Version No. Manual Title : Document No.

ADMINISTRATIVE MANUAL SSD-0008-2021

Document Title : Revision:

Effectivity: 1 October 2021

University Safety Policy
University of the
Visayas Page No. 1 of 18

1.0 Objectives

1.1 To strictly implement safety policies in the University premises in compliance to the existing
guidelines from the Bureau of Working Conditions, DOLE

1.2 To guarantee a safe working environment and protect the employees, faculty, non-
teaching staff, contractors and students from the effects of unsafe working conditions.

2.0 Scope

This policy covers all the employees, faculty, non-teaching staff, contractors, students and
visitors of the University of the Visayas Main Campus and all satellite campuses.

3.0 Reference

Occupational Safety and Health Standards As Amended, BWC/DOLE

4.0 General Safety Policy

University of the Visayas will provide a safe environment at all locations and will establish
operating practices designed to assure the safety of all employees, faculty, students and all
stakeholders.

All employees, faculty, non-teaching staff and students are responsible for their individual
safety. Each instructor/supervisor also has the responsibility to create a climate of safety and
environmental awareness. It is the responsibility of all to comply with safety rules and to work in such
a manner as to prevent injuries to themselves and others. The prevention of accidents and the
protection of the environment are in the best interest of all.

5.0 Responsibilities

5.1 College Deans / Program Coordinators

5.1.1 Ensure that the departments under their administration are allocating sufficient
resources and are effectively implementing the University safety and environmental program through
such activities as regular on-site visits and reviews of safety inspection reports.

5.1.2 Review the department's safety program with each department chair/director
annually.

5.1.3 Recognize and reward excellence in safety performance by department chairs and
directors.

5.1.4 Reinforce a positive safety culture by commenting on obvious safety efforts and
hazards during visits to campus work areas.
 5.2 Department Heads and Managers

5.2.1 Allocate sufficient budget and personnel resources to implement the University safety
and environmental programs and policies.
5.2.2 Convey a positive attitude toward the University safety and environmental programs.
5.2.3 At least annually, or more frequently as needed, evaluate the effectiveness of
department safety efforts by reviewing safety inspection results and injury reports as well as walking
through each work area.
5.2.4 Recognize and reward excellence in safety performance by department faculty and
staff.
5.2.5 Direct department activities such that protection of the safety and health of students,
visitors, and employees, as well as the environment, is an integral part of each activity.
5.2.6 Ensure that students, contractors, visiting scholars and scientists, and employees are
informed of and fulfill their responsibilities within the University safety, health, and environmental
protection policies and programs.
5.2.7 Maintain up-to-date, and make available, all necessary written department safety
plans, chemical inventories, and material safety data sheets.

5.3 Employees, Contractors and Students

5.3.1 Each student and every employee is responsible for the safety of their own actions,
both for themselves and for their coworkers. They are also responsible for attending all training and
informational meetings as requested, following proper work procedures, wearing assigned or required
personnel protective equipment, and reporting all hazardous conditions and incidents to their
supervisor, instructor, or other applicable person.
5.3.2 Employees are also expected to participate in the development of safe work
procedures and methods of protecting the environment through their involvement with safety
committees or other means of providing feedback to the University.

5.4 Security and Safety Department

5.4.1 Acting as University liaison with local authorities and regulatory agencies.
5.4.2 Keeping those responsible for compliance informed of changes in safety, health, and
environmental regulations.
5.4.3 Providing the technical resources needed by the University to protect the safety and
health of students and employees.
5.4.4 Maintaining the safety, health, and environmental records necessary to document the
University's programs and as required by specific regulations.
5.4.5 Ensure that students, contractors, visiting scholars and scientists, and employees
receive appropriate and timely safety and environmental information and training.

6.0 Occupational Health and Safety Policies

6.1 Children in the Workplace

6.1.1 To ensure the safety of all children, it is University policy that children under the age
of 12 are permitted in the workplace (such as offices, classrooms), with prior approval of the
department chair, manager, or director. 

6.1.2 Children aged 12 and under who are not enrolled in a UV Senior High School class or
program are not allowed in laboratories at any time.
 6.2 Use of Headsets

6.2.1 All University employees are prohibited from wearing portable stereo headsets or any
other devices that may limit the hearing capabilities of the employee while on the job. This does not
include protective devices that are required for hearing safety.

6.2.2 This rule does not apply when he or she is attending a virtual meeting in front of a
desktop/laptop or other ICT equipment that warrants the use of such gadget for better audio capture.

6.2 Building Construction and Renovations

6.2.1 All proposed projects involving changes in use, alterations, construction, or additions
to buildings or spaces owned or operated by the University of the Visayas shall be approved in writing
for adequacy of utilities and life safety by Facilities maintenance Office prior to requesting a purchase
order, funding, or construction bid proposal.

6.2.2 Facilities Management and Environmental Health and Safety will also conduct a
physical space review before a new or renovated space may be occupied.

6.2.3 Departments or individuals considering a potential building renovation or alteration

should contact Facilities & Maintenance Office, which is responsible for the administration of these
activities.

6.2.4 Contractors shall submit to the Facilities & Maintenance Office and Security & Safety
Department their manpower lists and inventory of portable items and tools to be taken inside the
university for the duration of the work project. All contractors shall undergo a safety orientation
briefing from the Security & Safety Department before they are allowed to start their works. All
contractors works must be duly supervised by a competent Safety Officer which serve as the
contractor liaison officer to both the FMO and SSD. The Contractor Safety Officer shall process a
General Work Permit before the start of their works. A separate permit shall be filed for Hot Works and
Working At Heights which requires additional personal protective equipment.

6.3 Occupational Health & Safety Committee

6.3.1 Safety committees review and approve certain activities that involve safety and health
regulations and guidelines. Committees are composed of faculty and employees involved in the
activity and other experts as required. The OHS Committee shall be composed of the chairpersons of
the following institutional committees/departments:

Institutional Safety Committee Chairperson

Institutional Health Committee Chairperson

Institutional Environment Committee Chairperson

Department Safety Representatives

Contractor Safety Officers

Human resource Department

Student Affairs and Services Center

Student Organization Representative

7.0 General Safety Policies

7.1 Personal Protective Equipment (PPE)

All employees and students particularly those working or have activities in laboratories shall
wear Personal Protective Equipment (PPE) as as identified by department safety plans, job-hazard
analyses, posted signs, written procedures, or regulatory requirements.

It is the responsibility of all employees and students to wear the required personal protective
equipment. It is the responsibility of the faculty/supervisor to make it available to employees, as well
as students. PPEs for Contractors, vendors, and visitors, shall be provided by their respective offices
or agencies.

7.1.1 Eye and Face Protection

Each affected person shall use appropriate eye or face protection if a hazard exists due to any
of the following: Flying objects or particles; Moving or dangling objects like slings and chains; Dusts
and mists; Molten metal; Liquid chemicals; Acids or caustic liquids; Chemical gases or vapors; Glare;
Injurious radiation; Electrical flash; and any combination of the above-cited hazards.

7.1.2 Hand Protection

Each affected person shall use appropriate hand protection when their hands are exposed to
hazards that may cause any of the following: skin absorption of harmful substances; Severe cuts or
lacerations; Severe abrasions; Punctures; Chemical burns; Thermal burns; Harmful temperature
extremes.

7.1.3 Head Protection

Each affected person shall be provided with, and shall wear, head protection equipment and
accessories in areas where a hazard exists from falling or flying objects, other harmful contacts or
exposures, or where there is a risk of injury from electric shock, hair entanglement, chemicals, or
temperature extremes. Head protection equipment that has been physically altered or damaged shall
not be worn or reissued to a student or employee.

7.1.4 Hearing Protection

7.1.4.1 When a noise exposure of 85 dBA (an environment where normal speech levels can
not be understood) is exceeded for any eight-hour time period, a hearing conservation program shall
be established.

7.1.4.2 If there are concerns that this action level of 85 dBA may be exceeded, Environmental
Health and Safety should be contacted to make noise measurements and to assist in selecting
appropriate noise abatement measures and establishing a hearing conservation program, if necessary.

7.1.5 Foot Protection

7.1.5.1 Each affected person shall wear protective footwear when working in areas where their
feet are exposed to electrical hazards or where there is a danger of foot injuries due to falling or
rolling objects or a danger of objects piercing the sole of the shoe. Safety shoes and boots which are
not worn over shoes and which are worn by more than one person shall be maintained, cleaned, and
sanitized inside and out before being reissued.
 7.1.5.2 Where a hazard is created from a process, environment, chemical, or mechanical
irritant that would cause an injury or impairment to the feet by absorption or physical contact—other
than from impact—footwear, such as boots, overshoes, rubbers, wooden-soled shoes, or their
equivalent, shall be used.

7.1.6 Respiratory Protection

7.1.6.1 Selection of respiratory protection is solely the responsibility of the OHS Committee.
7.1.6.2 Any person who suspects the presence of a hazardous air contaminant must request
assistance and obtain approval from OHS Committee before selecting, or using, a respirator or dust
mask.

7.2 Working Alone

7.2.1 Students, contractors, visiting scholars and scientists, and employees may not work
alone if the work involves exposure to hazards that are potentially life threatening, could inhibit self-
rescue, could cause injuries requiring immediate assistance, or pose a fire or explosion hazard beyond
the person's ability to respond effectively.

7.2.2 Appropriate methods to address the need to perform such hazardous operations
include the buddy system, intercom communication to a nearby area, periodic supervisor inspections,
periodic phone contacts, etc., as long as the method implemented is appropriate to the level of hazard
and the required response time in the event of an incident. Each department is responsible for
establishing a system and criteria for approving requests to work alone.

7.3 Hot Works

7.3.1 Hot work is any temporary activity involving an open flame or that produces heat,
sparks, or hot slag. This includes, but is not limited to, brazing, cutting, grinding, soldering, thawing
pipes, torch-applied roofing, and welding.
7.3.2 Such activities will require the issuance of a Hot Work Permit before beginning hot
work and adherence to the procedures which include availability of a portable fire extinguishers.
Contractors shall provide their own fire extinguishers.

7.4 Exposure to Blood-borne Infectious Diseases

7.4.1 Each department must determine if they have employees whose required job duties
result in actual, or reasonably likely, exposures to human blood or other potentially infectious body
fluids. If so, a blood-borne infectious diseases program must be established to protect them from
exposure.

7.4.2 The program will include a written compliance plan, employee training, the use of
universal precautions, personal protective equipment, engineering controls, and offering the hepatitis-
B vaccination series.

7.4.3 Employees who believe that their required job duties involve exposure to blood or
other infectious materials should contact their supervisor to see if they should be part of the
department blood-borne infectious diseases program.

7.4.4 If the department does not have an existing blood-borne infectious diseases program,
the supervisor should contact University Clinic for information and assistance in determining whether a
program is needed.

7.5 Safety & Health Training

 Each department shall be responsible for providing safety orientation training for each new
employee within five days of their start date.

Additional training must also be provided as required for specific tasks and, depending on the
task, may be required before the employee is permitted to begin work.

7.5.1 Training Responsibilities

7.5.1.1 Individual department chairs, deans of schools, and directors are responsible for
ensuring that safety training is provided for all employees, as appropriate. 
7.5.1.2 Supervisors and faculty members are responsible for providing training to employees
and students under their supervision and are responsible for requesting Environmental Health and
Safety assistance when needed.
7.5.1.3 Employee supervisors are required to attend all safety training provided for their
employees.
7.5.1.4 OHS is responsible for providing the safety portion of the training associated with the
use of lifting equipment, respirators, portable fire extinguishers, shipping and receiving dangerous
goods, and hot works.
7.5.1.5 Other training may be requested on a case-by-case basis.

7.6 Incident and Injury Investigations and Reporting

7.6.1 Supervisors, including faculty, laboratory managers, office managers, etc., are
responsible for investigating and reporting incidents involving injury or property loss in their area as
well as close calls or “near misses.” The supervisor will complete an Incident Report and submit a copy
to the OHS. The form also serves as a helpful investigation guide.

7.6.2 Incident investigations typically involve a review of the location as well as interviews of
all who were involved in or observed the incident. Emphasis should be placed on identifying the
underlying causes of the incident rather than placing blame. The investigation is not considered
complete until all actions that will prevent recurrences have been identified. Corrective actions taken
as a result of the investigation should be documented.

7.6.3 If the injured employee, including student employees, requires medical attention, a
copy of the Workers Compensation Return to Work Form should be filled out by the physician after
completing the examination and submitted to the OHS. The supervisor may insist that an injured
employee be seen by a doctor if in his/her judgment it is prudent to do so. Injuries to students during
class activities or on University property should also be reported, however, students may not be
forced to accept medical treatment.

7.6.4 All employee fatalities must be reported to Environmental Health and Safety
immediately, regardless of cause. The OHS/HRD shall likewise submit Employer’s Work
Accident/Illness Report to the BWC, DOLE Regional Office on or before the 20 th day of the month
following the date of occurrence.

8.0 Fire Safety

8.1 Fire Safety Regulatory Requirement

8.1.1 Fire Safety Inspection Certificate (FSIC)

8.1.1.1 As a pre-requisite for the issuance of Certificate of Occupancy, Business Permit or

Permit To Operate by appropriate government authorities such as Office of Building Official (OBO),
Local/City Government Units, CHED or TESDA, the University shall prepare for the annual Fire Safety
Inspection to be conducted by a team of Fire Safety Inspectors sent by the City Fire Director from the
Bureau of Fire protection (BFP). Upon successfully complying to the BFP’s Fire Safety standards, they
will issue the Fire safety Inspection Certificate (FSIC).

8.1.1.2 In the event that the portions of the University facilities lack the necessary fire safety
mechanism or standards, the BFP shall issue Notice To Comply inwhich the University is given a time
frame to comply to the provisions of the Fire Code of the Philippines. FSIC shall only be issued upon
fully compliance and instituting corrective measures in the Notice To Comply given by the BFP.

8.1.2 Fire Safety Maintenance Report (FSMR)

8.1.2.1 The University through its designated Fire Safety Officer, a fire safety practitioner duly
accredited by the BFP; and the Building Administrator, a duly licensed engineer, shall prepare a
combined periodic Fire Safety Maintenance Report. This report shall cover the maintenance reprt with
checklist of all Fire Safety First Aid Equipment such as portable fire extinguishers,fire alarm detection
system (FDAS), smoke detectors, sprinklers, fire pump and generator sets with automatic transfer
switch (ATS).

4.1.2.2 In the absence of an accredited Fire safety Practitioner, the designated Safety Officer
(SO) may do the duties and functions of the Fire Safety Practitioner. Likewise, in the absence of the
Building Administrator, the designated Facilities and Maintenance Officer (FMO), who is also a licensed
engineer, may temporarily do the duties and functions of the Building Administrator.

4.1.2.3 The Human Resource Department shall designate an Officer or employee with Fire
Safety Practitioner accreditation from the BFP. In the case of non-availability of such employee or
officer, the HRD may send someone to Third Party Fire Safety Training Organizations and have himself
or his credentials validated and accredited by the BFP.

8.1.3 Fire Safety in High Rise Buildings

Fire Safety in high rise buildings covers with life safety from fires and similar emergencies. It
covers the fire safety features in construction and protection of exits and passageways, and provisions for fire
protection.

8.1.3.1 Smoke Control

All high rise buildings and facilities within the University shall be designed in such a manner
that the levels of smoke concentration in protected spaces can be maintained within values by the occupants.
The protected spaces shall include stairwells, at least one (1) elevator shaft, and floor spaces readily
accessible to all occupants and large enough to accommodate them. Smoke control systems in accordance
with Section 10.2.7.3 of RIRR (Fire Code of the Philippines) shall be provided in the cited protected spaces for
safe evacuation of all occupants and safety of the responding fire fighters and rescuers during the conduct of
their operations.

8.1.3.2 Sprinkler System Protection

8.1.3.2.1 High rise buildings shall be protected with approved, supervised sprinkler systems designed
and installed in accordance with NFPA 13. The approved, supervised sprinkler systems must protect all floor
spaces including every closet and concealed spaces/plenums of certain configuration and construction -
particularly where combustible materials are located such as exposed electrical wiring, combustible duct work,
and combustible sound/thermal insulation.

8.1.3.2.2 The system shall be interconnected to the Fire Detection Alarm System at the Security &
Safety Command Center of the University.

8.1.3.3 Stairwells

8.1.3.3.1 All stairwells shall be enclosed and protected in accordance with Division 5 of the Revised
IRR (Fire Code of the Philippines). All doors on stairwells shall be kept closed. Electronically locked fire exit
doors shall be integrated in the Fire Detection Alarm System (FDAS) to automatically unlock during emergency.
 8.1.3.3.2 All interior stairwells used as a means of egress shall be pressurized. In no case shall
stairwells in high-rise buildings be allowed to be unprotected.

8.1.3.4 First Aid Fire Protection

8.1.3.4.1 In addition to the other requirements of this policy, each floor shall be provided with
a thirty-eight millimeter (38mm) lightweight flexible hose equipped with a spray nozzle and connected
to the wet standpipe system capable of providing water supply for at least a period of thirty (30)
minutes.

8.1.3.4.2 Portable fire extinguishers shall be provided in all rooms and lobbies/hallways
spaced at least or not more than fifteen (15) meters from each other; properly hanged with metal
hanger or wooden box with glass front cover; with highly visible signage above it.

8.1.4 Operating Procedure

8.1.4.1 Fire Exit Drills

8.1.4.1.1 All building occupants shall be acquainted on the mechanics of the University’s Fire
Drills particularly on the manner and route of evacuation and location of evacuation assembly area.
Emphasis of fire exit drills shall focus on orderly evacuation under proper discipline rather than on
speed.
8.1.4.1.2 Building Area Owners shall be responsible in the maximum participation of all
building occupants in the fire exit drills.

8.1.4.2 Furnishing and Decorations

8.1.4.2.1 No furnishing, decorations, or other objects shall be placed as to obstruct exits,

access thereto, egress therefrom, or visibility thereof.

8.1.4.2.2 Furnishing or decorations shall be treated with flame retardant. Likewise, no

furnishing or decorations of an explosive or highly flammable character shall be used in any place of
assembly or other occupancy.

8.1.4.3 Automatic Fire Suppression System

All automatic fire suppression systems shall be continuously maintained in reliable

operational condition at all times and such periodic inspections and tests shall be made to assure
proper maintenance.

8.1.4.4 Fire Alarm Detection System

8.1.4.4.1 System shall be under the supervision of qualified Fire Safety Practitioner, who shall
cause proper tests to be made at specified intervals and have general charge of all alternations and
additions.

8.1.4.4.2 Fire alarm signaling equipment shall be restored to service as promptly as possible
after each test or alarm and shall be kept in normal conditions ready for operation. Equipment
requiring rewinding or replenishing shall be rewound or replenished as promptly as possible after the
test or alarm.

8.1.4.5 Recognition of Means of Egress

Hangings or draperies shall not be placed over exit doors or otherwise located as to
conceal or obscure any exit. Mirrors shall not be placed on exit doors nor in adjacent to any exit in
such a manner as to confuse the direction of the exit.

8.1.4.6 Preventive Maintenance Record

 Preventive maintenance records shall be prepared by the Fire safety Practitioner in
charge concurred by the Building Administrator and to be submitted to the City Chief Fire Marshal
every after inspection and test.

8.1.5 Places of Assembly

8.1.5.1 Drills

The employees, faculty and students of places of assembly shall be trained and oriented on
drills particularly on the duties they are to perform in case of fire, panic, or other related emergencies
in order to be of greatest service in effecting the orderly exit of occupants.

8.1.5.1 Open Flame Devices

No open flame lighting devices shall be used in any place of assembly except when it
is a necessary part of theatrical performances, provided that adequate precautions are taken to
prevent ignition of any combustible materials.

8.1.5.1 Special Food Service Devices - Portable cooking equipment shall be permitted only
as follows:

8.1.5.1.1 Equipment fueled by small heat sources which can be readily extinguished by water,
such as candles or alcohol-burning equipment (including “sold-alcohol”) may be used, provided
adequate precautions are taken to prevent ignition of any combustible materials.

8.1.5.1.2 Candles may be used on tables for food service if securely supported on substantial
non-combustible bases, so located as to avoid danger of ignition of combustible materials. Candle
flames shall be protected.

8.1.5.1.2 “Flaming Sword” or other equipment involving open flames and flamed dishis such
as cherries jubilee, crepes suzette, etc. May be permitted provided that necessary precautions are
taken.

8.1.5.2 Smoking

Smoking is definitely prohibited in all places of assembly and anywhere inside the
university premises.

8.1.5.3 Seating

8.1.5.3.1 Seats in assembly occupancy accommodating more than two hundred (200)
students shall be securely fastened to the floor except together in groups of not less than three (3) or
more than seven (7).

8.1.5.3.2 Seats not secured to the floor may be permitted in the cafeteria and other function
rooms where the fastening of seats are impractical, provided that adequate aisles to reach exits shall
be maintained at all times.

8.1.6 Classrooms and other educational Facilities

8.1.6.1 Drills

8.1.6.1.1 Fire exit drills shall be conducted periodically at least one per quarter and in
coordination with the City Chief Fire Marshal.

8.1.6.1.2 Drills shall be conducted during class hours; during the changing of classes; when
the school is at assembly; during recess or gymnastic periods; etc., so as to avoid distinction between
drills and actual fires. If a drill is called, the students shall be instructed to form in line and
immediately proceed to the nearest available exit in an orderly manner..

8.1.6.1.3 Every fire exit drill shall be an exercise by the University management.
Professors/Instructors shall have a complete control of the class. Great stress shall be laid upon the
execution of each drill in a brisk, quiet and orderly manner. Running shall be prohibited.

8.1.6.1.4 BFP Personnel shall be appointed to assist in the proper execution of all fire drills.
The searching of toilets and other rooms shall be the duty of the teachers/instructors or other
members of the staff.
8.1.6.1.5 As drills simulate an actual fire condition, students shall not be allowed to obtain
anything after the alarm is sounded, even when in classrooms, which would contribute to the
confusion.

8.1.6.1.6 Each class or group shall proceed to the primary assembly point outside the building
and remain there until all are accounted for, leaving only when a recall signal is given to return to
their classrooms, or when dismissed. Such points shall be sufficiently far away from the building and
from each other as to avoid danger from any fire in the building, interference with fire department
operations, or confusion between different classes or groups. An alternate assembly point shall be
planned for and used during other drills to ensure safety of the students if and when the primary
assembly point cannot be used.

8.1.6.2 Signals and Signages

8.1.6.2.1 All fire exit drill alarms shall be sounded on the fire alarm system and not on the
signal system used to dismiss classes.

8.1.6.2.2 Whenever any of the University employees or personnel determine an actual fire
exists, they shall immediately call the Security and Safety Department who shall immediately call the
nearest BFP Fire Station. At the same time, they shall try to extinguish the fire using available fire
extinguishers pre-positioned in walls and lobbies as circumstances permit.

8.1.6.2.3 In order to ensure that students will not return to a burning building, the recall
signal shall be the one that is separate and distinct from and cannot be mistaken for any other signals.

8.1.6.2.4 Appropriate and highly visible signages showing directions of fire evacuation routes,
locations of fire extinguishers and other fire safety equipment and assembly areas shall be displayed.

9.0 Electrical Safety

9.1 Portable Equipment, Tools, and Appliances

9.1.1 All portable devices must be UL-listed for the intended use. In addition, tools that are
not double insulated and appliances with metal housings must be grounded. Electrical cords must be
free from damage, unauthorized repairs, and deterioration.

9.1.2 Portable tools or devices used in wet or damp locations or near a source of water must
be protected by a ground fault circuit interrupting (GFCI) outlet or adapter.

9.2 Fixed and Hardwired Equipment

9.2.1 Non-portable equipment wiring and connections must meet the requirements of the
Philippine Electrical Code. A local disconnect capable of being locked out must be provided.

9.2.2 All persons performing maintenance and repairs must be qualified and authorized by
the University to do so.

9.3 Electrical Welding Equipment

All electrical welding equipment must meet the requirements of the Philippine Electrical Code for
welding and cutting.
 9.4 Extension Cords
9.4.1 The use of extension cords is restricted to portable equipment intended to be moved
from place to place. Items that are capable of being moved, for example a desktop computer, but are
part of a fixed workstation are not considered portable. Surge protection devices are not considered to
be extension cords when used to protect sensitive electronics.

9.4.2 Extension cords may not be used as an alternative to fixed wiring or to extend the
existing electrical supply capacity of a work area. Instead, request that Facilities install additional
outlets.

9.4.3 Never combine extension cords end to end and always verify that an extension cord is
rated for the maximum capacity of the load to be applied and for the environment in which it is to be
used. Do not run an extension cord under carpeting or where it will be damaged or cause a tripping
hazard.

9.5 Electrical Safety-Related Work Practices

9.5.1 Employees who face a risk of electrical shock that is not reduced to a safe level by the
installation design must be trained in the safety-related work practices that pertain to their respective
job assignments and the requirements of MIOSHA Safety Standard Part 40.

9.5.2 Job titles of employees typically requiring such training include but are not limited to:
electrical and electronics engineers, electrical and electronics technicians, electricians, equipment
operators, welders, painters, and their supervisors.

9.5.3 Unauthorized persons shall not tamper with electrical fuse boxes, alter existing wiring,
or install electrical wiring. Facilities Management authorizes, in writing, those personnel specifically
permitted to work on campus electrical circuits. All electrical wiring installation, service, and
maintenance will be performed in accordance with the Philippine Electrical Code.

10.0 Equipment Safety

Departments purchasing new or used equipment are responsible for ensuring that all required
and necessary safety guards and systems are in place and properly functioning before using the
equipment. Employees and students are responsible for replacing any guards that have been removed
for maintenance or adjustments before operating the equipment and for reporting any missing guards
to their supervisor so they can be replaced before the equipment is put back into operation.

Students and employees who operate equipment must receive training in those procedures
prior to operating the equipment.

10.1 Grounds Keeping and Heavy Equipment

10.1.1 Grounds keeping and heavy equipment including lawn tractors, end loaders, dump
trucks, and road graders, must be operated and maintained according to the manufacturer's
instructions. Operators must be trained according to the manufacturer's operating instructions as well
as any applicable standards.

10.1.2 Applicable personal protective equipment such as hand, foot, eye, and hearing
protection must be selected by the supervisor, with assistance from OHS, and worn at all times by the
equipment operators.

10.2 Forklifts and Powered Pallet Jacks

10.2.1 Forklifts and powered pallet jacks must be maintained according to the manufacturer's
instructions. Forklift operators must be trained in the operation of the equipment under the direct
supervision of a qualified trainer.
 10.2.2 The employee must receive safety training within 30 days of the start of operator
training. HRD may seek assistance of third pary training organizations to provide forklift safety
training.

10.2.3 Pallet jack operators must be trained in the safe operation of the equipment before
operating unsupervised. Training shall be provided by a qualified supervisor or designated person.

10.3 Cranes and boom trucks

10.3.1 Cranes and boom trucks shall be operated, inspected, and maintained according to the
manufacturer's instructions. Before operating a crane unsupervised, operators shall be trained in the
safe operation by a qualified supervisor or designated person.

10.3.2 No crane shall be installed or used without a capacity certification label attached and
visible from the floor, and all cranes must be rated and certified by a qualified professional engineer.

10.4 Metalworking and Woodworking Machinery

10.4.1 Employees who work in metal or wood shops must be qualified by education and/or
apprenticeship in the operation of the equipment and must also be trained according to Industry
Safety Standards. Operators should also be familiar with and follow the manufacturer's operating and
maintenance instructions.

10.4.2 Adequate space must be provided for aisles, layout, material handling, and machine
setup and maintenance.

10.5 Welding and Cutting

10.5.1 Only employees who have been properly trained and authorized by their supervisor
may perform welding and cutting operations using electrical or fuel-operated equipment. In addition,
authorized employees must also be trained in the safe operation of the equipment. Equipment must
meet the requirements of General Industry Safety Standards. In addition, the supervisor shall select
and provide personal protective equipment for welding and cutting operations.

10.5.2 The principal hazards to welders are: fire, burns, electric shock, metal vapor
poisoning, bruises, and explosions of compressed and/or flammable gases.

10.5.3 The welder's clothing should be nonflammable, have no pockets, cuffs, or folds, and
must completely cover all skin areas. A long leather apron with a high bib is desirable for outer
clothing. Gloves with long gauntlets prevent metal from burning the welder's wrists. Shoes should
have tops high enough to extend up inside the trouser leg. Ears should be covered only when goggles
are worn.

10.5.4 Appropriate eye protection must be worn at all times. All faculty, staff, students, and
visitors are required to wear eye protection in areas classified as potentially hazardous to the eye,
including protection from welding flash.

10.5.5 Be sure the arc welder is insulated and transformers are grounded. Dry leather gloves
and non-conductive flooring are standard.

In welding operations, metals with coatings of lead, zinc, cadmium and other toxic metals present
fume hazards.

10.5.6 Other noxious fumes, depending upon the base metal being welded and the welding
rods used, can include the oxides of nitrogen and carbon, copper, manganese, selenium, silica,
arsenic, titanium, and fluorine. Proper ventilation must be provided.

10.6 Department-Specific Equipment

 10.6.1 Departments are responsible for establishing safe operating and emergency response
procedures and training for students and employees who operate or work near hazardous equipment.
9.6.2 Examples of hazardous equipment include high-energy magnets, robots, injection
molding machines, power presses, pressure vessels, lasers, cryogenic gas storage, and delivery
systems, etc.

10.7 Lockout of Hazardous Energy Sources

10.7.1 Employees authorized by the University to perform maintenance or repairs on
machines and equipment in which the unexpected energization or startup could cause injury must be
trained by TESDSA accredited training institutions.

10.7.2 All other employees who operate or work near such machines or equipment must be
trained and oriented accordingly.

10.7.3 Each department responsible for the operation of machines or equipment that could
cause injury due to unexpected energization or startup during maintenance or repairs is responsible
for establishing a written lockout procedure for each machine.

10.7.4 Either the written lockout procedure or directions to its location must be posted where
it will be visible from the point of operation of the equipment.

11.0 Laboratory Safety

The doors to laboratories utilizing hazardous equipment, toxic or flammable chemicals—and

the doors to hazardous materials storage rooms—must be posted with an emergency response sign
listing the nature of the hazards and name(s) and phone number(s) (work and home) of the
individuals who are responsible for and/or familiar with the hazards and secured against unauthorized
entry when the laboratory is unattended.

11.1 Flammable Liquids In Laboratories And Chemical Storage Rooms

11.1.1 The storage and use of flammable liquids in laboratories shall comply with the
applicable provisions of the RIRR of the National Fire Code of the Philippines.

11.1.2 Refrigerators used for the storage of flammable liquids must be designed for this
purpose and labeled as such. Domestic refrigerators may not be used for flammable liquids storage
and must bear a label prohibiting flammable storage. Existing domestic refrigerators modified by
Facilities may continue to be used for flammable storage as long as they are properly labeled.
Explosion-proof refrigerators (also referred to as intrinsically safe) are intended for use in locations
where the atmosphere outside the refrigerator is, or is reasonably likely to be, explosive and are
typically not required in University laboratory environments.

11.1.3 Most laboratory fires are caused by ignition of flammable liquid spills or vapors that
have spread from open containers near ignition sources such as hot plates and burners.

11.1.4 Experiments and demonstrations should be planned in advance to ensure that

sufficient distance is maintained between ignition sources and exposed flammable liquids (some
solvent vapors can spread 10 feet or more along a bench top or floor).

11.1.5 The purpose of a flammable liquid storage cabinet is to delay the ignition of stored
flammable liquids during a laboratory fire. It is not intended to contain or remove harmful or foul
smelling vapors from poorly capped or contaminated containers. Venting of storage cabinets can
reduce the level of fire protection and is discouraged except when the contents are so volatile and foul
smelling that it is absolutely necessary. Venting must be accomplished according to the
manufacturer's recommendations and in compliance with building fire safety codes and with the
approval of Environmental Health and Safety and Facilities. The vent covers provided with the cabinet
must be maintained in place at all times except when removed for the installation of a vent system.
 11.1.6 Storage of flammable liquids in a laboratory shall be limited to that required for the
operation of the laboratory. In addition, the following restrictions for laboratories and chemical storage
rooms apply:

 Containers of Class IA liquids shall not exceed one pint capacity for glass containers, one
gallon capacity for metal or approved plastic, or two gallons capacity for safety cans.
 Containers of Class IB liquids shall not exceed one quart capacity for glass containers, five
gallons capacity for metal or approved plastic and safety cans.
 Containers of Class IC liquids shall not exceed one gallon capacity for glass containers, five
gallons capacity for metal or approved plastic and safety cans.
 Containers of combustible liquids shall not exceed one gallon capacity for glass containers, five
gallons capacity for metal or approved plastic containers and safety cans, and 60 gallons for
metal drums.
 Not more than five gallons of Class I flammable liquids—or 10 gallons for Class I and
combustible liquids combined—shall be stored outside of a UL-listed or FM-approved storage
cabinet per 100 gross square feet of floor space.
 The maximum amount of flammable liquids stored inside and outside of approved storage
cabinets may not exceed ten gallons of Class I flammable liquids —or 20 gallons for Class I
and combustible liquids combined—per 100 gross square feet of space.

Definitions:  

Approved Plastic—A plastic container approved for shipment of a particular flammable liquid

Class IA flammable liquid—a liquid having a flash point below 73 F (22.8 C) and having a
boiling point below 100 F (37.7 C).

Class IB flammable liquid—a liquid having a flash point below 73 F (22.8 C) and having a
boiling point at or above 100 F (37.7 C).

Class IC flammable liquid—a liquid having a flash point at or above 73 F (22.8 C) and below
100 F (37.7 C).

Combustible liquid—a liquid having a flash point at or above 100 F.

11.2 Chemical Laboratories

11.2.1 Chemical Hygiene Plan

11.2.1.1 Chemical laboratories requiring a chemical hygiene plan and a chemical

hygiene officer are those that use multiple chemical procedures or chemicals in a laboratory
environment (i.e., where protective laboratory practices and equipment are available and in common
use to minimize the potential for employee exposure to hazardous chemicals).

11.2.1.2 Pilot plant operations that simulate production processes are exempt.

11.2.1.3 Departments with laboratories meeting the definition of a chemical laboratory

must appoint a chemical hygiene officer who will assist in the development and implementation of a
written department-specific chemical hygiene plan. The chemical hygiene plan will contain procedures
for procurement, storage, use, and disposal of laboratory chemicals as well as the use of emergency
equipment, personal protective equipment, engineering controls, and administrative controls for
student and employee protection against laboratory hazards. The chemical hygiene plan must also
contain laboratory-specific standard operating procedures, SOPs, for each chemical procedure. The
written laboratory-specific SOPs must include a list of chemicals in use, the required personal
protective equipment to be used for each procedure, and the safe work practices for each procedure.
Spill response and waste disposal procedures should also be addressed in the SOP.

11.2.1.4 The department chemical hygiene officer shall be qualified by training or

experience to provide technical guidance in the development and implementation of the provisions of
the chemical hygiene plan. This should include a knowledge of the regulatory requirements for
laboratory work as well as chemical safety and related industrial hygiene practices; supervisory
experience; knowledge of department-specific chemical operations, inventories, hazards, purchasing
and disposal practices, and safety equipment; and good written and verbal communication skills.

11.2.2 Chemical Labels and Material Safety Data Sheets

11.2.2.1 Chemical reagent containers must be labeled in accordance with OHS
Standards. Laboratory preparations must be labeled with the chemical identity of the contents, the
date, and the identity of the owner. Chemical formulas are not acceptable as part of the identity
description except for those that would be recognized and understood by faculty and staff outside the
department. If the laboratory preparation is transferred to another location, the label must also
include a primary hazard warning statement. A material safety data sheet or its equivalent may be
required if the material is to be shipped off campus.

11.2.2.2 It is the responsibility of the person who receives an incoming chemical

shipment to retain any material safety data sheets that are included. Each department may decide
how and where material safety data sheets will be made available to students and employees as long
as they are available whenever students or employees are on site.

11.2.3 Fume Hoods

11.2.3.1 Fume hoods are critical components of the total safety and health protection
system provided to students and employees working with hazardous materials, and they serve to
protect the rest of the building occupants as well. However, a fume hood is only effective if it is
designed, installed, maintained, and used properly.

11.2.3.2 Fume hood users share responsibility for ensuring that the hoods are properly
maintained by notifying the laboratory supervisor or department chair whenever a fume hood is not
functioning properly. The user is also responsible for properly utilizing the hood. The following
guidelines should be considered:

 Always work in a fume hood rather than on an open bench when using substances that have
objectionable odors or emit toxic or flammable vapors. 
 Verify proper air flow in the hood before starting work by checking the built-in flow meter or
by holding a piece of paper towel near one of the air slots at the rear of the hood (learn to
distinguish between the strength of the airflow caused by the blower and the flow caused by
the “chimney effect” when the blower is not running). The sound of the blower motor is no
assurance of hood operation because the drive belt may have failed.
 Remove everything from the hood that is not needed for the work to be performed.
 Avoid situations that could cause cross drafts in front of the hood, like open windows or doors,
fans, pedestrian traffic, rapid movement of hands in or out of the hood, or rapid changes in
sash position.
 Always work with the sash in the lowest possible position.
 Set up work at least six inches behind the plane of the sash.
 Adjust the hood baffles, if available, for the anticipated density of vapor emissions relative to
that of the surrounding air. Emissions lighter than air, as a result of heating or low molecular
weight, should correspond to shifting the baffle opening toward the top of the hood, and
vapors heavier than air should be captured near the bottom.
 Use a support stand, if possible, to keep large containers and instruments a few inches above
the work surface inside the hood to improve air flow around the setup.
  Avoid placement of cabinets or other objects in close proximity to the hood that might restrict
the operator's ability to back away during an emergency or that cause turbulence in the
airflow into the hood.
 Work with heated perchloric acid only in a properly functioning perchloric acid hood. Be sure
you are familiar with the manufacturer's operating instructions.
 California hoods are designed to be operated with all doors fully closed.
 “Walk-in” hoods are not intended to be entered by the operator while in use; they are
designed to permit the use of larger setups than a bench-top hood can accommodate. The
same general principles of operation apply as for a bench-top hood.
 Pay attention to the most recent face velocity measurement posted on the hood. Do not work
with highly toxic substances in a hood with a face velocity significantly less than 100 fpm.
 Use only intrinsically safe electrical instruments and connections in a hood when using heated
or highly volatile flammable liquids and eliminate all other sources of ignition.
 The hood sash is not an explosion shield. If an explosion is the possible outcome of an
instrument or operator failure, the experiment should be operated remotely or in a specially
designed test cell or facility.

11.2.4 Chemical Purchases

11.2.4.1 Laboratory chemicals may not be delivered directly to an individual's office. All
deliveries must be made to an area staffed during University operating hours by personnel who have
been trained in accordance with the University of the Visayas Hazard Communication Plan and the
Department of Transportation requirements.

11.2.4.2 The delivery area and process must also provide for adequate security to
prevent unauthorized access to the chemicals.

12.0 Safety Signages

11.1 Appropriate and visible safety signages shall be posted in all areas where safety
precautions are deemed necessary to ensure safety of all stakeholders.

11.2 Appropriate safety signages of safety reminders such as “Safety First” and other safety
protocol signages shall be posted in all laboratories, work shops, motor pool and construction sites.

13.0 Disciplinary Procedures

Violation of any of the this policy shall be issued with Security/Safety Violations
Citation Ticket and shall be submitted to the Human Resources Department for appropriate sanctions
based on the University’s Code of Conduct.

14.0 Monitoring and Evaluation

The University’s Occupational Health and Safety Committee shall monitor the
implementation of this policy.

15.0 Narrative Procedure

Person Responsible Activities

Head, Security & Safety  Oversee the strict implementation of this policy
 Compile all violations of this policy for appropriate action
 Shall take appropriate action to contractors and visitors who
disregard the policy subject to disciplinary action in accordance
 with University Code of Conduct.
 Shall conduct awareness drive on occupational safety and fire
safety to all employees, faculty, non-teaching staff, contractors
and students of the University.
 Shall plan and coordinate with BFP for the conduct of periodic
fire drills.
 Shall serve as the Chief Facilitator/Evaluator during the
conduct of fire drills.
Fire Safety Practitioner  Shall see to it that all fire safety policies and procedures in the
University are strictly observed and followed.
 Shall conduct regular inspections on the University’s fire safety
equipment system such as FDAS, smoke detectors and
sprinklers and fire pump.
 Shall prepare the Fire Safety Maintenance Report to be
concurred by the Building Administrator.
 Shall schedule and supervise the conduct of fire drills and
coordinate with the City Chief Fire Marshal for the availability of
BFP personnel who shall supervise, validate and oversee the
conduct of fire drills.
 Shall make recommendations to the Head, SSD for the
improvement and full compliance of the University’s fire safety
equipment system.
College Deans  Ensure that the departments under their administration
are allocating sufficient resources and are effectively
implementing the University safety and environmental
program through such activities as regular on-site visits
and reviews of safety inspection reports.

 Review the department's safety program with each

department chair/director annually.
 Recognize and reward excellence in safety performance by
department chairs and directors.
 Reinforce a positive safety culture by commenting on
obvious safety efforts and hazards during visits to campus
work areas.
Building Administrator/FMO  Shall see to it that all buildings and other facilities are compliant
to the provisions of the National Building Code including the
Fire Safety Code of the Philippine and the Philippine Electrical
Code.
 Shall review and monitor implementation of building
construction and renovation plans and shall co-approve with
Head SSD all work permits filed by contractors.
 Shall see to it that all building facilities and equipment are
regularly maintained by qualified maintenance personnel so as
to ensure safe working conditions for all employees and
students.
Security/Safety Personnel  Ensure the strict implementation of the this Policy.
 Issue security citation ticket to those who are caught in
the possession of illegal drugs inside the university
premises and submit same to the HR Department in the
case of employees and faculty; to the SASC in the case of
students; and to the SSD in the case of contractors and
visitors; for proper disposition and further turn-over to
appropriate law enforcement authorities.
 Conduct visual inspections on the safe working conditions
of facilities and equipment during their tour of duty and
shall inform the Safety Officer on any observations of
unsafe conditions.
  Shall see to it that appropriate safety signages are
displayed and highly visible.

Department Heads  Shall disseminate this policy to all employees under

his/her department
 Monitors compliance
HRD  Shall take appropriate action and intervention to employees
who disregard the policy subject to disciplinary action in
accordance with University’s Code of Conduct.
 Shall submit Employer’s Work Accident/Illness Report Form to
BWC in case of accidents and fatalities on or before 20 th day of
the month following the date of occurrence.
 Shall facilitate training of Fire Safety Officer with external
training organization for accreditation with BFP.
University Physician/Clinic  Shall attend to and give first aid treatment to burns and other
injuries caused by accidents due to unsafe conditions and for
other reasons.
 Shall attend to employees and students suffering from blood-
borne infectious diseases for treatment and other
interventions.
 Shall coordinate with local health authorities or other medical
services provider in cases of multiple injuries which need
evacuation to hospitals and other facilities.
CPAD  Shall approve and designate areas where Safety Awareness
Posters or streamers and signages are displayed inside and
outside for viewing of the student population and to the general
public.

15.0 Sinages and Forms

 UV Safety Signages
 UV SSD Violations Citation Ticket

Reviewed by : Approved by :

Prepared by :

Col Eduardo D Malig-on Dr. Rosemarie C. Españo, CPA |Mr. Israel N. Abarratigue Dr. Conrado E. Iñigo Jr.
Head, SSD CFAO QMS Director CEO