Monlimar Development Academy, Inc.

“Fulfilling Lives, Molding Character, Building Future”

Empowerment Technologies
Senior High School Core Subject
Module 4

Learner’s Material

Prepare by:

Mr. Brian Lester Y. Diaz

E – Tech Instructor

School Year 2020 – 2021

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Chapter 2: (Part 2)
Applied Productivity Tools
Objectives:

At the end of the lesson, the learners are expected to;

 
 Identify the meaning of productivity tools
 Know the common productivity tools effectively
 Create our own content using productivity tools.

Lesson 2.3: Productivity Tools MS Powerpoint and

Excel

MS PowerPoint, allows you to create slide show presentations

wherein you can format the text and images, adding also
animations and other multimedia components interactively.

Microsoft PowerPoint is a presentation program, created by

Robert Gaskins and Dennis Austin at a software company named
Forethought, Inc. It was released on April 20, 1987, initially for
Macintosh System Operating system based computers only.

MS Excel is one of the applications created by Microsoft, used to

simulate a paper worksheet. It composed of cells that are presented in
rows and columns designed to perform basic arithmetic operation. It is
widely used in accounting and financial applications, as well as the
statistics and engineering calculations

Microsoft Excel is a spreadsheet developed by Microsoft for Windows,

macOS, Android and iOS. It features calculation, graphing tools, pivot
tables, and a macro programming language called Visual Basic for
Applications

Report nowadays demands to be well – presented and dynamic, away from the
usual ways of presenting information. A lot of presentation software are available whether online
or offline. Similarly, way, financial reports are calculated and tabulated using electronic
spreadsheets because of the automatic formulas and functions available.

                 These programs are also made available to mobile devices which are also
downloadable from the web.

Lesson 2.4: Advance Techniques using MS

Powerpoint: Hyperlink & Animation
Microsoft Office Powerpoint
Method 1: Creating a Presentation
1. Choose between a blank presentation and a template. When you start a new PowerPoint
file, you can either create a blank presentation or a template. Blank presentations allow you to
apply your own style, but this can be a time-consuming process. Templates can give your
presentation a uniform style, but they may not suit your exact needs.

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You can edit any aspect of a template, so feel free to choose one that mostly matches your
vision and tweak it as you see fit.
You can apply themes to your project at a later
time after you've added content. Click the Design
tab and select a theme. It will be immediately
applied to your project. You can either undo it (Ctrl
+ Z) or revert to a blank theme if you don't like it.
You can access templates from the File tab. Click
New and then browse the available templates.
You can also download additional templates from
a variety of resources online.

2.Create your title slide. Your title is the first thing

that your audience will see. It should be easy to
read and give a basic overview about the topic of
the presentation. Most presenters will include their
or their group's name on the title as well.

3. Add new slides for content. Press Ctrl + M for

a new slide. A blank slide will be added after the
slide you are currently on. The slide will contain a
title box and a text box. You can choose to use
these or insert your own objects using the Insert
tab.
When adding a text box, you can click and drag to
make it whatever size you'd like. You can then
adjust this later by grabbing one of the corners with
your cursor and then clicking and dragging again.
You can click on any text box and start typing to
begin adding text to your presentation. You can format text just as you would in Word, with
formatting options available in the Home tab.

4. Navigate your presentation. You can use the

frame on the left side of the window to quickly
scroll through your slides. Clicking any of them will
open that slide so that you can edit it. You can
click the Outline tab to see an outline tree of your
presentation. Each slide will be labeled by the
slide title.

5. Preview your presentation. You can get a basic

feel for the flow of your presentation at this point by
pressing F5 to start the slide show. Click the mouse

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to advance the slides. Use the preview slide show to get an idea of how long the presentation is
and how well information flows from one slide to the next.

Method 2: Jazzing It Up
1. Add transitions between slides. Once you
have some content in your slides, you can start
adding some effects to help make it a bit more
interesting for your audience. Select a slide and
click the Transitions tab. You will see a list of
the most common transitions. You can also click
the arrow at the end of the list to open the full
listing of available transitions.
When you pick a transition, it will affect how that
slide appears. For example, adding a transition
to Slide 2 will affect how Slide 1 transitions into
Slide 2. You will be able to see a preview in the
slide editing window when you click each transition.
Don't add too much transitions to your presentation. This can be distracting to the audience and
keeps them from focusing on your what is the most important which is your content.

2. Add backgrounds. Plain white is boring. If

your presentation is standard text on a plain
white background, half of your audience will be
asleep before you reach the third slide. Use
subtle backgrounds to add a little visual flair to
your project.
Right-click on a blank section of your slide and
select "Format Background", or click the Design
tab and the click the arrow icon next to
"Background" on the far right.
Choose your fill type. You can choose a solid
color, a gradient fill, a picture background, or a
pattern fill. Selecting each choice will display several options for it, such as fill color, picture
location, gradient settings, and more. Experiment until you find the background that fits your
presentation.
By default, the background will only be applied to your active slide. Click the "Apply to All"
button to apply your background choices to every slide.
Make sure that your text is still easily readable with the background you choose.
3. Add images. Adding pictures, diagrams, and
other visual aids can help the audience grasp the
ideas of your presentation and drive your point
home. Images break up the monotony of text and
help keep the audience from tuning out.
Click the Insert tab. There will be a large number of
options when it comes to inserting objects. Click
the Picture button to insert a picture from a file on
your computer. You can click the Photo Album
button to insert an entire album of photos into the
slide as well.

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Use the Charts button to insert easy-to-read charts that will help the audience understand your
data. Once you choose your Chart type, Excel will open, allowing you to enter in your data or
copy it from an existing spreadsheet.
Use the Shapes button to insert pre-made shapes or dray your own. You can use the shapes to
outline important text or create arrows and other visual indicators.
Avoid drowning your presentation with pictures. If it looks too busy, the audience will have a
hard time parsing your written information.
4. Add links. You can add links to your slides that
will allow you to quickly access websites or email
addresses. This can be especially useful if you are
distributing the presentation and want people to be
able to easily view related webpages or send you
an email.
To add a link, place your cursor in a text box and
then click the Hyperlink button on the Insert tab.
You can choose to link to a file on your computer,
a webpage, an email address, or even another
slide in your presentation.

5. Embed video. You can add video files to your

slides. This can be useful for reports or any other
video file that may relate to your presentation. The
video file will play when the slide appears.
Click the Video button in the Insert tab. you will be
able to browse your computer for video files.
While it's not as straightforward, you can embed
YouTube videos as well. 
 

Method 3: Making It Memorable

1. Keep the number of slides to a minimum.

Extremely long presentations will bore your
audience, even if they are obsessed with your
subject matter. Extraneous slides with little to no
content will also make the presentation drag and
wear on the audience's interest. Try to keep your
presentation short and sweet, and make sure you
are using the space on each slide to it's maximum
potential.
2. Choose a good font size. Presentations are
designed to be read, otherwise it would just be a
speech. Make sure that your audience will be
able to easily read what you have written. A 10
point font may look okay when you're sitting at
your computer, but when it's projected on the
screen, people may be leaning forward in their
seats straining to read.
On a related note, make sure that your font
choice is readable as well. Curvy and

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extravagant fonts may look cool, but they'll make your audience just stop caring if they can't
read it.

3. Apply a consistent, subtle style. The best

presentations are those that have a consistent,
deliberate style. use minimal amounts of color
and stylistic accents to make your presentation
stand out without being garish. When in doubt,
use one of the templates for a guide.

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 4. Triple-check for spelling and grammar
errors. If you misspell a word, you might not
notice it, but someone in your audience will be
sure to spot it. Spelling and grammar mistakes
will lower your credibility, even subconsciously,
so you'll want to work extra hard to ensure that
everything is written clearly and correctly.
Get someone to help you proofread your
presentation before you give it. A fresh set of
eyes are much more likely to catch mistakes
that you gloss over.

5. Practice! The PowerPoint is only part of your

presentation. The other part is you! Take some
time and practice your talking points as well as
moving through the slides. Work on your timing
and ensure that each slide accurately sums up
your talking points. Make your own notes or
memorize your presentation; reading off of your
slides while you are giving your presentation is
a big no-no.

Lesson 2.5: Advance Techniques using MS Excel:

Formulas and Functions
Microsoft Office Excel
Method 1: Preparing to Use Excel

1 Install Microsoft Office if you don't

have it. Microsoft Excel isn't available as a
standalone program, but it is included in a
Microsoft Office package or subscription.
 

2. Open an existing Excel document. If you

want to open an existing Excel document at
any time, simply double-click the document in
question. This will bring up the document in
an Excel window.
Skip this step if you want to open a new
document in Excel.

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3. Open Excel. Click or double-click the Excel app icon, which resembles a white "X" on a dark-
green background.
 

4. Select a template if necessary. If you

want to use an Excel template (e.g., a budget
planner template), scroll down until you find
the template you want to use and then click it
once to open its window.
If you just want to open a new blank Excel
document, click the Blank option in the
upper-left side of the page and then skip the
next step.

5. Click Create. It's to the right of the

template's name.

6. Wait for the Excel workbook to open.

This will take a few seconds. Once you see
the Excel template or blank page, you can
proceed with entering your sheet's data.
 

Method 2: Entering Data

1. Familiarize yourself with the Excel

ribbon tabs. In the green "ribbon" at the
top of the Excel window, you'll see a
series of tabs. Each of these tabs can be
used to access different Excel tools; the
main ones you'll need to know include the
following:
Home — Contains options for formatting
text, changing cell background color, and
so on.

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Insert — Contains options for tables, charts, graphs, and equations.
Page Layout — Contains options for page margins, orientation, and themes.
Formulas — Contains various formula options as well as a function menu.

2. Consider using the top row of cells for

headers. When adding data to a blank
spreadsheet, you can use the top cell in
each column (e.g., A1, B1, C1, etc.) as
your column heading. This is helpful when
creating graphs or tables which require
labels.

3. Select a cell. Click the cell into which you

want to enter data.
For example, if you're using a budget-
planning template, you might click the first
empty cell to select it.

4. Enter text. Type in whatever you want to

add to the cell.

5. Press ↵ Enter. Doing so adds it to the cell

and moves your selection to the next available
cell.

6. Edit your data. To go back and edit data

later, click the cell you want to edit, then
change whatever you need to change in the
text box above the top row of cells.

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7. Format text if necessary. If you want to
change the way a cell's text is formatted
(e.g., if you want to change it from money
formatting to date formatting), click the
Home tab, click the drop-down box at the
top of the "Number" section, and click the
type of formatting you want to use.
You can also use conditional formatting to
cause your cells to change based on factors
in the spreadsheet (e.g., if a cell's value is
below a certain number, the cell might turn
red).
 
Method 3: Using Formulas

1. Select a cell for your formula. Click the

cell in which you want to create a formula.
 

2. Perform basic operations. You can add, subtract, divide, and multiply cell values with the
following formulas:
Add — Type =SUM(cell+cell) (e.g.,
=SUM(A3+B3)) to add two cells' values
together, or type {{kbd|=SUM(cell,cell,cell)
(e.g., =SUM(A2,B2,C2)) to add a series of
cell values together.
Subtract — Type =SUM(cell-cell) (e.g.,
=SUM(A3-B3)) to subtract one cell value
from another cell's value.
Divide — Type =SUM(cell/cell) (e.g.,
=SUM(A6/C5)) to divide one cell's value by
another cell's value.
Multiply — Type =SUM(cell*cell) (e.g., =SUM(A2*A7)) to multiply two cell values together.

3. Add a whole column of numbers. If you

want to add all of the numbers in a whole
column (or in a section of a column), type
=SUM(cell:cell) (e.g., =SUM(A1:A12)) into the
cell you want to use to display the result.

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4. Select a cell for an advanced formula.
To use a more advanced formula, you'll use
the Insert Function tool. Start by clicking the
cell in which you want to display your
formula.

5. Click Formulas. It's a tab at the top of

the Excel window.

6. Click Insert Function. This option is in

the far-left side of the Formulas toolbar.
Doing so opens a window.

7. Select a function. Click in the window

the function you want to use, then click OK.
For example, to select the formula for
finding the tangent of an angle, you would
scroll down and click the TAN option.

8. Fill out the function's form. When

prompted, type in the number (or select a cell)
for which you want to use the formula.
For example, if you select the TAN function,
you'll type in the number for which you want to
find the tangent.
Depending on your selected function, you may
need to click through a couple of on-screen
prompts.

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 9. Press ↵ Enter. Doing so applies your
function and displays it in your selected cell.
 

Method 4: Saving an Excel Project

1. Click File. It's in the upper-left side of the

Excel window (Windows) or the screen
(Mac). A menu will appear.

2. Click Save As. This is on the left side of

the page if you're using Windows.
On a Mac, you'll click this in the File drop-
down menu.

3. Double-click This PC. It's in the middle of

the page.
On Mac, click On my Mac instead.

4. Enter a name for your project. Type

whatever you want to name your spreadsheet
into the "File name" (Windows) or "Name"
(Mac) text box in the Save As window.

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 5. Select a save folder. Click the folder in
which you want to save your spreadsheet.
On a Mac, you may first need to click the
"Where" drop-down box before you can
select a file.

6. Click Save. It's at the bottom of the

window. Doing so saves your spreadsheet
in the selected folder under the specified
name.

7. Save future edits with the "Save"

keyboard shortcut. If you're editing the
Excel document in the future, pressing
Ctrl+S (Windows) or ⌘ Command+S (Mac)
will save your changes to the document
without bringing up the Save As window.

Post Assessment 4:
A. Identify the shortcut keys of the following commands:
1. Move to next placeholder (if on slide's last placeholder, this inserts a new slide) -
____________________________

2. Insert a new slide - _______________________

3. Duplicate the current side - _________________________

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4. Increase font size - ______________________

5. Save a presentation. - __________________________

B. Answer the following questions

1. To start PowerPoint, click the Start button on the Windows taskbar, point to Programs, and then select
_________.

2. To print a presentation using shortcut keys, press _______.

3. You will use _______ when making a presentation.

4. A symbol such as a heavy dot or another character that precedes text in a presentation is called a(n)
______.

5. To start a slide show using the keyboard, press _______.

6. Labels are aligned at the ________ edge of the cell.

7. A_______ is a group of cells that form a rectangle on the screen.

8. When you start to select a range of cells, you will see a thick white, cross-shaped pointer called a
________________.

9. ###### means:_____________

10. Is it possible to insert an image from a file into an Excel spreadsheet?________

C. Read and analyze the following questions, and write your answers on the space
provided with at least 3 to 5 sentences each.
1. As a monlimarian, how will you show and share your creativity in creating content using the
skills you have learned in using productivity tools?

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

2. As a monlimarian, why do you think it is important to learn the different productivity tools?

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

3. As a monlimarian, what do you think are the importance of productivity tools in our daily
activities?

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

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