Welcome to retraced.

com
The award-winning platform that supports
all fashion and textile companies to digitize
their supply chain networks.
The call for sustainability is getting
louder all around the world.
As a result, the pressure on fashion and textile
companies and their supply chains constantly
increases.
 Sustainability Due Diligence with retraced
Which regulations are most relevant for fashion & textile companies?

Already 20 countries have passed social and environmental supply chain

! due diligence laws in the last years.
 Weak
Connectivity

High
Complexity

Fashion and textile supply chains are

extremely complex, and oftentimes
knowledge stops at the direct supplier.
Therefore, companies need to invest a lot of resources in order
to collect and exchange relevant information to evaluate and
implement sustainability along their supply chains.
 Compliance strategy
Pioneering Fit your requirements
sync
traceability with All supply chains are different. We All tracing solutions with retraced
know that it's important to work with happen in sync with our all-purpose
retraced. you to understand what tracing compliance management platform
requirements you need to sync with meaning all data from all parties is
your production and business strategy synced digitally on one single system.

Empower upstream suppliers Operational excellence Reporting

Tracing enables complete Real-time advanced traceability & Collected compliance information
supply chain visibility, and data chain-of-custody documentation can be exported from the platform
input from all levels, especially enables you to fill in the gaps in your and shared with business partners,
traditionally hard to reach supply chain network, and to fulfil reporting & regulatory
upstream suppliers (farmers, consolidate supply chains at deeper requirements
ginners, spinner, etc.) tiers
We are retraced.
We connect fashion and textile companies
with all participants in their supply chains
on a single digital platform.

Efficiently manage your company’s

sustainability data management

Transparency down to the raw

material

Easy communication with

business partners
The retraced network –
the key for interconnected
data sharing & collaboration

Already today, more than 8,000 companies

are part of the network. Among others, Supplier B

clients who trust in retraced are: Supplier A Supplier C

Supplier E
Supplier D

Fashion
Brand A

Fashion Fashion
Brand B Brand C

Retailer
Welcome to retraced!
First to-do’s when joining the platform.

Create products and Trace products and Manage company

Build a network Answer surveys
components database components profile data
 11

Who can see my information?

The basic information on your profile will be accessible to your
network. However, your supply chain data is kept private, so other
suppliers and brands are not able to see this information.

How much does it cost?

Being a passive user of the retraced platform means gaining
transparency for yourself by…

Setting up your company profile

Uploading and managing certification, document and audit data
Answering client questionnaires in an efficient way
Creating products and component data bases
Creating your partner network - Connecting to clients and suppliers
Responding to client tracing requests

… all free of charge.

Welcome to retraced!
Order tracing guide with step-by-step explanations for any new user.

Getting started on the platform

• Log in to the retraced platform

• User management: add relevant colleagues to work on the platform

Introduction to traceability

• Order tracing explained

Build the foundation for traceability on retraced

• Build your supplier network

• Build your product and component database

Respond to buyer’s sales orders

• How to process a sales order?

Place purchase orders to suppliers

• How do I place purchase orders with suppliers?

• What can my supplier see?

Answer assessments

• How to answer a supplier assessment?

Transparency

• What can my supplier see in order tracing?

You will be invited by a network
partner and will receive this email.

1. Click ‘Login now’ to open your account,

where you can access and edit your
company profile.
Don’t worry about remembering a pass
word - the login always works via your
email address.

2. Click ‘Agree’ to accept our terms and

conditions in order to access the
retraced platform.
Welcome to retraced!
This is your dashboard: a general, at-a-
glance overview of the system.
To access your company profile, click on the
drop-down in the top right corner, then on
your company name.
 The need-to-know symbols

The + sign
To invite new users.
Upload certificates,
documents, and
audits.

Contact us
The pencil icon
Click on the question mark
To edit global information, upload pictures and videos,
for a window like this to pop
update company description, and populate your profile
up, and you can access our
with production data, employee structure, facility
help center articles or send
processes, and location.
us a direct message.
 Your Supply Chain Network

Connect to your
partners

1. Add your suppliers /

clients
2. Add your own
processing plants /
facilities
Step 1.
To add your partners or your own facilities,
the first step is to search for their profile in case it
already exists. Click on '+ Add' and insert the
name of the company in the search bar.
Step 2.

Scenario 1: You found the company! Now, you

can just click on 'Connect' , select your
relationship type between Supplier or
Client, and they will be added to your network.

Scenario 2: You couldn't find the exact company

and need to create a new one. Scroll down and
click on 'Couldn't find the company you're
looking for' to create a new profile.
 Order tracing overview

Order tracing
Navigate your supply chain with the
order tracing feature. It enables you to Tracing map
trace your products and explore your
supply chain up to the raw material Once the order's supply chain is built up, the
origin and step-up your sustainability tracing map of this order is displayed in the Tracing
management. tab as an overview.
Click here for Help Articles
Pre-requisites to Order Tracing

It is important to note that, there are certain pre-requisites to

the order tracing feature:

1. You are connected with the company to that you would link the
order with.

2. Your product is added under 'Products' or 'Components',

depending on your product type before initiating tracing.

3. If applicable, you have selected the preferred tracing template.

A preferred template can be chosen by clicking on the

'Preferences' button on the right corner of the window and
choosing the optimal option.

1. UFLPA Tracing Template

2. Standard Tracing Template
 You may have to define the products you
want to trace before diving into order
tracing.

Step 1. Create your products.

1. Go to Products in the navigation bar

and click on the + symbol to create the
products your company produces.
2. Input the product name, level, and
type, then click +Create product.
3. To upload products in bulk, check out
our Product Import Wizard Guide .

...and get prepared for upcoming orders!

Step 2.
Receive your sales order.

1. You will receive an email

notification once your client
sends you a sales order.
2. Go to Order Tracing in the
navigation bar to see the
received Sales Order(s).
3. Check the order information and
start to build up the tracing
map with the next steps.
 Step 3.1 Place POs via the tracing map.

1. Click on Sales order Tab, and then click

on 'View' of your received sales order.
Click on the Tracing tab to find the
tracing map.
2. Click on the + button on the centre of the
company node.
3. Click on ‘Add Order’ or 'Add Internal
Order' and enter the order details.

Tip: By clicking on the connection link

between two companies, you can add
additional documents at any time.
Or...you can also place it through the PO tab

Step 3.1 (Alternative)

Place your purchase order on PO Tab.

These are the orders you make to your

suppliers, to fulfill your sales order supply
chain.
1. Select the Purchase orders tab next to
Sales orders and click on +Add New.
2. Fill in the information for your supplier,
the seller, by clicking on the drop down
below Select supplier.
3. If your supplier is not listed in the drop
down, click on +Create/link company to
search the existing profiles or create a
new one.
Step 3.2 Fill in the order form and place
your purchase order.

1. Add the order details, select from

the products you created in the first
step, and input the quantities of
each.
2. Click on Continue and upload at
least one document. More can
always be added later on.
3. Hit Save to place your purchase
order.
Step 3.3 (if applicable)
Internal
StepOrders:
3.3 (if place an order with
applicable)
your Internal
own company.
Orders: place an order with
your own company.
1. Click on 'Add Internal Order'.
2. Select the facility process details.
3. Add order details.
4. Add relevant documentation
related and place the order.
Step 4. Bulk Upload Purchase Orders

Pre-requisite: You need to have products in

your profile. Please follow Step 1 to add
products to the order.

1. Click on the ‘Import Data’ icon.

2. Download the Excel template, fill in the
information, and upload the file in the
import wizard.
3. Review it by matching the details and
bulk uploading the purchase orders.
 Step 5. (if POs are created
through the Purchase Order tab
or Bulk Import) Link PO to SO

1. Scroll to the second last column

on the right and click on the
Link SO or Link PO button.
2. Connect your sales order to one
or more purchase orders.
Step 6. Attachments tab

The 'Attachments' tab acts as a

depository for all the documentation
related to that particular Purchase
Order.

You can upload/download the

documents and gain an overview of
all the documentation completion
percentage.
Who can see my information?

Only your client of this order can see the

full supply chain generated by you.

Tip:
✅ The check symbol on the company
link indicates that all mandatory
documents for this order have been
uploaded.

⚠️ If a yellow sign displays instead,

please make sure to upload the required
documentation.
Order tracing table overview

Click here for Help Articles

Order tracing table overview

Click here for Help Articles

 Where to find assessments?

Assessments You can find the ‘Assessments’ tab in the navigation bar
on the left side under the 'Vendor Compliance' folder.
Your clients may have specific requests
or questions for you. They have the
opportunity to send an assessment
through the platform, that you will get
notified about. The information
uploaded there will then also update
on your profile, so we always suggest
starting with these.
 To complete your assessments
1. Click on either the assessment
name or the button next to the
progress bar to view and answer
the questions.

2. Complete your answers and if you

don't have an answer or the
question doesn't apply, please
select 'Not available' instead of
leaving the question blank.

3. When all questions are complete,

click on 'Final submission' at the
bottom.
How can I collaborate with my
suppliers?

1. When you place an order to your

supplier will get notified. Ensure that
your supplier has been invited as a
user, and they will receive the order
information via an email notification.
2. Share this step-by-step manual with
them and get them onboarded to
collaborate with you using retraced
 Now you’re all set!

Login to dashboard.retraced.com
to get started with your optimised
sustainability management.

[email protected]

help.retraced.com

retraced GmbH, Kölner Straße 336ª, 40227 Düsseldorf, Germany