Simple copy paste

Name Rupees
Timir # 10
Adarsh # 20
Mahesh # 30
Trupti # 40
Sridhar # 50

Auto print days, months

Mon Jan
Tue Feb
Wed Mar
Thu Apr
Fri May
Sat Jun
Sun Jul
Aug
Sep
Oct
Nov
Dec

Mon Tue

Find and replacement Monday

Tuesday
Wednesday
Thursday y to z
Friday
Saturday
Sunday

Editing formula or function

10
20
30
40
50
60
70
300

Adjusting worksheet Sun

Mon
Insertion of cell Tue
 Insetion of row Wed
Insertion of column Thu
Fri
Sat

Resizing column / row

Add/substract/Multiply/Divide Add
20
10
30

Formatting Bold ctrl + B

Italic ctrl + I
Underline ctrl + u
Border font tab
Background color Bucket
Font color Colored A

Alignment

Text to be written here

Numbers In number section we can get the dialog box by clicking on e

Shortcut - Dialog box - ctrl + 1
Then do as desired

Date format can also be changed in the same section from d

6/21/1990

We can work with the currency sign in the same section in t

21
22
23
 24

Name range
Name
jonny
roy
joseph
kumar
ajay

Name range with formula

Formula name Presentation
Sum sum(namerange)
Minimum min
maximum max
Average average
Count count
counta counta
Countblank countblank
Small small
Large large

Statistical function (Basics)

Function Syntax
sumif sumif(range, ''criteria'')
countif countif(same)
averageif averageif(same)

In the above case we can write the criteria/condition in a cell and click that cell during the cr
Statistical function (Advanced)
Function Syntax
sumifs(sumrange, c1
sumifs range, c1, c2 range, c2)
countifs countifs(same)
averageifs averageifs(same)

Tabs and group

We can create new tabs like home, Insert etc and can also add some features/ group that tab
file - option - customize ribbon - action

Characteristics of cell
We can identify the type of data in the cell by its position which is assigned bydefault by exce

Data type Data type with position

Text Timir
Numbers 1
Boolean 1
0
Error from formula #DIV/0!

Cell Reference
Relative reference
In this type reference we can write the formula for one cell

Month
Jan
Feb
Mar
Apr
May
Jun

Absolute reference
 In this type of reference we can write the formula by fixing

Month
Total Students
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep

Mixed reference
Row / Column
1
2
3
4
5
6

Speak cell
By the help of speak cell we can tell excel to spell out everything whats written inside the cel
By default it is row - wise but it can also be done by column - wise
File - option - quick access toolbar - speakcell

Text to column
Name
Timir Baran
Timir Baran
Timir Baran
Timir Baran
Timir Baran

Here 'Timir Baran' is separated into two different column

Select cell range - data - text to column - delimit - action
 We can also make n number of column by the fixed width o

Comments
Insert / create comment Select cell - review - New Comment
Delete comment review - select cell - delete comment
Edit comment review - select cell - edit comment
Show all comment Review - show all comment

Fill series
With formatting Mon
Without formatting Tue
Weekdays Wed
All days Thu
Fri
Sat
Sun
Mon
Tue

Advanced fill
Fill drag numbers
10
10
10
10
10
10

10
20
30
40
50
60
70

Fill drag custom list In this case we have to create our own list in the MS Excel
File - Option - Advanced - edit custom list (Drag down) - Ent

India
China
Austrelia
Japan
South Korea
 USA
UK
India

Fill down, up, left, right

Write a word in a cell - select the range of row and column
Write a word in a cell - Home - Fill - action

Flash Fill
Shortcut - Ctrl + E If the desired value is not coming then train your excel - giv

Timir Baran
Shruti Tembhurkar
Sourav Patra
Somen Panda
Swadesh Panda

Viewing worksheet
Hide and unhide row / column
Select the column / row on heading - right click - Hide / unh

Freezing panes
Here, selected row or column will be freezed - those cant be
Select the desired cell according to the position - view - Free

Splitting Windows
Select the desired cell - view - split - action as desired
To remove - double click on split line

Custom view
This is a kind of view which we can show different data in a single worksheet by hiding other

Name Marks
Timir Baran 12
Timir 15
Baran 18
Timir and Baran 21

Take the action first (Hide / Unhide / etc) - View - custom vi

Compare two sheets

There are two worksheets in an excel file - compare those
 View tab - new window (A temporary excel file of same data will get created) - view - arrange

View files side by side

If there are multiple files in excel, we can control them and view them in a single window as

View tab - Arrange all

We can also conncet the data of one file with another

Tiled - All at a time

Cascade - Back to back

Logical operator / test

Ask No1
Is 25 = 45 ? 25
Is 25 <> 45 ? 25
Is 25 > 45 ? 25
Is 25 >= 45 ? 25
Is 25 < 45 ? 25
Is 25 <= 45 ? 25

If function
If function have 3 parts in it - Logical test , Value if True, Value if False

Value 1
45

Nested If function
In a if function we can give only two return value. But if we have multiple values to return, th

Marks >= 60
40 <= Marks < 60
Marks < 40
Not and Iferror function
Not Function - not(Cell number)
Actual Value
1
0

If error function - Iferror(Value)

Input
Timir
12
1
0
#DIV/0!

AND function
This function is used generally when there are more than 1 logical test so instead of writing t
The output of AND function is either TRUE or FALSE
And function is genarally used as a joiner.
Syntax: (eq) and( logical1, logical 2, ….)

45 >= 0 and <= 100

Students Name
Timir
Sai
Pritam
Pritish
Rabin
Soumya
Abel
Ankita

Auditing tools
These are the tools used to get the information about the formula used, cell used in a particu
Formula tab - Formula Auditing - action

We can also get the formula written in a particular cell.

(eq)formulatext(Select cell)
USD Name
$ 15 Timir
$ 25 Adarsh
$ 35 Mahesh
$ 45 Trupti
$ 55 Sridhar

Monday January
Tuesday February
Wednesday March
Thursday April
Friday May
Saturday June
Sunday July
August
September
October
November
December

Wed Thu Fri

Mondaz
Tuesdaz
Wednesdaz
Thursdaz ctrl F (find) - go to replace
Fridaz Before that select block where you want to replace
Saturdaz Upper right corner - Find and select lens icon - replace or find option is ther
Sundaz

Select a cell - Formulas tab - AutoSum(Summation sign) - result

You can also go with many other mathematical operation by going in throu

Editing of function - select the desired cell - look at the function bar above t

Sun
Mon
Tue
 Wed
Thu
Fri
Sat

For insertion and deletion of a row and column - select the row / column number - r

1. Resizing through row and column heading scale

2. select desired row / column - format (upper right) - action
3. Autofit - select the row or column - take the crosser to the heading - double click
4. autofit - through format tab

Substract Divide Multiply

20 20 20
10 10 10
10 2 200

In allignment section we have many option

Direction of text can be choosed
Wrap text - If text goes outside of cell then instead of increasing cell lenth we can increase height

ection we can get the dialog box by clicking on extend down arrow in that section
alog box - ctrl + 1

can also be changed in the same section from dialog box

Thursday, June 21, 1990

with the currency sign in the same section in the dialog bix also.
₹ 21.00
₹ 21.00
₹ 21.00
 ₹ 21.00

designation salary
manager 150000
accountant 140000
clerk 130000
supervisor 120000
housekeeping 110000

Result Text
280 Mon
10 Tue
70 Wed
40 Thu
7 Fri
7 Sat
0 Sun
30
60

Days Numbers
Mon 10 Sum of all numbers less than 50
Tue 20
Wed 30
Thu 40 Sum of all numbers againt Monday
Fri 50
Sat 60
Sun 70 Count of numbers less than 50
Mon 80
Mon 90 Average of numbers less than 50

ndition in a cell and click that cell during the criteria turn inside the if function
 Name Days

John Mon
Joseph Tue
Master Wed
Andrew Thu
John Fri
Sandy Sat

katrina Sun
John Mon
Polard Mon

and can also add some features/ group that tab

its position which is assigned bydefault by excel

Text - extreme left

Num - extreme right
Boolean - Middle

Error - Middle

eference we can write the formula for one cell only and then drag the cerser to the end to get the result for desired number of rows and v

Total revenue Total expenses Net profit

500000 150000 350000
400000 140000 260000
300000 130000 170000
200000 120000 80000
100000 110000 -10000
0 100000 -100000

Also we can do it in other way:

Select the column with desired extension of row - Write the formula in the 1st cell - ctrl+enter
f reference we can write the formula by fixing the cell and apply it for all the cell to get the final result

Students passed Pass percent(W) Pass percent(Right)

100
95 95 95
82 86.3157894736842 82
45 54.8780487804878 45
98 217.777777777778 98
90 91.8367346938776 90
83 92.2222222222222 83
74 89.1566265060241 74
30 40.5405405405405 30
88 293.333333333333 88

In pass percentage (Right) column we have fix the D190 number cell.
Procedure to fix a cell : Write the cell number / click the cell - press F4
Manually write - $Column$Row - That particular cell will get fixed

1 2 3
1 2 3
2 4 6
3 6 9
4 8 12
5 10 15
6 12 18

$Column - Particular column is fixed

$Row - Particular row is fixed

pell out everything whats written inside the cell

ne by column - wise

Timir Baran
Timir Baran
Timir Baran
Timir Baran
Timir Baran

aran' is separated into two different column

nge - data - text to column - delimit - action
make n number of column by the fixed width option (Just below the delimit option)

eview - New Comment Shift + F2

ct cell - delete comment
ct cell - edit comment
w all comment

Mon Mon Mon

Tue
Wed
Thu
Fri
Sat
Sun
Mon
Tue

Here just by writing 10 in a cell and drag it any direction we will get 10 in all cell

Here the print is in difference of 10 in all cell

Write the 1st two number in desired cell and select both the cell then drag

we have to create our own list in the MS Excel

- Advanced - edit custom list (Drag down) - Entry entity - add - action

China
Austrelia
Japan
South Korea
USA
 UK
India
China
Austrelia

d in a cell - select the range of row and column - Ctrl D (Down print), Ctrl R (Right print)
d in a cell - Home - Fill - action

d value is not coming then train your excel - give the value of two or more cell then press ctrl E

Baran
Tembhurkar
Patra
Panda
Panda

lumn / row on heading - right click - Hide / unhide

d row or column will be freezed - those cant be scrolled

sired cell according to the position - view - Freeze panes - action

sired cell - view - split - action as desired

double click on split line

rent data in a single worksheet by hiding other data.

Fail / Pass
Fail
Pass
Pass
Pass

on first (Hide / Unhide / etc) - View - custom view - create view

mpare those
e of same data will get created) - view - arrange call - vertical / horizontal

rol them and view them in a single window as per our choice

conncet the data of one file with another

Data in file 1 - select cell in file 2 - give = - select the desired cell in file 1 - enter

No2 Logical formula Logical result (Automated)

45 (cell 1 = cell 2) 0
45 (cell 1 <> cell 2) 1
45 (cell 1 > cell 2) 0
45 (cell 1 >= cell 2) 0
45 (cell 1 < cell 2) 1
45 (cell 1 <= cell 2) 1

ue if True, Value if False

Value 2
35

Value as Formula / Syntax

True / False (equal) Cell 1 > Cell 2
1/0 (equal) if (Logical test, value(T), Value(F))
Pass , Fail (Eq) IF(Logical test, "Pass", "Fail")
PASS, FAIL (Eq) IF(Logical test, upper("Pass), upper("FAIL"))
Yes, No (Eq) IF(Logical test, "Yes", "No")
Cell 1 + Cell 2, 0 (Eq) IF(Logical test, Cell1 + cell 2, 0)
today(), today() + 10 (Eq) IF(Logical test, today (), today() + 10)

lue. But if we have multiple values to return, then we have to go for nested if condition

Distinction
Pass
Fail
 Students Name Marks Syntax / Function
Timir 67 (eq) if (marks >= 60, "D", if(marks>=40, "P", "F")
Sai 76
Pritam 43
Pritish 32
Rabin 98
Soumya 60
Abel 40
Ankita 71

Syntax Value after NOT

(eq)NOT(Cell) 0
1

Syntax / function Output

(eq)iferror(select cell, value) Timir
12
1
0
Skip this

more than 1 logical test so instead of writing them differently we can use AND function to write them in a single one

Marks Remarks
101 Invalid
76 Distinction
43 Pass
32 Fail
98 Distinction
60 Distinction
40 Pass
-2 Fail

n about the formula used, cell used in a particular formula, a particular cell is used in which formula etc.
ext(Select cell)
 Rupees USD
# 10 $ 15
# 20 $ 25
# 30 $ 35
# 40 $ 45
# 50 $ 55

Write the 1st word and then drag the plus icon towards desired direction to get the whole set.

Sat Sun Mon

Key - F2 - To bring the cursor in edit mode in
Key - Ctrl + G - Type the cell number - enter -
Goto special - Ctrl + g - Go to special section -

want to replace
ens icon - replace or find option is there

m(Summation sign) - result

thematical operation by going in through down arror under AutoSum

d cell - look at the function bar above the column enlistment an autotyped function will be there - edit that pre function what ever you wa

Sun Sun
Mon Mon
Tue Tue Select a cell - right click - insert - action
 Wed
Wed Thu For deletion - select a cell - right click - delete
Thu Fri
Fri Sat
Sat

n - select the row / column number - right click - insert / delete

And for multiple row and column action select the number of desired row and

For any function or formula we have to write the eual sign 1st and then formula
So for add: = select the 1st cell + select the 2nd cell then enter
In Microsoft Excel, you can create and use two types of names: Defined name - a name that refers to a single cell, range of cel
For example, when you define a name for a range of cells, it's called a named range, or defined range

Select the range of cell, in the left upper corner you can change the name
By doing so we can nevigate to that range from anywhere of that worksheet.

Incase if you want to rename the range name then: Formula section - Name manager - action
With that Name manager we can also create new name range form that dialog box

In case we want to create the name range of all the column at a time then:
select the whole table - formula section - create form selection (near name manager)

Number Count - It will count the total number of rows where the data are numbers on
10 Counta - It will count the total number of rows where the data are alphabet
20 Countblank - It will count the total number of blank cell in that name range or
30 Small - It will find the nth smallest number as desired value of n as 2nd argum
40 Large - It will find the nth biggest number as desired value of n as 2nd argume
50
60 In case some data of that particular cell range selected or name range got del
70

100

180

25
 Numbers
Sum of numbers belonging to
10 mon and john 90
20
30
40 Count of numbers >50 and <70 1
50
60
Average of numbers belonging
70 to mon and john 45
80
90

esult for desired number of rows and vice versa

350000
260000
170000
80000
-10000
-100000

e formula in the 1st cell - ctrl+enter

 Shortcut key: Show / Hide formula - ctrl + tilt key (~)
Manually: Formula tab - Show formula

4 5 6
4 5 6
8 10 12
12 15 18
16 20 24
20 25 30
24 30 36
DOUBTS
Timir Timir Timir
Timir Timir Timir
Timir Timir Timir
Timir Timir Timir
Timir Timir Timir
Sign Sign description
= Equal
<> Not equal
> Greater than
>= Greater than equal
< Less than
<= Less than equal

Values
1
1
Pass
PASS
Yes
80
8/13/2023
 Remarks
Distinction
Distinction
Pass
Fail
Distinction
Distinction
Pass
Distinction

em in a single one
 e cursor in edit mode in any cell
the cell number - enter - Goto key
g - Go to special section - choose the option - text will get highlight

nction what ever you want

ick - insert - action

a cell - right click - delete - action

umber of desired row and column and repeat the same steps
a single cell, range of cells, constant value, or formula.

the data are numbers only

re the data are alphabets only
ell in that name range or in the selected cell range
value of n as 2nd argument in the function
value of n as 2nd argument in the fucntion

ed or name range got deleted then these fucntion result will get updated automatically