SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

1. What do you mean by styles? Write two advantages of using styles in the document?
A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance.
Advantages:
a. It make the major formatting changes simple.
b. It help us to apply consistent formatting to the documents .
2. Write the types of styles in writer . Explain
 Page styles include margins, headers and footers, borders and backgrounds.
 Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders, and can include character formatting.
 Character styles affect selected text within a paragraph, such as the font and size of
text, or bold and italic formats.
 Frame styles are used to format graphic and text frames, including wrapping type,
borders, backgrounds, and columns.
 Numbering styles apply similar alignment, numbering or bullet characters, and fonts
to numbered or bulleted lists.
 Cell styles include fonts, alignment, borders, background, number formats (for
example, currency, date, number), and cell protection.
 Graphics styles in drawings and presentations include line, area, shadowing,
transparency, font, connectors, dimensioning, and other attributes.
 Presentation styles include attributes for font, indents, spacing, alignment, and tabs.
3. ___________ is the short cut key to display the style and formatting window.(F11).
4. __________ menu is used for styles and formatting window( format).
5. Fill format mode is used to apply a style to many different areas quickly .
6. To quit Fill Format mode, press the Esc key.
7. How can we create our own styles?
a. Open the Styles and Formatting window and choose the type of style you want to
create.
b. In the document, select the item you want to save as a style.
c. In the Styles and Formatting window, click on the New Style from Selection icon.
d. In the Create Style dialog, type a name for the new style. The list shows the names of
existing custom styles of the selected type. Click OK to save the new style.

SESSION 2. INSERT AND USE IMAGES

1. List any four methods to insert an image.

a. Drag and Drop
b. Insert Picture Dialog
i. Click in the Open Office document where you want the image to appear.
ii. Choose Insert > Picture/Image > From File from the menu bar.
 iii. On the Insert Picture dialog (see Figure 1.5), navigate to the file to be
inserted, select it, and click Open. At the bottom of the dialog are two
options, Preview and Link. Select Preview to view a thumbnail of the
selected image on the right, so you can verify that you have the correct file.
See below for the use of Link.
c. Inserting An Image From The Clipboard(Ctrl+C&Ctrl+V).
d. Inserting An Image From The Gallery(Insert-Media-Gallery or View-Gallery)
2. Area where cut and copied image is stored in _________(Clipboard)
3. To open picture toolbar(View->Toolbar->Image)
4. Explain Graphic Filters .
 Invert- Inverts the color values of a color image or the brightness values of a
grayscale image.
 Smooth- Softens the contrast of an image.
 Sharpen- Increases the contrast of an image.
 Remove noise -Removes single pixels from an image.
 Solarization- Mimics the effects of too much light in a picture.
 Aging- Simulates the effects of time on a picture.
 Posterize- Makes a picture appear like a painting by reducing the number of colors
used.
 Pop Art- Modifies the picture dramatically.
 Charcoal Displays the image as a charcoal sketch.
 Relief- A dialog box is displayed to adjust the light source that will create the
shadow and, hence, the relief effect.
 Mosaic- Joins groups of pixels into a single area of one color.
5. ___________ is used to give transparency of an image(Watermark)
6. Differentiate Keep Scale and Keep image
Image cropping –Answer:- When you are interested in a section of the image for the
purpose of your document, you may wish to crop (cut off) parts of it. Right click on
image and select Picture from the pop-up menu. In the Picture dialog box, select the
Crop page and select the part from left, right, top and bottom which you want to
remove.
a. When Keep scale is selected (default), cropping the image does not change the scale
of the picture.
b. When Keep image size is selected, cropping produces enlargement (for positive
cropping values), shrinking (for negative cropping values), or distortion of the
image so that the image size remains constant.
7. To view Drawing toolbar-(View- Toolbar-Drawing )
8. Grouping Drawing objects-( Format-Group-Group)
9. What do you understand by the terms:
a. Text Wrapping b. Anchoring c. Arrangement d. Alignment
Answer:-
a. Text wrapping refers to the relation of graphics to the surrounding text, which may
wrap around the graphic on one or both sides, or be overprinted behind or in front of
the graphic.
 b. Anchoring: It refers to the reference point for the graphics. This point could be the
page, or frame where the object is , a paragraph, or even a character. . An image
always has an anchor point.
c. Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the
text.
d. Alignment refers to the vertical or horizontal placement of a graphic in relation to
the chosen anchor point.

SESSION : 3 CREATE AND USE TEMPLATE

1. What are templates? What are the advantages of using templates?

A template is a model that you use to create other documents. For example, you can
create a template for business reports that have your company’s logo on the first
page. When you create a new document from this template will all have your
company’s logo on the first page.
One of the major advantages of using templates is the ease of updating styles in more
than one document. Another advantage is that it also saves your time.
2. How to create a new template from a document? Write steps.
a. Open an existing document or create a new document.
b. Add the text and formatting as you want.
c. Select File > Template > Save. Now templates dialog box will appear.
d. Write the name in the new template box.
e. Select the category where you want to save your template. The suggested
category is MyTemplates only.
f. Click on OK Button.
3. What is the difference between styles and templates?

Styles Templates
A style is a set of formats that you can apply to A template is a model that
selected pages, text, frames, and other elements you use to create other
in your document to quickly change their documents.
appearance.
Styles help to keep formatting consistent in the Templates help to keep
entire document formatting consistent
across multiple documents

4. _________ is a sample based design driven or pre-formatted documents, help to

create new documents.(Templates)
5. To use template click on _________→ _______________ option from file menu.(
New > Templates and Documents)
6. __________ category of templates save all the templates.(My Templates)
 7. ___________ option in File→Templates menu is used to manage various
templates.(Organize)

SESSION 4. CREATE AND CUSTOMIZE TABLE OF CONTENTS

1. What is the table of contents?

A table of contents is an automated table of headings used in documents along with
page numbers. It helps to navigate through the content of the document easily.
 When you create your document, use the following paragraph styles for different heading
levels (such as chapter and section headings): Heading 1, Heading 2, and Heading 3.
 Place the cursor where you want the table of contents to be inserted.
 Select Insert > Indexes and Tables > Indexes and Tables.
 Change nothing in the Insert Index/Table dialog. Click OK.

2. What is the pre-requisite of the table of contents?

The only pre-requisite of the table of contents is the user needs to create different
levels of headings.

3. What are the headings?

Ans.: Headings are the special style applied to the title of the topics in the documents. Write
supports 10 levels of headings. The topic can be divided into headings and subheadings.

4. What are the different tabs available in the insert indexes/table dialog box?
Ans: The different tabs available in the insert indexes/ table dialog box as are follows:

 Index/Table: This tab contains options for setting table’s properties.

 Entries: This tab allows to set the structure of headings and set styles of headings.
 Styles: This tab allows us to change the heading styles and formattings.
 Columns: This tab is used to increase or decrease columns in the table of contents as
well as allows to change the width and space between columns.
 Background: The user can set a background colour or change the background colour
of the table of contents.

5. Priya has created a document with a table of contents. Now she wants to protect the
manual changes in her document. Help her by suggesting the steps to do the same.
She can use the option Protected against manual changes. If she clicks on the given
option then the table of contents can only be changed using the context menu or the
Insert Table/Index window.
6. Explain the entries tab in detail.
Ans.: The entries tab allows us to format the entries in the table of contents. For each
level, the user can add and delete elements, such as headings and levels, and you can
also apply character styles to individual elements. To begin, click a level number in
the Level column to select the outline level whose elements you want to format. The
Structure line displays the elements for entries at that level.
 Each button on the Structure line represents one element:
• The E# button represents the heading number or heading level.
• The E button represents the entry text.
• The T button represents a tab stop.
• The # button represents the page number.
• The LS button represents the start of a hyperlink.
• The LE button represents the end of a hyperlink.

SESSION 5. IMPLEMENT MAIL MERGE

1. Explain Mail Merge.

A mail merge is a way to take a letter you’ve written and send it to a whole bunch of
people, personalizing it with information about them so they might think that you
typed that letter personally for them. In short, it’s a way to be personal, yet efficient.
2. What are the advantages of Mail Merge?
The advantages of mail merge are :

1. Mail-merge saves our time and effort.

2. Helps to create multiple personalized letters in very less time.
3. Mail merge helps in sending the same documents to many people i.e. consistent
formatting in all the letters.

3. Give examples of databases in which the Data Source can be created.

Ans. Databases in which the Data Source can be created are :

1. MySQL
2. MS – Access
3. OpenOffice base
4. Oracle

4. The mail merge wizard is available under ____________ menu.(Tools)

5. What are the three main elements of the mail merge process?
The three main elements of the mail merge process are:

1. Main Letter
2. Data Source
3. Merge Fields

6. __________menu to print labels(File)