Contents

What is presentation?....................................................................................................3

What is Animation?........................................................................................................3

What is Transition?........................................................................................................4

Getting Started...................................................................................................................4

“File Tab”............................................................................................................................5

New-open-save-save as-export-close-:.........................................................................5

Create a New Presentation from Template...................................................................5

Create a Title Slide:........................................................................................................7

Printing Slides................................................................................................................7

Editing Text....................................................................................................................8

Insert a new Slide:........................................................................................................10

Paragraph Format:.......................................................................................................11

Changing Paragraph Spacing......................................................................................12

Text Direction:..............................................................................................................12

Align Text:....................................................................................................................13

Insert Smart Art:...........................................................................................................13

Drawing-Editing Groups:..............................................................................................16

“Insert Tab”......................................................................................................................16

Photo Album:................................................................................................................16

Headers and footers:....................................................................................................17

Headers and footer are placed on the top and bottom of the page.............................17

Mostly headers are titles, chapter names or headings and footers are page number,
date or something........................................................................................................17

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 To apply headers and footer,.......................................................................................17

 Click on the Headers & footer from Text group under Insert Tab......................17

 A dialog box will appear, choose what you want to display in footer and header.
17

 Click Apply to All.................................................................................................17

Video:...........................................................................................................................18

Audio:...........................................................................................................................18

“Design Tab”....................................................................................................................20

Change the Presentation Design.................................................................................20

By clicking on the small arrows on the bottom right of Themes and Variants group,
you will get new styles for your presentations.............................................................20

Format background:.....................................................................................................20

Every theme includes a background. The background can be plain white, a solid or
gradient color fill, a texture or pattern fill, or a picture. When you change to a different
theme, the background is replaced. Background colors are defined by theme colors21

“Transition Tab”...............................................................................................................21

“Animations Tab”.............................................................................................................22

Timing:..........................................................................................................................23

Display your Slide Show:.............................................................................................23

Review:............................................................................................................................24

“View”...............................................................................................................................24

Editing the Master Slides.............................................................................................24

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 PowerPoint

What is presentation?
A presentation program is a software package used to display information in the form
of a slide show. It has three major functions: an editor that allows text to be inserted and
formatted, a method for inserting and manipulating graphic images, and a slide-show
system to display the content.

Microsoft PowerPoint is a powerful presentation software developed by Microsoft. It is

a standard component of the company's Microsoft Office suite software, and is bundled
together with Word, Excel and other Office productivity tools. The program uses slides
to convey information rich in multimedia

Example Of Presentation: The most prominent example of presentation software is

Microsoft PowerPoint. Other examples include Apple Keynote, Open Office Impress,
Corel Presentations, Adobe Persuasion, Flow board, King soft Presentation and
Prezi. Presentation software generally is used to create slide shows for business and
academic purposes.

What is Animation?
In PowerPoint, animations can be applied to text boxes, bullet points, and images so
they move on the slide during a slide show. Animation presets in versions of PowerPoint
affect all the content on the slide. Entrance and exit animation effects are a quick way to
add movement to your slides. You can also apply a motion path to a text or object to
animate it.

OR

In the simplest sense, animation is something that makes slide objects move on a slide.
And slide objects can be anything on a slide, these include text, pictures, charts,
SmartArt graphics, shapes, even movie clips.

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What is Transition?
In Microsoft PowerPoint, slide transitions are motion effects that occur in Slide Show
view when you move from one slide to the next during a presentation. You can control
the speed, add sound, and even customize the properties of transition effects.

When you hover over a thumbnail image of a transition, you can see a live preview of it
applied to your slide. When you move the cursor away, the preview is removed.

Getting Started
There are a variety of ways to start using PowerPoint software.

You can click on a shortcut on your desktop or task bar or you can double-click on a
PowerPoint file.

In Windows 7, you can click on the Start orb and start typing PowerPoint in the search
box in the lower left corner then select PowerPoint from the list of choices that appears.

You will see a new blank presentation and its title slide:

Page. 4
This is normal view with the slide area where you can enter text and insert images, an
area below the slide where you can enter speaker notes, a slide sorted with thumbnails
on the left, and a tab that you can click to switch to outline view.

Across the top you have the ribbon, where each tab will display a different collection of
command buttons. The Home tab has the most frequently used commands. You can
minimize the ribbon by double clicking on a tab name or by clicking on the button to the
left of the Help button. Expand the ribbon by double clicking on a tab name or by
clicking on the v button that replaced the button.

The title bar also has the Quick Access toolbar where you can add favorite commands.
Click on the Customize Quick Access Toolbar button to add commands or to display the
toolbar below the ribbon.

Minimized ribbon with Quick Access toolbar displayed below the ribbon.
“File Tab”

New-open-save-save as-export-close-:
Already discuss in MS word.

Create a New Presentation from Template

1. Click on the File tab.

2. Click on New.

Page. 5
If you wish, click on Blank Presentation or one of the themes and continue.

Alternatively, you can choose to search for a presentation template online.

Page. 6
  Click on the one you want to use then click on the Create button –or- double click
on the template of choice.
In addition to sample templates, you can create your own custom templates, use one of
your existing presentations as a template, or you can search for one on microsoft.com.

Create a Title Slide:

When you first start a new presentation, you are working with the title slide layout.

Click in each box as indicated. When you click there, the box border changes, a
blinking cursor appears in the box and your mouse pointer becomes an I-bar.

2. Type your text and click outside the box to indicate that you are finished. The text box
will disappear, leaving only your text.

Printing Slides:

1. Go to the File menu and select Print.

Page. 7
2. Slides: Choose all, a range of slide numbers, a series of slide numbers, or the current
slide.

3. You can choose whether to print only one slide per page, notes pages, the outline, or
handouts with multiple slides per page.

4. When using a black & white laser printer, select pure black and white or grayscale. If
you do have a color printer, you might want to choose a design template or color
scheme with a white background to save on toner or ink.

Editing Text

 Select the text box.

 Click once on top of type text.

 A frame of tiny dashed lines will appear, along with small square buttons on the
sides and corners. You will see a rotate handle at the top.

Move the text box:

 Click anywhere on the edge of the frame.

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  When you see a 4-headed arrow, you can drag & drop the text box in its new
location.

Resize the text box:

 Click on the frame.

 Click one of the small square buttons embedded in the frame. When you see a
double-headed arrow, drag and drop to desired size. Release the mouse button
when the text box is in the desired size.

Rotate the Text box:

You can click on the small rotate handle and rotate the text box to a new angle.

Change the alignment:

Select the text in the box (or click on the text box frame) and choose Left, Right, Center,
or Justify from the Paragraph group on the Home tab.

Format the text:

 Select the text box and roll the mouse over the text to select it.

 Change the font using the Font dialog box or click on the down triangle next to
the font name on the Home tab and select a new font.

 Change the font size using the Font dialog box or the big A/ little A buttons or
click on the down triangle next to font size on the Home tab and select a new
point size.

 Change the text color.

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Insert a new Slide:
 Go to the Home tab and click on the New Slide command

 If you click on the top half of the button, you will get the “title & content” slide if it
will be the first new slide after the title slide. Otherwise, it will insert a new slide
with same layout as the slide you are currently clicked on.

 If you click on the bottom half, you will have a selection of slide layouts to select
from.

Paragraph Format:
For formatting the paragraph;

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  Click on the Dialog Launcher of Paragraph group.
 Paragraph group under the Home Tab.

You can do the alignments, change the

indentations and set the line spacing for paragraph.

 Use Spacing Before and Spacing After to control the spacing between the
paragraphs.
 If you want to use the same settings in new documents as well, click on Set As
Default option and click OK.

Changing Paragraph Spacing

1. Go to a slide with a text box or bulleted text.

2. Click on the text to select the frame or select only the items of interest.

3. Go to the Home tab and select a line spacing or click on Line Spacing Options.

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  You can change the line spacing within paragraphs or between paragraphs.
 Click OK when done.
 Choosing line Spacing Options is the same as launching the Paragraph format
dialog.

Text Direction:
You can change the text direction from horizontal to vertical and so on.

 Click on the Text Direction in Paragraph group under Home Tab.

 Hover you mouse on the direction to see the live preview of text direction.
 Click on it.

Align Text:
To align your text on bottom, middle or top;

 Click on the Align Text in Paragraph group under Home Tab.

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  Hover your mouse to see the live preview of your text.
 Click on it.

Insert Smart Art:

Smart Art makes it easy to add shapes to demonstrate a list, process, or relationship.
You can insert text or images into the shapes.

Click on the Smart Art in Paragraph group under Home Tab.

 Select the SmartArt you need for your presentation.

 Click OK.

You can format your smart art with the Format Tab in Menu bar.

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Add shape, add bullet and text pane helps you to easily add text and titles with in the
SmartArt.

When you insert a SmartArt, new Tabs are opened in Menu, providing you the options
to edit your SmartArt.

You can change the color and even the style of your SmartArt and can add another
shape of the same style, by clicking on the Add Shape in the Create Graphics group of
the Design Tab.

You can also insert image into shape.

For that;

Click on the Shape fill, Under Format Tab.

Select Picture.

Page. 14
Select the picture from computer.

Click Insert.

Drawing-Editing Groups:
Already discuss in MS word.

“Insert Tab”

Photo Album:
If you have more than one picture, and want to make an album of it.

 Click on the Photo album from the Images group under Insert Tab.

 Select New Photo Album.

 A dialog box will appear. From here click on File/ Disk.

 Select pictures from the Folder and click Insert.

 Then on the dialog box, click on Create.

Page. 15
Once you’re done, all
the picture you chose for your presentation will be automatically distributed among the
slides.

If you want to edit any of the picture, click on the Photo Album and select Edit Photo
Album.

Another box will appear, check the image you want to edit.

Do changes in the alignment, contrast, and brightness of the image and click Update.

Headers and footers:

Headers and footer are placed on the top and bottom of the page.

Page. 16
Mostly headers are titles, chapter names or headings and footers are page number,
date or something.

To apply headers and footer,

 Click on the Headers & footer from Text group under Insert Tab.
 A dialog box will appear, choose what you want to display in footer and header.
 Click Apply to All.

Video:
If you want to add a video in your presentation.

Click on the Video option under Media group.

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  Select Video on my PC.
 Select a video from your PC.
 Click Insert.

You can change the settings of the video from the PLAYBACK Tab in the menu bar.

Audio:
If you want to add audio to your presentation.

 Click on the Audio under Insert Tab in Media group.

 Click on the Audio on my PC.
 Select the audio and click insert.

OR

You can also record your voice.

Click on the Record Audio option from the drop down of Audio.

Page. 18
Click on the red dot to start and square in the mid to stop recording.

Already Discuss

And blue arrow at the start to listen the recording.

Click OK.

Another Insert Tab option are already discussed in MS word.

“Design Tab”

Change the Presentation Design

1. Click on the Design tab.
2. Choose one of the available themes.
You will see a live preview on your current slide.

By clicking on the small arrows on the bottom right of Themes and Variants group, you
will get new styles for your presentations.

Page. 19
Format background:

Every theme includes a background. The background can be plain white, a solid or
gradient color fill, a texture or pattern fill, or a picture. When you change to a different
theme, the background is replaced. Background colors are defined by theme colors.

“Transition Tab”
The transition is the special effect that take place when you move to the next slide. Click
on the Transitions tab to choose an effect. You can preview your choice.

Click on the effect to see the live preview

of the transition.

You can the timings and when to move the

page from Timings group.

Click on the small down arrow in

Transitions to This Slide group, for all the
transitions’ effects.

Timing Group:

Sound: if you want to add sound in your selected transition so use sound option in
timing group.

Page. 20
Duration: Use Duration to set transition speed. A shorter duration means that a slide
advances faster, and a larger number makes the slide advance more slowly.

On mouse click: On mouse press means we will alter slide utilizing mouse press.

After: you can set time in after option; if you have transition and want little bit delay in
nd
2 transition than go to
after and set time.

“Animations Tab”
Click on the text box or image to select what you want to animate.

Click on the Animations tab and select an effect.

You can edit the animation to move first or later, click on the 1 2 appears whenever you
apply animation.

Advance animation:

Add animation: an object we have earlier

apply animation. And need to apply
another animation it we will use add
animation option.

Page. 21
Animation pane: The Animation Pane is especially useful when a slide has several
effects. It shows all of the effects for the current slide in the order in which they will
appear. It also helps you to view and manage all of the effects that are on the current
slide. You can modify and reorder effects directly.

Trigger: When you want to click a specific thing on a slide to start an animation effect,
use a trigger. Triggers give you specific click points for controlling animation.

Animation Painter: In PowerPoint, you can copy animations from one object to another
by using the Animation Painter. Animation Painter applies animation effects and
characteristics uniformly to other objects with one click.

Timing:
Duration: Use Duration to set animation speed. A shorter duration means that a slide
advances faster, and a larger number makes the slide advance more slowly.

Delay: if you have animation and want little bit delay in 2nd transition than go to Delay
and set time.

“Slide show tab”

 Click on the Slide Show tab.

 Click on Set up Slide Show.

Page. 22
Make your desired changes, click OK.

Display your Slide Show:

1. Go to the Slide Show tab and select From Beginning or From Current Slide.

2. Press enter or click the left mouse button to advance to the next slide.

3. If you want to stop early for any reason, press the Escape Key.

You can switch the mouse cursor from arrow to a pen to markup your screen. It is
easier to memorize Ctrl A (arrow) & Ctrl P (pen) to control this feature instead of using
the command box in the lower left of the slide screen (you will need access to the
keyboard).

 You can black out your screen temporarily by pressing the letter B.
 To return to the current slide, press the letter B again.

Page. 23
“Review”
Discussed already in MS word.

“View”

In presentations Views group, you have the options to change the layout of the
presentations.

Editing the Master Slides

1. Go to the View tab then click on Slide Master. You will see;

2.

Make changes to the master slide:

Page. 24
A. You can reposition and resize items on the screen such as any text boxes, date area,
slide number, footer area, etc.

B. You can change the font choice, text size, text color, bullet format, and text alignment
of any text boxes.

C. You can change the indent settings using the ruler.

D. You can change the paragraph spacing.

E. You can add images to the master slide that will appear on every slide (e.g. a logo or
clipart.)

3. Click on a different slide type from the list on the left and repeat steps a-e.

4. When you are done, click on Close Master View on the Slide Master Toolbar or click
on the View tab and select Normal.

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