FORM TP 2005064 TESTCODE 01251010

MAY/JUNE 2005

C A R IBB E A N EXAMINATIONS COUNCIL

SECONDARY EDUCATION CERTIFICATE

EXAMINATION

ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT

PAPER 01 - General Proficiency

THEORY

1 hour

( 10 JUNE 2005 (a.m.) )

INSTRUCTIONS TO CANDIDATES

1. Attempt ALL questions.

2. Number each answer correctly in the answer booklet provided.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

Copyright© 2004 Caribbean Examinations Council.

All rights reserved.
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Answer ALL que stions.

1. (a ) A computer system is made up of both hardware and software.

(i ) Define the term 'hardware'. ( 2marks)

(ii) Name THREE pieces of hardware that form part of the computer system.
( 3 marks)

(b) Suggest an input device that could be used to send photographs by e-mail.
( 1mark)

Total 6 marks

2. There is a distinction between communication devices that may be used in a personal computer
and communication media.

(a) Identify ONE type of communication device used in a personal computer.

( 1mark)

(b) Name TWO types of electronic communication media. ( 2marks)

Tota13 marks

3. (a ) You have typed a document in Microsoft Word.

Explain how the document may be saved using the toolbar. ( 2marks)

(b) A number of 'objects' are displayed on the desktop of a personal computer, for example,
'Internet Explorer' and 'Recycle Bin'.

Give the correct name for the objects on the desktop. ( 1mark)

Tota13 marks

4. You are required to compile the financial statements for your office.

(a) Name the application software that you will use to gather the information.
( 1mark)

(b) You are to present the financial statements in slide form for use with a multimedia
projector.

(i) Identify ONE type of software that you may use to display the financial
statements. ( 1mark)

(ii) Name TWO types of graphics that you will use in your presentation for EACH
document. ( 2marks)

Total 4 marks

GO ON TO THE NEXT PAGE

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5. Table 1 below refers to the selection of appropriate stationery and paper sizes for two documents.

(a) Copy the table into your answer booklet and complete it by stating the appropriate
stationery and paper size that should be used for EACH of the TWO documents.

TABLE I

STATIONERY AND PAPER SIZE FOR EACH DOCUMENT

Document Stationery Paper Size

(i) A short internal communication

(ii) A three-page letter to a supplier

( 2 marks)

(b) Name the appropriate size and type of envelope for (a) (ii) above, if the letter is being
sent from your territory to a supplier in New York, USA. ( 1 mark)

Total3 marks

6. (a) Explain the term 'intellectual property'. ( 2 marks)

(b) Identify ONE of the rights that is protected by intellectual property laws.
( 1 mark)

(c) A required text for your class is unavailable in the bookstores but your friend has the
book. You both agree that it would be a good idea to duplicate the relevant chapters
and distribute them to the rest of the class.

Briefly discuss the law that is being breached. ( 4 marks)

Total 7 marks

GO ON TO THE NEXT PAGE

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7. Marcia has been asked to use a computer to prepare the following letterhead. She has been
instructed to centre the letterhead in the header. The content should be bold and in italics.

Century City Motor

50 Pike Street
Georgetown
Guyana

Phone 592-333-4075 Fax 592 333-3480

Email [email protected]

(a ) Briefly outline the steps to be taken to prepare the letterhead, after the appropriate
programme has been opened on the computer. ( 4 marks)

(b ) On a clean page, copy the letterhead to show how it would appear on the paper.
( 3 marks)

Total 7 marks

8. Edit and rewrite the following passage, correcting all errors. Circle all corrections made.

''The internet is like a huge vandalized libary. Someone has destroy the catalog and remove
the front matter indexes etc from hundreds of thousands of books and tom and scattered what
remains surfing is the process of shifting through this disorganised mess in the hope of coming
across some usefull fragments of text and images that can be related to other fragments

Adapted from: Cherry Sparks, "Teaching with the Internet".

Published by Teacher Created Materials - Teacher. net
( 8 marks)

9. Read the following passage carefully. Insert the punctuation marks which have been omitted,
then copy the corrected passage to your answer booklet.

watch out you are going to fall off that bicycle then aunt mary
will have a fit and ground you for life said mrs brown to her over
zealous grandson Timothy

( 7 marks)

10. State the_short cut keys which have the same definitions as the following terms:

(a ) To cut ( 1 mark)

(b ) To copy ( 1 mark)

Total 2 marks

END OF TEST
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