1

BIDS DOCUMENTS
Government of the Punjab

Municipal Committee, Hafizabad

PERCENTAGE/ITEMRATE TENDER AND CONTRACTOR FOR WORKS.

1. Name of Work ……………………………………………………………………………….

……………………………………………………………………………….

……………………………………………………………………………….

2. Estimate Cost Rs. ……………………………………………………………………………….

(Both in figure and words)

3. Time for Completion ……………………………………………………………………………

4. Amount of earnest money Rs. …………………………………………………………………..

(In figure)

Rupees ……………………………………………………………………

5. Issue to …………………………………………………………………………….
(Name of the contractor)

6. On payment of Rs. ……………………………………………………………………………

(Both in figures and words)

Signature ……………………
(Official issuing the form)

Office Stamp ………………...

Date…………………

Note: The officer open the tender shall reject the tender which does not hear the stamp
and signature of the issuing official and which is not submitted but the same
contractor to whom the tender form was issued.
(This page is to filled in by the issuing official).

Contractor Witness Witness Municipal Officer (I&S)

 2

TENDER FOR THE WORK

To

The Municipal Officer (I&S)

Municipal Committee,
Hafizabad

Dear Sir,

I/We

(Name of the contractor)

the undersigned tendered, having examined the conditions of contract, specifications, drawings, bid
scheduleand addenda Nos. thereto, for the work of

(Name of work)
And the works associated therewith, and having examined the site of the above named works, or having
caused the site to be visited on our behalf by my/our competent and reliable agent, and having satisfied
myself/ourselves as to all conditions under which the above named work must be performed, hereby offer to
execute, complete and maintain the whole of the above mentioned work including its ancillary works
associated herewith, in accordance with the said contract documents, including the addenda indicated above,
a tender price of Rs. Rupees)

Or such other sums as may be ascertained in accordance with the said conditions of contract and the rates,
and the prices set forth in the bid schedule.
2. As security for the due performance of the undertaking and obligations of this tender I/We submit
herewith a deposit at call receipt No. Dated in
the amount of Rs. (Rupees)

From the Bank Branch

drawn in your favour or made payable to you as earnest money, the full value of which
will be absolutely forfeited to Government without prejudice to any other rights or remedies of the said
Government, Should I/We withdraw or modify the tender within its validity period of sixty (60) days,
following the date of receipt of tender.
3. I/We understand that if my/our tender is accepted, the full value of the earnest money as attached
with the tender shall be detained by Government towards the amount of security deposit specified in clause
48 of the said conditions of contract and item (d) of the memorandum of work.

Contractor Municipal Officer (I&S)

 3

4 Should this tender be accepted by I/We hereby undertake:-

a) To sign all the necessary documents for entering in to a contract agreement in the form set
out in the contract document with in fifteen (15) days following your notification of such
acceptance.

b) The commence the work within the stipulated time named in item (f) of memorandum
hereto annexed following the date of issuance of your order to proceed with or the handing
over of the site, whichever is later and in the event of my/our failure to do so, the entire
amount of earnest money deposited by me/us for which deposit at call receipt is enclosed
herewith is to be absolutely forfeited to the Government. On the commencement of the
work, I/We hereby also agree to abide by and fulfill all the terms or provisions of the said
conditions of the contract annexed hereto so far as sums of money mentioned in the said
conditions.

c) To complete and deliver the whole of the work comprised in the contract within the time
stipulated in item No. (g) of the memorandum hereto annexed, subject to such extension
in the time limit as may be granted under the conditions of contract.

d) The furnishing of performance security under item (h) of the memorandum annexed
hereto, in the sum equal to 5(five) percent of the cost of the work in the same form and on
the same conditions as are prescribed by and to the satisfaction of the Engineer-in-charge.

5. I/We also agree that when materials and /or equipment for the work are provided by the
Government the rates to be paid for them shall be as provided in appendices annexed hereto.

6. I/We agree to abide by this tender for the period of sixty (60) days following the date set for
receiving of tenders and it shall remain binding upon me/us and may be accepted by you at any time before
the expiration of that period.

7. Unless and until a formal agreement is prepared and executed, this tender, together with your
written acceptance thereof, shall constitute a binding contract between us, and shall be deemed for all
purposes to be the contract agreement.
 4

8 I/We understand that you are not bound to accept the lowest or any tender you may receive, and
that you will not defray any expenses incurred by me/us in tendering.

Thanking you,

Your Faithfully,

(Signature of tenderer)

Name

Address

Dated this day

Of 201

The above tender is hereby accepted by me on behalf of Government.

Signature of

Municipal Officer (I&S)

Municipal Committee, Hafizabad

In case the above address is changed, the contractor will immediately notify in writing to the
Municipal Officer (I&S) his new address.

Contractor Municipal Officer (I&S)

 5

Memorandum of work
(To be filled in by the Government Department)

(a) General Description

(If several sub works are included, they should be detailed in a separate sheet)

(b) Estimate cost Rs.

(c) Amount of earnest money to

Accompany the tender Rs.
(To be furnished by the tenderer in the
Shape of deposit at call from a scheduled
Bank of Pakistan)

(d) Percentage of security deposit to be retained from the bills.

i. On the amount of work done upto

Rs.5 million = Ten (10) percent.
ii. On the amount of work done beyond
Rs. 5 million = Five (5) percent.

(e) Minimum amount of interim running bills Rs.

(f) Mobilization period days

(g) Time allowed to complete the work after the expiry

of mobilization period days

(h) Amount of performance security.

Rs. 5% of bid price in the case of bid price exceeding Rs. 50 million
as per General Directions for the guidance of tenderer 26 (B) read with General Conditions
of contract clause (7) and amount of additional performance security Rs.
as per General Directions for the guidance of tenderer 26 (A) (Amended vide Notification
No.RO (Tech)FD1-2/2010 dated 2012.

(i) Period of maintenance.

(after the date of issuance of
Certificate of completion)

Contractor Municipal Officer (I&S)

 6

BID SCHEDULE

Name of Work

Sr. No. Description Estimated quantity Unit of Rates Amount (Rs)

1. Standardized Rates for the Quarter

2. Non Standardized Rates.

Contractor Municipal Officer (I&S)

 7

BID SCHEDULE

Name of Work

Sr. Pay item No. or Description Estimated Unit of Unit Rate (to be Amount (to
No. reference to special of item Quantity Rates filled in by the be filled in
specification supplied contractor) by the
In words contractor)

Total cost of item rates Rs.

Contractor Municipal Officer (I&S)

 8

BID SCHEDULE (Cont)

Name of Work

Total tendered amount of the work

(To be filled in by the Tenderer)

Grand Total Rs. _

Rs.

(In words) Rupees

Contractor Municipal Officer (I&S)