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    Remote Notarization

    Uploaded by

    Provincial CSO Desk Oriental Mindoro
    The document outlines interim rules for remote notarization of paper documents using videoconferencing in the Philippines. It details procedures for principals and notaries public, including: 1) The principal delivers a signed document to the notary; 2) The principal submits proof of identity and representative capacity (if applicable); 3) The principal submits a video of themselves signing; 4) The notary schedules a videoconference to verify identity, location, signature, and voluntary execution of the document; 5) The notary issues a certificate stating the notarization was done remotely. The notary must also take a photo or screenshot of the videoconference with parties, document, and timestamp.

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    © All Rights Reserved
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    Remote Notarization

    Uploaded by

    Provincial CSO Desk Oriental Mindoro
    10 views1 page
    The document outlines interim rules for remote notarization of paper documents using videoconferencing in the Philippines. It details procedures for principals and notaries public, including: 1) The principal delivers a signed document to the notary; 2) The principal submits proof of identity and representative capacity (if applicable); 3) The principal submits a video of themselves signing; 4) The notary schedules a videoconference to verify identity, location, signature, and voluntary execution of the document; 5) The notary issues a certificate stating the notarization was done remotely. The notary must also take a photo or screenshot of the videoconference with parties, document, and timestamp.

    Original Description:

    Rules on Remote Notarization

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    The document outlines interim rules for remote notarization of paper documents using videoconferencing in the Philippines. It details procedures for principals and notaries public, including: 1) The principal delivers a signed document to the notary; 2) The principal submits proof of identity and representative capacity (if applicable); 3) The principal submits a video of themselves signing; 4) The notary schedules a videoconference to verify identity, location, signature, and voluntary execution of the document; 5) The notary issues a certificate stating the notarization was done remotely. The notary must also take a photo or screenshot of the videoconference with parties, document, and timestamp.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    10 views1 page

    Remote Notarization

    Uploaded by

    Provincial CSO Desk Oriental Mindoro
    The document outlines interim rules for remote notarization of paper documents using videoconferencing in the Philippines. It details procedures for principals and notaries public, including: 1) The principal delivers a signed document to the notary; 2) The principal submits proof of identity and representative capacity (if applicable); 3) The principal submits a video of themselves signing; 4) The notary schedules a videoconference to verify identity, location, signature, and voluntary execution of the document; 5) The notary issues a certificate stating the notarization was done remotely. The notary must also take a photo or screenshot of the videoconference with parties, document, and timestamp.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 1

    2020 INTERIM RULES ON REMOTE NOTARIZATION OF PAPER DOCUMENTS

    A.M. NO. 20-07-04-SC

    Rules on Acknowledgement by Videoconference:

    1. The Principal shall cause delivery of the document to the notary public; signed and placed
    with an envelope with the initials of the principal.

    2. If the principal is not personally known to the notary public the following must be required:
    two (2) copies of any competent evidence of identity. If through representative capacity, two (2)
    certified copies of the document granting his or her capacity to sign in such capacity as well as
    two (2) copies of competent evidence of identity.

    3. Submit to the notary public a video clip showing that he/she actually signed the document
    delivered for acknowledgement. The principal may choose to submit the document via CD or
    USB/Flash Drive which shall be placed in an envelope. Or through E-Mail.

    4. The notary public shall schedule the Videoconferencing and

    a. Confirm the identity of the principal.


    b. require the principal to show proof of his location via GPS or by showing the notary
    public identifiable landmarks and buildings within the vicinity.
    c. open the envelope within the full view of the principal for confirmation.
    d. ensure that the document is within the full view of the principal at all times during the
    videoconference.
    e. require the principal to affix his signature on a blank piece of paper
    f. require the principal to confirm his signature
    g. review the video clip submitted by the principal to verify that he/she actually signed
    the document.
    h. require the principal to declare that he or she has executed the instrument or document
    as his or her free and voluntary act and deed, and if acting in a particular representative
    capacity, that he or she has authority to sign in such capacity.
    i. the notary public shall issue a Notarial Certificate attached to the document with his
    Official Seal. The Notarial Certificate shall state that the notarial act was done through
    the use of Videoconferencing facilities.

    (SAME PROCEDURE WITH AFFIRMATION, OATH OR JURAT

    MISCELLANEOUS MATTERS

    The Notary Public shall:

    1. Take a photograph or a screenshot of the videoconference clearly showing all the


    parties who participated in the notarial act. The notary public must be seen holding the
    instrument or document to make the first page of the notarized document visible and
    identifiable. The screenshot must also bear a date and time stamp which reflects the date
    and time that the videoconference was conducted.

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