Republic of the Philippines

Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

7 Computer
Quarter 4 – Module 2:
Working with Texts

Prepared by:
Alvin A. Selloria
Computer Teacher
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

Introductory Message:
For the learners:
Welcome to the Computer 8 Alternative Delivery Mode (ADM) Module 2 on Working with
Texts.

As a student, the success of your education lays in your hands. With the
new normal education, active learners or students are expected in acquiring the
new set-up of education where they need to use the different learning resources in
continuing the education. The self-learning module is designed for the learners to
work independently in their own time and pace. There are also self-learning
activities created to enhance the knowledge and skills in order to meet the
standards of the 21st century learner.
The following are some reminders in using this module:
use separate paper in answering the different activities
 read the instructions very carefully
 observe fairness and dignity in the performance tasks as well as the
assurance of your responses.
 before proceeding to the next activity, finish the task at hand
 return this module on time to your teacher.

For any inquiries and concerns about this module you can approach your subject
teacher.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

What I need to Know

This module is specifically crafted to focus on Process and Delivery
enriched with hands- on activities that will assess your level in terms of skills and
knowledge. Learning procedures are divided into different sections such as: What to
Know, What to Process, What to Reflect and Understand and What to Transfer.
Examine and perform the suggested tasks to practice developing a sustainable program,
prioritizing needs and building vision.. The scope or lessons of the module is based on
the standards and uses a simple language level to avoid confusion to the learners or
students in continuing their education.

This module contains:

Lesson 1: Working with Texts
After going through this module, you are expected to:
 Identify the text elements of MS Word
 Modify and format text by changing the font style, size, and color
 Locate the font group commands
 Determine how to insert superscript and subscript
 Apply changes in letter case
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

What I Know
The activity is in the Google Form
https://docs.google.com/forms/d/1BtPSc9iQS2LqJs_IUs2GnzGPBc6CQIuT10XgXfcz5E4/edit

What’s New
How would they feel if Technology Gadgets doesn’t have alphanumeric keys to start
with?
How are they going to record their messages in these kind of innovations.
The keys on your keyboard can be divided into several groups based on function:
 Typing (alphanumeric) keys. These keys include the same letter, number,
punctuation, and symbol keys found on a traditional typewriter.
 Control keys. These keys are used alone or in combination with other keys to
perform certain actions. The most frequently used control keys are Ctrl, Alt, the
Windows logo key , and Esc.
 Function keys. The function keys are used to perform specific tasks. They are
labeled as F1, F2, F3, and so on, up to F12. The functionality of these keys differs
from program to program.
 Navigation keys. These keys are used for moving around in documents or webpages
and editing text. They include the arrow keys, Home, End, Page Up, Page Down,
Delete, and Insert.
 Numeric keypad. The numeric keypad is handy for entering numbers quickly. The
keys are grouped together in a block like a conventional calculator or adding
machine.
The following illustration shows how these keys are arranged on a typical keyboard.
Your keyboard layout might be different.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

WHAT IS IT
If you're new to Microsoft Word, you'll need to learn the basics of typing, editing, and
organizing text. Basic tasks include the ability to add, delete, and move text in your
document, as well as how to cut, copy, and paste.
Optional: Download our practice document.
Watch the video below to learn the basics of working with text in Word.
Using the insertion point to add text
The insertion point is the blinking vertical line in your document. It indicates where
you can enter text on the page. You can use the insertion point in a variety of ways.
 Blank document: When a new blank document opens, the insertion point
will appear in the top-left corner of the page. If you want, you can begin
typing from this location.

 Adding spaces: Press the spacebar to add spaces after a word or in

between text.

 New paragraph line: Press Enter on your keyboard to move the insertion
point to the next paragraph line.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

 Manual placement: Once you begin typing, you can use the mouse to move
the insertion point to a specific place in your document. Simply click
the location in the text where you want to place it.

 Arrow keys: You can also use the arrow keys on your keyboard to move the
insertion point. The left and right arrow keys will move between adjacent
characters on the same line, while the up and down arrows will
move between paragraph lines. You can also
press Ctrl+Left or Ctrl+Right to quickly move between entire words.
In a new blank document, you can double-click the mouse to move the insertion point
elsewhere on the page.
Selecting text
Before you can move or format text, you'll need to select it. To do this, click and drag
your mouse over the text, then release the mouse. A highlighted box will appear over
the selected text.

When you select text or images in Word, a hover toolbar with command shortcuts will
appear. If the toolbar does not appear at first, try hovering the mouse over the selection.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
To select multiple lines of text:
1. Move the mouse pointer to the left of any line so it becomes a right slanted
arrow.

2. Click the mouse. The line will be selected.

3. To select multiple lines, click and drag the mouse up or down.

4. To select all of the text in your document, choose the Select command on
the Home tab, then click Select All. Alternatively, you can press Ctrl+A on
your keyboard.

Other shortcuts include double-clicking to select a word and triple-clicking to select

an entire sentence or paragraph.
To delete text:
There are several ways to delete—or remove—text:
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
 To delete text to the left of the insertion point, press
the Backspace key on your keyboard.
 To delete text to the right of the insertion point, press the Delete key on
your keyboard.
 Select the text you want to remove, then press the Delete key.
If you select text and start typing, the selected text will automatically be deleted and
replaced with the new text.
Copying and moving text
Word allows you to copy text that's already in your document and paste it in other
places, which can save you a lot of time and effort. If you want to move text around in
your document, you can cut and paste or drag and drop.
To copy and paste text:
1.
2. Select the text you want to copy.

3. Click the Copy command on the Home tab. Alternatively, you can
press Ctrl+C on your keyboard.

4. Place the insertion point where you want the text to appear.

5. Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on
your keyboard.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

6. The text will appear.

To cut and paste text:

1. Select the text you want to cut.

2. Click the Cut command on the Home tab. Alternatively, you can press Ctrl+X on
your keyboard.

3. Place your insertion point where you want the text to appear.

4. Click the Paste command on the Home tab. Alternatively, you can
press Ctrl+V on your keyboard.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

5. The text will appear.

You can also cut, copy, and paste by right-clicking your document and choosing the
desired action from the drop-down menu. When you use this method to paste, you can
choose from three options that determine how the text will be formatted: Keep Source
Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over
each icon to see what it will look like before you select it.

To drag and drop text:

1. Select the text you want to move.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

2. Click and drag the text to the location where you want it to appear. A small
rectangle will appear below the arrow to indicate that you are moving text.

3. Release the mouse, and the text will appear.

If text does not appear in the exact location you want, you can press the Enter key on
your keyboard to move the text to a new line.
Undo and Redo
Let's say you're working on a document and accidentally delete some text. Fortunately,
you won't have to retype everything you just deleted! Word allows you to undo your most
recent action when you make a mistake like this.
To do this, locate and select the Undo command on the Quick Access Toolbar.
Alternatively, you can press Ctrl+Z on your keyboard. You can continue using this
command to undo multiple changes in a row.

By contrast, the Redo command allows you to reverse the last undo. You can also
access this command by pressing Ctrl+Y on your keyboard.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

Symbols
If you need to insert an unusual character that's not on your keyboard, such as
a copyright (©) or trademark (™) symbol, you can usually find them with
the Symbol command.
To insert a symbol:
1. Place the insertion point where you want the symbol to appear.

2. Click the Insert tab.

3. Locate and select the Symbol command, then choose the desired symbol
from the drop-down menu. If you don't see the one you want, select More
Symbols.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
4. The symbol will appear in the document.

Font
This group provides access to all the Character Formatting commands.
You can quickly display the "Font" dialog box, Font Tab, by clicking on the dialog box
launcher in the bottom right corner of this group.

Font - (Ctrl + Shift + F). Provides a list of all the available fonts (based on your current
printer selection).
Font Size - (Ctrl + Shift + P). Lets you adjust the character size (based on your current
printer selection).
Grow Font - (Ctr + >). Increases the font size of the current selection to the next larger
size in the Font Size box. This was called Increase Font in Word 2003.
Shrink Font - (Ctrl + <). Decreases the font size of the current selection to the next
smaller size in the Font Size box. This was called Decrease Font in Word 2003.
Change Case - Drop-Down. Changes the selected text to either uppercase, lowercase or
another type of capitalisation. The drop-down contains the commands: Sentence Case,
Lowercase, Uppercase, Capitalize Each Word and Toggle Case.
Clear All Formatting - (Ctrl + Spacebar). Clears all the formatting from the current
selection.
Bold - (Ctrl + B). Toggles bold on the current selection.
Italic - (Ctrl + I). Toggles italics on the current selection.
Underline - (Ctrl + U). Button with Drop-Down. The button toggles bold on the current
selection. The drop-down contains the commands: Underline, Double Underline, Thick
Underline, Dotted Underline, Dashed Underline.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
Strikethrough - Draws a line through the middle of the selected text.
Subscript - (Ctrl + =). Converts the selection to small letters below the text baseline.
Superscript - (Ctrl + Shift + +). Converts the selection to small letters above the text
baseline.
Text Effects and Typography -
Text Highlight Color - Button with Drop-Down. Shades the background behind the
current selection.The drop-down contains the commands: No Color and Stop
Highlighting. For more details please refer to the Characters > Text Highlight page.
Font Color - Button with Drop-Down. The button changes the colour of the font of the
current selection. The drop-down contains the commands: Automatic, Theme Colors,
Standard Colors and More Colors.

The Font Group

The font group has to do with how characters look. It is distinguished from the
paragraph group where the formatting handles
the entire paragraph. I am going to divide these controls into three parts:
1. Controls that give you direct formatting or erase that formatting,
2. A Control that changes the Case of text but is not formatting, and
3. Controls that change how the text looks but are not considered formatting.
Let's look at the last two types, first, because there are only two of them.

Change Case: - Note that Small Caps is not one of the options.

Highlighting: - Highlighting is not considered formatting in Word

Highlighting cannot be part of a Style definition (unlike shading) and is not reversed by
the Clear Formatting button.
Next is the Oops button: Clear Formatting, which will strip the effects of the other
buttons in the font group from selected text.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

Clear All Formatting

This says it clears all formatting. This is not accurate. It clears all direct formatting,
the same as using Ctrl+Spacebar and Ctrl+Q..
It then changes the paragraph style to the Normal style.

The Clear Formatting button will clear any of the formatting applied by the remaining
buttons in the Font Group or direct paragraph formatting as well as any style
formatting.
The following are all considered Direct Formatting by Word and can be cleared by the
Clear Formatting button (or by Ctrl+Spacebar).
Font Dropdown and Font Size Dropdown

These have been a part of Word since at least Word 97. You can click on them to give a
list to select from or you can type in them.
In the size window you can type a size that is not on the dropdown list. In the Font
window you can start typing the name
of a font and it will fill in the first font name that fits as you type.

Increase Font Size - Grow Font

Decrease Font Size - Shrink Font

These two buttons will increase/decrease the size of selected text. The increments are
according to the font sizes shown in the
dropdown for fonts except that for smaller sizes it will go in increments of one that can
be lower than any shown. The minimum is 1.

Bold (Ctrl+B)
Italic (Ctrl+I)
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

These two buttons apply Bold or Italic formatting to text. When the insertion point is
inside text that has been
formatted as bold or Italic, these buttons will be shaded.
Bold and Italic are toggle formatting. I.e., if you apply bold to text that is already
bold, it is turned off.
Both can be applied to the same text, so that you can have text formatted Bold and
Italic.
I tend to use the Strong and Emphasis character styles instead of the direct
formatting in case of a theme change.
There is no built-in style for that. Applying the style is not a toggle.

Underline (with options) (Ctrl+U)

Clicking on the Underline button will underscore your text. Clicking the little triangle
on the right will give you options for
the type of underline you want. Once you select an option, that option is active
during your Word session (including in
different documents). The Underline Color brings up a palette. More Underlines...
brings up the Font dialog box which has
access to even more underline types.
You can only apply one type of underlining to a character. This is character
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
formatting so you could apply different types to
different characters in the same word.
If text is already underlined and you click on the Underline button, the underlining
will be removed.

Strikethrough

The Strikethrough button gives you a single line through selected text. A double line
is possible through the
Font Formatting dialog box (below).
If this button is clicked on text that already has double-line strikethrough, it changes
it to single-line.
If it is clicked on text that already has single-line strikethrough, that is removed.
The Strikethrough button will be shaded if selected text has a single underline
applied.

Subscript
Superscript

These decrease the font size proportionally and lower or raise the baseline.
These buttons are toggles and will be shaded when text is selected to which they
apply.

Text Effects
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
Text Effects lets you apply WordArt type appearance to text in the body of your
document. Unlike WordArt, Text Effects can be
applied using Styles.
The Text Effects button is available beginning with Word 2010. The screenshot above
is from Word 2013; the last three choices
in the menu are not available in Word 2010.
This works as a gallery, changing the appearance of text as you mouse-over a type.
Also, as you mouse-over, if you pause, you will see background information on the
effect.
The Text Effects button only works as a drop-down. Unlike
the Underline, Highlighting, and Color buttons which also allow choices,
it will not apply an effect upon being clicked. You need to pick something.
Text Effects work best on larger-size text. On body-size text they will make the text
unreadable.
For access to all of the options, you need to use the Dialog Launcher.
I do not pretend to understand all of the choices in this. Here is an Office-Watch
page on them.

Font Color

If you simply click on the font color button, it will give you the color shown. That
color will be the last one applied to text in your Word session.
If you click on the drop-down, it gives you selections and menu choices.
I try to use Theme colors when they work. That is because if a theme is changed, the
color is more likely to fit in.
More Colors gives you access to the full palette
Gradient allows setting multiple colors fading - this is much more effective with
larger text.

Font Dialog Launcher (Ctrl+D)

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

As with many of the Groups on the Ribbon, the Font Group has a dialog launcher
button in the bottom right corner.
An alternative for reaching this dialog box is the keyboard shortcut Ctrl+D.
This opens a dialog box that gives control over multiple options and gives more
options than do the buttons on the Ribbon.
Two not available on the Ribbon buttons are Double strikethrough, and
SMALL CAPS. In addition, the Underline style gives
access to many different kinds of underscores.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
The Preview box at the bottom previews what you are setting.
Under that are buttons that let you set these settings as the default for new
documents (based on this template),
for text effects, and OK/Cancel.
Even more options are available on the Advanced tab of the font dialog box:

These have to do with character rather than line spacing.

Exploration of these options is beyond the scope of this page.

Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)

The Paragraph Group

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

Bullets and Numbering is the top-right section of the paragraph group.

For simple documents that will not need much editing, these will work fine.
Bullets
The first button is for bullets. Clicking on the bullet button will give you a bullet, the
type of bullet will be the last type used by you. Following paragraphs will have the same
bullet type. When you press the Enter key to create a new paragraph in an empty line,
Word will discontinue use of bullets. When you click on the button, Word changes the
indents to add a "hanging indent" that indents both the bullet and the associated text.

Clicking on the down-pointing triangle will give you choices.

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
You can also choose to define your own bullet icon.
For documents that are going to be heavily edited or with multiple kinds of bullets, I
recommend use of bullets linked to Styles. See How to control bullets in Ribbon Versions
of Word by Shauna Kelly.
List Numbering
The second bullet is for simple numbered lists. Clicking on the button will give you a
single-level numbered list of the type last used. Shown below is such a number inserted
with the ruler showing.

Included with the numbering is a first-line indent and a hanging indent. Your numbered
list will be set in from the margin and following lines in the paragraph will be set in
more.

As with bullets, you can apply this to existing paragraphs.

As with bullets, the down-facing triangle will give you more choices.
 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
The screenshot above shows the gallery of choices. As with the bullets
gallery, the list number gallery lets you preview your choice for selected text. In this
show, the current choice is with the full stop following the number; the previewed choice
is with a right parenthesis. As with bullets, you can define a new format. In addition,
you can reset or restart your numbering.
Again, with simple documents that will not be edited much, this button works fine. For
anything more complex, you will want to go to Numbering linked to Styles. See How to
create numbered headings or outline numbering in Ribbon Versions of Word by Shauna
Kelly. This method gives much finer control and is much less prone to development of
"spaghetti numbering."
Paragraph Dialog Launcher
The little arrow in the bottom right corner of the Paragraph group launches the
Paragraph Formatting dialog. Again, such formatting is best done using Styles rather
than directly.

Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)

The Styles Group

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

The Styles Group in Word 2007-2010 is shown above. The Styles Group for 2013 and
later no longer has the Change Styles dropdown.
That has been moved to the design tab in those versions.
Clipboard -- Font -- Paragraph -- Styles -- Editing -- Voice (2019)

The Editing Group

The Editing Group actually appears on the far right end of the Home Tab.
The Editing Group has three choices, two of which are drop-down.
Find

Find (Ctrl+F) opens the navigation pane with the insertion point in a search box
Advanced Find (Ctrl+H, Alt+D) opens the Find dialog box (See Replace below)
Go To... (Ctrl+G) opens a dialog that lets you go to a point in your document

Replace (Ctrl+H) opens the Replace dialog box shown below.

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology
Actually, it opens a smaller dialog box with everything above "Search Options" on it.
In the smaller version the
button on the left reads "More >>" instead of "<< Less."
Note the Find and Go To tabs at the top. These are the dialog boxes for the Advanced
Find and Go To commands.
The Replace dialog can be used instead of the Advanced Find box if you want, just
ignore the Replace and Replace All buttons.
Under both the Find what and Replace with boxes are areas for format. These are
controlled by the Format and
No Formatting buttons when the cursor is in the box for the text.
There are multiple web pages devoted to this dialog box. Here is a place to start: MVP
General Word Help Page
The Voice Group - Dictate Office 2019/365 Only

Variations on the Home Tab

This page has been exploring the controls in Word 2010 and 2013. The Home tab has
remained mostly the same in all versions of Word. Here are some screenshots.
Word 2007

-Word 2007 - wider

-Word 2007 - narrower

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

The three tabs above are all screenshots of the ribbon on the same computer. Word
repackages the ribbon tabs to fit the available space. Here, I've simply decreased the size
of the screenshots of the wider versions.
In the wider version, it gives more space to the Styles Gallery. In the narrower version
some buttons shrink or lose captions. The combination of screen size and resolution
determines what you will see, so your ribbons may not look exactly like any of the ones
shown here. Another example showing different screen layouts is in the Word 2010
version of the Drawing Tools contextual tab below. Your ribbon may or may not have
a Developer Tab, that is up to you.
The Word 2007 and 2010 tabs shown are from a laptop running Windows Vista. The
Word 2013 tabs are from a desktop tower running Windows 7 on a larger screen.
Word 2010

Word 2010 - Narrower

(Note the collapse of the QuickStyles Gallery and Editing Group. The Quick Styles gallery
is now available through the dialog launcher button next to the word "Styles.". Other
groups are compressed. This is less than half as wide as the one immediately above it.)
Word 2013

Word 2016/365
Original Word 2016

Word 2016/365 in 2018 - Note Voice/Dictate Group on Right - this is likely to be the
starting point for Word 2019

Word 2019/365 in 2019

 Republic of the Philippines
Department of Education
Cebu City Division
Salazar Colleges of Science and Institute of Technology

Converting Files to PDF

1. Finish your document.
Yes, that includes saving it one last time.
2. Press Ctrl+P to summon the Print screen.
3. Click the Printer button.
A list of available printers appears.
4. Choose Microsoft Print to PDF.
5. Click the Print button.
Nothing is printed on paper, but the document is “printed” to a new PDF file. That
requires the use of the special Save Print Output As dialog box.
6. Choose a location for the PDF file.
Use the dialog box’s controls to locate the proper folder.
7. Type a filename.
8. Click the Save button.
The PDF file is created. The original document remains in the Word window, unchanged
by the print-to-PDF operation.

WHAT IS IT
The activity is in the Google Form.

https://docs.google.com/forms/d/14agDBgVru0758xG
t5aUrNgb10knx7JEBd6Zx1bYfXIY/edit

WHAT’S MORE
The activity is in the Google Form.

https://docs.google.com/forms/d/1Nzgt1O4Zg-
WNscC3dVP_i-Pc458tyL39FsNrZ5ORIAA/edit

What I Can Do
Study MS Word 2016.

REFERENCES
https://edu.gcfglobal.org/en/word2016/getting-started-with-word/1/
Lambert, J. & Frye, C. (2015). Microsoft Word 2016: Step by Step. Redmond, WA:
Microsoft Press, a division of Microsoft Corporation.
Marmel, E.J. (2016). Teach Yourselself Visually Word 2016: Indianapolis, IN:
Visual, an imprint of Wiley, John Wiley & Sons, Inc.