Vade Secure for Microsoft 365

Version 2.37

Activation Guide

Last modified: February 10, 2021

Vade Secure - 2021

 Contents

Chapter 1: Overview.......................................................................................................3
Support...................................................................................................................................................3
Architecture Diagram............................................................................................................................3
Frequently Asked Questions................................................................................................................4
How to grant access to the admin console?.......................................................................................6

Chapter 2: Set up process..............................................................................................7

Activation process.................................................................................................................................7
Retrieve the Tenant ID..............................................................................................................................7
Create a new client on the Partner Portal...........................................................................................7
Add a license to the profile of a client..................................................................................................8
Activate your license..................................................................................................................................8
Confirm the permissions using a Microsoft 365 Global Admin account.....................................8
Create a journal rule..................................................................................................................................8
About permissions........................................................................................................11
 Chapter

1
Overview

Support
Vade Secure provides technical support by phone or email for
Vade Secure for Microsoft 365.

Vade Secure support can be joined 7/7, and 24/24, through:

Email:
[email protected]
Phone:
• France: +33 3 59 61 66 51
• Germany: +49 32 221097669
• Switzerland: +41 31 528 17 38
• USA: +1-360-359-7770
• Japan: +81-3-4577-7747
Note: Support is available in English and French.

Architecture Diagram

How it works
1. Upon receiving a new message, Microsoft 365 scans it with EOP/ATP protection.

Vade Secure for Microsoft 365 - Overview 3

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 2. A copy of the email is then sent to Vade Secure for Microsoft 365 through the Microsoft 365 journal
rules.
3. Vade Secure for Microsoft 365 performs the analysis on the copy of the message.
4. Vade Secure for Microsoft 365 connects to Microsoft 365 using MS Graph API, to retrieve the user
preferences, etc.
5. Vade Secure for Microsoft 365 then moves the message to the proper subfolder using MS Graph
API.

Frequently Asked Questions

Are Microsoft 365 EOP & ATP protections still available?

Tip: Yes! The Vade Secure for Microsoft 365 filtering comes on top of integrated EOP and ATP
layers. The journal rules are triggered after the message has been scanned by the Microsoft 365
EOP and ATP filters.

How well does the Vade Secure solution integrate with Microsoft?
In order to strengthen the Vade Secure filtering engine, the integration of the Microsoft Exchange API
now makes it possible to take advantage of spam and phishing reports sent from the Microsoft
interface.
When a user reports a spam or a phishing attempt to Microsoft, the Vade Secure filter also takes this
feedback into account to improve its filtering engine and better protect them.

How to report an email to Microsoft while improving Vade Secure filter?

As our filter improves each time you report an email through Outlook, do not hesitate to do so every
time you receive an illegitimate message.
Report an email from Outlook Web:
1. Open an email.
2. Click Junk.
3. Click Junk or Phishing.
Report an email from the Outlook client:
1. Download the Report Message add-in on Microsoft AppSource.
2. Install the add-in.
3. Open an email in the Outlook client.
4. Click the new Report message button.
5. Click Junk or Phishing.

Does the user need Exchange Online Protection (EOP) as well as the Vade Secure solution to work
effectively?
Exchange Online Protection is included within all Microsoft cloud email services such as Exchange
Online and Microsoft 365, so no extra license is required. Vade Secure can work as a standalone or
as layered protection on top of EOP.

Will I stop receiving newsletters if the solution moves them?

You will still receive this type of email, depending on the settings in the Vade Secure for Microsoft 365
admin console. The filtered newsletters will be moved to the Newsletters subfolder in Outlook/OWA.
If you do not need this feature, you can turn it off by selecting No action and users will receive
newsletters in their main folder.

Will I see banners in the Outlook Desktop Client as well?

Yes. The experience in the Desktop Client is the same as in the Outlook Web App and across devices.

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 Does Vade Secure keep a copy of all emails?
No, Vade Secure deletes the copy after the analysis.

Do I need to update my MX record?

Tip: No! The MX record still points to Microsoft 365, and remains unchanged. The
Vade Secure for Microsoft 365 is natively integrated to the Microsoft 365 platform through Microsoft
API. As such, the only required step is to activate the solution so that the filter is allowed to scan
your Tenant's emails. See Activation process on page 7.

Does the filter override user preferences?

Tip: The short answer is No! Vade Secure for Microsoft 365 is natively integrated to the Microsoft 365
platform. As such, the Allowed and Block lists created by the user are respected by the filter. There
is only one exception to this: The user received a message which matches one of their whitelist
entries, and which was identified as a malware by the filter. In this specific case only, the message
will be deleted, moved to the corresponding folder, etc. according to the administrator settings,
even though the user rule enforced a delivery in the Inbox.

Important: For administrator-level lists, Vade Secure recommends using Exchange mail flow rules
instead.

Does the filter override the user inbox rules?

Tip: No! The inbox rules created by the user (e.g. Move messages from … to folder ...) will always take
precedence. Vade Secure for Microsoft 365 will only move messages that were meant to be delivered
in the main Inbox of the user.

Where do I create whitelists in the product?

You can create whitelists on Microsoft 365, just like before. Users may not create whitelists on the
Vade Secure for Microsoft 365 platform itself.
Important: For administrator-level lists, Vade Secure recommends using Exchange mail flow rules
instead.

How come I get so many spear phishing notifications?

The spear phishing protection provided by the product notifies users about suspicious and potential
risks. These risks, as described in the Administration Guide, include spoofing, calls to action, etc. As
such, the solution will consider suspicious scenarios such as:
• A domain user sending an email from their Gmail account: The user is legitimate, but the email is
coming from an external domain.
• Domain emails are sent from the outside (using external SMTP relays), with no matching SPF records.
• Etc.
Tip: In any case, these scenarios are suspicious, as they represent a potential breach in the email
security you are setting up for your domain.

What happens in the case the administrator has blacklisted an address which a user has whitelisted?
Filtering rules created on Microsoft 365 always take precedence over the filter decisions, or inbox rules
created by the user.

Is the Vade Secure filtering applied to all messages?

The Vade Secure filtering is applied to all the emails in your mailbox, except when they are whitelisted,
to ensure the protection of your users. However, if a malware is detected, the filtering ignores user
rules. For low priority emails, the Vade Secure filtering system applies only on inbox and junk folder.

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 How to grant access to the admin console?
You might want to help your partner assist you more easily. To do that, you can
grant them access to your Vade Secure for Microsoft 365 admin console.

Procedure
1. Log in to the Vade Secure for Microsoft 365 admin console.
2. Click Settings in the left menu.
3. Enable the Grant partner access to my admin console toggle in the Global tab.

Results
The partner will receive an email confirming their access to your admin console.

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 Chapter

2
Set up process

Activation process
Follow the steps below to set up Vade Secure for Microsoft 365.

Before you begin

Warning: You must first contact your Vade Secure Sales representative to subscribe to a valid
license plan prior to following the activation process.

Procedure
1. Retrieve the Tenant ID on page 7
2. Create a new client on the Partner Portal on page 7
3. Add a license to the profile of a client on page 8
4. Activate your license on page 8
5. Confirm the permissions using a Microsoft 365 Global Admin account on page 8
6. Create a journal rule on page 8

Retrieve the Tenant ID

Procedure
1. Log in to the Microsoft Azure Portal with your admin credentials.
2. Type in Azure Active Directory in the search bar.
3. Click Azure Active Directory under Services.
4. Click Properties in the left menu.

Results
You will find the Tenant ID under Tenant properties.

Create a new client on the Partner Portal

Procedure
1. Access the Portal at https://partner.vadesecure.com.
2. Click the Clients tab.
3. Click Add a client button.
4. Fill in the required fields.
5. Click the Add a client button.
Please note that you can also create a client profile via the Parner API (see the “Vade Secure Partner
API Guide”, “Create a client” section).

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 Add a license to the profile of a client

Procedure
1. Log in to the Partner Portal.
2. Click the Clients tab in the left menu.
3. Click the Details button of a specific client.
4. Click the Order a license button.
a) Select a product.
b) Enter the Tenant ID.
c) Select an environment for the platform.
d) Select the license validity period.
e) Fill in the number of users associated with the Tenant ID.
f) Click the I understand that I am ordering licenses and that I must settle this order with my
distributor checkbox.
5. Click the Order a license button.

Results
The license state is Pending validation until the end user activates it via the activation email. The state
is then Active.

Activate your license

Procedure
1. Check your emails for an activation email sent by Vade Secure.
2. Click the Activate your license button in your activation email.
You can check the license status (Pending activation, Active, etc.), renew a subscription or delete a
license on the Partner Portal.

Confirm the permissions using a Microsoft 365 Global Admin account

Procedure
1. Log into the Vade Secure admin console.
• For Europe: https://m365.eu.vadesecure.com/
Note: Germany: https://m365.de.vadesecure.com/

• For the US: https://m365.us.vadesecure.com/

• For Asia: https://m365.asia.vadesecure.com/

2. Click Accept to accept the basic permissions required by the Vade Secure UI.
3. Click Continue to go to the next screen.
4. Click Accept to confirm all the permissions in the pop-in window for the Vade Secure platform to
work properly.
After confirming the permissions, you can log in to the console with a Global Admin account or an
Exchange Admin account.

Create a journal rule

Procedure
1. Go to: Microsoft O365 Admin Center > Left Menu > Show more > Exchange > compliance management
> journal rules.

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 2. Click the Send undeliverable journal reports to... link to configure an email address which will receive
the undeliverable journal reports in case emails were not journalized.
Warning: Microsoft 365 disables journaling on the address used to receive the reports. As such,
this address will not be protected. We recommend using a dedicated address or an internal
mailing list outside the protected domain. If you don't have such an address or mailing list,
you may use a Vade Secure address. But first, you need to add it to your contact list:

a) Go to recipients > contacts > + > Mail contact.

b) Type in Vade Secure - support journaling in Display name.
c) Type in vs.support.journaling in Alias.
d) Type in one of the Vade Secure addresses in External email address according to your location:

• For Europe: [email protected]

Note: Germany: [email protected]

• For the United States: [email protected]

• For Asia: [email protected]
e) Click Save.
3. Add a journal rule to send a copy of the email traffic to Vade Secure for Microsoft 365.
a) Send journal reports to the dedicated address.

• For Europe: [email protected]

Note: Germany: [email protected]

• For the US: [email protected]

• For Asia: [email protected]
b) Complete the name of the rule.
c) Select Apply to all messages (or user/user group if you want to restrict the analysis to a person
or group of people).
d) Select all messages under Journal the following messages.

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 Please note that you can also create a client profile via the Parner API (see the “Vade Secure
Partner API Guide”, “Create a client” section).

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About permissions
Learn more about the permissions a user has to grant when they first log in to
the admin console.

Tip:
• DELEGATED: Application can act on behalf of a signed-in user.
• APPLICATION: Application can act on its own without a signed-in
user.

Read all users' full profiles Allows the app to read user profiles. (APPLICATION)

Read all usage reports Allows the app to read all service usage reports. (DELEGATED +
APPLICATION)
Note: Services that provide usage reports include Microsoft 365
and Azure Active Directory.

Read directory data Allows the app to read data in your organization's directory, such as
users, groups and apps. (DELEGATED + APPLICATION)

Read and write access to user mail Allows the app to create, read, update, and delete emails in user
mailboxes. Does not include permission to send emails. (DELEGATED)

Sign in and read user profile Allows users to sign in to the app, and allows the app to read the profile
and basic company information of signed-in users. (DELEGATED)

Read and write mail in all Allows the app to create, read, update, and delete mail in all mailboxes.
mailboxes Does not include permission to send emails. (APPLICATION)

Read all groups Allows the app to read group properties and memberships, and read
the calendar and conversations for all groups. (APPLICATION)

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