.

MODULE – 1

INTRODUCTION

Basics of MS – Windows – Desktop, Icon, creating, saving, and using of different documents
and applications, MS – Office: Installing, Customizing, and Using different applications and
tools in MS Office package, Basics of MS – Word, Basics of MS Power Point.

OPERATING SYSTEM

An operating System is software that acts as an interface between the user, application software
and the computer hardware.

An operating system or OS is a software program that enables the computer hardware to

communicate and operate with the computer software. Without a computer operating system,
a computer and software programs would be useless.

In simple terms, an operating system is the interface between the user and the machine.

Some examples of OS are Microsoft Windows (like Windows 10, Windows 8, Windows 7,
Windows Vista, and Windows XP), Apple's macOS (formerly OS X), iOS, Chrome OS,
BlackBerry Tablet OS, and flavors of the open source operating system Linux.

PARTS OF OPERATING SYSTEM

1. Shell – it is the outer part of an operating system and it is responsible of interacting with
the operating system
2. Kernel – Responsible for managing and controlling computer resources such as the
processor, main memory, storage devices, input devices, output devices and
communication devices
FUNCTIONS OF OPERATING SYSTEM

1. Memory Management: It manages the allocation of memory of system for different

processes. It manages both the primary memory and secondary memory.
2. Processor Management: It manages all the running processes in computer system. A
process is simply a program that is run by a user on computer system.
3. Security Management: It ensures the security of computer system from the various threats
and viruses attacks. An operating system uses various techniques such as authentication,
authorization, cryptography etc. for ensuring security of compute system.
4. Device Management: This function of operating system is used to manage different
devices that are connected with the computer system. An operating system interact with
hardware device through specified device drivers.
5. File Management: An operating system manages the files and directories of computer
system. A file can be defined as a collection of information or data that is store in the
memory of computer system. An operating system allow us to create, delete, save, edit files
in a computer system.

Features of Operating System

1. Protected and supervisor mode

Protected mode refers to a type of access control in which a software application restricts
the ability of a running process from accessing or modifying system resources.
Supervisor mode is a mode of execution in a device in which all instructions, including
privileged ones, can be performed by the processor. It is thus capable of executing both
input/output operations and privileged operations.
2. Allows disk access and file systems Device drivers Networking Security
The file system manages access to both the content of files and the metadata about those
files. It is responsible for arranging storage space; reliability
3. Program Execution
Once the source program has been translated into machine code (the executable program),
the machine code can be directly executed by the processor.
4. Memory management Virtual Memory Multitasking
 Virtual memory is important for improving system performance, multitasking and using
large programs. However, users should not overly rely on virtual memory, since it is
considerably slower than RAM.
5. Handling I/O operations
I/O operations provides a single point of control for managing connectivity in your active
I/O configurations. It takes an active role in detecting unusual I/O conditions and lets you
view and change paths between a processor and an input/output device, which can involve
using dynamic switching.
6. Manipulation of the file system
Operating system gives the permission to the program for operation on file. This permission
varies from read-only, read-write, denied and so on. The Operating System provides an
interface to the user to create/delete files and directories.
7. Error Detection and handling
The system can detect errors when a file is opened, when a program device is acquired or
released, during I/O operations to a file, and when the file is closed. When appropriate, the
system will automatically try to run a failing operation again, up to a try again limit.
8. Resource allocation
The Operating System allocates resources when a program need them. When the program
terminates, the resources are de-allocated,
9. Information and Resource Protection
Protection refers to a mechanism which controls the access of programs, processes, or users
to the resources defined by a computer system. We can take protection as a helper to multi
programming operating system, so that many users might safely share a common logical
name space such as directory or files

The advantage of using Operating System

1. Allows you to hide details of hardware by creating an abstraction

2. Easy to use with a GUI
3. Offers an environment in which a user may execute programs/applications
4. The operating system must make sure that the computer system convenient to use
5. Operating System acts as an intermediary among applications and the hardware
components
6. It provides the computer system resources with easy to use format
7. Acts as an intermediator between all hardware's and software's of the system

Disadvantages of using Operating System

1. If any issue occurs in OS, you may lose all the contents which have been stored in your
system
2. Operating system's software is quite expensive for small size organization which adds
burden on them. Example Windows
3. It is never entirely secure as a threat can occur at any time

TYPES OF OPERATING SYSTEM

1. Single-user, single task: As the name implies, this operating system is designed to manage
the computer so that one user can effectively do one thing at a time.
2. Single-user, multi-tasking: This is the type of operating system that will let a single user
have several programs in operation at the same time.
3. Single processing: A single processor system contains only one processor. So only one
process can be executed at a time and then the process is selected from the ready queue
4. Multi-User: Allows two or more users to run programs at the same time .
5. Multi-Processing: Allows a single program to run on more than one CPU .
6. Multi-Tasking: Allows two or more processes to run simultaneously .
7. Multi-Threading: Allows different parts of a program to run simultaneously .
8. Real Time: Responds to input instantly. (e.g. DOS , UNIX are not real time)

MICROSOFT WINDOWS

Microsoft Windows or Windows is the computer operating system (OS) developed by

Microsoft Corporation to run personal computers (PCs)featuring the first graphical user
interface (GUI).

Windows OS soon dominated the PC market approximately 90% of PCs run some version of
Windows.

Some examples include versions of Microsoft Windows are Windows 10, Windows 8,
Windows 7, Windows Vista, Windows XP, Windows 2000, and Windows 98.
Graphical user interface, a GUI is an interface that uses icons or other visual indicators to
interact with electronic devices, rather than only text via a command line.

An icon is a small graphical representation of a program or file.

WINDOWS 10

The latest version of windows is windows10 was introduced in 2015. It is designed to

compatible with hard ware, software and peripherals and updates that are always enabled help
user stay up to date with features and security for the supported life time of the devise.

Best new features

1. Start menu and action centre: The start menu is now available in full screen instead of the
limited in windows 8.1. The action centre has quick buttons to switch Wi-fi and Bluetooth
on or off.
2. Cortana desktop: Cortana, your personal digital assistant, is right on desktop. It make
easier for user to interact with devise without lifting a finger. User will be able to to search
hard drive for specific files pull up photos from specific dates or launch PowerPoint
presentations just by telling PC to do so.
3. Xbox app and streaming: Gaming just got even better with windows10. Not only do your
existing games work great, you can now play and connect with games across Xbox One
and windows10 devises.
4. Universal app: The news of universal app is good news for anyone using more than one
window devise. A bundle of apps including photos, videos, music, maps, people and
messaging and mail and calendar will look and feel the same across different devises and
screen sizes. The data will also be saved and sync automatically via one drive.
5. Snap assist helps you snap windows: A new snap assist features also helps users work out
which way is best to snap app to. User can snap windows into new screens and tile windows
just as user has been able to since windows 2.0 or may be 3.0.
6. Improvements to windows explorer: A new home location is the new default view in
Windows Explorer task bar.
7. Lots of business and enterprises: This version of windows will have plenty of other
features for enterprise, including a customised store and protection for corporate data.
Mobile Devise Management will be able to be used for all devises.
8. Control panel: Instead of having two apps to control your devise settings in control panel
and PC settings, Microsoft is making things less confusing by bringing them together in
one. It will be able to manage the devise from one place instead of hunting for a specific
menu.
9. Virtual desktop: In Windows 10, there is a option to use virtual desktops. If you are familiar
with workspaces in Linux you will feel quite at home with Windows Virtual Desktops.
Instead of just having one Desktop per monitor you will be able to switch between multiple
virtual desktops.

File explorer

File explorer previously called windows explorer helps user work with files and folders on one
drive, PC and network. Open File explorer by swiping in from the right edge of the screen
tapping search or if user are using mouse, pointing to the top-right corner of the screen, moving
mouse pointer down then clicking search entering file explorer in the search box then tapping
or clicking file explorer.

Different parts of the file explorer

• Left pane: use the left pane to get all kinds of locations, your one drive, folders on your
PC, drives devises connected to your PC and other PC‘s on your network.
• Back, forward and up buttons: use the back button to go back to the last location or search
results you were viewing, and the forward button to return to the next location or search
results. Use the UP button to open the location where the folder you‘re viewing is saved
• Ribbon: Use the ribbon for common tasks, such as copying and moving, creating new
folders, emailing and zipping items, and changing the view. The tabs change to show extra
tasks that apply to the selected items.
• Address bar: Use the address bar to enter or select a location
• File list: This is where the contents of the current folder are displayed. It‘s also where your
search results appear when you enter a search term in the search box.
• Column headings: In the details view you can use the column headings to change how the
files in the file list are organised.
• Search box: Enter a word phrase in the search box to look for an item in the current folder
• Status bar: Use the status bar to quickly see the total number of items in a location, or the
number of selected items and their total size.
• Details / preview pane: Use the details pane to see the most common properties associated
with the selected file. File properties provide more detailed into about a file, such as the
author, the date you last changed the file and any descriptive tags you might have added to
the file.

Desktop screen

A window is a large square on the screen that represents a conversation with the computer is
called ― desktop.

Parts of desktop screen

1. My computer – this gives access to anything saved in the computer like hard drives, floppy
drives, CD – ROM Drives, files, programs and documents.
2. Recycle Bin – this is a temporary storage place for deleted or erased files. It can also be
used for revering accidentally deleted files.
3. My Network Places – this provides access to network resources if the PC is connected to
a network. These network resources include drives and printers shared by other computers
in network. One can also play a game with others if the computers are connected to each
other.
4. Internet Explorer – it is used to surf in the Internet. If the computer is connected in the
Internet, this is used to go and navigate with various websites.
5. Start Button – it is a button found on the lower left part of the desktop. It is used to start
a program or open a document.
6. Taskbar – it is a rectangular bar found at the lower part of the desktop. It contains the Start
button and indicates what programs or documents are currently open.
7. Quick Launch Bar – this provides an easy way to launch a program with just one click.
Sometimes this is hidden, to display it, right click on the task bar and choose Toolbars, then
click on Quick Launch.
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8. System Tray – in the system tray, one can find icons belonging to some of the programs
that are currently running. It also hides/unhides used icons.

9. Wallpaper – this is the background design of the desktop. One can customize the wallpaper
according to his/her preferences.
Start menu

The start menu is the main gateway to your computer‘s programs, folders and settings. It is
called a menu because it provides a list of choices, just as a restaurant menu does.

Components of start menu

1. All programs: It displays all those programs, which are installed in your system.
2. Document: It displays a list of folders used by the user.
3. Recent file: It displays the recently used file.
4. My picture: It displays a list of pictures.
5. My music: It displays a list of music/song, etc.
6. My computer: It displays the drives of computer where user keeps his/her work, file, folder,
song, video, picture, e-book, etc.
7. Control panel: It displays all the installed computer programs (software).
8. Printer: It displays the installed printers (if printer is installed in the system, user can take
print easily).
9. Help (support): It helps users to know how to do a particular task.
10. Search: It helps a user to find a file in computer.
11. Run: It helps to start an application program or execute a DOS command.
12. Setting: It has different options that help to manage different settings of the computer,
software as well as hardware.
13. Log Off: It helps a user to log off the currently logged in user of the system.
14. Sleep: It makes the system non-functional; however, puts the ongoing work and settings in
memory and also keeps drawing small amount of power.
15. Hibernation: Hibernation puts the open documents and programs on hard disk and then
turns off your computer; in comparison to ‗sleep ‘, it uses very low power.
16. Restart: Its function is to shut down and again start (log on) computer; it is done normally
to refresh computer especially when computer is hanged.
17. Shut down: It simply shuts down the system.
ICON

An icon is a graphical symbol representing a window element. Icons help to access files or
applications quickly.

Different types of Icons

• Desktop icons: some icons led you to important part of the computer. A number of others
of this type may show on your desktop, depending on what has been installed. Eg: My
computer, Network Neighborhood, My Documents and Recycle bin.
• Document icons: Files can actually be stored as a part of Desktop. This icon represents
documents rather than a shortcut application. There is no arrow at the bottom left like there
is for a short cut.
• Shortcut icons: A shortcut points to the file that runs a program, like MS WORD or to a
document, like to the web page Astronomy pictures of the day. A shortcut can be placed
wherever you want to put it-on the Desktop, in the folder, in the Quick Launch area.

Create a workbook

• Open Excel.
• Select Blank workbook or press Ctrl+N.
• Start typing.

Create a workbook from a template

• Select File > New.

• Double-click a template.
• Click and start typing.
 How to save a Document

• Click File > Save As.

• Under Save As, pick the place where you want to save your workbook. For example, to
save to your desktop or in a folder on your computer, click Computer.

Tip: To save to your OneDrive location, click OneDrive, and then sign up (or sign in). To
add your own places in the cloud, like an Microsoft 365SharePoint or a OneDrive location,
click Add a place

• Click Browse to find the location you want in your Documents folder.
To pick another location on your computer, click Desktop, and then pick the exact place
where you want to save your workbook.
• In the File name box, enter a name for a new workbook. Enter a different name if you’re
creating a copy of an existing workbook
• To save your workbook in a different file format (like .xls or .txt), in the Save as type list
(under the File name box), pick the format you want.
• Click Save

INSTALLATION OF MICROSOFT OFFICE

Subscribing to Microsoft 365

1. Go to https://www.microsoft.com/.
Then, select Microsoft 365 in the top menu bar. This is the official product page for
Microsoft 365.
 In late 2022, Microsoft Office became part of Microsoft 365. Subscribing to Microsoft 365
gives you access to the apps that were part of Microsoft Office (e.g. Word, Excel, and
PowerPoint).
There is also the option for a one-time purchase of Office Home & Student 2021, which
includes the 2021 versions of Word, Excel, and PowerPoint.

2. Click Buy now. Buy Now

This is located in the top menu bar.

3. Select a plan.
Click Buy Now to start the purchasing process for a subscription plan. There are a few
options:
• Pay yearly or monthly.
• Select the Family plan if you have multiple users, or the Personal plan if it’s just for
you.
4. Sign in to your Microsoft Account.
Then, follow the instructions to complete your purchase.

Installing on Windows

1. Go to https://www.office.com/.
Click Sign in if you aren’t already signed in.

2. Click Install Office. Install Office

This is a button on the Office home page.

3. Click Install. Install

It's a button in the Microsoft 365 subscription section. This might also be labelled
Install Office >. The download for the Office setup file will start.
• For work and student accounts, click Office 365 apps or Microsoft 365 apps instead.

Save File

4. Click Save File.

Your Office setup file will begin downloading.
• You may have the options to select Run or Setup depending on your browser.
5. Double-click the Office setup file.
You'll find it in your computer's default download location.
• Skip this step if the installation has already started.

6. Click Yes when prompted. YES

You may see a prompt asking “Do you want to allow this app to make changes to your
device?” Selecting Yes will run the setup file and begin installing Office on your computer.
7. Wait for Microsoft Office to finish installing.
This process may take several minutes.

8. Click Close when prompted. Close

Your Microsoft Office programs have now been installed on your computer. You can begin
using these programs right away.
• You ready to start using Microsoft office tools

It contains a word processor (Word), a spreadsheet program (Excel) and a presentation

program (PowerPoint), an email client (Outlook), a database management system (Access),
and a desktop publishing app (Publisher). Office is produced in several versions targeted
towards different end-users and computing environments.
 CUSTOMIZE THE RIBBON IN OFFICE

What you can customize: You can personalize your ribbon to arrange tabs and commands in
the order you want them, hide or unhide your ribbon, and hide those commands you use less
often. Also, you can export or import a customized ribbon.

What you can't customize: You can't reduce the size of your ribbon, or the size of the text or
the icons on the ribbon. The only way to do this is to change your display resolution, which
would change the size of everything on your page.

When you customize your ribbon: Your customizations apply only to the Office program
you're working in at the time. For example, if you personalize your ribbon in PowerPoint, those
same changes won't be visible in Excel. If you want similar customizations in your other Office
apps, you'll have to open each of those apps to make the same changes. Although you can't
share customizations between apps, you can export your customizations to share with others
or use on other devices.
You can't change the color of the ribbon, or its icons, but you can change the color scheme
that Office uses throughout. For more information see Change the Office theme.

To change the background color and design of all your Microsoft 365 programs, go to File >
Options > General > Office Theme.

Colorful theme

The colorful theme aligns with the visuals of our modern Microsoft 365 apps by bringing their
primary accent color to the ribbon.

The colorful theme in Excel:

The colorful theme in PowerPoint:

The colorful theme in Word:

Dark gray theme

The dark gray theme is perfect for those who prefer a softer take on high-contrast visuals.
Here's an example of the dark gray theme applied to PowerPoint:
Black theme

This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft
365 subscriber, make sure you have the latest version of Office.

The Black theme provides the highest-contrast visual for your Microsoft 365 apps. Here's an
example of the black theme applied to PowerPoint:

White theme

The white theme displays the classic look of Microsoft 365. Here's an example of the white
Theme in PowerPoint:
If the ribbon isn't visible at all

If the ribbon isn’t visible at all (no tabs are showing), then you probably have the state set to
Full-screen mode. Select More at the top right of the screen. This will temporarily restore the
ribbon.

When you return to the document, the ribbon will be hidden again. To keep the ribbon
displayed, select a different state from the Ribbon Display Options menu.

Customize the tabs on your ribbon: change order, add, hide, remove

The tabs on your ribbon are Home, Insert, Design, etc. For example, the picture below shows
the tabs in Word.

You can add custom tabs or rename and change the order of the default tabs that are built in to
Office. Custom tabs in the Customize the Ribbon list have (Custom) after the name, but the
word (Custom) does not appear in the ribbon.
Open the "Customize the Ribbon" window

To work with your ribbon, you need to get to the Customize the Ribbon window. Here's how
you do that.

1. Open the app you want to customize your ribbon in, such as PowerPoint or Excel.
2. Place your mouse in any empty space in the ribbon and then right-click.
3. Click Customize the Ribbon.

Now you're ready to do the steps below to customize your ribbon.

Change the order of default or custom tabs

You can change the order of Home, Insert, Draw, Design, and other tabs. You cannot change
the placement of the File tab.

1. In the Customize the Ribbon window under the Customize the Ribbon list, click the tab
that you want to move.
2. Click the Move Up or Move Down arrow until you have the order you want.
3. To see and save your changes, click OK

Add a custom tab

When you click New Tab, you add a custom tab and custom group. You can only add
commands to custom groups.

• In the Customize the Ribbon window under the Customize the Ribbon list, click New Tab.
• To see and save your changes, click OK.

Rename a default or custom tab

In the Customize the Ribbon window under the Customize the Ribbon list, click the tab that
you want to rename.

• Click Rename, and then type a new name.

• To see and save your changes, click OK.

Hide a default or custom tab

You can hide both custom and default tabs. But you can only remove custom tabs. You cannot
hide the File tab.

• In the Customize the Ribbon window under the Customize the Ribbon list, clear the check
box next to the default tab or custom tab that you want to hide.
• To see and save your changes, click OK.

Remove a custom tab

You can hide both custom and default tabs, but you can only remove custom tabs. The custom
tabs and groups have (Custom) after the name, but the word (Custom) does not appear in the
ribbon.

• In the Customize the Ribbon window under the Customize the Ribbon list, click the tab
that you want to remove.
 • Click Remove.
• To see and save your changes, click OK.

Reset your ribbon back to the default settings

You can reset all tabs to their original state, or you can reset select tabs to their original state .
When you reset all tabs on the ribbon, you also reset the Quick Access Toolbar to show only
the default commands.

Follow these steps to reset the ribbon:

• In the Customize the Ribbon window, click Reset.

• Click Reset all customizations.

Reset only the selected tab to the default setting

You can only reset default tabs to their default settings.

• In the Customize the Ribbon window, select the default tab that you want to reset to the
default settings.
• Click Reset, and then click Reset only selected Ribbon tab.

MS WORD

One of the most widely used programs of Microsoft Office suite, MS Word is a word processor
developed by Microsoft.

Since MS Word is one of the most used programs of the Office Suite, some basic information
regarding its creation and development has been given below:

• Charles Simonyi, a developer and Richard Brodie, a software engineer, were the two
creators of MS Word

• This program was initially named “multi-Tool Word” but later, was renamed as MS Word

• It was introduced in 1983

• Word for Windows is available standalone or as a part of MS Office suite

• MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985

• The extension for any word file is “.doc or .docx.”

Basics of MS Word

Let us first understand some basic aspects of Microsoft Word.

What is MS Word?

Used to make professional-quality documents, letters, reports, etc., MS Word is a word

processor developed by Microsoft. It has advanced features which allow you to format and edit
your files and documents in the best possible way.

Where to find MS Word on your personal computer?

Follow these simple steps to open MS Word on your personal computer:

Start → All Programs → MS Office → MS Word.

What are the uses of MS Word?

MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This is one
of the most commonly used programs under the Office suite.

How to create an MS Word document?

To create an MS Word doc, follow the steps mentioned above to open Microsoft Word. Then
once the program is open, click on “File” followed by “New”. This opens a new doc where
something new can be created.
Since it is used by people of all age groups, in schools, in colleges and for official purposes,
having proper knowledge of Microsoft Word is a must. The preview of the MS Doc file once
it is opened is given below:

Features of MS Word

Now let us read more about the features and components of an MS Word doc file in detail.

The image given below shows the different elements and categories which are available in MS
Word doc:

• Home

This has options like font colour, font size, font style, alignment, bullets, line spacing, etc.
All the basic elements which one may need to edit their document is available under the
Home option.

• Insert

Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered
in the document. They are included in the “Insert” category.

• Design
 The template or the design in which you want your document to be created can be selected
under the Design tab. Choosing an appropriate tab will enhance the appearance of your
document.

• Page Layout

Under the Page Layout tab comes options like margins, orientation, columns, lines,
indentation, spacing, etc.

• References

This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can
be found under this tab.

• Review

Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can
all be tracked under the review tab. This acts as an advantage for those who get their
documents reviewed on MS Word.

Uses of MS Word

Given below are the different fields in which MS Word is used and simplifies the work of an
individual:

• In Education: It is considered as one of the simplest tools which can be used by both
teachers and students. Creating notes is easier using MS Word as they can be made more
interactive by adding shapes and images. It is also convenient to make assignments on MS
Word and submitting them online

• In Workplace: Submitting letters, bills, creating reports, letterheads, sample documents,

can all easily be done using MS Word

• Creating & Updating Resume: One of the best tools to create your resumes and is easy
to edit and make changes in it as per your experience

• For Authors: Since separate options are available for bibliography, table of contents, etc.,
it is the best tool which can be used by authors for writing books and adjusting it as per the
layout and alignment of your choice
What are the basic functions of MS Word?

Ans. Given below are the basic functions of Microsoft Word:

• Creating text documents

• Editing and formatting the existing documents

• Making a text document interactive with different features and tools

• Graphical documents, comprising images

• Used by Authors and Researchers

• Detect grammatical errors in a text document

POWER POINT PRESENTATION

MS PowerPoint is a program that is included in the Microsoft Office suite/365. It is used to

make presentations for personal and professional purposes.

Given below are a few important things that one must know about the development and
introduction of Microsoft PowerPoint:

• The program was created in a software company named Forethought, Inc. by Robert
Gaskins and Dennis Austin.

• It was released on April 20, 1987, and after 3 months of its creation, it was acquired
by Microsoft.

• The first version of this program, when introduced by Microsoft was MS PowerPoint
2.0 (1990).

• It is a presentation-based program that uses graphics, videos, etc. to make a

presentation more interactive and interesting.

• The file extension of a saved PowerPoint presentation is “.ppt”.

 • A PowerPoint presentation comprising slides and other features is also known as PPT.

Gradually, with each version, the program was more creative and more interactive. Various
other features were added in PowerPoint which massively increased the requirement and use
of this MS Office program.

Basics of MS PowerPoint

Discussed below are a few questions that one must be aware of while discussing the basics of
MS PowerPoint. Once this is understood, using the program and analysing how to use it more
creatively shall become easier.

What is MS PowerPoint?

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that

allows you to create professional-looking electronic slide shows.

The image given below shows the main page of MS PowerPoint, where a person lands when
the program is opened on a computer system:

How to open MS PowerPoint on a personal computer?

Follow the steps below to open MS PowerPoint on a personal computer:

1. Click on the start button

2. Then choose “All Programs”

 3. Next step is to select “MS Office”

4. Under MS Office, click on the “MS PowerPoint”

A blank presentation is open on the screen. According to the requirement, a person can modify
the template for a presentation and start using the program.

What is a PowerPoint presentation or PPT?

A combination of various slides depicting a graphical and visual interpretation of data, to

present information in a more creative and interactive manner is called a PowerPoint
presentation or PPT.

What is a slide show in a PowerPoint presentation?

When all the slides of a PowerPoint presentation are set in series and then presented to a group
of people, where each slide appears one after the other, is a set pattern, this is known as a
PowerPoint slide show.

What all elements can be added to a slide?

The following elements can be added to a Powerpoint slide:

1. Clip Art

2. Graphs

3. Tables

4. Photographs

5. Charts

6. Media Clips

7. Videos

All these elements are mainly used to enhance presentation skills and make the slide more
interactive.

Features of MS PowerPoint

There are multiple features that are available in MS PowerPoint which can customise and
optimise a presentation. The same have been discussed below.
• Slide Layout

Multiple options and layouts are available based on which a presentation can be created.
This option is available under the “Home” section and one can select from the multiple
layout options provided.

The image below shows the different slide layout options which are available for use:

• Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what
feature they want to insert in their presentation. This may include images, audio, video,
header, footer, symbols, shapes, etc.

The image below shows the features which can be inserted:

• Slide Design

MS PowerPoint has various themes using which background colour and designs or textures
can be added to a slide. This makes the presentation more colourful and attracts the attention
of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of MS
PowerPoint. Although there are existing design templates available, in case someone wants
 to add some new texture or colour, the option to customise the design is also available.
Apart from this, slide designs can also be downloaded online.

Refer to the below for slide design:

• Animations

During the slide show, the slides appear on the screen one after the other. In case, one wants
to add some animations to the way in which a slide presents itself, they can refer to the
“Animations” category.

The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc.
can also be added to a PPT.

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below
are a few of the major fields where PPT is extremely useful:

• Education – With e-learning and smart classes being chosen as a common mode of
education today, PowerPoint presentations can help in making education more
interactive and attract students towards the modified version of studying

• Marketing – In the field of marketing, PowerPoint presentations can be extremely

important. Using graphs and charts, numbers can be shown more evidently and clearly
which may be ignored by the viewer if being read
• Business – To invite investors or to show the increase or decrease in profits, MS
PowerPoint can be used

• Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different

patterns, photograph, etc. can be added to the resume

• Depicting Growth – Since both graphics and text can be added in a presentation,
depicting the growth of a company, business, student’s marks, etc. is easier using PPT