Early Registration

Republika ng Pilipinas
Department of Education
OFFICE OF THE UNDERSECRETARY
PLANNING, HUMAN RESOURCE AND ORGANIZATIONAL DEVELOPMENT
MEMORANDUM
OM-PHROD-2021-________
TO : Minister, Basic, Higher and Technical Education, BARMM

All Regional Directors
All Schools Division Superintendents
Regional Planning Officers
Division Planning Officers
All Others Concerned
FROM : JESUS L.R. MATEO

Undersecretary for Planning, Human Resource and
Organizational Development
SUBJECT : SPECIFIC INSTRUCTIONS ON THE CONDUCT OF EARLY

REGISTRATION AND RELATED PROCESSES
DATE : 19 March 2021
The Department of Education Memorandum No. 8, s. 2021 entitled Deferment of the

Conduct of Early Registration provides the dates for the conduct of the pre-registration of all
incoming Kindergarten, Grades 1, 7, and 11, which will be from 26 March to 30 April 2021,
including general instructions to be observed in areas under the General Community
Quarantine (GCQ) and Modified General Community Quarantine (MGCQ).
However, to address various concerns received from the field offices regarding the conduct
of the Early Registration in the new normal. All concerned personnel shall be guided
accordingly of the following information and specific instructions:
1. Form for the Early Registration.
Schools are instructed to use the Modified Basic Education Enrollment Form (see
Annex I) which shall be disseminated by the Planning Service- Education Management
Information System Division to all regions and divisions. The Basic Education
Enrollment Form in DepEd Order No. 3, s. 2018 was modified to collect necessary data
such as the preferred modality of the learner for School Year 2021-2022. The use of the
Basic Education Enrollment Form is mandatory for public schools, however, this is
optional for private schools.
Room 102, Rizal Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (02) 8633-7206 | Telefax No.: (02) 8631-8494
Email Address: [email protected] | Website: www.deped.gov.ph
2. Processes for the Conduct of Early Registration.
According to DepEd Memorandum No. 8, s. 2021, “the conduct of early registration

shall be done remotely in areas under the General Community Quarantine (GCQ). In-
person registration through parents or guardians may be allowed in areas under
Modified General Community Quarantine (MGCQ) provided physical distancing and
health and safety protocols are strictly observed.”.
Schools are also reminded of the strict implementation of the Cut-off Age in
Kindergarten as stipulated in DepEd Order No. 20, s. 2018 which specifically provides
that for schools commencing their school year (SY) in August, Kindergarten learners
should be five (5) years old by August 1 and the extension period shall be until October
31. This provision is applicable for this School Year considering that the official
opening of classes for School Year 2021-2020 is within August 2021.
a. Remote Early Registration
For the conduct of remote early registration, schools may utilize available
online platforms (i.e. e-mail, google forms, Facebook, Viber, and the likes),
SMS, and phone calls. Schools are also directed to provide their respective
official school contact details to the general public to answer queries and
concerns related to early registration. Drop-box for early registration may be
also implemented by the school.
b. In-person Early Registration
This mode of early registration shall be only done in areas in MGCQ provided
that public health and safety protocols shall be observed which includes the
availability of alcohols, temperature checks, and basic contact tracing forms
within the school premises. All persons having transactions in schools shall
also observe physical distancing and shall be required to wear their facemasks
and face shields to avoid the transmission of the COVID-19 virus.
Only parents/guardians shall be allowed to transact within the school

premises for purposes of Early Registration.
School Heads shall assign teachers that will staff the Early Registration Desk
within the school as well as teachers that will manage remote/online early
registration.
As a matter of due diligence, the SDS is authorized to implement full remote

early registration even in MGCQ area depending on the recent risk assessment
level in the area.
c. Early Registration Form in the Barangay and Public Spaces
To address concerns on limited access to internet and other platforms, Early

Registration Forms and advocacy/campaign materials shall also be made
available in Barangay Halls and other conspicuous places within the
community. In these identified places an early registration drop-box shall be
made available where parents/guardians can collect and submit/return the
forms.
School Heads shall be in close coordination with the barangay officials for the
establishment of the Early Registration drop-box.
d. Early Registration Hotlines
Regional and Division Offices shall establish Early Registration Hotlines or

Helpdesks to provide technical assistance to schools on policy and process
related concerns/clarifications. Schools are also encouraged to assign teachers
that will serve as focal persons to their Early Registration Hotline to address
inquiries from the public.
e. Information Dissemination and Advocacy Campaign Activities
To strengthen public participation in Early Registration, Regional and Schools

Divisions Offices are directed to conduct information dissemination and
advocacy campaign drives through posting of tarpaulins or banners, posting
of information in online platforms, as well as local television and radio
announcements.
3. Reporting Process of Early Registration Data in the Learner Information System

(LIS)
A facility will be deployed for the reporting and encoding of Early Registration data
in the LIS. Once available, the School through the School Head or LIS/BEIS School
Coordinator using the school head or school administrator account shall be
responsible in the encoding of the data in the system, including those consolidated
data collected from the barangay and conspicuous spaces where early registration
drop-boxes were made available.
Only data for incoming Kindergarten, Grades 1, 7, and 11 will be encoded or

reported in the system, incoming Grades 2-6, Grades 8-10, and Grade 12 are
considered pre-registered.
For further clarifications, contact PS-EMISD at [email protected].
For immediate dissemination and appropriate action.

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Republika ng Pilipinas

TO : Minister, Basic, Higher and Technical Education, BARMM

FROM : JESUS L.R. MATEO

SUBJECT : SPECIFIC INSTRUCTIONS ON THE CONDUCT OF EARLY

DATE : 19 March 2021

The Department of Education Memorandum No. 8, s. 2021 entitled Deferment of the

1. Form for the Early Registration.

According to DepEd Memorandum No. 8, s. 2021, “the conduct of early registration

a. Remote Early Registration

b. In-person Early Registration

Only parents/guardians shall be allowed to transact within the school

As a matter of due diligence, the SDS is authorized to implement full remote

c. Early Registration Form in the Barangay and Public Spaces

To address concerns on limited access to internet and other platforms, Early

d. Early Registration Hotlines

Regional and Division Offices shall establish Early Registration Hotlines or

e. Information Dissemination and Advocacy Campaign Activities

To strengthen public participation in Early Registration, Regional and Schools

3. Reporting Process of Early Registration Data in the Learner Information System

Only data for incoming Kindergarten, Grades 1, 7, and 11 will be encoded or

For further clarifications, contact PS-EMISD at [email protected].

For immediate dissemination and appropriate action.

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