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Module 5

This document discusses three key tools for monitoring work-based training: 1. The training plan outlines the individual activities each trainee will complete and serves as a reference for the industry supervisor. 2. The trainee's record book records the competencies achieved in the training plan and is updated regularly to monitor progress. 3. The trainee's progress sheet summarizes the record book to monitor an individual's accomplishments against their training plan. It is used to track completion of activities and competencies.

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21 views3 pages

Module 5

This document discusses three key tools for monitoring work-based training: 1. The training plan outlines the individual activities each trainee will complete and serves as a reference for the industry supervisor. 2. The trainee's record book records the competencies achieved in the training plan and is updated regularly to monitor progress. 3. The trainee's progress sheet summarizes the record book to monitor an individual's accomplishments against their training plan. It is used to track completion of activities and competencies.

Uploaded by

philmark dalit
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Monitoring Tools for Work-based Training

Learning Objective:

After reading this INFORMATION SHEET, YOU MUST be able to:


1. identify tools for monitoring work-based training;
2. explain the importance of monitoring training activities in work-
based training.

Training design always involves gathering of data, planning,


implementation, monitoring and evaluation. In the previous lessons you
learned how to gather training needs, develop the training plan and prepare
facilities for training.
In this lesson, you will be introduced to various monitoring tools that
will be helpful during work-based training.

Monitoring
Monitoring is the routine assessment of ongoing activities and
progress. It is the systematic and continuous assessment of the progress of
a piece of work over time. It is a basic and universal management tool for
identifying strengths and weaknesses in a programme. Its purpose is to help
all the people involved make appropriate and timely decisions that will
improve the quality of the work.
It is the primary role of the trainer to monitor the training. This is to
ensure that trainees would attain the required competency at the end of the
training program for them to be ready for the assessment.
At this context, trainer must be able to prepare materials that can be
used to closely monitor the type of training program conducted.

Here are the three most commonly used monitoring tools:

1. Training Plan
The training plan is the basis of the training of individual trainee. The
industry supervisor should have a copy of this plan which shall serve
as a reminder of individual trainee activities in the industry.

Always remember that work-based training should also be self-paced


and individualized. Each trainee may have a different training plan
from each other as a result of your activity in determining training
needs. Work-based training should always be based on the training
needs of individual trainee.

2. Trainee’s Record Book (TRB)


The objective of the Training Record Book is to record the
achievement of competencies agreed within the training plan while
in the industry.
This record is an important document that must be kept by the
trainee throughout the training and given to the trainer/industry
trainer or supervisor, when requested, for inspection and to have
entries updated, on a regular basis.
This is a record of all training activities undergone by the
individual trainee based on the training plan. The TRB should
contain the activities in the Training Plan. Each trainee should
keep his own TRB and lets the supervisor affix his signature
everyday so that all activities are monitored by the supervisor and
are recorded in the TRB.
The TRB may also be used to:
• Show to employers the training you have completed
• Gain credits or exemptions in other training courses
• Serves as reference in preparing for future job applications
• Determine your competency level thereby supporting eligibility
for wage progression
• Confirm completion of the training program and your
eligibility for the issuance of training certificate; and
• Assess your skill levels should competency be the subject
ofdispute between you and your employer
In preparing the TRB, it may be more difficult to be
preparing different TRB per trainee. It is therefore recommended
that you prepare one TRB for your qualification then copy the
activities required of individual trainees from the training plan of
each trainee.

3. Trainee’s Progress Sheet

Progress chart can be for a) an individual trainee or b) for a group of


trainees. For individual trainees, use Trainee Progress Sheet. For a class,
use the Class progress Chart.
The Class progress chart is more appropriately used in a workshop
where all trainees train. This is a record and monitor of the learning
outcomes accomplished by the trainees.
In work-based training, the trainees progress sheet is more
appropriately used. This is a monitor of individuals accomplishments as per
training plan. This is accomplished by the training supervisor and is
monitored by the trainer or the industry coordinator of the training
institution. Data on the progress sheet should summarize the data in the
Trainees Record Book.
Here are the steps in preparing and accomplishing the Trainees
Progress Monitoring Chart:
1. From the Training Plan, identify the training activities per unit of
competency or learning module;
2. Prepare a summary of competencies that the trainee has to
attain/master; (These are the series of competencies that the
trainee has to perform/do to be able to master the required
competency. If the competency have to be mastered in sequence,
the listing should also be listed in sequence)
3. From the list, check from time to time the development of the
trainees.
4. Indicate the nominal duration for each unit of competency/learning
outcome
5. Indicate also the date when the training started and when it
finished per activity.

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