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Understanding The Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that allows users to place frequently used commands in one central location. By default, it contains buttons for autosave, save, undo, and redo. Users can add or remove buttons from the Quick Access Toolbar and change its position. Buttons added show as icons without text. Customizing options allow selecting commands from ribbons to add to the toolbar.

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260 views6 pages

Understanding The Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that allows users to place frequently used commands in one central location. By default, it contains buttons for autosave, save, undo, and redo. Users can add or remove buttons from the Quick Access Toolbar and change its position. Buttons added show as icons without text. Customizing options allow selecting commands from ribbons to add to the toolbar.

Uploaded by

PETALS ANALYTICS
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Understanding the Quick Access Toolbar

The idea of using quick access toolbar is to have all the commands that you frequently use in
one place so that you don’t need to move from tab to tab to find those commands.

 On the quick access toolbar, you can add options that you use frequently to access them
easily.
 You can change its position from the title bar to below the ribbon.
 It is activated by default and you can’t hide it.
The Quick Access Toolbar is a thin bar that can hold buttons for the commands, and it is located
at the left side of the title bar and is always visible regardless of which ribbon tab is active. You
can add and remove buttons from the quick access toolbar and can change its position as well.

It is a fixed toolbar that can’t be free-floating, and commands on the Quick Access toolbar
always appear as small icons without any text (except the auto save switch).

Default buttons on the quick access toolbar


Even before you customize it and add your buttons for your favourite commands, it has
default buttons:

 Autosave: It is a switch that you can turn on to save a workbook to OneDrive and SharePoint
on a real-time basis. That means Excel will save the workbook in one small intervals so that
you won’t lose data.
 Save: This button saves the active workbook or works as “Save As” if the active workbook
is not saved yet.
 Undo: This button undoes the effect of the last action.
 Redo: This button reverses the effect of the last undo.
Customizing the Quick Access Toolbar
One of the most significant advantages of the quick access toolbar is you can customize it in
so many ways. On the right side of the QAT, you have a small drop-down, and when you click
on this drop-down find options to customize it.

In this drop-down, you have a list of some of the basic commands which you can add. You
simply need to select the option that you want to add, and it will add a new button to the QAT.
Next to that list, you have a button to add more commands (we will discuss it in a few seconds),
and in the end, there’s a button to show the quick access toolbar below the ribbon.
Add more commands to the Quick Access Toolbar
Once you click on the mode commands, it will take you to the Excel options where you have
the whole bunch of these to customize the quick access toolbar.
1. On the left side, you have options to select.
2. And on the right side, you have the list of the commands that you have on the already
quick access toolbar.
Steps to customize quick access toolbar
1. Open the dropdown “Choose Commands from” and select the tab from where you want
to add the command.

2. After that, select the command that you want to add and click on the “Add” button. The
moment you click on the add button, you’ll get that command in the quick access
toolbar commands list.
3. In the end, click OK, and you will have the new command that you have just added the
quick access toolbar.

The other way to add the command to the quick access toolbar is to go to that commands button
and the ribbon and right-click on it and select “Add to quick access toolbar”.

And this will add a button on the quick access toolbar for the command you have selected.

Remove buttons from the quick access toolbar


If you want to remove an option from the quick access toolbar, just right-click on that button
and select “Remove from Quick Access Toolbar “.

The second way is to open the more commands dialog box and select the command and click
on the remove button.
And you can also untick commands from the dropdown menu that is listed there.

Rearranging the icons


From the Excel options, you can rearrange the icons that you have on the quick access toolbar.
When you select a button, it activates the up and down arrow at the right side of the list, and
you can use these arrow buttons to rearrange the selected command’s button.

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