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MS PowerPoint-LECTURE NOTES

MS PowerPoint is presentation software that allows users to create slideshows. A PowerPoint presentation combines various graphical slides to present information in an interactive way. The basics of PowerPoint include opening the program, understanding slide layouts and elements like images, charts and videos that can be added. Presentations are useful for education, marketing, business and more. There is no limit on the number of slides that can be created.

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2K views6 pages

MS PowerPoint-LECTURE NOTES

MS PowerPoint is presentation software that allows users to create slideshows. A PowerPoint presentation combines various graphical slides to present information in an interactive way. The basics of PowerPoint include opening the program, understanding slide layouts and elements like images, charts and videos that can be added. Presentations are useful for education, marketing, business and more. There is no limit on the number of slides that can be created.

Uploaded by

Jyoti Patel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Basics of MS PowerPoint

Discussed below are a few questions that one must be aware of while discussing the basics of
MS PowerPoint. Once this is understood, using the program and analysing how to use it more
creatively shall become easier.
Question: What is MS PowerPoint?
Answer:
PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows
you to create professional-looking electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands when the
program is opened on a computer system:

Question: How to open MS PowerPoint on a personal computer?


Answer: Follow the steps below to open MS PowerPoint on a personal computer:
1. Click on the start button

2. Then choose “All Programs”

3. Next step is to select “MS Office”

4. Under MS Office, click on the “MS PowerPoint”

A blank presentation is open on the screen. According to the requirement, a person can modify
the template for a presentation and start using the program.
Question: What is a PowerPoint presentation or PPT?
Answer:
A combination of various slides depicting a graphical and visual interpretation of data, to present
information in a more creative and interactive manner is called a PowerPoint presentation or
PPT.

Question: What is a slide show in a PowerPoint presentation?


Answer:
When all the slides of a PowerPoint presentation are set in series and then presented to a group
of people, where each slide appears one after the other, is a set pattern, this is known as a Power-
Point slide show.

Question: What all elements can be added to a slide?


Answer:
The following elements can be added to a Powerpoint slide:
1. Clip Art

2. Graphs

3. Tables

4. Photographs

5. Charts

6. Media Clips

7. Videos

All these elements are mainly used to enhance presentation skills and make the slide more inter-
active.

Features of MS PowerPoint

There are multiple features that are available in MS PowerPoint which can customise and opti-
mise a presentation. The same have been discussed below.
Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This op-
tion is available under the “Home” section and one can select from the multiple layout options
provided.
The image below shows the different slide layout options which are available for use:
Insert – Clipart, Video, Audio, etc.
Under the “Insert” category, multiple options are available where one can choose what feature
they want to insert in their presentation. This may include images, audio, video, header, footer,
symbols, shapes, etc.
The image below shows the features which can be inserted:

Slide Design
 MS PowerPoint has various themes using which background colour and designs or textures
can be added to a slide. This makes the presentation more colourful and attracts the attention
of the people looking at it.
 This feature can be added using the “Design” category mentioned on the homepage of MS
PowerPoint. Although there are existing design templates available, in case someone wants
to add some new texture or colour, the option to customise the design is also available. Apart
from this, slide designs can also be downloaded online.
Refer to the below for slide design:
Animations
During the slide show, the slides appear on the screen one after the other. In case, one wants to
add some animations to the way in which a slide presents itself, they can refer to the “Anima-
tions” category.
The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc. can
also be added to a PPT.

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below are a
few of the major fields where PPT is extremely useful:
Education – With e-learning and smart classes being chosen as a common mode of education
today, PowerPoint presentations can help in making education more interactive and attract stu-
dents towards the modified version of studying
Marketing – In the field of marketing, PowerPoint presentations can be extremely important.
Using graphs and charts, numbers can be shown more evidently and clearly which may be ig-
nored by the viewer if being read
Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint
can be used
Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different pat-
terns, photograph, etc. can be added to the resume
Depicting Growth – Since both graphics and text can be added in a presentation, depicting
the growth of a company, business, student’s marks, etc. is easier using PPT.

MS PowerPoint Questions and Answers

Q 1. How many maximum slides can be added to a PowerPoint presentation?


1. 50

2. 500

3. No fixed number

4. 25

5. 300

Answer: (3) No fixed number


Q 2. Slide Sorter view can be selected under which of the following categories?
1. Home

2. File

3. Edit

4. View

5. Review

Answer: (4) View


Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide
in MS PowerPoint?
1. ctrl+S

2. ctrl+L

3. ctrl+M

4. ctrl+N

5. ctrl+P
Answer: (3) ctrl+M
Q 4. Header and Footer option is available under which of the following categories?
1. Insert

2. Design

3. Review

4. View

5. Home

Answer: (1) Insert


Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?
1. Shapes

2. Table

3. Equation

4. Animation

5. Video

Answer: (4) Animation

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