date details of admission
and selection criteria of students and to work our detailed numbers of annual student
intake;
88.3 Assist in the conduct of student admission and registration under the guidance of the
Dean of Academic Affairs and Office of the Registrar;
88.4 Assist in preparing award list for the academics to award marks for students;
88.5 Assist in examination related works like examination schedule, sitting arrangement &
conduct of exams etc under the guidance of the Dean of Academic Affairs;
88.6 Receive results from the Programme Board of Examiners and prepare academic
transcripts;
88.7 Ensure safe keeping of student records including transcripts;
88.8 Maintain and update annual student statistics;

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88.9 Maintain student records and issue documents; and
88.10 Carry out any other tasks as may be assigned from time to time.

89 Assistant Human Resource Officer (Position Level 8)

89.1 Assist in implementing human resource rules and regulations;

89.2 Compile, verify documents and information with regard to human resource
management and development;
89.3 Assist the implementation of human resource development programmes as per the
development plans;
89.4 Maintain up to date statistical information on human resources of the University/
College/OVC.
89.5 Maintain up-to-date personal files of all staff;
89.6 Provide information on human resource to the management when required;
89.7 Provide clarification on Human Resource Rules and Regulations to other staff
whenever necessary;
89.8 Assist in coordination of HR committee meetings, interviews, trainings, workshops
etc., including drafting of announcements, minutes of meetings, reports and proposals;
and
89.9 Carry out any other task as it may be assigned from time to time.

90 Assistant Administrative Officer (Position Level 8)

90.1 Organise activities related to personal administration, property management/

maintenance, budget requirements, procurement of office materials etc.;
90.2 Assist in the preparation of annual operation plan for the administrative unit;
90.3 Assist in the coordination of important organisational activities such as consecration,
foundation day, national events, luncheons and VIP visits, as and when required;
90.4 Carry out roles and responsibilities of HR and procurement in Colleges;
90.5 Coordinate management of vehicles and its movements in the case of OVC;
90.6 Organise meetings, workshops and related sessions in the area of administration and
management; and
90.7 Carry out any other task assigned by the Supervisors.

91 Assistant Media and Communications Officer (Position Level 8)

91.1 Assist in drafting news/reports to be shared with the public;

91.2 Provide clerical support to publish promotional materials such as prospectus,
brochures, newsletters etc.;

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91.3 Organise meetings and related activities for the promotion of external relations and
communications. The specific duties include mainly the secretarial support in terms
of keeping minutes and communicating follow-ups with the relevant members;
91.4 Assist in drafting plans, programmes, projects for communications;
91.5 Assist in drafting progress and annual reports of the Division; and
91.6 Carry out any other task that may be assigned from time to time;

92 Assistant Liaison Officer (Position Level 8) based in Colleges

92.1 Assist in organising meetings and consultations for the formulation of plans, policies
and strategies for enhancement of linkages with external academic institutions and
industries in the Colleges;
92.2 Assist in providing coordination support in establishing and maintaining linkages
with external organisations and academic institutions both within and outside the
country related to teaching-learning, research, innovation and expert services; in
coordination with the OVC;
92.3 Provide protocol services for international visitors;
92.4 Assist in initiating and supporting staff and student exchange programmes;
92.5 Facilitate student attachment or internship programmes to the industries;
92.6 Act as the media focal unit on behalf of the college. It involves assisting in drafting
of press releases, updating information on the college website, publishing of college
brochures, prospectus, newsletters and annual reports;
92.7 Assist in taking up initiatives related to strategic planning to promote alumni
awareness; and create and enrich lifelong bond among alumni and connect them to
the students and academics of the college;
92.8 Assist in organising training and consultancy services provided by the College by
proving all necessary clerical support services; and
92.9 Carry out any task as may be assigned from time to time.

93 Assistant Procurement Officer (Position Level 8)

93.1 Understand and implement policies, standards and guidelines related to procurement
of works, services and goods;
93.2 Assist in preparing reports and maintaining records of the properties;
93.3 Support the management of supplies in the University;
93.4 Plan and initiate any activities that shall have positive impact on improving supply
management in the University;
93.5 Carry out all necessary activities related to procurement of goods, services and
works;

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93.6 Organise committee meetings related to procurement of goods, services and works;
and
93.7 Carry out any other tasks assigned by the superiors.

94 Assistant Academic Quality Officer (Position Level 8)

94.1 Disseminate academic quality assurance and enhancement regulations and policies
of the University to colleges and monitor their effective implementation with support
from senior staff of the Division.
94.2 Maintain comprehensive and current definitions and documentations of all validated/
reviewed academic programmes of the University.
94.3 Support senior staff of the Division in the conduct of professional development related
to quality assurance and enhancement for academic staff in colleges.
94.4 Prepare for validations/periodic reviews/resource checks of programmes by
collating, editing and printing of validation/review/resource check documentation for
programmes.
94.5 Assist senior staff to coordinate and monitor annual quality assurance activities such
as submission of annual programme monitoring reports changes to programmes,
and appointment of external examiners including their visits and reports.
94.6 Ensure proper and thorough documentation of programmes in line with the University’s
requirement. This will involve assisting senior staff of the Division to train and guide
academic staff to prepare such documentations.
94.7 Stays informed of developments in the field of tertiary education quality assurance.
Reads pertinent literature, attends meetings and participates in professional
associations as appropriate. Establishes and maintains an active network of
professional contacts.
94.8 Assist the senior staff of the Division to organise and conduct meetings of the
Programmes and Quality Committee through agenda and paper preparation;
compilation, circulation; minute taking, writing, distribution and following up on actions
to be taken.
94.9 Look after logistics such as arranging meeting rooms, and catering for meetings/
activities related to quality assurance and enhancement.
94.10 Undertake other reasonable duties, as determined by senior staff in the Division, in
the areas of quality assurance & enhancement.

95 Assistant Teaching and Learning Officer (Position Level 8)

95.1 Assist in organizing workshops and meetings to initiate Programme planning with
the Colleges towards development of University’s periodic strategic plans;

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95.2 Assist in providing administrative support to conduct needs analysis in order to
establish an appropriate portfolio of Programmes relevant for the University in
relation to subject and professional areas, modes of study, level of qualification, and
the nature of the Programmes;
95.3 Assist in drafting plans, Programmes and projects related to Programme planning &
development;
95.4 Assist in monitoring and compiling information on the implementation of plan,
Programmes and projects related to Programme planning and development;
95.5 Assist in drafting progress reports including annual report in the area of Programme
planning and development;
95.6 Provide secretarial support in organizing CULT Advisory meeting and related activities
by way of drafting minutes, reports and communicating follow-ups with the relevant
members;
95.7 Maintain up to date information on teaching/learning awards received by the staff;
and
95.8 Undertake other reasonable duties, as determined by the director/Chief, in areas
that do not have clearly defined roles in the Department.

96 Assistant Librarian (Position Level 8)

96.1 Assist in annual budget preparation for library services;

96.2 Execute activities related to maintenance of library property;
96.3 Update library information system;
96.4 Perform specialised duties, which support library services (circulation, general
reference, stack management, document and materials delivery) and/or collections
(ordering, processing, cataloguing) services and/or branch/section operations;
96.5 Interpret library policies, procedures, standards and practices requiring some level of
independent judgment, in applying them to work and complex problem solving;
96.6 Direct the work of other library assistants and student assistants.
96.7 Perform original cataloguing and classification and record editing;
96.8 Perform collection development by recommending titles for purchase and/or deletion;
96.9 Plan and implement library programmes;
96.10 Perform on-line database searches, and search training;
96.11 Perform routine clerical library duties necessary for proper organisation and
distribution of library materials;
96.12 Compile statistical reports for circulation, attendance and the use of library services;
and

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96.13 Carry out any other task that may be assigned from time to time.

97 Assistant Research Officer - Research and Development (Position Level 8) in

OVC

97.1 Assist in the implementation of research policies and processes;

97.2 Draft proposals/progress reports/promotional materials related to research and
development;
97.3 Support the iGNHaS and the division in the drafting the institute’s annual plan and the
annual report;
97.4 Assist in organising research conference, seminars and workshops in terms of
confirming participants, printing documents, writing minutes and making logistical
arrangements;
97.5 Provide logistical and clerical support in the meetings including Research and
Innovation Committee for the division and iGNHaS;
97.6 Compile and document information related to research activities, research grant and
publications;
97.7 Assist in disseminating information arising from research and scholarly activities of
iGNHaS through knowledge dissemination events and publications;
97.8 Assist in organising capacity development programmes for researches such as
research trainings, early career researcher support and mentoring, internships, and
research attachments; and
97.9 Carry out any other works as it may be assigned from time to time.

98 Assistant Research Officer - Research and Development (Position Level 8) in

Colleges

98.1 Assist in coordination of meetings and consultative workshops to review and formulate
research policies at the college level;
98.2 Assist in coordinating activities related to research, dissemination and documentation
in the Colleges;
98.3 Assist in management and administration of higher degree research as required by
the Research Degree Framework;
98.4 Assist in implementing activities that foster collaborative research and services with
relevant external partners;
98.5 Assist in the financing of specific research projects as per the directive of CRCs and
policies;
98.6 Assist in activities that leads to development of research capacity in the college;
98.7 Assist in organising national and international conferences/seminars;

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98.8 Assist in preparing report to the CAC, CRC for onward submission to the RIC on all
matters related to research in the college, including the programmes and activities of
the research centres; and
98.9 Carry out any task as may be assigned from time to time.

99 Assistant Researach Officer – Higher Degree Research (Position Level 8)

99.1 Assist in drafting plans, programmes and projects related to research degrees in the
University;
99.2 Assist in drafting progress reports including annual reports pertaining to research
degrees;
99.3 Assist in organising meetings and other events of the Research Degrees Committee
in terms of drafting minutes, writing reports, and preparing proposals;
99.4 Compile and maintain up-to-date information regarding awards of research degrees,
programmes and projects;
99.5 Assist in submission of research degree theses (Masters and PhD) for external
examination;
99.6 Compile and document examiners’ reports on research degree thesis; and
99.7 Carry out any other task that may be assigned from time to time

100 Assistant External Relations Officer (Position Level 8)

100.1 Assist in organising all necessary activities for the management of external relations
and communications of the University;
100.2 Assist with all logistical support to liaise with concerned College and academic
institutions abroad for implementation of study aboard programmes;
100.3 Assist in providing logistical support to international students in terms of organising
international orientation programme on RUB campuses, and recruitment and
admission of international students;
100.4 Carry out all administrative works to facilitate staff visits such as processing for visa,
passport; travel etc.; and
100.5 Carry out any other task as may be assigned from time to time.

101 Assistant Planning Officer (Position Level 7)

101.1 Coordinate activities for the development of plans, programmes and policies;
101.2 Implement development activities;
101.3 Assist in coordination and conduct of mid-term review meetings and carry out follow
up actions on policy recommendations;
101.4 Support in the review and validation progress reports on the implementation of plans
and programmes;

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101.5 Compile budget proposals and prepare annual work plan for submission to APRC/
University Council/ Ministry of Finance/GHNC
101.6 Review and preparation of release statement
101.7 Support in carrying out budget discussion with Ministry of Finance
101.8 Carry out any other works as it may be assigned from time to time.

102 Assistant Business and Development Officer (Position Level 8)

102.1 Assist in initiating/coordinating activities for the diversification of income;

102.2 Assist in carrying out activities that lead to generation of revenues for the University
and facilitate the Colleges in carrying out the activities;
102.3 Assist in the conduct of central activities related to University services for generation
of funds as and when identified;
102.4 Assist in the development of various project proposals in coordination with relevant
officials in support of various activities of the University;
102.5 Implement/facilitate programmes or projects and ensure timely implementation as
per the requirement of the development partners and the University;
102.6 Develop in coordination with the Communications Officer various promotional
materials related to the services of the University;
102.7 Liaise with potential partners and industries to carry out fund mobilisation activities;
and
102.8 Carry out any other task that may be assigned from time to time.

103 Assistant Finance Officer (Position Level 8)

103.1 Exercise accounting procedures and internal control systems are followed at all
times
103.2 Assist in the review and validation of transactions related to allowances, arrear
claims and other payables to minimise error;
103.3 Assist in facilitating auditing through production of all records and evidences;
103.4 Assist in preparation of financial progress reports, financial statement and other
related reports for submission to College/OVC Finance Committee and to the OVC
for consolidation of financial statements at the University level;
103.5 Support the preparation of budget proposals for OVC/College and submit to the
DPR.
103.6 Participate in budget discussions;
103.7 Process release requests

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103.8 Participate in the review and recommend budget adjustments such as supplementary
appropriations, transfers, and re-appropriations, transfers and withdrawals
103.9 Assist in the review of budget status and prepare Revised Estimates on a quarterly
basis for OVC/College;
103.10 Assist in the facilitation of the preparation of mid-year budget reviews for OVC/
College;
103.11 Review expenditure patterns as per the approved budget to facilitate better
implementation and proper expenditure reporting;
103.12 Coordinate management of vehicles and its movements in the case of Colleges;
and
103.13 Perform any task that may be assigned from time to time.
103.14 Coordinate management of vehicles and its movements in the case of Colleges;
and
103.15 Perform any task that may be assigned from time to time.

104 Assistant ICT Officer (Position Level 8)

104.1 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results.
104.2 Assist in setting and coordinating priorities for allocation of budget for ICT based on
the requirements of the organisation;
104.3 Assist in identifying and arranging appropriate skills for ICT personnel in the
organisation;
104.4 Assist in establishing long and short term goals and sets priorities in the area of
information technology;
104.5 Participate in negotiations for software purchases with vendors; oversees the
maintenance of licenses resulting from such purchases;
104.6 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results;
104.7 Assist in the writing of research papers, briefs and reports, discussion materials; and
104.8 Carry out any other task that may be assigned from time to time.

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 Supervisory and Support (Position Level 13 – 6)
105 Accounts Assistant (Position Level 10 – 6)

105.1 Process for settlement of all staff related claims and all other types of expenditures
of the College/OVC in line with the broad financial guidelines with due diligence and
care;
105.2 Process payment of contractors and suppliers claims and check for the compliance
of the claims in respect to the following documents viz. the NIQ, the contract
agreements, Work Orders/purchase orders, Estimates, Bills of Quantities, entries in
the measurement books, Material at Site Account Register, work deviation approval,
expenditure sanctions, stock entries, budget availability, Hindrance Registers, work
completion certificates handing/ taking over notes, verification/approval by the
competent authority and for arithmetical accuracy;
105.3 Restrict ineligible and inadmissible claims and enforce the financial discipline
rigorously;
105.4 Ensure that all the statutory deductions and other recoveries are effected and
remitted to the concerned agencies/beneficiaries within the time frame required by
the financial statute;
105.5 Ensure that all the claims are settled within the stipulated time frame;
105.6 Maintain the books of accounts, i.e. ledger, sub-ledger, cash book and all other
records as required by the financial statute and update daily with no error;
105.7 Prepare cheque, draft and ensure proper receipt by the appropriate payee and on
time;
105.8 Close the cash book on a daily basis and reconcile the accounts to ascertain the
fund balance;
105.9 Maintain the paid vouchers, financial documents and data for future reference and
auditing purpose;
105.10 Perform all bank related duties;
105.11 Prepare and generate monthly accounts; and
105.12 Perform any other works that may be assigned by the superiors.

106 ICT Technical Associate (Position Level 10-6)

106.1 Maintain detailed documentation of all work performed, sufficient to allow independent
generation of the same process and the results.
106.2 Maintains a record of all hardware/software procured and security issues faced by
the organization.
106.3 Assist in the development and implementation of network security architectures and
technologies.

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106.4 Perform installation of operating system security software and hardware
106.5 Perform routine troubleshooting and maintenance of the network security and report
on network traffic performance and usage.
106.6 Assist in collecting information to analyze and evaluate existing or proposed systems.
106.7 Assist in preparing specifications fort the software and hardware to follow.
106.8 Performs other duties of a similar nature or level.

107 Estate Manager (Position Level 10 – 6)

107.1 Allot developmental plots, sheds or houses;

107.2 Execute lease agreement with the customers;
107.3 Carry out routine and regular inspection of the buildings, water supply, electricity and
sanitation facilities;
107.4 Ensure proper maintenance of the estate premises;
107.5 Carry out budget preparation for the maintenance works;
107.6 Check constantly with the tenants whether they follow the lease agreement properly
and settled bills on time – water bills, electricity bills and service charges etc.;
107.7 Ensure that all the facilities within the estate are properly utilised;
107.8 Keep good working relation with the municipal authorities, Power Department and
Telecommunication in availing required facilities from them; and
107.9 Carry out any other works that may be assigned from time to time.

108 Library Assistant (Position Level 13 – 6)

108.1 Draft, type and dispatch correspondence as per the directives of the supervisor;
108.2 Provide information to the library user on library policies and procedures;
108.3 Carry out routine library clerical duties (e.g. serial ordering and record maintenance,
cataloguing from bibliographic copy; routine circulation, reserve and overdue
functions);
108.4 Schedule the work of and train student assistants and clerical staff;
108.5 Perform routine searches and update computer records;
108.6 Issue borrowers’ cards according to library procedures;
108.7 Call patrons to deliver messages or information on library materials; and
108.8 Carry out any other duties that may be assigned from time to time.

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109 Electrician (Position Level 10 – 6)

109.1 Operation, maintenance & commissioning of electrical equipment/machines;

109.2 Assist the Junior Engineer on preparation of estimate & costing;
109.3 Maintain high, medium, low voltage transmission lines and distribution systems;
109.4 Install, commission, repair and operate & maintain renewable energy equipment/
products/devices and communication equipment/products/devices;
109.5 Carry out site survey/feasibility study on renewable energy, electrical and
communication technologies; and
109.6 Supervise the installation/construction site.

110 Laboratory Technician (Position Level 10 – 6)

110.1 Assist the instructors in preparation of estimate & costing for laboratory repair and
development;
110.2 Carry out repair, upgradation, rehabilitation and maintenance of laboratory equipment
and facilities etc;
110.3 Assist the instructors to help practical classes as they become senior;
110.4 Maintain accurate records of laboratory equipment and facilities;
110.5 Take care of laboratory equipment and facilities; and
110.6 Carry out any other task that may be assigned by the supervisor from time to time.

111 Laboratory Assistant (Position Level 9 – 13)

111.1 Assist in sample processing and minor test procedures under supervision;
111.2 Assist in proper sterilisation of laboratory wares and supervise disposal of laboratory
wastes;
111.3 Maintain laboratory equipment and facilities in good condition for practical classes;
111.4 Maintain up-to-date record of laboratory stock and consumables;
111.5 Support the academics in the conduct of practical classes by preparing the labs
before the classes and adhering to the instructions of the academics;
111.6 Monitoring of the lab use by students to maintain health safety and prevent hazards;
111.7 Receive samples and dispatch to the concerned unit; and
111.8 Carry out any other work as assigned by the superiors.

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112 Personal Assistant (Position Level 9 – 13)

112.1 Draft, type and dispatch correspondences as per the directives of the officer;
112.2 Take notes and draft letters and statements;
112.3 Attend to the telephone/pass the line to the officer as and when required;
112.4 Arrange appointments/meetings and maintain timing for the officer;
112.5 Maintain records/files on matters directly dealt by the officer;
112.6 Receive and manage visitors of the officer concerned;
112.7 Manage events which are related directly to or hosted by the concerned officer; and
112.8 Carry out any other tasks that may be assigned from time to time.

113 Administrative Assistant (Position Level 6 – 13)

113.1 Draft, type and dispatch correspondences as per the directives of the officer;
113.2 Assist the officers in administrative duties e.g. photocopying, binding, compilation of
materials;
113.3 Arrange meetings as required;
113.4 Maintain office records and files;
113.5 Liaise with various people in relation to official work; and
113.6 Carry out any other tasks that may be assigned by the officer from time to time.

114 Store Keeper Position Level 9 – 13)

114.1 Receive supplies of materials, store properly and issue to the users;
114.2 Maintain accurate records of the materials and carry out annual stock inventory;
114.3 Ensure minimum damage to the materials;
114.4 Plan distribution & stock rotation;
114.5 Coordinate with procurement section and user agencies; and
114.6 Carry out any other task that may be assigned from time to time.

115 Technical Associates (Mask Dances, Music, Dances, Sports, coaching, Arts &
Crafts) Position Level 9 – 13) – interim positions

115.1 Facilitate students learning in the particular field of specialisation;

115.2 Manage events and activities related to the field of specialisation;
115.3 Liaise and coordinate with relevant stakeholders to support student participation to
Dzongkhag, national, regional and international level events;

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115.4 Ensure the upkeep and proper maintenance of facilities and equipment concerning
the area of work;
115.5 Maintain records of all facilities and equipment procured and a document related to
the area of work; and
115.6 Perform other duties of a similar nature or level.

116 Mess In-charge (Position Level 9 – 13)

116.1 Maintain student mess facilities;

116.2 Ensure safe keeping of food items and utensils in order to maintain a high degree of
hygiene;
116.3 Manage cooks and other staff in support of the mess;
116.4 Keep stock of purchases timely for auditing by students, management and external
auditors;
116.5 Identify and ensure safety measures in the kitchen for the cooks;
116.6 Identify and implement initiatives that leads to cost reduction to provide better quality
of food to the students; and
116.7 Carry out any other duties as may be assigned from time to time.

Operational Level Staff (Position Level 14 – 17)

117 Driver (Position Level 14 – 17)

117.1 Drive/operate the vehicle in a manner that is safe, reliable and efficient;
117.2 Transport either passengers or goods safely to their destination;
117.3 Observe and comply with all road safety regulations, health and safety regulations,
RSTA Acts and RGoB rules and regulations;
117.4 Supervise other drivers if necessary;
117.5 Carry out minor repairs and maintenance of the vehicle on a routine basis;
117.6 Report to the immediate supervisor of any vehicle faults and necessary repairs;
117.7 Maintain logbook, movement orders, etc. on a daily basis and renew all necessary
documents on time. For example, blue books;
117.8 Keep the vehicle clean and tidy at all times; and
117.9 Carry out any tasks assigned.

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118 Telephone Operator/Receptionist (Position Level 14 – 17)
Telephone operation

118.1 Attend to incoming telephone calls and direct these calls to the appropriate person
with due courtesy and manner;
118.2 Assist in making outgoing calls when requested by other staff within the organisati
on;
118.3 Provide information when requested by a outside caller;
118.4 Monitor the use of telephone for official or private purposes;
118.5 Respond to any defect of the operating system and ensure timely rectifications;
118.6 Facilitate telephone connections to all staff within a organisation;
118.7 Maintain call register and record basic for facilitating verification of calls for payment
purpose;
118.8 Update extension numbers of the staff and maintain telephone numbers of those
staff and organisation, who are reasonably important by virtue of their position and
functions;
Dispatching

118.9 Ensure timely and correct recording and dispatching of outgoing mails, receive all
incoming mails and submit to the addressee promptly;
118.10 Prioritise mails requiring urgent attention and ensure to deliver within the available
time;
118.11 Take adequate preventive measures in mailing cheques, drafts and important
papers;
118.12 Ensure proper usage of fax and photocopiers and record the details of fax messages
sent in a separate register;
118.13 Maintain systemic filling of outgoing mails for future reference;
118.14 Maintain exhaustive mailing address and update from time to time;
118.15 Maintain a system of tracing the movement of correspondences received;
Reception

118.16 Record the name and address of the visitors, contact person, entry and exit timing.
Make appointment with the staff working in the University;
118.17 Provide direction to the visitors in locating the offices and officers of the University’s
staff;

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118.18 Assist in delivery of cheques and other payments for supplies and other services
availed by the University;
118.19 Prevent vandalism and theft in the offices in collaboration with the caretaker, during
office hours; and
118.20 Carry out other works as and when instructed.

Note:

• Representative Work Activities for Administrative & Technical Staff are not restricted to a
particular position. The Colleges will have the liberty to assign representative work activities
of different positions to a particular staff depending on the intensity of the work load and will
remain open for review from time to time.
• The positions reflected in this chapter are to be considered as provision for future with
recruitments to be done as and when necessary following the recruitment procedures given
in Chapter 5.
• Representative Work Activities for Plumber, Mason, Carpenter are not included in this
document. It can be drawn and included in the future and when colleges propose. However,
in place of plumber, colleges may currently recruit ‘Fitters’ in GSS category.
• Colleges/OVC shall draw specific job description during the time of recruitment in addition to
the Representative Work Activities.

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 Part III
Knowledge, Skills and Abilities

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In addition to the requirements specified in Position Profile Matrix as well as those on
recruitment chapters, the following knowledge, skills and abilities will be required for different
positions:

Position/Position
Knowledge, Skills and Abilities
Category
Sound intellectual and personal qualities, which are able to motivate the
University in its mission to advance and disseminate knowledge and learning
for the economic and cultural development of Bhutan and to promote the
cultural enrichment, personal development and well being of its people.
Ability to command respect of academics, students, the government officials,
presidents, international universities and the scholars.
High level of leadership, motivation and organisational skills required to
Vice Chancellor undertake the demanding tasks of establishing the University.
Highly resourceful, independent, but also a natural collaborator.
Ability to directly manage teams and staff of the University.
Ability to articulate the aspirations of our beloved King, the Royal Government
and the people of Bhutan regarding higher education into concrete actions.
Ability to be highly decisive and ready to bring about any change in the interest
of the University.
Knowledge of higher education administration including various higher
education policy environment and framework, mainly in the area of student
services.
Strong interpersonal and communication skills and the ability to work effectively
with a wide range of constituencies in a diverse community.
Ability to use independent judgment and to manage and impart information to
Registrar a range of users and media sources.
Knowledge of customer service standards and procedures.
Skill in examining and re-engineering operations and procedures, formulating
policy, and developing and implementing new strategies and procedures.
Well versed in staff development and management areas.
Ability to foster a cooperative work environment.
Ability to formulate, develop, deliver and direct training & development programs
at the top level in the areas of management/administration/technical/scientific
President and other related areas
Sound administrative, managerial and leadership skills
Knowledge of higher education policies and framework

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 Sound knowledge of quality assurance, programme development and academic
support provisions in tertiary education.
Ability to manage and cope with a wide range of management situations
A leader and manager who has the capacity to develop effective academic
Director,
strategy.
Academic Affairs
The ability to establish effective working relationships at all levels across the
University and with outside agencies.
A vision of future development of the Tertiary Education and the ability to make
and take opportunities.
A research record, which will command the respect of the academic community
and that includes a relevant publication and citation record.
Experience of gaining research funding and of project managing research
project teams.
Ability to persuade, encourage, guide and lead, but also to exercise formal
authority.
Director, Strategic thinking at a University level.
Research and Analytical and problem solving ability, ability to develop systems, procedures.
External Relations An understanding of business and management processes, and an appreciation
of the University as business enterprise with assets, products, and customers.
Leadership capacity.
Communication skills, both for persuasion and for speaking on behalf of the
University on public occasions.
Strong interpersonal and communication skills and the ability to work effectively
with a wide range of constituencies in a diverse community.
Substantial practical experience of financial management, estate development,
procurement and Human Resource Development planning activities in large
and complex organisations.
Qualities and experience of developing new systems of management and
control appropriate to a geographically distributed, modern, ICT based and
Director, Planning efficient organisation.
and Resources
Knowledge of higher education administration including various higher
education policy environment and framework.
Strong interpersonal and communication skills and the ability to work effectively
with a wide range of constituencies in a diverse community.
Leadership skills.

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 Ability to provide high level of academic leadership and motivate scholarship
and excellence among colleagues and students.
Ability to listen and being open to multiple views, perspectives, and feedback.
Long standing engagement in continuous learning and development, and
committed to continuous improvement by way of recognising to change
personal, interpersonal and managerial behavior.
Ability to upgrade the knowledge, skills and competencies of staff in the
Professorial organisation.
Ability to master in a particular field of specialisation and influence positive
changes in the community including international communities.
Highly skilled in research, analysis and dissemination of knowledge in view
of providing high class teaching, impacting policy changes and broadening
knowledge base.
Ability to establish linkages with wide range of communities including scholars
and researchers from both within and outside the country.
Ability to demonstrate high level of commitment to teaching.
Ability to listen and being open to multiple views, perspectives, and feedback.
Engagement in continuous learning and development, and committed
to continuous improvement by way of recognising to change personal,
Lecturers interpersonal and managerial behavior.
Sound skills in research, analysis and dissemination of knowledge mainly by
way of publication.
Ability to master in a particular field of specialisation and provide excellent
learning outcomes among the students.
Ability to demonstrate high level of commitment to teaching.
Ability to listen and being open to multiple views, perspectives, and feedback.
Engagement in continuous learning and development, and committed
to continuous improvement by way of recognising to change personal,
Instructors interpersonal and managerial behavior.
Sound skills in innovation, analysis and dissemination of knowledge mainly by
way of publication.
Ability to master in a particular field of specialisation particularly skills based
and influence positive changes in student learning outcomes.
High level of technical knowledge in the area of responsibilities with ability to
contribute to formulation of policies, strategies and strategic goals.
Leadership quality to garner support of different functional units and colleges.
Excellent inter-personal skills to garner full support from relevant officials
both within and outside the University to deliver the outcomes in the area of
Chief
responsibilities.
Ability to set strategic direction and make prompt decisions to ensure efficient
and effective service delivery.
Sound knowledge of higher education systems and management, and able to
contextualise the technical knowledge that befits tertiary education system.

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 Conversant in the area of responsibilities both in terms of technical knowhow
and changing environment.
Good communications skills both in terms of written and speaking.
Sound analytical skills with knowledge in planning, management and execution
Professional
of projects and activities.
Ability to keep up-to-date information in the area of responsibilities and provide
timely information for informed decision-making.
Ability to work in teams and ready to work beyond working hours.
Skilled in carrying out routine works efficiently and effectively and are able to
use appropriate tools including ICT.
Good communication skills in written as well as spoken at least in Dzongkha
Support and and English.
Supervisory Knowledge of rules and regulations pertaining to the area of work.
Ability to organise information and maintain up-to-date information for
administrative and management purposes.
Ability to be courteous and able to handle matters in short notice.
Should be courteous and able to handle matters in short notice.
Good communication skills in written and spoken language.
Operational Ability to work diligently with eye on details.
Being punctual and able to remain at the workplace as per the requirement of
the position.

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