ORISSA WATER SUPPLY & SEWERAGE BOARD, BHUBANESWAR

(HOUSING & URBAN DEVELOPMENT DEPARTMENT, ODISHA)

DETAILED TENDER CALL NOTICE (DTCN)

FOR
“Construction, testing, commissioning & trial run of 2 Nos. Of
Septage Treatment Facilities in Bargarh(30 KLD) & Biramitrapur
(10 KLD) Towns of Odisha”

ESTIMATED COST: Rs.541.84 LAKH

Bid Identification No. OWSSB-03 (1)/2019-20 Dt.24.02.2020

Email: [email protected] , Phone No. 0674-2571185

COST OF TENDER PAPER: Rs. 10,000/-

FEBRUARY - 2020

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 CONTENTS OF
DETAILED TENDER CALL NOTICE (DTCN)

Section Description Page No.

DTCN Part – I: General & Technical- Bid
Section-1 Notice Inviting Tender (NIT) 3-6
Check List to be Filled up by the Bidder 7
Contract Data 8
Details of the Documents to be Furnished for Online
Section-2(A) 9
Bidding
Section-2(B) Instructions to Bidders 10-25
Section-2(C) Data Sheet 26
Section-2(D) Letter for Submission of Tender 27
Section-2(E) Tender Declaration 28
Section-2(F) Letter of Acceptance of Tender 29
Section-2(G) Memorandum 30
Section-3 Information regarding Tenderer 31
Section-4 Declaration by the Tenderer 32
Section-5 Form of Agreement 33-34
Section-6 Conditions of Contract 35-52
Section-7 Special Conditions of Contract 53-65
Section-8 Scope of Work 66-95
Section-9 Technical Specifications & Design Criteria 96-100
Section – 10 Payment Break-up Schedule 101-108
Schedule-A to L Formats for furnishing Information by the Bidder 109-125
Executive Instruction regarding calling for and
Appendix - I acceptance of tenders in e-Procurement in Govt. of 126-138
Odisha
DTCN Part – II: Illustrative Price Bid/BoQ 139

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 ORISSA WATER SUPPLY & SEWERAGE BOARD, BHUBANESWAR
(HOUSING & URBAN DEVELOPMENT DEPARTMENT, ODISHA)

DTCN PART-I : General & Technical Bid

SECTION-1

NOTICE INVITING TENDER (NIT) FOR THE WORK

“Construction, testing, commissioning & trial run of 2 Nos. of Septage
Treatment Facilities in Bargarh (30 KLD) & Biramitrapur (10 KLD) Towns of
Odisha”

NATIONAL COMPETITIVE BIDDING THROUGH e-Procurement

Bid Reference No. OWSSB-03(1)/2019-20 Dt.24.02.2020

ENGINEER-IN-CHIEF-CUM-MEMBER SECRETARY, OWSSB,

BHUBANESWAR (In short, EIC-cum-MS, OWSSB, BBSR), on behalf of ORISSA
WATER SUPPLY & SEWERAGE BOARD (In short, OWSSB), invites lump sum bids
through e-Procurement in conformity with the terms and conditions of the Detailed
Tender Call Notice (DTCN) in Two Bid system (Part-I: General & Technical Bid and Part-
II: Price Bid) from ‘A’ Class or Special Class Contractors registered with the Odisha
State Government and Contractors of equivalent grade/class registered with Central
Government/ any other State Government/ MES/ Railways fulfilling minimum eligibility
criteria as stated hereunder and other detailed qualifying requirements given in the DTCN
to be eventually drawn up in the Standard/Customized G2 Contract Form of Odisha
PWD. The bid documents should be downloaded and submitted on-line through the
website www.tendersodisha.gov.in by eligible class of contractors. Each bidder should
have necessary Portal Enrolment (with its Digital Signature Certificate).
Contractor(s)/Agency(s), registered elsewhere but not registered with Government of
Odisha as a contractor in required class, can also participate in the e-procurement/bidding
process for the following work after necessary enrolment in Govt. portal but when
becomes successful in the bidding process for the following work, the corresponding
Contractor/Agency will have to register themselves subsequently in required Class as a
Contractor with the appropriate registration authority of Govt. of Odisha within a
reasonable time, as decided by the Tender Inviting Authority, before award of the work
[issue of Letter of Acceptance(LOA)]/sign of Agreement. Non-adherence to this condition
will render its bid non-responsive and hence rejected, followed by forfeiture of its
EMD/Bid Security and/or other actions as deemed fit by OWSSB. In such case(s),
OWSSB will be at liberty to consider the balance available bid(s) for the following work
for evaluation and finalization.

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Sl. Name of the Work Value of Work Bid Security Cost of Bid Period of
No. put to Tender (EMD) Document Completion
Excluding GST (In Rs. (In Rs.)
(In Rs. Lakh) Lakh)

1 2 3 4 5 6
1. Construction, testing, 541.84 5.42 10,000/ Construction
commissioning & trial run of 2 - - 10 Months
Nos. of Septage Treatment & Trial Run,
Facilities in Bargarh (30 KLD) O&M - 1
Month
& Biramitrapur (10 KLD)
Towns of Odisha
2. Critical Dates:
Sl. No. Description Critical Dates
(i) Period of availability of tenders on-line : From 14.00 Hrs. of 02.03.2020
to 17.00 Hrs. of 19.03.2020
(ii) Last date & time of seeking : 17.00 Hrs. of 06.03.2020
clarification as per Schedule-J
(iii) Date and time of Pre-Bid Meeting : 15.30 Hrs. of 07.03.2020
(iv) Last date & time of bidding on-line : 17.00 Hrs. of 19.03.2020
(v) Last Date & Time for submission of : 17.00 Hrs. of 23.03.2020
Cost of Bid Documents, EMD/Bid
Security (as applicable), Original
Affidavit(s) as mentioned in this DTCN
(vi) Date & time of opening of Technical : 12.30 Hrs. of 24.03.2020
Bid

3. The bidders desirous to participate in bidding must possess up to date compatible

Digital Signature Certificate and should follow the changes/ modifications/
addendum to this DTCN, if any.
4. Cost of each downloaded–submitted bid/tender document is Rs. 10000/- (Rupees
ten thousand) only which should be submitted in original in shape of demand draft
drawn in favour of Member Secretary, OWSSB, Bhubaneswar on any nationalized/
schedule bank in India, payable at Bhubaneswar.
5. Earnest Money Deposit (EMD)/Bid Security mentioned above, is to be submitted in
shape of Demand Draft/NSC/Term Deposit/Fixed Deposit/Post Office Time Deposit/
KVP drawn/pledged in favour of Member Secretary, OWSSB, Bhubaneswar. In case
of EMD submitted in shape of aforesaid bank instruments by any bidder, the same
should have been drawn on any nationalized/schedule bank in India and payable at
Bhubaneswar. The bidder can also provide Bank Guarantee through any
nationalized/schedule bank in Odisha and the validity period for the BG should not
be less than 180 days from the last date of on-line bidding inclusive of a claim
period of 60 days. Any Bidder, intending to claim exemption for submission of
EMD/BID Security, is required to submit necessary documentary evidence in

4
 support of such claim along with its on-line bid failing which, its bid will be treated
as incomplete/non-responsive and hence, will be rejected outrightly.
6. The Firms/ Companies/ Registered Contractors should have Executed Construction
Work(s) valuing not less than Rs.162.55 Lakh (30% of the estimated cost) in any
one year during the last 5 (five) years (2014-15 to 2018-19). The work
experience during the financial year 2019-20 till date of submission of bid for this
work shall also be considered. Such constructed work(s) should cover at least one
RCC liquid storage tank of minimum 20 cum capacity in a single contract relating to
water supply or sewerage or septage or building construction or irrigation work(s)
executed for Govt. or public sector unit/undertaking/enterprise. The firm shall have
to submit the completion certificate(s) of the aforesaid liquid storage tank work(s)
constructed by him/them and documents featuring the nature and value of the
work(s) executed by him/them during the aforesaid period. This/These
certificate(s) and document(s) should have been issued/signed from/by
appropriate authority i.e., not below the rank of Executive Engineer/equivalent.
Weightage @ 10% per year shall be given on the value of the work(s) executed in
the preceding years as mentioned below.
7. The Firms/Companies/Registered Contractors should have annual financial turnover
of not less than Rs.216.74 Lakh (40% of the estimated cost) in any one year in
Construction Works during last 5 (five) years (2014-15 to 2018-19) and the
turnover need to be certified by Chartered Accountant. Weightage @ 10% per year
shall be given on the annual turnover of the preceding years as mentioned below.
8. Weightage Factor (On Compound basis):
Following enhancement/compounding factors will be used for the cost of work(s)
executed and to bring the financial figures to a common base value.
Year Multiplying factor
2018-19 1.10
2017-18 1.21
2016-17 1.33
2015-16 1.46
2014-15 1.61
9. To arrive at the value of construction work(s) undertaken in any financial year
(2014-15 to 2018-19) vide Sl. 6 above, value of such construction works
executed through multiple contracts in the corresponding financial year shall also
be considered. For this purpose, the certificate(s) given by the appropriate
authority(s) [refer 6 above], for the corresponding financial year of execution of
the said construction work(s), shall be the basis for evaluation. In case the value of
work(s) executed in any one financial year is not available in the certificate(s), the
same shall be calculated on a pro-rata basis, considering the total executed value
and the time schedule in days.
10. The Bidder should not have been blacklisted by the Central Govt./Union Territory
Administration/State Govt. or its subsidiaries in India as on the bid submisison
date. Declaration by the Bidder in the form of Affidavit is to be enclosed
in original along with the financial instruments vide Sl. 4 and 5 above.
11. The original documents mentioned above at Sl. 4, 5 and 10 and also as per the
Schedules and Annexures of this DTCN along with a letter, should be submitted by

5
 each bidder in a closed envelop either physically in this office or through speed
post/regd. post in the address mentioned at Sl. 18 below so as to reach this office
before scheduled date and time of opening of the Technical Bids positively failing
which, the on-line bid of the corresponding bidder will be rejected. The envelop
should be superscribed on its outer cover with the Bid Reference No. OWSSB-
03(1)/19-20, Dt.24.02.2020 only. Name of the work for which bid is submitted,
should not be written/mentioned on the closed envelop. The tender inviting
authority or any of its official will be held responsible neither for delay, if any, in
delivery of the above closed envelop in this office nor for any damage caused to
the envelop/documents inside the envelop during transit/handling prior to receipt
of the same by the office of undersigned.
12. The bid for the work shall remain valid for a period of 120 (One Hundred Twenty)
days from the date of opening of Financial Bid. If any Bidder/Tenderer withdraws
its bid/tender before the said period or makes any modifications in the terms and
conditions of its bid, the said bid shall be rejected followed by forfeiture of its EMD
and/or other actions as deemed fit by OWSSB.
13. Bids from Consortium/ Joint Venture are not acceptable.
14. The above mentioned documents to be submitted along with the bid by each
bidder should not be treated as exhaustive and sequential. Before bidding, each
intending bidder should go through the complete bid documents available in
website www.tendersodisha.gov.in.
15. All amendments, clarifications, etc. will be uploaded in the website only. Bidders
should regularly visit the above website to keep themselves updated.
16. Authority reserves the right to reject any or all the tenders without assigning any
reasons thereof.
17. Mode of Submission of tender: Tender should be submitted on-line through
www.tendersodisha.gov.in.
18. Name and Address of the Officer Inviting Bids

ENGINEER-IN-CHIEF-CUM-MEMBER SECRETARY,
OWSSB, BHUBANESWAR
2nd Floor, Unnati Bhawan, Satyanagar,
Bhubaneswar, Odisha – 751007.
Phone : 91-674-2571185,
email : [email protected]

Sd/-
EIC-cum-MS

6
 CHECK LIST TO BE FILLED UP BY THE BIDDER
Name of the Work : Construction, testing, commissioning & trial run of 2 Nos.
of Septage Treatment Facilities in Bargarh (30 KLD) & Biramitrapur (10 KLD)
Towns of Odisha
Whether Reference
Sl. Reference to
Particulars furnished to Page
No Clause no.
Yes No no.
01. Cost of Bid Document Rs.10,000/- As per NIT
(In shape of Bank draft)
02. Bid Security (EMD) for Rs.5.42 lakh DTCN Clause
(In shape of Prescribed Securities) No.2(B)23.1
03. Copy of valid Registration Certificate DTCN Clause
No.2(A).a.v
04. Copy of valid GST Registration Certificate/ DTCN Clause
GSTIN No.2(A).a.iii
05. Copy of PAN Card DTCN Clause
No.2(A).a.iv
06. No Relationship Certificate DTCN Clause
No.2(A).a.vii
07. Works Experience - Schedule-D
(a) List of similar works executed during last Schedule-D
5 years (Item-3)
(b) Works in hand-Approximate value of Schedule-D
existing commitment and ongoing works. (Item-4)
(c) Bid Capacity Calculation Sheet Schedule-D
(Item-5)
08. Information regarding current litigation, Schedule-E
(a) debarring / expelling of the tender or
abandonment of the work by the tenderer
(b) Affidavit / Declaration Schedule-F
09. Work schedule in the form of Bar Chart DTCN Clause
No.7.14
10. Sealed envelope containing additional DTCN Clause
performance security or declaration as No.23.4 of
the case may be Section -2(B)
11. Self-declaration certificate by the bidder As per NIT
in the form of Affidavit- for not being
blacklisted by any Govt./ Govt.
Undertaking
12. Self-declaration certificate by the bidder DTCN Section -
in the form of Affidavit- declaring that in 2(B) Clause
last 3 financial years they have not No.8.4
applied for/ are undergoing Corporate
Debt Restructuring (CDR) /Strategic Debt
Restructuring (SDR) or facing recovery
proceedings from Financial Institutions or
those are facing Sickness and under
consideration of Board for Industrial and
Financial Reconstruction (BIFR)

7
 CONTRACT DATA
A. GENERAL INFORMATIONS
SN Item Details
1 Bid Reference No. EICPH-03 (1)/2019-20 Dt.24.02.2020
2 Name of the Work Construction, testing, commissioning &
trial run of 2 Nos. of Septage Treatment
Facilities in Bargarh (30 KLD) &
Biramitrapur (10 KLD) Towns of
Odisha.
3 Officer inviting tender EIC-cum-Member Secretary, OWSSB,
Odisha, Bhubaneswar
4 Executive Engineer concerned with Executive Engineer, concerned PH
head quarters authorized as Division.
Engineer-in-charge of this work.
5 Superintending Engineer with head Superintending Engineer, concerned PH
quarter Circle.
6 Accepting Authority EIC-cum-Member Secretary, OWSSB,
Odisha, Bhubaneswar
7 Estimated Cost Rs.541.84 lakh
B. BID INFORMATION
8 Intended completion period/Time Construction - 10 Months & Trial Run,
period assigned for Completion O&M - 1 Month
9 Last Date & time of submission of 17.00 Hrs. of Dt.19.03.2020
Bid
10 Cost of Bid Document Rs.10,000/-
(In shape of Bank draft)
11 Bid Security (EMD) Rs.5.42 lakh
(In shape of Prescribed Securities)
12 Additional Performance Security
Differential Cost i.e., Estimated Cost put
i) Amount
to tender minus the Quoted Amount
Executive Engineer, concerned PH
ii) Pledged in favour of
Division.
iii) Payable at Headquarters of concerned PH Division.
iv) Type of Instrument As specified in the Bid document
13 The Financial years of last five years 2014-15 to 2018-19
14 Bid validity period 120 days from the date of opening of
Price Bid
15 Currency of Contract Indian Rupees
16 Language of Contract English

8
 SECTION- 2(A)
DETAILS OF THE DOCUMENTS TO BE FURNISHED
FOR ONLINE BIDDING
(a) Scanned copies of the following documents to be up-loaded in appropriate place in
PDF format in the website www.tendersodisha.gov.in.
i. Cost of Bid Document.
ii. Bid Security (EMD).
iii. GST Registration Certificate / GSTIN.
iv. PAN Card.
v. Registration Certificate.
vi. Affidavit regarding correctness of certificates.
vii. Affidavit regarding no relation certificate.
viii. Work experience certificate from the authority not below the rank of Executive
Engineer/Equivalent.
ix. Annual Turnover Certificate from Chartered Accountant for last five financial
years with break-up of Construction Works & Total Works for each
financial year.
x. Any other relevant required document, if any.
(b) Scanned Copies of the Certificates/Formats showing details of information to be
furnished as per the enclosed formats should be uploaded in appropriate place
after converting the same to PDF.
Schedule A - Structure & Organisation.
Schedule B - Financial statement
Schedule C - List of tools, plant & equipment proposed to be deployed in
the work.
Schedule D - Work experience
Schedule E - Information regarding current litigation/debarment etc.
Schedule F - Information on Electrical License/Collaboration. (Not
applicable)
Schedule G - Declaration.
Schedule H - Solvency Certification from Bank
Schedule I - Any other information.
Schedule J - Format for Seeking Clarification
(The details of the Format is enclosed in the DTCN)
(c) Uploaded documents of valid successful bidders will be verified with the original
before acceptance of offer.
(d) DTCN is not to be uploaded by the bidder. The bidder has to only agree / disagree
on the conditions in the DTCN. The bidders, who disagree on the conditions of
DTCN, can not participate in the tender.
(e) Cost of Bid Document & Bid Security amount (EMD) will be paid in shape
of Bank draft from a Nationalised/Scheduled bank in favour of the
Member Secretary, OWSSB, Bhubaneswar by the Bidder, failing which the
bidder will be disqualified.
9
 SECTION- 2(B)
INSTRUCTIONS TO BIDDERS
A. GENERAL
1. Definitions:
(a) “Employer” means the ORISSA WATER SUPPLY & SEWERAGE BOARD
(OWSSB) an undertaking of the Government of Odisha represented by the
Engineer-in-Chief-cum-Member Secretary, OWSSB, Odisha,
Bhubaneswar or his authorised representative with whom the selected
Contractor signs the contract for the services.
(b) “Contractor” / Bidder / Firm / Engineer Firm / Company carry the same
meaning through out the DTCN and Contract.
(c) “Contract” means the contract/ agreement signed by the parties along with
all attached documents listed in the DTCN (Tender Document Part -I & II).
(d) “Data Sheet” means such part of the Instructions to Contractor as are used
to reflect assignment conditions and evaluation of the bid.
(e) “Day” means a calendar day.
(f) “Government” means the Government of Odisha.
(g) “Instructions to Bidders (Section-2(B) of the Part-I of DTCN) means the
document which provides all information needed to prepare their proposals.
(h) “NIT” (Section-1 of the DTCN) means the Letter of Invitation being sent by
the Employer.
(i) “Personnel” means professionals and support staff provided by the
Contractor and assigned to perform the services in full or in any part thereof.
(j) “Proposal” means the Technical Proposal (Tender Document Part I – General
& Technical Bid) and the Financial Proposal (Tender Document Part II – Price
Bid).
(k) “DTCN” means the Detailed Tender Call Notice prepared by the Employer for
the selection of contractor which includes Part-I & II.
(l) “Govt”. means Govt. of Odisha or Govt. of India as the case may be.

2. Introduction / Selection Procedure:

The Employer named in the Data Sheet will select a contract firm to execute the
work as described in the scope of work and in the Data sheet.

The Contractor shall bear all costs associated with the execution of the work on
lump sum Rate Bid. The Employer is not bound to accept any proposal, and
reserves the right to annul the selection process at any time prior to contract
award without thereby incurring any liability to the Contractor.

3. Location of the Project:

The place of action is at Bargarh Town of Bargarh District & Biramitrapur Town
of Sundargarh District in the State of Odisha.

4. Source of Funding:
The work will be funded by Government of Odisha.

10
5. Eligibility:
5.1. A Bidder shall be deemed to have the nationality of India.
5.2. A Bidder shall be ‘A’ Class or Special Class Contractors registered with the
Odisha State Government and Contractors of equivalent grade/class registered with
Central Government/ any other State Government/ MES/ Railways.
5.3. Registered Contractor of ‘A’ Class or Special Class of Odisha State PWD or
equivalent class of CPWD / Railway / MES / Central or other State Govt. Proof of
registration is to be furnished along with the tender.
6. History of Litigation and Criminal Record:
If any criminal cases are pending against the Contractor (him/her/partners) at the
time of submitting the tender, then the tender shall be summarily rejected.
7. The Contractor has to furnish a declaration that no near relatives are working in
the cadre of an Assistant Engineer/ Assistant Executive Engineer and above in the
Organisation of OWSSB/Public Health Engineering Organisation (PHEO) of State of
Odisha.
8. Other Requirements:
8.1. Even if the Contractor meets other criteria, his tender shall be summarily rejected if
he is found to have misled or made false representation in the form of any of the
statements submitted in proof of the eligibility and qualification requirements.
8.2. The tender shall also be summarily rejected if he has a record of performance such
as absconding from work, works not properly completed as per contract, inordinate
delays in completion, financial failure.
8.3. In addition to the above, even while executing the work, if it is found that he
produced false / fake, certificates in his tender, he will be blacklisted.
8.4 The bidders who have in last 3 financial years applied for / are undergoing
Corporate Debt Restructuring (CDR)/Strategic Debt Restructuring (SDR) or facing
recovery proceeding from Financial Institutions or those are facing Sickness and
under consideration of Board for Industrial & Financial Reconstruction (BIFR) are
not eligible for qualification. Self declaration Certificate by the bidder in the form of
affidavit is to be submitted.
9. Original Certificates:
Original documents/certificates shall be produced as and when required to verify
the copies of statements and other information furnished along with tender. Failure
to produce original documents in time will lead to disqualification.
10. Cost of Tendering:
The Contractor shall bear all expenses associated with the preparation and
submission of his tender, EIC-cum-Member Secretary, OWSSB, Odisha,
Bhubaneswar shall in no case be responsible or liable for reimbursement of such
expenses.
11. Site Visit:
The contractor is advised to visit and examine the site at at Bargarh Town of
Bargarh District & Biramitrapur Town of Sundargarh District in the State of
Odisha and its surroundings and obtain for himself all information that may be
necessary for preparing the tender and quoting rates at his cost and responsibility.

11
 B. TENDER DOCUMENTS
12. Tender Documents:
12.1. A set of Tender Documents comprising of the General & Technical Bid and the
Price Bid includes the following together with all Addenda thereto, which may be
issued in accordance with Clause 2(B)13 and Clause 2(B)14.
PART- I : GENERAL & TECHNICAL BID
Section Description
DTCN Part – I: General & Technical- Bid
Section-1 Notice Inviting Tender (NIT)
Check List to be Filled up by the Bidder
Contract Data
Section-2(A) Details of the Documents to be Furnished for Online Bidding
Section-2(B) Instructions to Bidders
Section-2(C) Data Sheet
Section-2(D) Letter for Submission of Tender
Section-2(E) Tender Declaration
Section-2(F) Letter of Acceptance of Tender
Section-2(G) Memorandum
Section-3 Information regarding Tenderer
Section-4 Declaration by the Tenderer
Section-5 Form of Agreement
Section-6 Conditions of Contract
Section-7 Special Conditions of Contract
Section-8 Scope of Work
Section-9 Technical Specifications & Design Criteria
Section – 10 Payment Break-up Schedule
Schedule-A to L Formats for furnishing Information by the Bidder
Executive Instruction regarding calling for and acceptance of
Appendix - I
tenders in e-Procurement in Govt. of Odisha
DTCN Part – II: Illustrative Price Bid/BoQ

12.2. The Contractor is expected to examine carefully all instructions, terms of reference,
tender conditions, forms, appendices to tender, addenda in the tender documents.
Failure to comply with the requirements of tender submission will be at the
contractor’s own risk.
13. Clarification of Tender Documents:
The Contractor shall carefully examine the tender documents and be fully
informed of all the conditions and matters, which may in any way affect the work
or the cost thereof. Should a Contractor find any discrepancy in or omission from
the specification or any other of the tender documents or should he be in doubt as
to their meaning, he should immediately address a clarification online as per
format at Schedule-J.

12
13.1 Pre-Bid Meeting:

A pre-bid meeting is scheduled to be held in the office of the tender inviting authority
in the schedule date & time as per section-1 clause-2 of DTCN. The purpose of the
meeting will be to clarify issues and to answer questions on any matter that may be
raised at that stage. The bidder is requested, as far as possible, to submit the
questions in writing or by e-mail, to reach the Employer before schedule date & time
of seeking clarification. It may not be practicable at the meeting to answer questions
received late. Minutes of the meeting, including the text of the questions (without
Identifying the source of enquiry) and the responses given together with any
responses prepared after the meeting, will be uploaded in the website
www.tendersodisha.gov.in for reference by all bidders. Attendance at the pre-bid
meeting is not mandatory and non-attendance will not be a cause for disqualification
of the bidder.

14. Amendment of Tender Documents:

14.1. At any time prior to the dead line for submission of tenders, EIC-cum-Member
Secretary, OWSSB, Odisha, Bhubaneswar may for any reason, whether at its
own initiative or in response to the clarifications requested by the prospective
Contractor, modify the tender documents by issuing an Addendum.
14.2. Such addenda will be notifying in the website and will be binding upon them.
14.3. In order to afford prospective Contractor reasonable time to take such addenda
into account in preparing their tenders, EIC-cum-Member Secretary, OWSSB,
Odisha, Bhubaneswar at his discretion, may extend the dead line for the
submission of tenders, if necessary.

C. PREPARATION OF TENDER DOCUMENT

15. Language of the Documents:
All documents relating to the Tender shall be in the English language.

16. Documents Comprising the Tender:

(a) General & Technical Bid (Part-I of Tender Document)
(b) Price Bid (Part-II of Tender Document)
(c) All documents stipulated elsewhere in the DTCN.

17. Sufficiency of Tender:

The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his tender for the services to be provided and of the
prices quoted in the financial bid, which shall cover all his obligations under the
contract and all matters and things necessary for the successful accomplishment of
the work.

18. Preparation of Proposal:

18.1. The Proposal (see Section-2(B) Clause 1(J)) as well as all related correspondence
exchanged by the employer & the Contractor shall be written in the language
specified in the Data Sheet.
13
18.2. In preparing the proposal, the Contractor is expected to examine in detail the
documents comprising the DTCN. Material deficiencies in providing the information
requested may result in rejection of a proposal.

18.3. Site Inspection by tenderer.

The tenderer shall inspect the site at his own cost and shall satisfy himself with
regard to the nature and extent of the work involved, the actual site conditions,
existing facilities and shall collect any other information which may be required
before submitting the tender. Any further data required during execution of the
work / scheme shall be ascertained by the contractor at his own cost.
19. Technical Proposal Format and Content:
The Contractor should have sufficient man power to execute & complete the work
within the time schedule. He should have sufficient financial background / work
experience with specification in construction of water supply/
sewerage/septage/scheme etc., Tools, plant, machinery and equipment required
for execution of the work, free from litigation, have good working record of
completion of the works in time. It may be noted that the contractor should satisfy
the minimum eligible criteria for award of Contract. The Technical Proposal shall
provide the information indicated in the following paragraphs (clause 2(B)19.1 to
2(B)19.12) using the attached Standard Forms. A page is considered to be one
printed side of A4 or letter size paper.
19.1. The Contractor has to furnish the names of the professional staff to be deployed in
the work with their qualification / experience in Scheduled-‘A’.
19.2. A description of the approach, methodology and work plan for performing the
assignment.
19.3. The list of the tools, plant, machinery & equipment to be deployed in the work as
per Schedule ‘C’.
19.4. Work completion certificate from an Engineer not below that the rank of Executive
Engineer/equivalent in support of the work executed as furnished in Scheduled-D.
19.5. Bio-data of the professional staff furnished need be signed by the staff themselves
or by their authorized representatives.
19.6. Annual financial turn over of the last 5 (Five) years shall be Audited accounts of
the firm/Contractor and certified by Chartered accountant and to be indicated in
Schedule–B.
19.7. GST Registration Certificate / GSTIN.
19.8. Copy of PAN Card.
19.9. Copy of Contractor’s Registration Certificate.
19.10. General Power of Attorney if required in favour of the authorised signatory.
19.11. Other information as required.
19.12 The Technical Bid shall not include any financial information related to the Price
Bid. Technical Bid containing financial information related to the Price Bid
shall be declared non responsive.

20. The Financial Proposal:

20.1. The Contractor shall quote his rates on prescribed form of the Bill of Quantities
(BoQ) already supplied in the Tender.
20.2. The offer shall be inclusive of all costs associated with the assignment including
cost of all materials to be utilized in the work, cost of T&P, consumables,
14
 infrastructure backup etc. The offer shall also be inclusive of all duties, levies, taxes
of the Central and State Govt. but exclusive of GST. Further it shall also include all
other expenses incidental thereto for successful accomplishment of the assignment
in conformity with the DTCN.
20.3. The contractor should make realistic assessment of the exhaustive nature of work
and the extent of expert technical and managerial inputs and resources required to
carry out the work diligently to complete the work within the stipulated time and
quote their offer accordingly.
20.4. The rate quoted by the firm shall be firm.

21. Tender Validity:

21.1. The proposal must remain valid for 120 (One Hundred Twenty) days from the
date of opening of price bid.
21.2. A Contractor agreeing to the request of extending the validity period of the
proposal will not be required or permitted to modify his tender, but will be required
to extend the validity of his EMD.

22. Authorisation, Corrections, Erasures etc. in Tender Papers:

22.1. The tender document shall be digitally signed by a person duly authorized to do so.
Proof of authorization shall be furnished in the form of a certified copy of Power of
Attorney, which shall accompany the tender.
22.2. The completed tender shall be submitted without any alterations, inter-relations or
erasures except those which accord with instructions given by the EIC-cum-
Member Secretary, OWSSB, Odisha, Bhubaneswar.
22.3. Only one tender shall be submitted by a contractor. Submission of bids through e-
Procurement portal the system shall consider only the last bids submitted through
portal.

23. Earnest Money Deposit / ISD / SD / Additional Perform Security & GST:

23.1. Earnest Money Deposit:

The Earnest Money Deposit (EMD) of Rs.5.42 lakh shall be furnished in shape
of NSC / Term Deposit / Fixed Deposit / Post Office Time Deposit / KVP
pledged in favour of the EIC-cum-Member Secretary, OWSSB,
Bhubaneswar. The bidder can also provide demand draft issued in favour of
Member Secretary, OWSSB, Bhubaneswar at any nationalized / schedule bank. The
bidder can also provide Bank Guarantee through any nationalized/schedule
bank in Odisha and the validity period for the BG should not be less than 180
days from the last date of on-line bidding inclusive of a claim period of 60
days. Tenders without EMD or with Part EMD or EMD in any other form shall not
be accepted and such tenders shall be out rightly rejected.

15
23.2. Return of EMD:
The earnest money given by other parties except one whose tender is accepted
shall be refunded within 15 (Fifteen) days of the acceptance of the tender on their
application to the tender inviting Authority.

EMD shall also be returned to the unsuccessful bidders of General & Technical Bid
(Part–I of tender documents) after finalisation of its evaluation

23.3. Initial Security Deposit:

The successful Tenderers, after receipt of formal order shall have to furnish Initial
Security Deposit (ISD) equal to 2% (two percent) of the accepted value of the
tender in shape of NSC/Postal Saving Pass Book /Post Office Time Deposit /Kishan
Vikash Patra/Deposit Receipt in Schedule Bank duly pledged in favour of the
Executive Engineer, concerned P.H. Division, payable at headquarters of
the concerned PH Division within 7(seven) days of receipt of intimation failing
which their tender shall be cancelled with the forfeiture of EMD.

23.4. Additional Performance Security:

Additional Performance Security (APS) shall be obtained from the bidder when the
bid amount is less than estimated cost put to tender. In such an event, only the
successful bidder who has quoted less bid price/rates than the estimated cost put
to tender shall have to furnish the exact amount of differential cost i.e., estimated
cost put to tender minus the quoted amount as Additional Performance Security
(APS) in shape of Term Deposit Receipt pledged in favour of Executive
Engineer, concerned PH Division Payable at headquarters of concerned PH
Division / Bank Guarantee in favour of Executive Engineer, concerned PH
Division from any Nationalized/Scheduled Bank in Odisha within Seven (7) days
of issue of Letter of Acceptance (LoA) (by e-mail) to the successful bidder
otherwise the bid of the successful bidder shall be cancelled and the Earnest Money
Deposit/Bid Security shall be forfeited. Further proceeding for Blacklisting shall be
initiated against the Bidder. (Works Deptt. OM No.14459/W Dt.20.09.2018)

23.5. GST Registration Certificate / GSTIN:

Tenderers are required to submit attested copies of valid GST Registration
Certificate / GSTIN.

23.6. Security Deposit

In addition to that 5% of gross value will be deducted from bill(s) of the
contractor toward Security Deposit (SD) which will be refunded after the defect
liability period subject to payment of final bill.

23.7. The EMD shall be forfeited, if, (a) a contractor withdraws the tender during the
validity period of tender or (b) if the firm fail to furnish ISD within due time or (c)
the successful tenderer fails to sign the Agreement for whatever reason.
16
23.8. In consideration of the EIC-cum-MS, OWSSB/Executive
Engineer/Superintending Engineer/Chief Engineer/Engineer-in-
Chief/Government to investigate and to take into account each tender and in
consideration of the work thereby involved, all earnest money deposited by the
tenderer will be forfeited in the event of such tenderer either modifying or
withdrawing his tender at his instance within the validity period.

24. Signing of Tenders / Bid

All tender documents will be signed digitally with Digital Signature Certificate
(DSC). The online bidder shall digitally sign on all statements, documents,
certificates, uploaded by him, owing responsibility for their correctness /
authenticity as per IT Act 2000. If any of the information furnished by the bidder is
found to be false / fabricated/ bogus, his EMD / Bid security shall stand forfeited
and the bidder is liable to be blacklisted.
24.1. If the tender is made by an individual, it shall be signed with his own Digital
Signature Certificate (DSC).
24.2. If the tender is made by a corporation/company, it shall be signed by a duly
authorized officer who shall produce with his tender satisfactory evidence of his
authorization. Such a corporation/company may be required before the contract is
executed, to furnish evidence of its corporate existence.
The tender shall contain no alterations or additions, except those to comply with
instructions issued by the Tender Inviting Officer, or as necessary to correct errors
made by the Tenderer, in which case all such corrections shall be digitally signed.
24.3. No alteration made by the tenderer in the contract form, the conditions of the
contract, statements/formats accompanying the tender shall be recognized and in
case of any alterations made by the tenderer, the tender will be void.
24.3.1. All documents furnished by the contractor along with the tender are to be digitally
signed by the bidder.

25. Clarification on and Amendment to DTCN Document:

25.1. Contractor may request a clarification to any clause of the DTCN documents up to
the number of days indicated in the Data Sheet before the proposal submission
date. Any request for clarification must be sent online in the portal. The Employer
will respond to this online through the same portal. Should the Employer deem it
necessary to amend the DTCN as a result of a clarification, it shall do so following
the procedure under para. 2(B) 25.2.

25.2. At any time before the submission of Proposals, the Employer may amend the
DTCN by issuing an addendum/corrigendum which shall be published in the
portal. The addendum/corrigendum shall be binding for the bidders. To give the
bidders a reasonable time to take into account the amendment into their
proposals the Employer may, if the amendment is substantial, extend the deadline
for the submission of proposals. The purpose of this is to clarify issues on any
matter, a tenderer may raise concerning the tendering of the works.

17
 D. SUBMISSION OF TENDERS
26 In view of adoption of e-procurement process pursuant to Government of Odisha
in Works Department Office Memorandum No.FA-R-3/08-4657/W dated 12.03.08,
4666/W dated 12.03.2008, 1027/W Dt.24.01.2009 & 7885/W dated 23.07.2013
following changes/ modification/ addendum shall be effected.

26.1. Bid Documents:

Bid documents consisting of technical bid & price bid shall be provided in the
portal. Submission of bids will be through the e-Procurement portal. The bidders
shall prepare the documents & up load the scanned document to the portal in
appropriate place in PDF format.

26.2. Clarification of Bidding Documents:

In case of submission of Bids through the e-Procurement Portal, the bidder can
seek clarification within the period of seeking clarification as mentioned in tender
call notice. The Employers response for the queries raised by the bidder will be
posted in the portal.

26.3. Documents Comprising the Bids:

In case of submission of Bids through the e-Procurement Portal, the bidder can
submit the scanned copy of the documents in the designated locations of Technical
Bid and Financial Bid. Submission of document shall be effected by using Digital
Signature Certificate (DSC) of appropriate class and thus shall be in encrypted
form.

26.4. Bid Price:

In case of submission of Bids through the e-Procurement Portal, an intelligent
Bill of Quantity in Microsoft Excel format shall be made available to the
bidder. The bidder shall down load that particular Excel sheet and fill in rates in
figures at the appropriate location. The line item total in words and the total
amount in case of item rate tenders shall be calculated automatically and shall be
visible to the bidder. In case of percentage tender, the bidder will only fill in the
designated cell and activate “less” or “excess” to indicate whether his price offer is
how much excess or less than the estimate amount. The contractor will write
percentage excess or less up to one decimal point only. The bidder is not supposed
to change or modify the format of the excel sheet in any form.

26.5. Bid Security/EMD:

(i) The bidder shall furnish bid security for the amount shown in Col. 4 of the table of
Notice Inviting Tender (NIT) on prescribed mode of securities.
(ii) The EMD will be forfeited in any of the following case.
a) If the Bidder withdraws the Bid after Bid opening during the period of Bid
validity.
b) If the Bidder does not accept the correction of the Bid Price.
c) In the case of a successful Bidder, If the Bidder fails within the specified time
limit to
18
 i) Sign the Agreement/contract or
ii) Furnish the required ISD and Performance Security.

d) In case of submission of Bids through the e-Procurement Portal, if any of the

statements, documents, and certificates up loaded by the bidder is found to be
false/ fabricated/ bogus, the bidder will be blacklisted and his EMD/ Bid
Security shall be forfeited.

26.6. Submission of Bid:

In case of submission of bids though e-Procurement portal, the bidder shall upload
the scanned copy/copies of documents as required as per DTCN. The on line bidder
shall have to produce the original documents in support of scanned copies &
statements up-loaded in the portal on demand by the employer prior to award of
contract-failing which action as per DTCN will be initiated.
In case of submission of Bids through the e-Procurement Portal, the bidder shall
only submit single copy of the document. He is required to check the documents
uploaded with the requirement asked for in the bid. Only after satisfying that all
the documents have been uploaded, he should activate submit button. His bids
shall not be considered responsive and action as per relevant clause shall be taken
if he does not provide the required documents or provided illegible document.
Clarity of the document may be ensured by taking out a sample printing.

26.7. Late Bids:

In case of submission of Bids through the e-Procurement Portal, the system shall
reject submission of any bid through portal after closure of the receipt time. For all
purpose the portal time displayed in the system shall be the time to be followed by
the bidder.

27. Modification & Withdrawal of Bid:

In case of submission of Bids through the e-Procurement Portal, it is allowed to
modify the bid. The bidder shall have to log on to the system and resubmit the
documents as asked for by the system including the price bid. In doing so, the bids
already submitted by the bidder will be removed automatically from the system and
the latest bid only will be admitted. But the bidder should avoid modification of bid
at the last moment to avoid system failure or malfunction of internet or traffic jam.
If the bidder fails to submit his modified bids with in the designated time of receipt,
the bids already in the system shall be taken for evaluation.

In case of submission of Bids through the e-Procurement Portal, withdrawal of bid

is allowed. The bidder has to click on the “withdraw” button and record the
necessary justification for the same in the space provided. In addition to this, he
has to write a letter addressed to the Officer inviting the bid and up load the
scanned document to portal in respective bid. The system shall not allow any
withdrawal after expiry of the closure time of the bid.

28. Bid Opening:

In case of submission of Bids through the e-Procurement Portal, the bidders who
participated in the online bidding can witness opening of the bid from any system
19
 logging on to the portal away from opening place. The bids can only be opened by
the pre-designated officials only after the opening time mentioned in the bid.

29. Award of Work:

In case of submission of Bids through the e-Procurement Portal, the system shall
generate the Award of Contract letter and intimate the bidders in his e-mail.

E. TENDER OPENING AND EVALUATION

30. Tender Opening:

30.1 The EIC-cum-MS, OWSSB, Odisha, Bhubaneswar will open the tenders
electronically on the date & time mentioned in the Notice Inviting Tender
(NIT).

30.2 (i) A tender shall be rejected if;

a) Price Bid is not enclosed.
b) Cost of tender document has not furnished.
c) EMD as per Clause 2(B)23.1 has not furnished.

(ii) In case if the bidder has not submitted following document with the bid due to
any reason, clarification may be sought and queries may be issued to the
bidders for submission of the same with a stipulated period, failing which their
offer shall be liable for rejection.
d) Proof of eligibility and qualifications is not enclosed.
e) There are any criminal cases pending.
f) PAN is not enclosed.
g) Affidavit is not enclosed.
h) Power of Attorney is not enclosed.
i) Record of litigation and arbitration is not enclosed.
j) Other documents as required not enclosed.
k) GST Registration Certificate/GSTIN.

30.3. Any such conditions shall be minuted and the price bid shall not be opened. The
price bid shall be opened only for those bidders who qualify in the technical
evaluation as described at Clause – 2(B)33. The date of opening of price bid
shall be intimated by FAX/ E-mail/ Speed Post to the qualified bidder of technical
evaluation.
30.4. The EIC-cum-MS, OWSSB, Odisha, Bhubaneswar may prepare, for his own
record, minutes of the tender opening, including the tender opening summary
which shall be posted in the portal.

31. Clarification on Tenders from Tenderers:

To assist in the scrutiny, evaluation and comparison of the tenders, the EIC-cum-
MS, OWSSB, Odisha, Bhubaneswar may ask contractor individually for
clarification on their tenders. The request for clarification and response shall be in
20
 writing or by mail. However, no change in the tender amount/ rate shall be
sought, offered or permitted by the EIC-cum-MS, OWSSB, Odisha,
Bhubaneswar during the evaluation of the tenders.
32. Determination of Responsiveness:
32.1. Prior to the detailed evaluation of tenders, EIC-cum-MS, OWSSB, Odisha,
Bhubaneswar will determine whether each tender has been submitted in the
proper form and whether it is substantially responsive to the requirements of the
tender documents. Tenders, which have not been submitted in the proper form,
will be rejected.
32.2. Any tender which is not substantially responsive to the requirements of the tender
documents will be rejected by the EIC-cum-MS, OWSSB, Odisha,
Bhubaneswar. Such a tender shall not be allowed subsequently to be made
responsive by the contractor by correcting or withdrawing the non-conforming
deviation(s) or reservation(s).
32.3. Conditional Tender shall not be accepted.
32.4. Bid Capacity: These stipulations shall apply to all works above Rs.3.00 Crores.
Applicants who meet the minimum qualification criteria will be qualified only if their
available bid capacity at the expected time of bidding is more than the total
estimated cost of the works. The available bid capacity will be calculated as under:
Assessed Available Bid Capacity = (A*N*2-B), where
A= Maximum value of works executed in any one year during the last five
years (updated to the current price level) rate of inflation may be taken as
10 percent per year (escalation factor) which will take in to account the
completed as well as works in progress.
(‘A’ value corresponding to Schedule-B, shall be audited for five years by
Regd. Chartered Accountant or competent financial organization/authority).
B= Value of current price level of the existing commitments and ongoing
works to be completed during the next years (Period of completion of works
for which bids are invited) and
N= Number of years prescribed for completion of the works for which the bids
are invited.
Note:-
(1) In case of a joint venture, the available bid capacity will be applied for
each partner to extent of his proposed participation in the execution
of the works.
(2) The statement showing the value of existing commitments and
ongoing works as well as the stipulated period of completion
remaining for each of the works listed should be countersigned by the
Engineer-in-charge not below the rank of an Executive Engineer.
(3) In case of non-disclosure/hiding of any existing commitment
and ongoing works to mislead the tender inviting authority, if
detected later, then the tender will be liable for rejection.

Escalation Factor:
Following enhancement factors will be used for the costs of works executed and
the financial figures to a common base value for works completed in India.
21
 Year before Multiplying factor
One 1.10
Two 1.21
Three 1.33
Four 1.46
Five 1.61
(Applicant should indicate actual figures of costs and amounts for the work
executed by them without accounting for the above mentioned factors)

In case the financial figures and value of completed works are in foreign currency
the above enhanced multiplying factors will not be applied. Instead, current market
exchange rate (State Bank of India BC selling rate as on the last date of submission
of the bid) will be applied for the purpose of conversion of amount in foreign
currency into Indian rupees. (Works Deptt. OM No.FA-Codes-97/11-6300
Dt.16.06.2011.)

33. Proposal Evaluation:

33.1. From the time of the proposals are opened to the time, the contract is awarded,
the contractor should not contact the client on any matter related to its Technical
and/or Financial Proposal except any required in Clause-2(B)31.

33.2. Any effort by a bidder to influence the client in any form directly or indirectly
during the examination, evaluation, ranking of proposals, and recommendation for
award of the contract may result in the rejection of the contractor’s proposal.

33.3. Evaluation of Technical Proposals shall have no access to the Financial Proposals
until the technical evaluation is concluded.

33.4. Evaluation of Technical Proposals:

33.4.1. The Evaluation Committee shall evaluate the Technical Proposals on the basis of
their responsiveness to the DTCN.
33.4.2. A Proposal shall be rejected at this stage if it does not respond to required aspects
of the NIT / DTCN.
33.4.3. During technical evaluation, the tenderers may have to make a presentation on
their technical proposal before the Evaluation Committee if felt necessary. The
date of such presentation shall be intimated to them in writing or by mail.

33.5. Evaluation of Financial Proposals:

33.5.1. After the technical evaluation is completed, the Employer shall inform in writing
or by mail to the contractors, who have qualified in the General and Technical bid
(Part-I of DTCN), the date, time and location for opening the Financial Proposals
(Price Bids).
33.5.2. Financial Proposals of the bidders who qualified in technical evaluation shall be
opened.
33.5.3. Financial bids determined to be substantially responsive will be checked by the
employer for any arithmetic error(s).

22
33.5.4. The Evaluation Committee will correct any computational errors. When correcting
computational errors, in case of discrepancy between a partial amount and the
total amount or between words and figures, the amount in words will prevail.

33.5.5. If the bid price increases as a result of these corrections, the amount as stated in
the bid will be the bid price and any increase will be treated as rebate. If the bid
price decreases, the decreased amount will be treated as bid price.
33.6. Selection of contractor on the basis of Price Bid:
Other condition being equal, the contractor bidding the lowest price will be
considered for acceptance by competent authority.
34. Negotiations:
34.1. Negotiations will be held if required with the lowest valid tenderer. In the event
of the L1 tenderer has furnished any condition which grossly affects the tender
value / contains such conditions which make the value of the offer indefinite, he
may be given an opportunity to withdraw such condition(s) to make the tender
definite. Failure to withdraw such condition(s) may lead to rejection of the tender
as in consistent / non responsive. In such case the employer may explorer the
possibility of considering the next valid tender as L1.

F. AWARD OF CONTRACT
35. Award Criteria:
35.1. After acceptance of price bid of the tender by competent authority selected
contractor will be intimated about such acceptance.
35.2. The contractor is expected to commence the work on the date and at the
location specified in the Data Sheet.

36. Right to Accept or Reject any or all Tenders:

Not withstanding Clause 2(B)35, the EIC-cum-MS, OWSSB, Odisha,
Bhubaneswar/ Government of Odisha reserves the right to accept or reject
any tender, annul the tendering process, reject all tenders at any time or any
stage prior to the award of contract without thereby incurring any liability to the
affected bidders.
37. Process to be Confidential:
37.1. After the opening of tenders as per Clause 2(B)30 & 2(B)33, information relating
to examination, clarification, evaluation and comparison of tenders and
recommendations, concerning to the award of contract shall not be disclosed to
the contractor or any other persons, officially not concerned with the process,
until the award of the contract to the successful contractor has been announced.

37.2. Any effort by any contractor to influence the Department officials in scrutiny,
clarification, evaluation and comparison of tenders, and in any decisions
concerning award of a contract, may result in the rejection of their Tender.

38. Notification of Award & signing of Agreement:

a) The Employer/ Engineer-in-charge shall notify acceptance of the work prior
to expiry of the validity period by cable, telex or facsimile or e-mail
23
 confirmed by registered letter. This Letter of acceptance will state the sum
that the Engineer-in-charge will pay the contractor in consideration of the
execution & completion of the works by the contractor as prescribed by the
contract & the amount of performance security and additional performance
security required to be furnished. The issue of the letter of acceptance shall
be treated as closure of the Bid process and commencement of the contract.

b) The contractor after furnishing the required acceptable performance security

and additional performance security, “Letter to Proceed” or “Work Order”
shall be issued by the Engineer-in-charge with copy thereof to the
procurement Officer-Publisher. The Procurement Officer-Publisher shall up
load the summary and declare the process as complete.
c) In the e-Procurement Portal, the system shall generate the template of
award letter and the Officer Inviting the Bid shall mention the amount of
Performance Security and additional security required to be furnished in the
letter and intimate the bidders in his e-mail ID. The issue of the letter of
acceptance shall be treated as closure of the Bid process and
commencement of the contract.
d) The bidder shall within 7 (seven) days of issue of letter of acceptance,
furnish the Performance security & additional Performance security (if any)
in the prescribed form & the work programme & shall sign the agreement in
prescribed format, failing which the Engineer-in-Charge shall without
prejudice to any other right or remedy available in law, be at liberty to
forfeit the Bid Security absolutely. The agreement will incorporate all
agreements between the officer inviting the bid and the successful bidder.

e) If L1 bidder does not turn up for agreement after finalization of the

tender, then he shall be debarred form participation in bidding for three
years and action will be taken to blacklist the contractor. In that case, the L2
bidder, if fulfils, other required criteria would be called for drawing
agreement for execution of work subject to the condition that L2 bidder
negotiates at par with the rate quoted by the L1 bidder otherwise the tender
will be cancelled. In case a contractor is black listed, it will be widely
published and intimated to all departments of Government and also to Govt.
of India agencies working in the state.
(Amendment to Para-3.5.14 Note-I of OPWD Code Vol.-I , OM No.12366/W dated
8.11.2013)

f) Following documents shall form part of the agreement

i. The notice inviting bid, all the documents including additional conditions,
specifications and drawings, if any, forming the bid as issued at the time
of invitation of bid and acceptance thereof together with any
correspondence & documents leading thereto & required amount of
performance security including additional performance security as per
sub clause 38.d. hereof.
ii. Standard/Customized Bid Document P.W.D. Form G2.

24
iii. The letter to proceed with the work shall be issued by Engineer-in-
charge only after signing of the agreement. The notification of award
will constitute the formation of the contract subject to the furnishing of
performance security and additional performance security in accordance
with the provisions of the agreement.
iv. On acceptance of the composite bids by the competent authority the
letter of award will be issued by the Engineer-in-Charge of the major
component of the work on behalf of the Governor of Odisha.

25
 SECTION- 2(C)
DATA SHEET
Ref Cl. Description
No.

Name of the Work: Construction, testing, commissioning & trial run of 2

Nos. of Septage Treatment Facilities in Bargarh (30 KLD) &
Biramitrapur(10 KLD)Towns of Odisha

Section-8 Broad Scope of Works includes construction of:

 RCC ramp
 Sludge receiving chamber
 Screen channel
 Settling-cum-Thickening Tank & Sludge Wet Well
 Hybrid ABR+AF
 Planted Horizontal Gravel Filter
 Unplanted Drying Bed & Shedding with Leachate Sump & Pumping System
 Polishing Pond, Aeration, Reuse & Storm Water Pumping System
 Sludge Storage Shed with Roof Structure
 Building such as Guard room, admin building, laboratory, equipment & panel rooms
with RCC portico and paver blocks/floor tiles.
 Overhead Tank Production Well and Sprinkler System
 Power Supply and Lighting
 Internal Roads
 Storm Water Drains
 Washing Platform
 Compound Wall with MS Gate and MS Iron Spikes
 Site development and landscaping works
 Laboratory equipment and office accessories
 Testing, Commissioning, Trial run and Operation & Maintenance for 1 month

2(B)1.(a) Name of the Employer: EIC-cum-MS, OWSSB, Odisha, Bhubaneswar under

Housing & Urban Development Deptt., Govt. of Odisha, Bhubaneswar.

2(B)33.6 Method of selection: Qualifying in the Technical Bid and L1 in the Price Bid.

2(B)26. Two Bid System: Part-I: General & Technical Bid and Part-II: Price Bid to be
submitted as detailed at Clause-2(B) 26.

2(B)15. Proposals shall be submitted in the following language: English

2(B)21. Offers must remain valid for 120 (One Hundred Twenty) days from the date of
opening of Price Bid.

2(B)25.1 Clarifications may be requested online till 17.00 Hrs. of Dt.06.03.2020

2(B)30 The tender (Technical Bid) will be opened on date & time:12.30 Hrs. of
Dt.24.03.2020

2(B)33.5 The date of opening of Price Bid shall be intimated separately by writing or by
mail after the technical evaluation is over.

26
 SECTION –2 (D)
LETTER FOR SUBMISSION OF TENDER
[To be filled in by the Bidder]
Note:- (1) Additional conditions appended to the tender will make the tender liable for rejection.
(2) Non-submission of EMD in proper shape and other required documents as detailed
hereinafter shall make the tender liable for rejection.

Ref. No. ________/Dated__________

To
The EIC-cum-Member Secretary,
OWSSB, Odisha, Bhubaneswar.

Sub: Tender for the Work: Construction, testing, commissioning & trial
run of 2 Nos. of Septage Treatment Facilities in Bargarh (30 KLD) &
Biramitrapur (10 KLD) Towns of Odisha

Ref: Bid Reference No. OWSSB-03 (1)/2019-20 Dt.24.02.2020 published in the

website www.tendersodisha.gov.in.
Dear Sir,
With reference to the above, we are to inform you that in response to your above
referred NIT, we have downloaded the Detailed Tender Call Notice (DTCN) Part-I & II and that
after having thoroughly examined the same, we hereby tender for the work to execute the work
within the stipulated time and in conformity with the relevant clauses of the DTCN along with all
related statutory rules and regulations for the amounts as quoted in the accompanying price bid.
2) I/We have studied, acquainted and satisfied ourselves with the site and its working
conditions for the successful and timely completion of the work.
3) I/We are submitting herewith Bar Chart to complete the work in time.
4) Our offer is unconditional and is in conformity with the requirements of the
DTCN. We understand that any additional condition put by us in the tender shall make
our tender liable for rejection.
5) I/We understood that you are not bound to assign any reason in case of rejection
of our tender.
6) I/We agree to keep our offer open for a minimum of 120 (One Hundred Twenty)
days from the date of opening of the Price bid. Further extension of validity will be our
prerogative.
Should this tender be accepted, we hereby agree to abide by and fulfil all the terms
and provisions of this Detailed Tender Call Notice (DTCN).

Thanking you.
Yours faithfully,

Name and Signature

of the authorised signatory
along with seal and address of the firm.

27
 SECTION-2 (E)

TENDER DECLARATION
[To be filled in by the tenderer]

I/We hereby tender for execution of the work specified in the enclosed
memorandum at the rates given in the price bid and will complete the said work in all
respects within the period as specified in the Detailed Tender Call Notice and in
accordance with the specifications, designs and drawings and other documents referred
to therein, which shall have to be approved by the OWSSB/Public Health Engineering
Organisation (PHEO), Odisha, and such other written instructions as may be given by
the OWSSB/PHEO, Odisha from time to time for duly carrying out of the said works and
with such materials as are provided for in accordance with the conditions and special
conditions hereto attached. I/We have inspected the work site and studied its conditions,
labour, materials and have understood the tender implications fully.

Should this tender be accepted I/We hereby agree to abide by and fulfil all
the terms and provisions of the said conditions and special conditions of the contract
annexed hereto or in default thereof to forfeit and pay to the Governor of Odisha the
sums of money mentioned in the said conditions and in the event of such default the
transaction effected by this tender shall cease and determine.

Signature of Tenderer /
Contractor
(Seal)

28
 SECTION-2(F)

LETTER OF ACCEPTANCE OF TENDER

(To be filled in by EIC-cum-MS,OWSSB, Odisha, Bhubaneswar)

The above tender is hereby accepted by me on behalf of the Governor of

Odisha.

EIC-cum-MS,OWSSB
Odisha, Bhubaneswar
Signed on behalf of the
OWSSB/Governor of Odisha

29
 SECTION-2(G)

MEMORANDUM
(To be filled in by the contractor during signing of Agreement)

Construction, testing,
commissioning & trial run of 2 Nos.
1. Name of the work of Septage Treatment Facilities in
Bargarh (30 KLD) & Biramitrapur (10
KLD)Towns of Odisha

2. Approximate Cost : Rs.541.84 Lakh

3. Accepted tender Value : Rs. _____________ Lakh

Security Deposit (Earnest Money

4. : Rs.5.42 Lakh
Deposit) (Online remittance)
Initial Security Deposit Rs. _____________ Lakh
5. :
(@ 2% of the accepted tender)
Percentage to be deducted from
6. : @ 5 (five) %
each Bill as security deposit
Time allotted for completion of the
Construction - 10 Months & Trial
7. work (from the date of written order :
Run, O&M - 1 Month
to commence)

8. Date of written order to commence. :

Total number of items of work

9. tendered for (as per schedule :
attached hereto).

Signature of Tenderer / Contractor

30
 SECTION –3

INFORMATION REGARDING TENDERER

(To be filled in by the Tenderer)

A. In case of individuals:

i. Name of Tenderer :

ii. Whether his business is registered :

iii. Date of commencement of business :

iv. Whether he pays income tax each year. :

If yes, furnish particulars.

B. In case of Partnership Firm :

i. Names of Partners :

ii. Whether partnership is registered. :

iii. Date of establishment of the firm. :

iv. In case, income tax is paid by each

Partner, the details to be furnished. :

C. In case of limited Liability Company :

i. Amount of paid up capital. :

ii. Names of Directors. :

iii. Date of registration of the

Company. :

iv. Copies of the last three year’s balance

sheets of the Company. :

Signature of the Tenderer

31
 SECTION-4

DECLARATION BY THE TENDERER

1. I have visited the site and have fully been acquainted myself with the local
situation regarding materials, labour and the factors pertaining to the work
before submitting the tender.

2. I have carefully studied the conditions of the contract, specification and

other documents of this work and I agree to execute the same accordingly.

3. I solemnly pledge that I shall be sincere in discharging my duties as

responsible contractor and complete the work within the prescribed time
limit. I shall submit detailed construction programme with target dates for
various items and stages of work keeping in view the time limit and shall
accordingly arrange for necessary labours, materials, and equipments etc.,
punctually. In case there are deviations from the construction programme, I
shall abide by the decision of the Engineer-in-charge for revision of the
programme and shall arrange for labour, materials, equipments etc

4. I shall follow all rules and regulations of the state in force with regard to
engagement of labour for the work.

5. The documents furnished with the tender are correct to the best of my
knowledge and belief and if any information found to be incorrect in future,
the Department has the liberty to take any action as deemed fit.

Signature of the Tenderer

32
 SECTION – 5

FORM OF AGREEMENT
This contract made the ……………………day of……………………… to
…………………………….. between the Governor of Odisha acting through (designation)
Ministry of ……………………. Department of …………………..Government of Odisha (address)
(name and address of employer) (hereinafter called “the employer” and
……………………………………………………………………………………………………………………………
(name and address of contractor ) (hereinafter called “the Contractor”) of the other
party).

WHEREAS the Employer is desirous that the contractor executes.

……………………………………………………………………….…………..…………………………………………
…………………………………….………………………………………………………..………………………………
………………………… (Name and identification number of contract) (hereinafter called “the
Works”) and the employer has accepted the Bid by the contractor for the execution and
completion of such works and the remedying of any defects therein, at a contract price of
Rs…………………………………

NOW, THEREFORE IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:

1. In this contract, words and expressions shall assume the same meanings as are
respectively assigned to them in the conditions of Contract hereinafter referred
to and they shall be deemed to form and be read and construed as part of the
Agreement.
2. In consideration of the payments to be made by the employer to the contractor
as hereinafter mentioned, the contractor hereby covenants with the Employer
to execute and complete the works and remedy the defects therein in
conformity in all aspects with the provision of the contract.
3. The Employer hereby covenants to pay the contractor in consideration of the
execution and completion of the works and in remedying the defects wherein
the contract price or such other sum as may become payable under the
provisions of the contract at the times and in the manner prescribed by the
Contract.
4. The following documents shall be deemed to form and be read and construed
as part of this contract, viz:

i) Letter of acceptance
ii) Notice to proceed with the works
iii) Contractor’s bid
iv) Bidding data
v) General conditions of contract (including special conditions of
contract)
vi) Specifications
33
 vii) Drawings
viii) Bill of quantities
ix) Any other documents listed in the contract data as forming part of
the contract.
x) Drawing and design of structure(s) or part thereof submitted by the
tenderer and duly approved by the competent authority after this
Agreement.

IN WITNESS WHEREOF the parties have caused this contract to be executed the day and
year first before written.

Binding signature of employer signed by……………………………………

(for and on behalf of the Governor of Odisha)

Binding signature of Contractor signed by………………………………… (for and

on behalf of ………………………….. duly authorised vide Resolution No…………………
dated…………………. of the Board of Directors of ………………………………………….…)

In the presence of
(Witnesses)

1.

2.

Contractor Executive Engineer

34
 SECTION-6

CONDITIONS OF CONTRACT
6.1. Decision of Executive Engineer is Final:
The party whose tender is accepted hereinafter called the contractor is to provide
everything of every sort and kind (with the exceptions noted in the schedule
attached) which may be necessary and requisite for the due and proper
execution of the several works included in the contract according to the true
intent and meaning of the drawings and specification taken together, which are
to be signed by the Executive Engineer, concerned P.H. Division, herein
after called the Executive Engineer and the contractor whether the same may or
may not be particularly described in the specification or shown on the drawing
provided that the same are reasonably and obviously to be inferred there from
and in case of any discrepancy between the drawings and the specifications the
Executive Engineer is to decide which shall be followed.

6.2 Amendment of Errors during Progress of Work:

The contractor is to set out the whole of the works in conjunction with an officer
to be deputed by the Executive Engineer and during the progress of the works to
amend on the requisition of the Executive Engineer any errors which may arise
therein and provide all the necessary labour and materials for doing. The
contractor is to provide all plant labour and materials (with the exception noted in
Schedule), which may be necessary and requisite for the works. All materials and
workmanship are to be the best of their respective kinds. The contractor is to
leave the works in all respects clean and perfect at the completion thereof.

6.3. Fair Wage Clause:

The contractor shall not employ for the purpose of this contract any person who
is below the age of fourteen years, and shall pay to each labourer, for the work
done by such labourer, fair wages. Fair wages means wages whether for time or
piecework, prescribed by the State P.W.D. provided that where higher rates have
been prescribed under the minimum wages Act, 1948, wages at such higher
rates should constitute fair wages.
The Executive Engineer shall have the right to enquire into and to decide any
complaint alleging that the wages paid by the contractor to any labourer for the
work done by such labourer is less than the wages paid for similar work in the
neighbourhood.

The Officer-in-charge of the work shall have the right to decide whether any
labourer employed by the contractor is below the age of fourteen years and to
refuse to allow any labourer whom he decides to be below the age of fourteen
years, to be employed by the contractor.

6.4. Approved Drawings & Specification of Site with Contractors Agent:

Complete copies of the drawing and specifications signed by the Executive
Engineer and the same or copies thereof are to be kept with the works in-charge

35
 of the contractor's agent which is to be constantly kept on the ground by the
contractor and to whom instructions can be given by the Executive Engineer.

6.5. Work not to be Sublet:

The work should not be sublet. During execution of work if it is found that the
work/ part of the work is sublet, the Executive Engineer may there upon by
notice in writing, rescind the contract and the Security Deposit of the
Contractor shall thereupon stand forfeited and be absolutely at the disposal
of Government. In addition, the contractors shall not be entitled to recover or be
paid for any work thereafter actually performed under the contract.

6.6. Deviation from Approved Drawing and Specifications:

The contractor is not to vary or deviate from the drawings or specifications or
execute any extra work of any kind whatsoever unless upon the authority of the
Executive Engineer to be sufficiently shown by any order in writing, by any plan
or drawing expressly given and signed by him as an extra or variation or by any
subsequent written approval signed by him. In case of daily labour all vouchers
for the same are to be delivered to the Executive Engineer or the Officer-in-
Charge at least during the week following that in which the work may have been
done and no day work shall be allowed unless authorised by the Executive
Engineer and no such authority shall be given if the work is capable of being
measured and being paid for at an agreed rate.

6.7. Rate for Extra Work.

Any authority given by the Executive Engineer, for any alterations or additions in
or to the works, is not to vitiate contract. But all additions omissions or variations
made to the approved design & drawing or to the item-wise indicative quantities
of the work, reflected at Section-08 (Scope of work) of the DTCN, in
carrying out the works are to be measured and valued and certified by the
Executive Engineer, and shall be added to or deducted from the amount of the
contract, as the case may be at the rates, in accordance with the sanctioned
schedule of rates, in force at the time, when the particular item of work was
commenced. In those cases in which rates do not exist, the EIC-cum-MS,
OWSSB/Engineer-in-Chief (P.H.), Odisha, Bhubaneswar will fix the rates to
be paid and his decision shall be final.

6.8. Extension of Time:

If the contractor shall desire an extension of time for completion of the work on
the ground of his having been come across with unavoidable hindrance in its
execution or any other grounds he shall apply in writing to Executive Engineer
within 30 days of the date of the hindrance on account of which he desires such
extension as aforesaid and the authority shall if in his opinion (which shall be
final) as reasonable ground be shown thereof authorized such extension of time
if any, as may in his opinion, be necessary or proper. The authority shall at the
same time inform the contractor whether the authority claims compensation for
delay, in case there is any delay in execution due to non-availability of stock
materials or land or rise in cost of materials and labour or any reason whatsoever
beyond the control of authority, the contractor is bound to execute the work as
36
 per the terms and rates in the contract and no monetary claim on such account
will be acceptable to the authority but extension of time, proportionate to the
delay in execution may be granted by the authority considering the merit of the
case. The competent authority reserves the right to take any expert advice of
any Committee/ Secretary/ Legal Advisor while considering the application of the
contractor for extension of time and can impose any condition which shall be
binding on the contractor.

6.9. Works & Materials at Site to be Property of Government of Odisha.

All works and materials brought and left at site by the contractor or by his orders
for the purpose of forming part of the works are to be considered to be the
property of the Governor of Odisha and the same are not to be removed or
taken away by the contractor or any other person without the specific permission
in writing of the Executive Engineer but the Governor of Odisha will not be liable
for any loss or damage which may happen to or in respect of any such work or
materials either by the same being lost or stolen or injured by weather or
otherwise.
6.10. Supply of Materials:
The contractor shall at his own expense provide all materials required for the
work. The materials supplied by the contractor shall conform to relevant latest
editions of the specification and codes of practices of the Bureau of Indian
Standards or in their absence to other specifications as may be specified by the
Engineer-in-charge. The contractor shall furnish necessary certificates in support
of the quality of the materials as may be required by the Engineer-in-charge.
The Engineer-in-charge shall have absolute authority to test the quality of
materials at any time through any reputed laboratory at the cost of contractor.
The contractor shall not be eligible for any claim or compensation either arising
out of any delay in the work or due to any corrective measures required to be
taken on account of and as a result of testing of materials.
The Executive Engineer has full power for removal from the premises of all
materials which, in his opinion, are not in accordance with the specification and
in case of default, the Executive Engineer is to be at liberty to sell such materials
and to employ other persons to remove the same without being answerable or
accountable for any loss or damage that may happen or arise to such materials.
The Executive Engineer is also to have full power to require other proper
materials to be substituted and in case of default, the Executive Engineer may
cause the same to be supplied and all costs which may attend such removal and
substitution are to be borne by the contractor and may be recovered from the
sale proceeds of such rejected materials when necessary, the balance, if any,
being kept in deposit in the contractor’s favour.

6.10.1 The successful bidder is to purchase materials necessary for execution

of work contract from local SSI units & MS Enterprises having valid rate
contract & ISI mark.

37
6.11. Execution with Defective Workmanship & Improper Materials.
If in the opinion of the Executive Engineer any of the works have been executed
with improper materials or defective workmanship, the contractor is then
required by the Executive Engineer forthwith to re-execute the same and to
substitute proper materials and workmanship and in case of default of the
contractor in so doing within a week, the Executive Engineer is to have full power
to employ other agency to re-execute the work and the cost thereof shall be
borne by the contractor.

6.12. Rectification of Defects within Guarantee Period:

Any defects, shrinkage or other faults which may appear within 12 (twelve)
months from the completion of the work arising out of defective or improper
materials or workmanship are upon the direction of the Executive Engineer to be
amended and made good by the contractor at his own cost unless the Executive
Engineer for reasons to be recorded in writing shall decide that they ought to be
paid for and in case of default, the Governor of Odisha may recover from the
contractor the cost of making good the works.

6.13. Responsibility of the Contractor during Execution of Work:

From the commencement of the works to the completion of the same they are to
be under the contractor’s charge. The contractor is to be held responsible for and
to make good all injuries, damages and repairs occasioned or rendered necessary
to the same by fire or other causes and they are to hold the Governor of Odisha
harmless from any claims for injuries to persons or for structural damage to
property happening from any neglect, default, want of proper care or misconduct
on the part of the contractor or of any one of his employees during the execution
of the works.

6.14. Execution of Works in the Site by Other Workmen:

The Executive Engineer is to have full powers to send workmen upon the
premises to execute fittings and other works not included in the contract for
whose operations the contractor is to afford every reasonable facility during
ordinary working hours provided that such operations shall be carried on in such
a manner as not to impede the progress of the work included in the contract but
the contractor is not to be responsible for any damage which may happen to or
be occasioned by any such fittings or other works.

6.15. Time Control:

(Vide Works Department Office Memorandum No.24716 dtd.24.12.2005 and
No.8310 dtd.17.05.2006)
a) Progress of work and Re-scheduling programme.
i) The Executive Engineer / Engineer-in-Charge shall issue the letter of
acceptance to the successful contractor. The issue of the letter of
acceptance shall be treated as closure of the Bid process and
commencement of the contract.
ii) Within 15 days of issue of the letter of acceptance, the contractor shall
submit to the Engineer-in-Charge for approval a Programme showing the

38
 general methods, arrangements, and timing for all the activities in the
Works along with monthly cash flow forecast.
iii) To ensure good progress during the execution of the work the contractors
shall be bound in all cases in which the time allowed for any work exceeds
one month to complete, 1/4th of the whole time allowed under the contract
has elapsed, ½ of the whole of the work before ½ of the whole time
allowed under the contract has elapsed, 3/4th of the whole of the work
before 3/4th of the whole time allowed under the contract has elapsed.
iv) If at any time it should appear to the Engineer-in-Charge that the actual
process of the work does not conform to the programme to which consent
has been given the Contractor shall produce, at the request of the Engineer-
in-Charge, a revised programme showing the modifications to such
programme necessary to ensure completion of the works within the time for
completion. If the contractor does not submit an updated Programme within
this period, the Engineer-in-Charge may withhold the amount of 1% of the
contract value from the next payment certificate and continue to withhold
this amount until the next payment after the date on which the overdue
Programme has been submitted.
v) An update of the Programme shall be a programme showing the actual
progress achieved on each activity and the effect of the progress achieved
on the timing of the remaining work including any changes to the sequence
of the activities.
vi) The Engineer-in-Charge’s approval of the Programme shall not alter the
Contractor’s obligations. The Contractor may revise the Programme and
submit it to the Engineer-in-Charge again at any time. A revised Programme
is to show the effect of Variations and Compensation Events.

b) Extension of the Completion Date.

i) The time allowed for execution of the works as specified in the Contract
data shall be the essence of the Contract. The execution of the works shall
commence from the 15th day or such time period as mentioned in letter of
Award after the date on which the Engineer-in-Charge issues written orders
to commence the work or from the date of handing over of the site
whichever is later. If the Contractor commits default in commencing the
execution of the work as aforesaid, Government shall without prejudice to
any other right or remedy available in law, be at liberty to forfeit the earnest
money & performance guarantee / Security deposit absolutely.
ii) The Contractor shall submit the Time & Progress Chart for each milestone
Quarter wise indicating each month and get it approved by the Department.
The Chart shall be prepared in direct relation to the time stated in the
Contract documents for completion of items of the works. It shall indicate
the forecast of the dates of commencement and completion of various
trades of sections of the work and may be amended as necessary by
agreement between the Engineer-in- Charge and the Contractor within the
limitations of time imposed in the contract documents, and further to ensure
good progress during the execution of the work, the contractor shall in all
cases in which the time allowed for any work, exceeds one month (save for
39
 special jobs for which a separate programme has been agreed upon)
complete the work as per milestone given in contract data.
iii) In case of delay occurred due to any of the reasons mentioned below, the
Contractor shall immediately give notice thereof in writing to the Engineer-
in-Charge but shall nevertheless use constantly his best endeavours to
prevent or make good the delay and shall do all that may be reasonably
required to the satisfaction of the Engineer-in-Charge to proceed with the
works.
(1) Force majeure, or
(2) Abnormally bad weather, or
(3) Serious loss or damage by fire, or
(4) Civil commotion, local commotion of workmen, strike or lockout
affecting any of the trades employed on the work, or.
(5) Delay on the part of other contractors or tradesmen engaged by
Engineer-in-Charge in executing work not forming part of the
Contract.
(6) In case a Variation is issued which makes it impossible for Completion
to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which
would cause the Contractor to incur additional cost, or
(7) Any other cause, which, in the absolute discretion of the authority
mentioned, in Contract data is beyond the Contractors control.
iv) Request for reschedule and extension of time, to be eligible for
consideration, shall be made by the Contractor in writing within fourteen
(14) days of the happening of the event causing delay. The Contractor may
also, if practicable, indicate in such a request the period for which extension
is desired.
v) In any such case a fair and reasonable extension of time for completion of
work may be given. Such extension shall be communicated to the Contractor
by the Engineer-in-Charge in writing, within 3 months of the date of receipt
of such request. Non-application by the contractor for extension of time shall
not be a bar for giving a fair and reasonable extension by the Engineer-in-
Charge and this shall be binding on the contractor.

c) Compensation for Delay

If the contractor fails to maintain the required progress in terms of relevant
clauses of G2 Contract or to complete the work and clear the site on or
before the contract or extended date of completion, he shall, without
prejudice to any other right or remedy available under the law to the
Government on account of such breach, pay as agreed compensation the
amount calculated at the rates stipulated below as the
OWSSB/Superintending Engineer (whose decision in writing shall be
final and binding) may decide on the amount of tendered value of the
work for every completed day / month (as applicable) that the progress
remains below that specified in relevant Clauses of G2 Contract or that the
work remains incomplete. This will also apply to items or group of items for
which a separate period of completion has been specified. Compensation @
40
 1.5% per month of for delay of work, delay to be completed on per Day
basis. Provided always that the total amount of compensation for delay to
be paid under this condition shall not exceed 10% of the Tendered Value of
work or to the Tendered Value of the item or group of items of work for
which a separate period of completion is originally given. The amount of
compensation may be adjusted or set-off against any sum payable to the
Contractor under this or any other contract with the Government. In case,
the contractor does not achieve a particular milestone mentioned in contract
data, or the rescheduled milestone(s) in terms of relevant Clauses, the
amount shown against that milestone shall be withheld, to be adjusted
against the compensation levied at the final grant of extension of time.
Withholding of this amount on failure to achieve a milestone shall be
automatic without any notice to the contractor. However, if the contractor
catches up with the progress of work on the subsequent milestone(s), the
withheld amount shall be released. In case the contractor fails to make up
for the delay in subsequent milestone(s), amount mentioned against each
milestone missed subsequently also shall be withheld. However, no interest
whatsoever shall be payable on such withheld amount.

d) Bonus for early completion

For availing incentive clause in any project which is completed before the
stipulated date of completion, subject to other stipulations it is mandatory
on the part of the concerned Executive Engineer to report the actual date of
completion of the project as soon as possible through fax or e-mail so that
the report is received within 7 days of such completion by the concerned
Superintending Engineer, Chief Engineer & the Administrative Department.
The incentive for timely, completion should be on a graduated scale of one
percent to 05 percent of the contract value. Assessment of incentives may
be worked out for earlier completion of work in all respect in the following
scale.
Before 30 % of contract period = 5 % of Contract Value
Before 20 to 30 % of contract period = 4 % of Contract Value
Before 10 to 20 % of contract period = 3 % of Contract Value
Before 5 to 10 % of contract period = 2 % of Contract Value
Before 5% of contract period = 1 % of Contract Value
(Amendment to Para-3.5.5 (V) of Note-III of OPWD Code Vol.-I by
inclusion vide O.M. No.5288 dt.04.05.2016)

e) Management Meetings
i) Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of management meetings shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.
ii) The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken to be

41
 decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.

f) Rescission of Contract:
To rescind the contract (of which rescission notice in writing to the
contractor under the hand of the Executive Engineer shall be conclusive
evidence), 20% of the value of leftover work will be realized from the
contractor as penalty.
(Amendment as per letter No.10639 dt.27.05.2005 of Works
Department, Odisha)

6.16. Circumstances for Rescission of Contract:

If the contractor shall become bankrupt or compound with or make any
assignment for the benefit of his creditors or shall suspend or delay the
performance of his part of the contract (except on account of cause mentioned in
Clause 6.15 or in consequence of not having proper instructions for which the
contractor shall have duly applied) the Executive Engineer may give to the
contractor or his assignee or trustee as the case may be notice requiring the
works to be proceeded with and in case of default on the part of the contractor
for a period of seven days, it shall be lawful for the Executive Engineer to rescind
the contract, if necessary, and to enter upon and take possession of the work
and to employ any other person to carry on and complete the same and to
authorise him or them to use the plant, materials and property of the contractor
upon the works and the costs and the charge incurred in any way in carrying on
and completing the said works are to be paid to the Executive Engineer by the
contractor or may be set off by the Executive Engineer against any money due or
to become due to contractor. If the assignee or trustee of the Contractor
proceeds with the work, the conditions of this contract shall be binding upon the
said assignee or trustee.

6.17. Payment Certificate.

A Certificate of the Executive Engineer or an award of the refer hereinafter
referred to as the case may be showing the final balance due or payable to the
contractor is to be conclusive evidence of the works having been duly completed
and that the contractor is entitled to receive payment of the final balance, but
without prejudice to the liability of the contractor under the provisions of
Clause-6.11.

6.18. The Executive Engineer shall make payment of work in full or part thereof those
shall have been certified, subject to availability of Letter of Credit (LoC).

6.19 Price Adjustment (vide Works Department Office Memorandum No.15847/W

Dt.19.11.2019)
1. Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in following Paras.
(a) The price adjustment shall apply for the work done from the start date given
in the contract data up to end of the initial intended completion date or
42
 extensions granted by the Engineer and shall not apply to the work carried
out beyond the stipulated time for reasons attributable to the contractor.
(b) The price adjustment shall be determined during each month from the
formula given in following Paras.
(c) Following expressions and meanings are assigned to the work done during
each month:
R= Total value of work done during the month. It would include the amount
of secured advance granted, if any, during the month, less the amount
of secured advance recovered, if any during the month. It will exclude
value for works executed for extra items under variations.
2. To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clauses in the
contract, the unit rates and prices included in the contract shall be deemed to
include amounts to cover the contingency of such other rise or fall in costs
The formula (e) for adjustment of prices are:
19(a) (i): Adjustment of Other Materials Component
Price adjustment for increase or decrease in cost of local materials other
than cement, steel, bitumen, pipe and POL procured by the contractor shall
be paid in accordance with the following formula:
VM = 0.85 x Pm/100 X R x (M1- M0)/M0
VM = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for local materials other than
cement, steel, bitumen and POL.
Mo = The all India wholesale price index (all commodities) on 28 days
preceding the date of opening of Bids, as published by the Ministry of
Commerce and Industry, Government of India, New Delhi.
M1 = The all India wholesale price index (all commodities) for the month
under consideration as published by the Ministry of Commerce and
Industry, Government of India, New Delhi.
Pm = Percentage of local material component (other than cement, steel,
bitumen and POL) of the work.
19(a)(ii): Adjustment for Cement Component
Price adjustment for increase or decrease in the cost of cement procured by
the contractor shall be paid in accordance with the following formula:
Vc = 0.85 x Pc/100 x R x (C1- C0)/C0
Vc = Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for cement
C0 = The all India wholesale price index for Ordinary Portland Cement
(OPC) on 28 days preceding the date of opening of Bids as published

43
 by the Ministry of Commerce and Industry, Government of India,
New Delhi.
C1 = The all India wholesale price index for Ordinary Portland Cement
(OPC) for the month under consideration as published by the Ministry
of Commerce and Industry, Government of India, New Delhi.
Pc = Percentage of Cement Component of the Work.
19(a)(iii): Adjustment for Steel Component
Price adjustment for increase or decrease in the cost of steel procured by
the contractor shall be paid in accordance with the following formula:
Vs = 0.85 x Ps/100 x R x (S1- S0)/S0
Vs = Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel.
S0 = The all India wholesale price index for steel (Mild Steel long products)
on 28 days preceding the date of opening of Bids as published by the
Ministry of Commerce and Industry, Government of India, New Delhi
S 1= The all India wholesale price index for steel (Mild Steel long products)
for the month under consideration as published by the Ministry of
Commerce and Industry, Government of India, New Delhi.
Ps = Percentage of steel component of the work
Note: For the application of this clause, index of (Mild Steel long
products) has been chosen to represent steel group.
19(a)(iv): Adjustment of Bitumen Component
Price adjustment for increase or decrease in the cost of bitumen shall be
paid in accordance with the following formula:
Vb = 0.85 x Pb/100 x R x (B1- B0)/B0
Vb = Increase or decrease in the cost of work during the month under
consideration due to changes in the rate for bitumen.
B0 = The official retail price of bulk bitumen at the IOCL/ BPCL depot at
nearest center on the day 28 days prior to date of opening of Bids.
B1 = The official retail price of bulk bitumen at IOCL/ BPCL depot at
nearest center for the 15th day of the month under consideration.
Pb = Percentage of bitumen component of the work

19(a)(v): Adjustment towards differential cost of Pipes.

Price adjustment for increase or decrease in the cost of pipe shall be paid in
accordance with the following formula:
Vpi = 0.85 x Ppi/100 x R x (Pi1-Pi0)/Pi0
44
 Vpi = Differential cost of pipe i.e. amount of increase or decrease in rupees
to be paid or recovered during the month under consideration.
Ppi = Percentage of pipe component of the work
Pi1 = All India Whole sale price index of pipe for the period under
consideration as published by the Ministry of Commerce and
Industry, Government of India, New Delhi.
Pi0 = All India Whole sale price index of pipe on 28 days preceding the
date of opening of Bids as published by the Ministry of Commerce
and Industry, Government of India, New Delhi.
19(b): Adjustment of Labour Component
Price adjustment for increase or decrease in the cost due to labour shall be
paid in accordance with the fallowing formula:
VL = 0.85 x Pl/100 x R x (L1- L0)/L0
VL = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for local labour.
L 0= The minimum wages for unskilled labour as Notified by Government
of Odisha as prevailed on the last stipulated date of receipt of tender
including extension, if any.
L1 = The minimum wages for unskilled labour as Notified by Government
of Odisha as prevailed on the last date of the Month previous to the
one under consideration.
Pl = Percentage of labour component of the work.
19(c) : Adjustment o f POL (fuel and lubricant) Component
Price adjustment for increase or decrease in cost POL (fuel and lubricant)
shall be paid in accordance with the following formula:
Vf = 0.85 x Pf/100 x R x (F1- F0)/F0
Vf = Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for fuel and lubricants.
F0 = The official retail price of High-Speed Diesel (HSD) at the existing
consumer pumps of IOCL/ BPCL/ HPCL at nearest center on the day
28 days prior to the date of opening of Bids.
F1 = The official retail price of HSD at the existing consumer pumps of
IOCL/ BPCL/ HPCL at nearest center for the 15th day of the month
under consideration .
Pf = Percentage of fuel and lubricants component of the work
Note: For the application of this clause, the price of High-Speed
Diesel oil has been chosen to represent fuel and lubricants
group.
19(d): Adjustment for Plant and Machinery Spares Component

45
(vi) Price adjustment for increase or decrease in the cost of plant and machinery
spares procured by the Contractor shall be paid in accordance with the
following formula:
Vp- 0.85 x Pp/100 x R x (P1-P0)/P0
Vp- Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for plant and machinery
spares.
P 0- The all India wholesale price index for manufacture of machinery for
mining, quarrying and construction on 28 days preceding the date of
opening of Bids as published by the Ministry of Commerce and
Industry, Government of India, New Delhi.
P 1- The all India wholesale price index for manufacture of machinery for
mining, quarrying and construction for the month under consideration
as published by the Ministry of Commerce and Industry, Government
of India, New Delhi.
Pp- Percentage of plant and machinery spares component of the work.
Note: For the application of this clause, index of manufacturing of
machinery for mining, quarrying and construction has been
chosen to represent the Plant and machinery Spares group.
Regarding wholesale price Index (WPI) for appropriate commodity for
payment of price adjustment, due to change of base year of WPI from 1993- 94
to 2004-05 & 2011-12, it is observed that, the commodity 'Bars and Rod',
'Cement', 'Heavy machinery and parts' included in the list of WPI 1993-94 series
are not mentioned as such in the WPI 2004-05 & 2011-12 series. Therefore, the
following items in the WPI 2004-05 & 2011-12 series shall be considered
corresponding to items in WPI 1993-94 series:
Sl. Item in WPI 1993- Item in WPI 2004- Item in WPI 2011-12
No. 94 series 05 series series
1. Cement Grey Cement Ordinary Port land
cement
2. Bars & rods Rebars Mild steel long products
3. Heavy Machinery & Construction Manufacture of
parts Machinery machinery for mining,
quarrying &
construction.

19(e): APPLICATION OF ESCALATION CLAUSE:

The contractor shall for the purpose of availing reimbursement/refund of
differential cost of steel, bitumen, cement, pipe, POL and wages, keep such books
of account and other documents as are necessary to show that the amount of
increase claimed or reduction available and shall allow inspection of the same by a
46
 duly authorized representative of Government and further, shall at the request of
the Engineer-in-Charge, furnish documents to be verified in such a manner as the
Engineer-in-Charge may require any document and information kept The
contractor shall within a reasonable time of 15 days of his becoming aware of any
alteration in the price of such material, wages of Labour and/or price of POL give
notice thereof to the Engineer-in-Charge stating that the same is given pursuant to
this condition along with information relating to there to which he may be in a
position to supply.
Percentage Table

Sl. Category of works % Component (cost wise)

No.
Labour P.O.L Steel (Ps)+ Cement
(Pl) (Pf) (Pc)+ Bitumen (Pb)
+ Pipes (Ppi) + Plant &
Machinery Spare
& Component (Pp) +
Other Materials*
1. R&B works (% of Road works 5 5 90
component) Bridge works 5 5 90
Building 5 5 90
works
2. Irrigation works Structural 5 5 90
(% of work
component) Earth, Canal 5 5 90
&
Embankment
work
3. P.H. Work Structural 5 5 90
work
Pipeline 5 5 Pipe – 70%
work * Machinery + Other
material -20%
Sewer line 5 5 Pipe – 70%
* Machinery + Other
material -20%

*Note: Further break up may be worked out considering the consumption of Cement.
Steel, Bitumen, pipe and Plant & Machinery Spare Component in the concerned
works and shall be provided in the bid document in shape of "Schedule of
Adjustment Data" as an "Appendix to Bid". (enclosed herewith).

47
 Appendix to Bid
Schedule of Adjustment Data

[For all works, adjustment factor for Labour and POL shall be considered @ 5% each.
Steel, Cement, Pipes, other Materials and Machinery shall contribute to 90% of Price
Adjustment and shall be calculated for each work separately during preparation of
estimate, shall be approved by the authority during technical sanction as a "Schedule of
Adjustment Data" and shall form part of the Bid Document]
Cl. No-31 of Index Source of index Base Base Weightage
of Item**
F2/G2/P1 description value* Date*
Contracts
Sl. No.
31 (a)(i) Other All India Whole sale price
Materials index (all commodities) as
published by the Office of the
Economic Advisor to the
Govt. of lndia, Ministry of
Commerce and lndustry.
31 (a)(ii) Cement All India Whole sale price
index for Cement (Ordinary
Portland Cement) as
published by the Office of the
Economic Advisor to the
Govt. of lndia, Ministry of
Commerce and lndustry.
31 (a)(iii) Steel All India Whole sale price
index for Steel (Mild Steel-
Long Products) as published
by the Office of the Economic
Advisor to the Govt. of lndia,
Ministry of Commerce and
lndustry.
31 (a)(iv) Bitumen Official retail price of bulk
(VG-30) bitumen at the nearest
IOC/HPCL Depot.
31 (a)(v) Pipes All India Whole sale price
index for the type of pipe
under consideration, as
published by the Office of the
Economic Advisor to the
Govt. of lndia, Ministry of
Commerce and lndustry.
31 (b) Labour Minimum Wage notified by 5%
the Labour and Employee’s
State Insurance Department
of Government of Odisha,
India.

48
 31 (c) POL Official retail price of HSD at 5%
nearest IOCL/ HPCL/ BPCL
Consumer Pump Depot.
31 (d) Plant and All India Whole sale price
Machinery index for Manufacture of
Machinery for Mining,
Quarrying and Construction
as published by the Office of
the Economic Advisor to the
Govt. of lndia, Ministry of
Commerce and lndustry.
Total : 100%
* Values to be filled up at the time of drawl of contract.
** Values to be filled up in the bid document.

6.20. If at any time after the commencement of the work the Governor of Odisha shall
for any reason whatsoever not require the whole thereof as specified in the tender
to be carried out the Engineer-in-charge shall give notice in writing of the fact to
the contractor who shall have no claim to any payment or compensation
whatsoever on account of any profit or advantage, which he might have derived
from execution of the work in full but which he did not derive in consequence of
the full amount of the work not having been carried out, neither shall he have any
claim for compensation by reason of any alterations having been made in the
original specification, drawings, designs and instruction which shall involve any
curtailment or increase of the work as originally contemplated.

6.21. Defects Liability Period:

The defect liability is 12 months from the date of formal taking over of the work
by the Engineer-in-charge.

6.22. Contractor Liable for Damage done & for Imperfection for 6 (six)
months after Certificate:
If the contractor or his work people or servants shall break, deface, injure or
destroy any part of a building or structure in which they may be working or any
building, road, fence, enclosure or grass land cultivated ground continue to the
premises on which the work or any part of it is being executed or in any damage
shall happen to the work while in progress from any cause whatsoever or any
imperfection become apparent in it within six months from the date of the final
certificate of its completion shall have been given by the Engineer-in-charge, as
aforesaid, the contractor shall make the same good at his own expenses or in
default the Engineer-in-charge may cause the same to be made good by other
workman and deduct the expenses of which the certificate of the Engineer-in-
charge shall be final from any sums that may be then or at any time thereafter
may become due to the contractor or from his security or the proceeds of sale
thereof or a sufficient portion thereof and the contractor shall be liable to pay of
the expenses not so recovered by the Engineer-in-charge.

49
6.23. Action where No Specification is mentioned:
In the case of any class or items of works for which there is no such specification
as mentioned in file, if such work shall be carried out in accordance with the
detailed standard specification of Odisha, as followed by the State PWD and in
the event of there being no specifications born in the said standard specification
of Odisha for such items of work, then in such case the said item of work shall be
carried out in all respects in accordance with the instructions and requirements of
the Engineer-in-charge after obtaining approval from competent authority.

6.24. Payment on Intermediate Certificate to be regarded as Advance and Bill

to be submitted Monthly:

A bill shall be submitted by the contractor each month on or before the date fixed
by the Engineer-in-charge for all works executed in the previous month and the
Engineer-in-charge and/or Assistant Engineer and/or Junior Engineer in immediate
charge of the work shall take the requisite measurements for the purpose of
having the same verified, and the claims for as admissible adjusted if possible
before the expiry of ten days from the presentation of the bill. If the contractor
does not submit the bill within the time fixed as aforesaid, the Engineer-in-charge
and/or his Engineering subordinates shall measure up the said work in the
presence of the contractor, whose counter signature to the measurement list will
be sufficient warrant, and the Engineer-in-charge and/or Assistant Engineer
and/or his Engineering subordinates shall prepare a bill from such list which shall
be binding on the contractor in all respects. Payment shall be made to the
contractor in all respects.

The Engineer-in-charge will deduct @ 5% (five percent) of the value of each

running bill prepared and submitted by the contractor, if any, on account of works
done, and such sum or sums to be held in deposit as a further security for the due
performance of the condition of the contract provided always that the Executive
Engineer may refuse to make such monthly payments if in his opinion, the
progress of the work or the conduct of the contractor is not satisfactory or the
contractor has in any other may done or neglect to do anything as to make it
appear doubtful to the authority as to whether the works will be completed by the
contractor in accordance with his contract, or has failed to comply with any
instruction or order of Engineering personnel. All such interim payments from
time to time shall be regarded as payments by way of advance against the final
payment only and not as payments of work actually done and completed and shall
not preclude the requirement of bad, unsound and imperfect or unskilful work to
be removed and taken away and for reconstructed or re-erected, or be considered
as an admission of the due performance of the contract, of any part thereof in any
respect, or accrual of any claim not shall it conclude, determine or affect in any
way the powers of Engineer-in-charge and/or Assistant Engineer and/or the Junior
Engineer under these condition or any of them as to the final settlement of
adjustment of the accounts or otherwise or in any other way vary or affect this
contract. The contractor shall submit the final bill within one month of the date
for completion of the work failing which the Engineer-in-charge or his authorized
representatives in the presence of the contractor shall prepare the final bill. For
50
 recording final measurement of the work, the Engineer-in-charge or his authorized
representative shall serve a notice upon the contractor stipulating therein the date
fixed for recording such measurement. If the contractor fails to attend the
recording of final measurement by the Engineer-in-charge or his authorized
representative on the date as stipulated, the Engineer-in-charge may at his
discretion get the measurements recorded ex-parte or fix up another date as per
his own convenience. Such measurements and the total amount payable to the
contractor as certified by the Engineer-in-charge shall be final and binding on all
parties.

6.25. Black Listing:

A Contractor may be black listed as per amendment made to Appendix XXXIV
to OPWD Code Vol.-II on rules for black listing of Contractors vide
letter No.3365 Dt.01.03.2007 of Works Department, Odisha. As per said
amendment the Contractor may be blacklisted.
a) Misbehavior/threatening of Departmental & supervisory officers during
execution of work/tendering process.
b) Involvement in any sort of tender fixing.
c) Constant non-achievement of milestones on insufficient and imaginary
grounds and non-adherence to quality specifications despite being pointed
out.
d) Persistent and intentional violation of important conditions of contract.
e) Security consideration of the State i.e., any action that jeopardizes the
security of the State.
f) Submission of false/ fabricated / forged documents for consideration of a
tender.

6.26. If the rate quoted by the bidder is less than 15% of the tendered amount, then
such a bid shall be rejected and the tender shall be finalized basing on merits of
rest bids. But if more than one bid is quoted at 14.99% (Decimals upto two
numbers will be taken for all practical purposes) less than the estimated cost, the
tender accepting authority will finalize the tender through a transparent lottery
system, where all bidders / their authorized representatives, the concerned
Executive Engineer and DAO will remain present.
(As included in Appendix – IX, Clause – 36 of OPWD Code Vol.II vide Works
Department letter No.12366/W dt.18.11.2013).

6.27 If L1 bidder does not turn up for agreement after finalization of the tender, then
he shall be debarred from participation in bidding for three years and action will
be taken to blacklist the contractor. In that case, the L2 bidder, if fulfils, other
required criteria would be called for drawing agreement for execution of work
subject to the condition that L2 bidder negotiates at par with the rate quoted by
the L1 bidder otherwise the tender will be cancelled. In case a contractor is black
listed, it will be widely published and intimated to all Departments of Government
and also to Government of India agencies working in the State.
(As included in Para 3.5.14 Note-I of OPWD Code Vol.I vide Works Department
letter No.12366/W dt.18.11.2013).

51
6.28. Before acceptance of tender, the successful bidder will be required to submit a
work programme and milestone basing on the financial achievement so as to
complete the work within the stipulated time and in case of failure on the part of
the agency to achieve the milestone liquidated damaged will be imposed.
(As included in Para 3.5.18 Note-VIII of OPWD Code Vol.I vide Works Department
letter No.12366/W dt.18.11.2013).

6.29. Grant of Concession to Scheduled Caste & Scheduled Tribe Contractors:

If the tender of the individual registered contractors belonging to Scheduled Caste
and Scheduled Tribe is within 10% of the rate quoted by the lowest tenderer for
any work, the work may be considered for award to him/her at the lowest
tendered rate in the relaxation of Rule 18 of the O.G.F.R. Vol.I and Para 3.5.14 of
OPWD Code Vol.I.

(Resolution No.16/37 – 27748 Dated 11.10.1977 amended vide

No.16262/W Dt.30.10.2018).

***

52
 SECTION-7
SPECIAL CONDITIONS OF CONTRACT
7.1. Changes in Constitution of Firm:
In the case of tender by a partnership firm, any change in the constitution of the
firm shall be forth with notified by the contractor to the Executive Engineer/
Superintending Engineer/ Chief Engineer/ Engineer-in-Chief/ EIC-cum-
MS, OWSSB for his information. In case of failure to notify the change in the
constitution within 15 days, the Executive Engineer/ Superintending
Engineer/ Chief Engineer/ Engineer-in-Chief/ EIC-cum-MS, OWSSB may
by notice in writing, rescind the contract and the security deposit of the contractor
shall thereupon stand forfeited and be absolutely at the disposal of the Governor of
Odisha and the same consequence shall ensure as if the contract had been
rescinded thereof and in addition the contractor shall not be entitled to recover or
be paid for any work there for actually performed under the contract.

7.2. Engineer’s Access to Work:

The Executive Engineer is to have at all times access to the works, which are to be
entirely under his control. He may require the contractor to dismiss any person in
the contractor’s employee upon the works who may be incompetent or misconduct
him-self and the contractor is forthwith to comply with such requirements. Other
supervising officers shall have all time access to the works.

7.3. Workmen Compensation Act VIII of 1923:

The Governor of Odisha shall be entitled to recover in full from contractor any
amount that the Governor of Odisha may be liable to pay under Workman’s
Compensation Act VIII of 1923 to any workman employed in course of execution of
any part of the work covered by this contract.
7.4. Jurisdiction in the Event of Dispute:
That for the purpose of jurisdiction in the event of dispute if any, the contract
should be deemed to have been entered into within the State of Odisha and it is
agreed that neither party to this agreement will be competent to bring a suit in
regard to the matters covered by this contract at any place outside Odisha.

7.5. Lighting & Sanitary Arrangement:

Lighting & Sanitary arrangement and supply of drinking water will be made by the
Contractor at his own cost for his labour camp.
7.6. Payment of TAXES:
The Contractor shall bear Taxes such as, Income Tax, Royalties, Fair Weather
Charges and Tollages where necessary & Government of Odisha shall not
entertain any claim whatsoever in this respect. Statutory deduction of Taxes as
applicable shall be done from each running bill.

7.7. The Building & Other Construction Workers Welfare Cess Act 1996.
In accordance with the provisions under the said Act 1% (One) of the approved
agreement value will be deducted from the R/A Bill at the time of making payment

53
 to the contractor and such amount shall be remitted in favour of The Odisha
Building & Other Construction Workers Welfare Board.

7.8. Site Clearance:

After the work is finished or completed, surplus materials and debris are to be
removed by Contractor at his own cost and preliminary works such as vats, mixing
platforms, level pillars, temporary sheds and go-downs etc. are to be dismantled
and all such materials removed from site. The site involved in the construction
activities should be cleared and dressed properly with outward slope away form the
structure. After the work is completed in all respects as per the contract, the
contractor shall vacate the site within three months from the date of completion &
commissioning, by making good the damages if any.

7.9. Works to be Carried Out:

The work to be carried out under the contract shall include all materials, labour,
tools and plants, equipment and transport which may be required in preparation of
and for in the full and entire execution and completion of the works. The
description given in the schedule of quantities/scope of work shall, unless
otherwise stated, be held to include wastage on materials, carriage & cartage,
carrying and return of empties, hoisting, setting, fitting and fixing in position and
all other labours necessary in and for the full and entire execution and completion
of the work as aforesaid in accordance with good practice and recognized
principles.

7.10. Sufficiency of Tender:

The contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his tender for the works and of the rates and prices
quoted in the schedule of quantities (DTCN Part-II Price Bid), which rates and
prices shall, except as otherwise provided, cover all his obligations under the
contract and all matters and things necessary for the proper completion and
commissioning of the works.

7.11. Rates:
The Tenderer shall quote their offer on ‘Lump Sum Rate’ in the Price Bid
appended to the tender document for complete work in all respects. The
estimated cost is excluding GST. The rates of item basing on which
estimated cost has been derived are excluding GST on different
components to arrive at such rates. The offer shall be inclusive of cost of all
materials, labour, T&P including the building and other construction workers
welfare cess with surcharge, tollages, royalties, packing and forwarding,
transportation, insurance, loading & unloading, storage, watch and ward, delivery
of the materials to the site etc. and all other expenses incidental thereto for
successful completion, testing & commissioning of the work.

GST as applicable on works contract shall be paid over the bill amount at
the time of Payment of Bill.

54
7.12. Transportation:
The contractor shall be responsible for the transportation of all materials, tools and
plant, equipment and machinery to the work site as may be required at site.

7.13. Custody of the Materials:

The contractor shall be responsible for safe custody of the materials at site and the
Governor of Odisha will not be responsible for any loss or damage of the property
at site.

7.14. Construction Schedule:

The contractor shall submit a detailed work schedule in the form of Bar Chart
along with his tender indicating the detailed break-up of the job. This will include
all operations from submission of design & drawing, procurement of materials,
construction to final testing & commissioning at site to be indicated in detail with
reference to the time period for each.

The construction schedule as submitted by the contractor shall be revised by the

Executive Engineer and approved with necessary modification if any after
acceptance of the tender. However the Engineer-in-Charge shall reserve the right
to modify the sequence of execution of different items/components/sub-items of
the project as and when found necessary & in such cases it will be obligatory on
the part of the successful bidder to abide by such changes in construction
schedule/bar chart as per direction of EIC. No claim and/or condition should either
be put forth in any manner by the successful bidder or shall be acceptable to the
EIC.

7.14(a) Progress reports – submission by the contractor

(1) The contractor shall submit monthly progress report of the work in a
computerised form. The progress report shall contain the following, apart
from whatever else may be required as specified:

(i) Project information, giving the broad features of the contract.

(ii) Introduction, giving a brief scope of the work under the contract, and the
broad structural or other details.
(iii) Construction schedule of the various components of the work through a bar
chart for the next three quarters (or as may be specified), showing the
milestones, targeted tasks and upto date progress.
(iv) Progress chart of the various components of the work that are planned and
achieved, for the month as well as cumulative upto the month, with reasons
for deviations, if any, in a tabular format.
(v) Plant and machinery statement, indicating those deployed in the work, and
their working status.
(vi) Man-power statement, indicating individually the names of all the staff
deployed in the work, along with their designations.
(vii) Financial statement, indicating the broad details of all the running account
payments received upto date, such as gross value of work done, advances
taken, recoveries affected, amounts withheld, net payments, details of
cheque payments received, etc.
55
 (viii) A statement showing the extra and substituted items submitted by the
contractor, and the payments received against them, items pending for
sanction /decision by the Department, broad details of the bank guarantees,
indicating clearly their validity periods, broad details of the insurance policies
taken by the contractor, if any, the advances received and adjusted.
(ix) Progress photographs, in colour, of the various items/ components of the
work done upto date, to indicate visually the actual progress of the work.
(x) Quality assurance and quality control tests conducted during the month,
with the results thereof.
(xi) Besides above contractor shall have to submit the information
required as per the decision taken in the Kick-off meeting headed
by the concerned Engineer-in-Charge.

(2) The progress report submitted by the contractor shall be checked and
certified by the Junior Engineer and the Assistant Engineer, and has to be
reviewed by the Executive Engineer and the Superintending Engineer, over
their dated signatures.

(3) Work of unique importance and character irrespective of the value of the
work, should have videography undertaken at various stages of construction
right from the day of start of work to date of completion / occupation,
covering all major events, inspections, visits by dignitaries, etc.

7.15. Initial Security Deposit:

The tenderer whose tender is selected for acceptance shall have to deposit 2%
(two percent) of the accepted tender amount as Initial Security Deposit
(ISD) within 7 (Seven) days of receipt of Letter of Acceptance (LoA) and sign
the agreement in the prescribed form within 10 (Ten) days of receipt of Letter of
Acceptance after depositing the ISD. The ISD shall be deposited in shape of NSC /
POTD / Post Office Savings Bank Account / KVP/ Deposit Receipt in Schedule Bank
duly pledged in favour of the Executive Engineer, concerned P.H. Division. No
tender shall be accepted unless required amount of security money is deposited.

In addition to the ISD, 5% of the bill amount shall be deducted from each bill
towards the security deposit. The earnest money deposit, the initial security
deposit before and after acceptance of tender together with the subsequent
deduction from the contractor’s bill shall form part of the security deposit
equivalent to 7% of the contract value for the due fulfilment of the contract.

The security deposit of the contractor shall be refunded only 12 (twelve) months
after the date of completion of the work provided the final bill has been paid and
defects if any rectified.

If however there is inevitable delay in payment of final bill, the earnest money
deposit and initial security deposit forming part of the security deposit may be
refunded on orders of competent authority.

56
7.16. Monitoring of the Project:
Time is the essence of the contract. The execution of the project shall be closely
monitored to ensure that quality; cost & time of the project are not compromised
in any manner.
The contractor shall submit monthly progress reports in a format as may be
prescribed by the Engineer-in-charge. The monthly progress report shall be
evaluated by the Executive Engineer vis-à-vis the approved Bar chart & PERT
Chart and any deficiency observed thereto shall be communicated to the
contractor. The contractor shall have to make up the deficiencies within the specific
time period communicated to him by the Executive Engineer failing which the
contractor shall be liable for action as per Clause -7.26.

In addition, the contractor shall submit monthly day-wise work program one month
in advance to Executive Engineer for approval under intimation to the
Superintending Engineer, concerned PH Circle, Chief Engineer, PH
(Urban) & Engineer-in-Chief, P.H., Odisha, Bhubaneswar to ensure speedy
implementation of the work and effective monitoring at all levels. Failing to do so
shall also invite action under Clause-7.26.

7.17. Site Order Book:

A site Order Book shall be issued to the contractor by the Engineer-in-charge or his
representative. The contractor shall keep this Book always at site and any special
order or instruction to be issued to the contractor shall be recorded in this Book by
the Engineer-in-charge or his representative. The contractor shall sign all orders
and instructions as token of his knowledge about the same. The site Order Book
shall be the property of the department but will remain during the period of the
progress of the work with the contractor. The safe custody of the site Order Book
during this period shall be the responsibility of the contractor. After completion of
the work, the Book shall be returned back by the contractor to the Engineer-in-
charge, which will be enclosed in the final bill.

7.18. Guarantee:
Defect liability period is 12 (twelve) months from the date of final acceptance of
the work conforming to provisions in scope of work. During this period, the
contractor shall replace the defective materials if any or rectify the defects if any at
his own cost as pointed out by the Engineer-in-charge to the satisfaction of the
later.

7.19. Land:
The Department may provide land if available for construction of site office to the
contractor on payment of usual rent.

57
7.20. Unilateral Stoppage of Work:
Unilateral stoppage of work by the contractor without prior written permission of
the Engineer-in-charge shall be considered as breach of contract and the Governor
of Odisha reserves the right to take such actions as it may be deemed fit.

7.21. Resident Engineer:

The contractor shall engage for this work competent, qualified and authorised
resident Engineers and Assistants to the satisfaction of the Engineer-in-charge. The
Resident Engineer shall represent the contractor in his absence in receiving
directions from officers of the Department, which will be binding on the contractor.

7.22. Force Majeure:

Neither the contractor nor the Executive Engineer shall be considered in default in
delayed performance of its obligation if such performance is prevented or delayed
because of work to hostilities, revolution, civil commotion, epidemic, accident, fire,
cyclone, flood, earthquake or because of any law and order proclamation,
regulations or ordinance of the Government thereof or because of any act of God
or for any cause beyond reasonable control of the party affected. Should one or
both the parties be prevented from fulfilling their contractual obligations a state of
force majeure lasting continuously for a period of 6 months, the two parties shall
consult each other regarding the future execution of the contract for mutual
settlement.

7.23. Damages to Persons and Property:

The contractor shall take every precaution not to damage or injure adjoining or
other property of any persons. He shall indemnify and keep indemnified the
employee against all claims for injuries or damages to any person or any such
property (including surface or land or crops in site) which may arise out of or in
consequence of any negligence or default on the representatives and against all
claim, demands proceedings damages, costs, charges and expenses whatsoever in
respect of or in relation thereto. The Department does not take any responsibility
on this account.

7.24. Attention to Urgent Works:

If any urgent work in the opinion of Engineer-in-charge becomes necessary to be
executed and the contractor is unable and unwilling at once to carry out, the
Engineer-in-charge may by his own or through other agency carry it out, as he may
consider necessary. All expenses incurred on it shall be recoverable from the
contractor or be adjusted against any sum payable to him.

7.25. Safety Devices:

i) Scaffolding: Suitable scaffolding shall be provided for workmen for all works
that can not be safely done from the ground or solid construction except such
short period of work as can be done safely from the ladders. When a ladder is
used an extra labour shall be engaged for holding the ladder and if the ladder

58
 is used in carrying the materials, suitable foot holds and handholds shall be
provided on the ladder.
The Engineer-in-charge will have the right to inspect the scaffolding and
centring etc. for the work and can reject partly or fully such structure if found
defective in his opinion.
ii) Working Platforms: Working platforms, gangways and stairways shall be
constructed such that they do not sag unduly or unequally. If the height of the
platforms or gangway or stairway is more than 3.25 meters above the ground
or floor level, it shall be closely guarded, have adequate width and suitably
fenced.
iii) Safe means of access: Safe means of access shall be provided to all
working platform and other working places.
iv) Precaution against Electrical Equipment: Adequate precaution shall be
taken to prevent danger from electrical equipment. Hand lamps shall be
provided with Mesh guard, wherever required.
v) Preventing Public from Accident: No materials on any of the sites shall be
so stacked or placed as to cause danger or inconvenience to any person or
public. The contractor shall provide all necessary fencing and light to protect
public from accident and shall be bound to bear expenses of defence or any
suit action or other proceedings at law that may be brought by any persons
for injury sustained owing to neglect of the above precaution and to pay any
damages and cost which may be awarded in any such suit action or
proceedings to any such person or which may with the consent of the
contractor, be paid to compromise any claim by any such person. The
contractor not to come cause blockage of traffic /disruption of the traffic.
vi) Demolition: Before any demolition work is commenced and also during
process of work:
a) all roads and open areas adjacent to the work site shall either be
closed or suitably protected,
b) no electric cable or apparatus which is liable to be a source of danger
shall remain electrically charged,
c) all practical steps shall be taken to prevent danger to persons
employed from the risk of fire, explosion or flooding,
d) no floor roof or other parts of the building shall be so over loaded
with debris or materials as may render it unsafe.
vii) Personal safety equipment: All personal safety equipment shall be made
adequately available by the contractor for use of persons employed at the site
of work and maintained in a condition suitable for immediate use. The
contractor shall take adequate steps to ensure proper use of the equipment by
persons concerned.
viii) Precaution against fire: Suitable fire extinguishers, water and sand buckets
shall be provided at the work site to tackle situations of fire.

7.26. Rescission of Contract:

Subject to other provisions contained in this clause the Executive Engineer of the
Department may without prejudice to his any other rights or remedy against the
contractor in respect of any delay, inferior workmanship, any claims for damages
59
 and/or any other provisions of this contract or otherwise, and whether the date of
completion has or has not elapsed, recommend the accepting authority to rescind
the contract in any of the following cases:

i) If the contractor having been given by the Executive Engineer a notice in

writing to rectify, reconstruct or replace any defective work or that the work
is being performed in an inefficient or otherwise improper or un-workmen like
manner shall omit to comply with the requirement of such notice for a period
of seven days thereafter.
ii) If the contractor being a company shall pass a resolution on the court shall
make an order that the company shall be wound up or if a receiver or a
manager on behalf of a creditor shall be appointed or if circumstances shall
arise which entitle the court or the creditor to appoint a receiver or a manager
or which entitle to court to make a winding up order.
iii) If the contractor has, without reasonable cause, suspended the progress of
the work with due diligence so that in the opinion of the Executive Engineer
(which shall be final & binding) he will be unable to secure completion of the
work by the date of completion and continues to do so after a notice in writing
of seven days from the Executive Engineer.
iv) If the contractor fails to comply with the provisions of Clause-7.15 & other
relevant clauses mentioned elsewhere in this DTCN.
v) If the contractor fails to complete the work within the stipulated date or items
of the work with individual date of completion, if any stipulated, on or before
such date(s) of completion and does not complete them within the period
specified in a notice given in writing in that behalf by the Executive Engineer.

When the contractor has made himself liable for action under any of the cases
aforesaid, the accepting authority shall have the powers to rescind the
contract (of which rescission notice in writing to the contractor under the
hand of Executive Engineer shall be conclusive evidence), 20% of the value
of the left over work will be realized from the contractor as Penalty

7.26.1. In case of rescission of contract as per Clause-7.26 the contractor shall have
no claim to compensation for any loss sustained by him by regions of having
purchased or procured any materials or entered any engagement on account of
or with a view to execute the work / performance of the contractor.
7.27(a) Conditions for Reimbursement of Levy/Taxes if Levied after Receipt
of Tenders:
i) All tendered rates shall be inclusive of all taxes and levies payable under
respect statutes. However, pursuant to the Constitution (46th Amendment)
Act, 1982, if any further tax or levy is imposed by Statute, after the last
stipulated date for the receipt of tender including extensions if any and the
contractor thereupon necessarily and properly pays such taxes/levies the
contractor shall be reimbursed the amount so paid, provided such payments, if
any, is not, in the opinion of the Engineer-in-Chief, P.H., Odisha,
Bhubaneswar (whose decision shall be final and binding on the contractor)
attributable to delay in execution of work within the control of the contractor.

60
 ii) The contractor shall keep necessary books of accounts and other documents
for the purpose of this condition as may be necessary and shall allow
inspection of the same by a duly authorised representative of the Department
and/ or the Engineer-in-Charge and further shall furnish such other
information/ document as the Engineer-in-Charge may require from time to
time.
iii) The contractor shall, within a period of 30 days of the imposition of any such
further tax or levy, pursuant to the Constitution (Forty Sixth Amendment) Act,
1982, give a written notice thereof to the Engineer-in-Charge that the same is
given pursuant to this condition, together with all necessary information
relating thereto.

7.27(b) Other statutory Taxes such as I.T. etc, will be deducted at sources
from the bills of the contractor and deposited with concerned
authority.

7.27(c) Royalty at the prevailing rate on minerals will be deducted from the bills of the
contractor and deposited with concerned authority.

7.28 Fair Wages Clause:

(a) The contractor shall not employ for the purpose of this contract any person
who is below the age of fourteen years and shall pay to each labourer for
work done by such labourers fair wages.

Explanation – “Fair Wage” means wages, whether for time or piece work
prescribed by the State Public Works Department provided that where
higher rates have been prescribed under the minimum wages Act 1948
wages at such higher rates should constitute fair wages.

The Executive Engineer shall have the right to enquire into and decide any
compliant alleging that the wages paid by the contractor to any labourer for
the work done by such labourer is less than the wages as per sub-
paragraph-I above.

(b) The contractor shall, notwithstanding the provisions of any contract to

contrary, cause to be paid a fair wage to labourers indirectly engaged on
the work including any labour engaged by his sub-contractors in connection
with the said work, as if, the labourers had been immediately employed by
him.

(c) In respect of all labour directly or indirectly employed in the works for the
performance of the contractor’s part of this agreement, the contractor shall
comply with or cause to be complied with all regulations made by
Government in regard to payment of wages, wage period deductions from
wages, recovery of wages not paid and deductions unauthorizedly made,
maintenance of wage register, wage cards, publication of scale of wages
and other terms of employment, inspection and submission of periodical
returns and all other matters of a like nature.

61
 (d) The Executive Engineer or Sub-Divisional Officer concerned shall have the
right to deduct, from the money due to the contractor, any such required or
estimated to be required for making good the loss suffered by a worker or
workers by reason of non-fulfilment of the conditions of the contract for the
benefit of the workers non-payment of wages or of deduction made from his
or their wages, which are not justified by their terms of the contract or non-
observance of the regulations. Money so deducted should be transferred to
the workers concerned.
(e) Vis-à-vis, the Government of Odisha, the contractor shall be primarily liable
for all payments to be made under and for the observance of the
regulations aforesaid without prejudice to his right to claim indemnity from
his sub-contractor.
(f) The regulations aforesaid shall be deemed to be a part of this contract and
any breach thereof shall be breach of this contract.
[Odisha PWD/Electricity Department Contractor’s Labour
Regulations]

7.28.1. Short title – These regulations may be called “The Odisha Public Works
Department / Electricity Department Contractor’s Regulations”.
7.28.2. Definitions – In these Regulations, unless otherwise expressed or indicated the
following words and expressions shall have the meaning here by assigned to
them respectively, that is to say -

i) “Labour” means a worker employed by a contractor of the Odisha Public

Works Department / Electricity Department directly or indirectly through a
sub-contractor or other person, or by an agent on his behalf.
ii) “Fair Wages” means wages whether for time or piece work prescribed by
the State Public Works Department provided that where higher rates have
been prescribed under the minimum wages Act, 1948 wages at such higher
rates should constitute fair wages.
iii) “Contractor” shall include every person whether a sub-contractor or
headman or agent employing labour on the work taken on contract.
iv) “Wages” shall have the same meaning as defined in the payment of Wages
Act and include time and piece rate wages, if any.

7.28.3. Display of Notices regarding Wages, etc.:

The contractor shall:–
(a) Before he commences his work on contract display and correctly maintain
and continue to display and correctly maintain, in a clean and legible
condition, in conspicuous places on the work, notices in English and in the
local Indian language spoken by the majority of the workers, giving the rate
of wage prescribed by the State Public Works Department / Electricity
Department for the district in which the work is done.
(b) Send a copy of such notices to the Engineer-in-charge of the work.

7.28.4. Payment of wages:

(1) Wages due to every worker shall be paid to him direct.
(2) All wages shall be paid in current coin or currency or in both
62
7.28.5. Fixation of wage period:
(1) The contractor shall fix the wage period in respect of which the wages be
payable.
(2) No wage period shall exceed one month.
(3) Wages of every workman employed on the contract shall be paid before the
expiry of ten days, after the last day of the wage period in respect of which
the wages are payable.
(4) When the employment of any worker is terminated by or on behalf of the
contractor, the wages earned by him shall be paid before the expiry of the
day succeeding the one on which his employment is terminated.
(5) All payments of wages shall be made on a working day.

7.28.6. Wage book and wages cards, etc.:

(1) The contractor shall maintain a wage book of each worker in such form as
may be convenient, but the same shall include the following particulars-
(a) Rate of daily or monthly wages.
(b) Nature of work on which employed
(c) Total number of days worked during each wage period
(d) Total amount payable for the work during each wage period.
(e) All deductions made from the wages with an indication in each case of
the ground for which the deduction is made.
(f) Wage actually paid for each wage period.

(2) The contractor shall also maintain a wage card for each worker employed on
the work.
(3) The Executive Engineer may grant an exemption form the maintenance of
wage bond, wage cards to a contractor who, in his opinion – may not
directly or indirectly employ more than 100 persons on the work.

7.28.7. Fines and deduction which may be made from wages:

(i) The wages of a worker shall be paid to him without and deduction of any
kind except the following -
(a) Fines
(b) Deductions for absence from duty, i.e., from the place of places
whereby the terms of his employment he is required to work. The
amount of deductions shall be in proportion to the period for which
he was absence.
(c) Deductions for damage to or loss of good expressly entrusted to the
employed person for custody or for loss of money for which he is
required to account where such damage or loss is directly attributable
to his neglect or default.
(d) Any other deductions which the Odisha Government may from time
to time allow.

63
 (ii) No fines shall be imposed on a worker and no deduction for damage or loss
shall be made from his wages until the worker has been given an
opportunity of showing cause against such fines or deduction.

(iii) The total amount of fines which may be imposed in any one wage period on
a works shall not exceed an amount equal to five paise in a rupee of the
wages payable to him in respect of that wage period.

(i) No fine imposed on any worker shall be recovered from him by instalments,
or after the expiry of 60 days from the date on which it was imposed.

7.28.8. Register of fines, etc.:

(i) The contractor shall maintain a register of fines and of all deduction for
damage or loss. Such register shall mention the reason for which fine was
imposed or deduction for damage or loss was made.
(ii) The contractor shall maintain a list in English and in the local Indian
language, clearly defining acts and omissions for which penalty of fine can
be imposed. It shall display such list and maintain it in a clean and legible
condition in conspicuous places on the work.
7.28.9. Preservation of register:
The wage register, the wage cards and the register of fines, deduction required
to be maintained under the regulations shall be preserved for 12 (twelve)
months after day of the last entry made in them.
7.28.10. Powers of Labour Welfare Officers to make investigation or enquiry:
The Labour Welfare Officers or any other persons authorized by the
Government of Odisha on their behalf shall have power to make enquiries with
a view to ascertaining and enforcing due and proper observance of the fair
wage clauses and the provisions of these regulations. He shall investigate into
any complaint regarding default made by the contractor, sub-contractor in
regard to such provisions.
7.28.11. Report of Labour Welfare Officers:
The Labour Welfare Officer or others authorized as aforesaid shall submit a
report of the results of his investigation or enquiry to the Executive Engineer
concerned, indicating the extent, if any, to which the default has been
committed with a note that necessary deductions from the contractor bill be
made and the wages and other dues be paid to the labourers concerned.
7.28.12. Appeal against the decision of Labour Welfare Officer:
Any persons aggrieved by the decision and recommendation of the Labour
Welfare Officer or other person so authorized may appeal against such decision
to the Labour Commissioner within 30 days from the date of decision
forwarding simultaneously a copy of his appeal to the Executive Engineer
concerned but subject to such appeal, the decision of the officer shall be final
and binding upon the contractor.
7.28.13. Inspection of register:
The contractor shall also allow inspection of the wage book and wage cards to
any of his workers or to his agent at a convenient time and place after due

64
 notice is received, or to the Labour Commissioner or any other person
authorized by the Government of Odisha on his behalf.

7.28.14. Submission of return:

The contractor shall submit periodical returns as may be specified from time to
time.
7.28.15. Amendments:
The Government of Odisha may from time to time, add to or amend these
regulations and on any question as to the application, interpretation of effect of
these regulations, the decision of the Labour Commissioner or any other person
authorized by the Government of Odisha in that behalf shall be final.
The terms and conditions of the agreement have been read by Me/Us
and I/We certify that I/We clearly understand them and agree to
abide by them.

Contractor

65
 SECTION-8
SCOPE OF WORK
GENERAL

The intent of this Section is to specify the work items to be covered on ‘Lump Sum Rate
Basis’ in conformity with the technical specifications as enumerated in the subsequent
clauses for the work:- Construction, testing, commissioning & trial run of 2 Nos.
of Septage Treatment Facilities in Bargarh (30 KLD) & Biramitrapur (10 KLD)
Towns of Odisha.

8.1. Location:

1. Town : Bargarh, District :Bargarh

2. Town : Biramitrapur, District :Sundargarh
State : Odisha

8.2. Detailed Scope of the Bid:

This is a “Procurement and Construction Contract” in which the contractor is responsible
for the execution of the work including the supply and installation of all materials,
machineries, equipment etc. in accordance with the specifications stipulated in the Bid
Document and in conformity with the Quality Parameters laid down in the relevant BIS,
CPHEEO, Bid Document etc. and completing the entire work in all respect satisfactorily
and commissioning within the stipulated time period.
The detailed engineering in respect of major works have been done by Orissa water
Supply & Sewerage Board (OWSSB) and the contractor is responsible for engineering of
shed over the sludge drying beds, sludge temporary storage shed and other minor piping
details along with execution of the work including the supply and installation of all
materials, machineries, equipment etc. The agreement shall be drawn under Lump Sum
contract.
Since the civil components are to be utilized for biological treatment processes, it is
necessary that all the components are constructed meticulously as per design, drawings
and specifications to avoid process failure due to insufficient provisions & improper
construction.
The agency is advised to carefully study the detailed scope of the work along with the
available drawing and design and proceed as per the direction of the Engineer-in-charge.
The bidder must visit existing SeTP functioning in the state especially the 75 KLD capacity
SeTP at Basuaghai, Bhubaneswar to familiarise with the nature & type of work. The
general, technical specifications have been provided in the bid document. In case of
confusion, lack of clarity or insufficiency in the technical documentation as provided, it
shall be decided by the Engineer-in-charge, who shall refer the matter to Member
Secretary, OWSSB before taking any decision.

The scope involves construction of SeTPs in the following towns:

1. Bargarh Town in Bargarh District for 30 KLD capacity
2. Biramitrapur Town in Sundargarh District for 10 KLD capacity

66
8.2.1 General Scope:
i. The successful bidder will prepare the layout plan and structural drawings for
construction which will be approved by the OWSSB/PHEO before execution begins
at site.
ii. The executing agency will carry out site investigation such as soil exploration by
SPT and determine bearing capacity of soil for foundation design.
iii. The foundation type, depth and site provided in the scope is tentative. It will be
finalized only after soil bearing capacity (SBC) is determined. Required foundation
as per site condition shall be designed and provided.
iv. There is no extra cost for preparation of structural designs & drawings. There will
be no extra cost if foundation design as per site is different from the one given in
the scope of the bid documents,
v. The agency will carry out the design of steel structural truss and support structures
for sludge drying bed shed and sludge storage shed.
vi. The approximate distance between available 11 KV electric power supply
source/tapping location and the corresponding SeTP site has been mentioned in
Table-4 of Section-8 of DTCN. However, as envisaged in the DTCN, the intending
bidders should undertake field visit to assess and understand the site conditions,
verify the source/tapping locations for power supply to the corresponding SeTP
sites and submit their bids accordingly.
vii. There is no extra cost towards site survey inspection and preparation of GA
Drawings.
8.2.2. Detailed Scope:
The detailed scope of work for each component of the SeTP are described below:
Table No.-1: Dimensions of Components of SeTP are given in the table
below

For 30 KLD SeTP at

Sl For 10 KLD SeTP at
Bargarh
No. Component Biramitrapur
1 RCC Ramp 1 no*30.0m*3.5m 1 no*30.0m*3.5m
2 Sludge Receiving Chamber 1 no.*1.50m*1.50m*1.50m 1 no.*1.50m*1.50m*1.50m
3 Screen Channel 2 nos.*1.5m*0.6m*0.6m 2 nos.*1.5m*0.6m*0.6m
4 Settler cum Thickener 2*8.4m*1.8m*2.05m 2*4.8m*1.2m*1.70m
5 Sludge Wet Well 1 no*2.0m (dia.) 1 no*2.0m (dia.)
6 Sludge Drying Bed 8 nos.*10.0m*3.0m 4 nos.*6.0m*4.0m
Anaerobic Baffle
7 Reactor(ABR)
7(a) Settler 1 no.*2.70m*3.0m*2.0m 1 no.*1.60m*2.0m*1.75m
7(b) ABR 4 nos.*1.10m*3.0m*2.0m 4 nos.*0.90m*2.0m*1.75m
7(c) Anaerobic Filters 2 nos.*2.0m*3.0m*2.0m 2 nos.*2.0m*2.0m*1.75m
8 Planted Gravel Filter (PGF) 1 nos.*24.0m*27.0m 1 nos.*23.0m*9.0m
9 Polishing Pond 1 no.*6.0m*5.0m*1.0m 1 no.*4.0m*3.0m*1.0m
10 Sludge Storage Shed 1 no.*30 m x 7 m 1 no.*30 m x 7 m
11 Leachate Sump 1 no.*3.0m(dia.)*3.0m(depth) 1 no.*3.0m(dia.)*3.0m(depth)
12 Guard Room 1 no.*3.0m*3.0m 1 no.*3.0m*3.0m

67
 13 Lab Room 1 no.*6.0m*4.0m 1 no.*6.0m*4.0m
14 Admin Room 1 no.*6.0m*4.0m 1 no.*6.0m*4.0m
15 Store Room 1 no.*4.0m*4.0m 1 no.*4.0m*4.0m
16 Panel Room 1 no.*3.0m*4.0m 1 no.*3.0m*4.0m
17 Electrical Substation 25KVA 25KVA
18 Production Well (Depth) 1 no.*100m 1 no.*100m
19 Overhead Tank (Capacity) 1 no.*5000 litre 1 no.*5000 litre
20 Internal Road 600 m 500 m
21 Compound Wall Table 2 Table 2
Provision of 11 KV
Overhead Line upto SeTP Table-4 Table-4
22 Sub-Station
23 Storm Water Drain 400 m 300 m
 For Sl. No. 2 to 11 in table no.-1, all dimensions for length, breadth & depth are
internal only.
 Length of compound wall shall vary for each site as per perimeter of land available. See
Table No.-2 for length of compound wall of each site of the package.
 Different pump sets with appropriate connect to panel is required at different locations.
See Table No.-3 for location, capacity and quantity.
Table No.-2: Compound Wall (Ref Sl. No 21 of Table No. -1)

Sl. No. Nam e of Town Length of Compound wall

1. Bargarh 298.00 m
2. Biram itrapur 336.00 m

Table No.-3: List of Pumps (Submersible Type) at each location of SeTP

Sl.No. Location of in stallation Quant ity Capacity Remark s
per each
SeTP
A Sludge Wet Well 2 nos 1.5 kW 1 activ e and
1standby
B Production Well 1 no 1.5 kW 1 activ e
C Leach ate Sump 2 nos 1 kW 1 activ e and
1standby
D Polishing Pond
i Aerat ion Pump 1 nos 0.5 kW 1 activ e
ii Disch arge Pump 2 nos 1.5 kW 1 activ e and
1standby
Table No.-4: Provision of 11 KV Overhead Line upto SeTP Sub-Station (Ref
Sl. No 22 of Table No. -1)
Sl. No. Nam e of Town Length of 11 KV Overhead L ine
upto SeTP Sub-Station
1. Bargarh 50 m
2. Biram itrapur 200 m

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 A. RCC RAMP:

i. Depending on the ground profile, a ramp of approved size of RCC M-25 shall be
constructed to a height so that delivery of septage from the cesspool vehicles to
the sludge receiving inlet chamber can be done by gravity.
ii. The ramp should be located by one of the side of the sludge receiving chamber
along the direction of flow.
iii. The ramp shall be built of RCC M-25 grade of concrete consisting of RCC slab of
0.15 m thickness supported by RCC walls of 0.20m thickness with footings as
required. Depth of the foundation for walls is1.0 m below GL.
iv. The approach slope shall be 1:7 along the ramp axis on both sides.
v. The length of the flat portion of the ramp should be at least 8.0 metres and total
length including slope on both side shall not be less than 30 metres.
vi. The height of ramp shall be minimum 1.6 m from finished ground level so that
cesspool vehicles can discharge by gravity to the sludge receiving chamber. The
width of the ramp shall be at least 3.5 metres.
vii. Parapet walls shall be provided on both sides of the ramp for safety purposes to a
height of 1.0 m.
viii. The inside of ramp shall be filled and compacted properly with sand to prevent
settlement under loading. The flat portion of ramp shall be supported at both ends
and at the mid span by RCC walls of 0.2m thickness.

B. SLUDGE RECEVING CHAMBER & SCREEN CHANNEL:

i. The screen channel shall be preceded by one septage receiving chamber of RCC
M-25 grade.
ii. The floor of sludge receiving chamber will be approx. 1.2 m from the finished
ground level (depending on site requirement) in order to provide required
hydraulic head for flow to the settling cum thickening tank, anaerobic baffle
reactor & polishing pond by gravity.
iii. The sludge receiving chamber along with the screen channel shall be supported
by columns of appropriate dimension as per the approved drawing.
iv. In the column foundation, sand filling of 0.15 m thickness and PCC (1:3:6) of 0.1
m thickness shall be provided. A RCC raft of 0.3 m thickness shall also form the
foundation for the columns supporting sludge receiving chamber & screen channel.
v. The sludge receiving chamber shall be neatly plastered both outside & inside over
the RCC work with punning inside. The plaster shall be 6 mm thick cement plaster
(1:4) to RCC surfaces finished smooth and applied over the RCC surface after filling
up any honeycomb that might exist.
vi. The inside surface of sludge receiving chamber shall be painted with epoxy paint to
minimise seepage of water and prevent corrosion of the reinforcement.
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 vii. Two coats of wall painting with weather coat of approved shade on outside portion
with primer of one coat of approved make/brand or as per the directions of
Engineer-in-charge shall be applied.
viii. The sludge receiving chamber shall contain a flexible pipe with coupling of HDPE
material or any other durable material cast at 1.0 m above the sludge receiving
chamber floor for a length of about 4 m suitable for coupling with the cesspool
emptier discharge pipe at the time of delivery of septage into the chamber.
ix. The septage receiving chamber shall be provided with a MS/GI screen basket of
removable type.
x. One screen channel of same depth as that of the sludge receiving chamber with
open top shall be constructed of appropriate length (minimum length is 3.0 m
which may vary upto 4.5 m) depending upon the location of the settler-cum-
thickener and receiving chamber in the plant layout plan.
xi. Walkway of 1.0 m wide in RCC M-25 shall be provided on both sides of screen
channel and receiving chamber with chequered tiles over the surface.
xii. The screen channel shall run up to the settling-cum-thickening tank and will be
bifurcated into two channels along the width of the tank.
xiii. The screen channel shall be neatly plastered both outside & inside over the RCC
work with punning on all surfaces. The plaster shall be 6 mm thick cement plaster
(1:4) to RCC surfaces finished smooth and applied over the RCC surface after filling
up any honeycomb that might exist after casting.
xiv. The inside portion of screen channel shall be painted with epoxy painting.
xv. Wall painting 2 coats with weather coat of approved shade on outside portion with
priming one coat of approved make/brand or as per the directions of Engineer-in-
charge shall be applied.
xvi. The screen channel shall be provided with two nos. of 25 mm bar screen, vertically
placed inside the channel having sufficient recess on the side walls for placement
and removal of the screen.
xvii. The screens shall be of removable type and shall be made of SS 304.
xviii. The height and width of the screen shall be 1.00 m and 0.60 m respectively. The
width of the screen channel is 0.60m.
xix. The thickness of the bar shall not be less than 10 mm built into a SS frame of 1.00
m height and 0.75 m width ±25 mm. Two such screens shall be provided.
xx. The required T&P shall be supplied by the agency for removal of solid waste from
the septage receiving chamber along with wheel barrow for it’s transport to
storage before final disposal during one month of O&M and trial run. These T&Ps
will not be returned to the Agency.
xxi. Stainless steel of 304 grade hand railing using 50mm dia. of 2mm thick circular
pipe with Balustrade of size 32mm x 32mm x 2mm @ 0.90mtr. C/C and stainless
still square pipe bracing of size 32 mm x 32 mm x 2 mm in 3 rows shall be

70
 provided as per the requirement at site on the perimeter of the 1 m wide walkway
on the sides of screen channel.
xxii. Any other minor items (pipes, valves, sundry items) that are essentially required
shall be taken up by the agency as per the direction of the Engineer-in-charge.

C. SETTLER-CUM-THICKENER:

a. The settling-cum-thickening tank shall be built as twin semi underground

tanks of M25 grade RCC. The tanks shall have a common wall of 0.25 m
thickness.
b. Outer RCC walls shall have 0.25 m average thickness. Base of the wall having
a thickness of 0.3 m and top with a thickness of 0.2 m. The outside of the
wall shall be tapered towards the top.
c. In the foundation for walls, sand filling of 0.15 m thickness and PCC (1:3:6) of
0.1 m thickness shall be provided. A RCC raft of 0.3 m thickness and 0.6 m
wide shall also form the foundation. The foundation shall be built on firm
surface not less than 1.0 m below GL.
d. Each tank shall contain two baffles at specified locations. One baffle is to be
provided at the entrance end and other at the outlet end of the tank. The
baffle shall be of 0.15 m thickness and 1.0 m depth from the top of the wall.
Baffles are to be placed at 1 m from short walls across the flow for scum
control.
e. One sludge pit shall be provided at 1/3rd of the length from the inlet wall of
the tank as per drawing. The size of the pit shall be 1.0 m x 1.0 m x 0.60 m.
The sludge pit location of the two tanks will be staggered for laying sludge
pipe below the tank bottom.
f. The hopper portion of the tank shall be built underground and the wall shall
be built semi underground. The tank bottom shall be sloped towards the pit.
The slope shall be steeper at about 2 m from the edge of the pit@1:4 from
the outlet end.
g. The tanks shall be provided with an outlet launder / channel of 0.60 m wide,
0.1 m deep and 1 m long (RCC box type). Two RCC channels of 0.4m wide
and 0.3 m deep shall be extended up to the inlets of two Anaerobic Baffled
Reactor (ABR) tanks for the supernatant to flow by gravity. It shall be
provided with two D.I. knife gate valves/ penstock gates to adjust flow to the
ABRs.
h. The settler tanks shall be provided with 1 m wide walkway along the
perimeter of the outer walls towards outside for operation and maintenance
purpose. Stainless steel of 304 grade hand railing using 50mm dia of 2mm
thick circular pipe with balustrade of size 32mm x 32mm x 2mm @ 0.90mtr.
C/C and stainless square pipe bracing of size 32 mm x 32 mm x 2 mm in 3

71
 rows shall be provided. A SS 304 grade ladder with tread of 0.25 m and rise
of 0.15 m shall be provided for access to settling-cum-thickening tank.
i. Chequered tiles on 25mm. thick bed of CM (1:1) jointed with cement slurry
shall be provided on the walkway. The walkway shall be extended from settler
to the roof of the ABRs.
j. Two sludge draw off pipes of 150 mm size of DI/HDPE make shall be provided
at the pit and laid at the bottom of settling-cum-thickening tanks connecting
to sludge wet well. Each pipe shall be fitted with a knife edge valve / sluice
valve ahead of wet well with proper fixing of the pipe with the pit wall to
avoid displacement and leakage. The sludge wet well is to be constructed on
the side of the settling-cum-thickening tank.
k. Freeboard in Settler cum Thickening tank is 0.4 m.
D. SLUDGE DRYING BEDS WITH SHEDDING STRUCTURE:
1) SLUDGE DRYING BEDS:

i. The Sludge Drying Beds (SDB) shall be in the form of a battery of required no of
beds as per the approved layout plan with common wall in between.
ii. The foundation work shall be of 0.15 m thickness for sand filling & PCC (1:3:6) of
0.10 m thickness. The depth of foundation is minimum 1.0 m below GL.
iii. The walls of the SDBs shall be of RCC M-25 grade of 0.20 m thickness.
iv. The under drainage shall be one main drain for each bed and laterals @ 1.0 m
interval.
v. The main drain size is 200 mm (W) x 250 mm (D) minimum in fly ash brick in CM
1:4.
vi. The lateral drains shall be connected to main longitudinal drain on the floor for
leachate collection. The lateral drain size is 100 mm (W) x 100 mm (D).
vii. The size of RCC connection chambers shall be 1.0 m x 1.0 m. Connection chamber
will be provided @7.5 m c/c and also at change of direction. They will be
connected with 200 mm diameter HDPE pipes up to leachate sump for flow by
gravity. The pipe slope is 1 in 100.
viii. Bed slope of 10% shall be provided in the laterals.
ix. The slope of main drain shall be 1 in 100.
x. The floor shall be constructed in fly ash brick on edge flooring in CM (1:8). The
brick size is 230mmx110mmx75 mm.
xi. Perforated slabs of size 1000 mm x 1000 mm x 100 mm shall be provided on top
of drains for supporting the gravel layer. The size of perforations is 20-25 mm.
xii. 12 mm thick cement plaster (1:6) over brick work including cement punning shall
be provided.
xiii. Sand bed of 0.15m thickness with Uniform Co-efficient (UC) less than 4 shall be
provided as top layer on the sludge drying bed. Below the sand bed, gravel shall
be placed in 2 layers.
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 xiv. The bottom most layer shall be gravel of 20-40 mm size and above this, the
gravel size shall be 6 to 12 mm. The thickness of two layer of gravel bed at the
side wall is 0.3m and increasing towards the center of the bed.
xv. The beds shall be provided with a plastic wire hexagonal mesh or metal wire mesh
coated with plastic of durable type to protect sand bed from being removed with
the dried sludge.
xvi. RCC collection chambers shall be constructed as per site and directions of
Engineer-in-charge. The chambers shall project 0.3m above FGL with RCC cover
slab and RCC cover ring.
xvii. The freeboard above the sand surface shall be at least 0.5 m. The height of
sludge drying beds shall be 0.6m above FGL.
xviii. MS Splash plate of size 1.0 m x0.6 m shall be fixed to the walls through brackets
which can be removed during maintenance. A gate valve provided in the pumping
pipe line in each bed shall control inflow of sludge on the splash plate.
xix. The splash plate shall be affixed to the wall of the bed and the gap between the
valve opening and splash plate shall be 25 mm.
xx. All piping to the SDB shall be 200 mm size of HDPE / DI material.
xxi. All valves shall be of DI make.
xxii. Wall painting 2 coats with weather coat of approved shade with priming one coat
of approved make/brand or as per the directions of Engineer-in-charge shall be
applied.
xxiii. Crusher broken hard granite metals may be used if gravel is not available within
15 km of the ULB with approval by Engineer-in-charge.

2) SHED STRUCTURE:
i. 50% of the sludge drying beds shall be provided with a movable cover with a
roof to protect them from rain to avoid rewetting of the drying sludge. The shed
should extend at least 0.3 m away from the outer walls to prevent rain water
entering the beds.
ii. The roof structure shall be of MS truss and movable i.e. sliding on wheels over
two rails along the lengths of the drying beds. Sliding should be possible by
pushing manually. The two rails shall be fixed over the RCC walls. The MS truss,
rails and rollers shall be designed by the Agency.
iii. The truss shall be fixed with GCI sheets (preferably TATA dura shine). The truss
shed shall be sloped to both sides of the bed to drain the rain water away from
drying beds.
iv. The MS truss shall be made from angle and channel section duly welded &
designed to withstand all loads including wind loads for the area.
v. Arrangements shall be made for Fitting & Fixing of Ridges & Wind Ties to fix /
lock the moving roof over a bed during the storm so that they are not displaced
by strong winds.
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 vi. The painting of truss structure shall be done with painting of two coats of enamel
paint over a coat of Primer.

E. HYBRID ANAEROBIC BAFFLED REACTOR (ABR):

i. The baffled tanks shall be constructed with M25 grade RCC. It shall be
constructed in two parallel trains with a central wall with RCC top.
ii. For foundation, sand filing of 0.15 m followed by PCC (1:3:6) of 0.1 m shall be
constructed with a raft/base slab of RCC (M-25) of 0.25 m thickness.
iii. This ABR shall have one settler tank and several baffled tanks followed by two
anaerobic filters as per the dimensions given.
iv. The ABRs are provided with a 1 m x 1 m inlet box at entrance. The depth of the
inlet box is 0.2m.
v. Shafts shall be provided for flow distribution at the floor level from chamber to
chamber. The intermediate partition walls shall be of RCC and at least 125 mm
thick. The ports shall be of 0.15 m dia. circular with 0.3 m spacing. The top of
the ports shall be 0.30 m below the water surface.
vi. The baffle wall of the shaft shall be 0.3 m from the partition wall. The bottom
clearance of the baffle wall is 0.2 m to allow flow from the preceding chamber to
flow up to the next chamber. The thickness of the baffle wall shall be 75 mm.
vii. The last two chambers are anaerobic filters where RCC perforated bottom slab is
placed above 500 mm from the floor of the chamber. The slab is perforated with
25 mm diameter holes. Holes shall be at least 50% of the surface area of the
slab. In order to retain the strength of the slab, 25 mm size PVC pipes are
inserted during casting of the slab. The slab shall be at least 0.09 m thick with
HYSD steel of diameter not less than 8 mm. The slabs shall rest on 0.20 m deep
beams laid along the length of the chamber to support the perforated slabs.
These slabs shall be of removable type for maintenance.
viii. The filter material for the anaerobic filter shall be lightweight cinder (which is
light in weight) or plastic of high surface area. The sizes shall be less than 0.15 m
in diameter. The top of the filter medium shall be 0.30 m below the water level in
the tank. The cinder/plastic shall be placed inside plastic wire mesh bags with
appropriate strength so that it can be lifted easily for cleaning and other
maintenance. The settled sludge below the perforated slab is to be cleaned by
suction of cesspool truck through the access manholes provided on the roof of
the shaft.
ix. The ABR shall be provided with a 1.0m x 1.0m outlet chamber and 0.2m deep.
From the outlet chamber a 200 mm dia. HDPE pipe shall convey the flow to the
horizontal planted gravel filter (constructed wetland). Adequate drop of 0.15 m
shall be provided from inlet to outlet of the ABR.

74
 x. Size of manhole: 600 mm x 600 mm. All reactors compartments shall have one
manhole each for sludge removal. In case of anaerobic filters, two manholes in
each tank shall be provided. A manhole shall also be provided on the shaft of the
anaerobic filters for drawing of sludge by suction vehicles.
xi. Adequate ventilation of all the compartments through piping shall be provided at
the top of the roof.
xii. The freeboard in hybrid ABR is 0.25 m.

F. PLANTED GRAVEL FILTERS (HORIZONTAL):

i. The PGF shall be in two treatment trains in parallel with a common wall to
facilitate alternate loading and loading of one while the other one is under the
maintenance.
ii. The foundation work shall be of 0.15 m thickness for sand filling & PCC (1:3:6) of
0.10 m thickness.
iii. The walls of the PGF shall be constructed of RCC M-25 grade.
iv. The walls will be 150 mm thick.
v. The floor of the PGF will be of 100mm thick RCC M25 over a layer of 100 mm
thick PCC (1:3:6) and 150 mm thick sand well watered and rammed.
vi. The floor will have a slope of 1 in 100 along the flow direction.
vii. The inlet side of the PGF shall be provided with a channel made of RCC fixed with
the side wall of the PGF for the full width.
viii. The width of the channel shall be 300 mm and depth 0.15 m.
ix. The channel shall have 25 mm slot opening @0.3m spacing at the channel floor
for the entire channel length for even distribution of flow to the wetland.
x. The slot shall be made perfectly horizontal to have uniform flow.
xi. The slot shall be between 10 cm above the top surface of the gravel bed.
xii. A freeboard of 0.25 m above the gravel bed shall be provided. The outer walls of
the PGF should be extended 0.25 m above the FGL for preventing storm water
entering the planted gravel filter.
xiii. Each PGF shall be provided with two RCC cross walls with same reinforcement
as that provided in the outer walls at the mid-length. The first wall is at mid-
length and the second wall is at 1.5m downstream of the 1st wall. These walls
shall be for the entire width of the PGF. The height of the 1st wall is same as the
side walls. Opening/slots shall be provided on the wall at the floor level. The size
of the opening is 100 mm diameter and spacing is 0.6m in one row. The height
of the downstream second wall is only 0.3m without any slots/opening at the
floor level.
xiv. The ground outside the PGF shall be levelled and compacted.
xv. First 1.50 meter and last 1.50 meter along the flow of the planted gravel filter
shall be filled up with 40 to 50 mm size gravel for a thickness of average

75
 0.80m.There will be an inlet zone, outlet zone and partition zone of 1.0m length
each and shall be filled up with 40 mm to 50 mm size gravel along the direction
of flow with RCC flooring and walls in addition to the internal dimensions of PGF.
xvi. From the end, before the last 1.5 m gravel bed, sand bed shall be provided with
0.1mm to 0.4 mm coarse sand for a thickness of 0.90 m. The length of the sand
bed shall be 3.0m. Before the outlet zone, there will be a sand zone filled with
0.1 mm to 4 mm size coarse sand for a length of 1.50 m in the direction of flow
for a thickness of average 0.75 m.
xvii. The 1.5 m wide between the two intermediate walls described above are filled
with 40 mm to 50 mm size gravel. The rest of the PGF gap will be filled with
8mm to 16 mm gravel. The PGF shall be filled with 8 mm to 16 mm size gravel.
xviii. Two outlet chambers, one for each PGF train shall be provided. The size is 1.0
mx1.0 m. The chamber will project 0.3m above FGL.
xix. In each outlet chamber, a flexible pipe shall be attached to the tee pipe through
leak proof connection to adjust the PGF water level and flow in the outlet
channel according to the hydraulic conductivity of filter media in planted gravel
filter.
xx. Water level at 100 mm to 150 mm below the gravel surface shall be maintained.
xxi. Perforated pipe of 200 mm diameter HDPE shall be laid at the floor along the
entire width of planted gravel filter surrounded by 40 mm to 50 mm size gravel
at end of planted gravel filter for collection of treated effluent. A TEE pipe of 100
mm dia. connection shall be made up to the outlet box. The perforations shall
be slots of 6 mm long and 2 mm wide or round holes, staggered and covering
50% of the pipe surface area.
xxii. No large trees shall be grown near the wetland as its root may penetrate the
wall or the floor and the fallen leaves shall clog the filter bed surface.
xxiii. For plantation purpose, two bunches of plants or sprouted rhizomes shall be
provided during initial stage
xxiv. The plants like Phragmitesaustralis, typhaangustifolia, and canna lily
shall be suitable for the purpose.
xxv. A combination of all these plants shall be done with proper spacing for
beautification of the filter bed area.
xxvi. The two outlet chambers shall be connected by a gravity channel and the
common outlet channel shall be laid up to the polishing pond. Flow
measurements will be done at the channels. The inlet to the pond will be
through a pipe.
xxvii.In case gravel is not available within 15 km of the ULB, crusher broken hard
granite metals may be used with approval by the Engineer-in-charge.

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G. POLISHING POND:

i. The foundation work shall be of 0.15 m thickness of sand filling & PCC (1:3:6) of
0.10 m thickness.
ii. The pond shall be of rectangular size as per the dimensions specified in the
drawings.
iii. The pond side wall shall be vertical.
iv. The pond walls shall be made by RCC M-25 grade of 0.30 m thickness.
v. The bottom of the pond shall be natural soil, cleaned, weed free and filled with
150 mm sand.
vi. The depth of the water level in pond shall not exceed 1.0 m.
vii. The required gradient between the planted gravel filter and the pond shall be
created to have adequate driving head.
viii. Adequate slope is to be provided in the outlet channel from the PGF up to the
polishing pond. A drop of 0.15 m shall be provided from the PGF outlet to pond
inlet.
ix. An aeration arrangement shall be provided at the center of the pond through a
vertical column and cascading steps in RCC M-25.
x. A series of circular steps of RCC M-25 grade of increasing diameter from top to
bottom supported on a RCC column is to be provided as per the following
dimensions (minimum no. of steps shall be 4).
a. 1st Step – 1.5 m (Diameter) x 0.10 m (Thickness)
b. 2nd Step – 1.2 m (Diameter) x 0.075 m (Thickness)
c. 3rd Step – 0.9 m (Diameter) x 0.075 m (Thickness)
d. 4th Step – 0.6 m (Diameter) x 0.0.75 m (Thickness)
xi. An aeration column of RCC M-25 grade of minimum height of 3.0 m (excluding
foundation) and 0.3 m diameter shall be fixed for cascading flow and eventual
aeration of the effluent. The top aeration step of 0.6 m dia. shall be 0.5 m above
FGL.
xii. The RCC steps and the RCC column shall be fixed with mosaic tiles as per the
directions of Engineer-in-charge to provide aesthetic look.
xiii. Ceramic wall tiles shall be fixed on the wall of the pond of approved brand and
colour as per directions of Engineer-in-charge.
xiv. A SS hand rail of Stainless steel of 304 grade in hand railing using 50mm dia of
2mm thick circular pipe with Balustrade of size 32mm x 32mm x 2mm @
0.90mtr. C/C and stainless square pipe bracing of size 32 mm x 32 mm x 2 mm
in 3 rows shall be provided all around the perimeter of the pond for safety
purpose. Paver blocks/tiles shall be provided all around the pond perimeter next
to hand rail for a width of 0.6 m as per the directions of Engineer-in-charge for
stability & aesthetics.

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 xv. The RCC M-25 grade of 0.30 m width wall of the pond shall extend 0.25 m
above the FGL.
xvi. One recirculation Pump Set (0.5 KW) with pipe arrangement and electrical
fixings, fittings and starter panel all complete shall be provided for cascade in
the pond.
xvii. Two discharge pump sets of 1.5 KW each (1 Working & 1 Standby) with pipe
arrangement and electrical fixings, fittings and starter panel etc. all complete
shall be provided for discharge of the treated effluent for gardening purposes or
as per the instruction of Engineer-in-Charge.
xviii. The pipe size shall not be less than 100 mm dia.
xix. The pump control panel shall be placed in the panel room separately built for
operation of all pumps installed in septage treatment plant.
xx. Underground cabling with required electrical specification confirming to the
technical specifications as provided in the bid document shall be provided.
xxi. The length of cabling shall be decided as per the direction of the Engineer-in-
Charge keeping in mind that the cable routes is not taken in garden area,
pavements or in vicinity of structures.
xxii. Adequate safety measures shall be adopted while of the cables and the cable
trenches shall be marked with an over ground marker protruding from the
surface indicating the alignment of the cable.

H. LEACHATE SUMP:

i. One leachate sump of 3.0 m dia. and 4.0 m deep of M-25 RCC with top RCC
cover shall be provided along with pumping arrangement to pump out leachate
from sludge drying bed to the ABR inlet.
ii. The foundation work shall be of 0.15 m thickness of sand filling & PCC (1:3:6) of
0.10 m thickness.
iii. The grade of concrete shall be M25. Minimum reinforcement required as per the
design requirement shall be provided. The wall thickness of wet well is 0.3 m.
The raft thickness at bottom is minimum 0.3 m.
iv. The top of the leachate sump shall be 0.3 m above FGL.
v. The plastering shall be 6 mm thick cement plaster in CM (1:4) with punning to
RCC surfaces.
vi. The sump shall be kept 0.3 m above finished ground level.
vii. Required rungs/steps with plastic cover shall be provided in the sump wall for
access @ 150 mm c/c.
viii. Two submersible sludge pump sets of 1.5 KW each (one working and one
standby) shall be installed with one working & one as standby. Capacity of each
pump is 1.5 KW.
ix. Delivery pipe shall be 40 mm dia. PVC laid till the inlet of the ABR.A full way
valve shall be provided.
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 x. The pump control panel shall be placed in the panel room separately built for
the purpose of operation of all pumps installed in septage treatment plant.
xi. Underground cabling with required electrical specification confirming to the
technical specifications as provided in the bid document shall be provided.
xii. The length of cabling shall be decided as per the direction of the Engineer-in-
Charge keeping in mind that the cable routes is not taken in garden area,
pavements or in vicinity of structures.
xiii. Adequate safety measures shall be adopted while laying of the cables and the
cable trenches shall be marked with an over ground marker protruding from the
surface indicating the alignment of the cable.

I. SLUDGE WET WELL & SLUDGE PUMPING:

i. One RCC sludge wet well in M-25 shall be provided adjacent to settling cum
thickening tank. Two DI/HDPE pipes from the sludge pits of twin settling cum
thickening tank will be connected to the sludge wet well. The two pipes shall
each have gate valves fitted for operational purposes.
ii. The diameter of the wet well is 2.0 m with wall thickness of 0.3 m. Depth of wet
well below the invert of the incoming sludge draw off pipe is 2.0 m, height
above the FGL is 0.3 m. The bottom RCC raft is 0.3 m thick, provided with
access rungs. Top is covered with removable RCC slab.
iii. Two submersible sludge pump sets of 1.5 KW each (one working and one
standby) will be supplied and installed as per duly approved by the directions of
Engineer-in-Charge.
iv. A common header/pumping pipe of 150 mm diameter DI/HDPE pipe shall be laid
from the wet well to the sludge drying bed where the distribution pipes shall be
laid.
v. The pipe size shall not be less than 100 mm dia.
vi. The pump control panel shall be placed in the panel room separately built for
the purpose of operation of all pumps installed in septage treatment plant.
vii. Underground cabling with required electrical specification confirming to the
technical specifications as provided in the bid document shall be provided.
viii. The length of cabling shall be decided as per the direction of the Engineer-in-
charge keeping in mind that the cable routes is not taken in garden area,
pavements or in vicinity of structures.
ix. Adequate safety measures shall be adopted while laying of the cables and the
cable trenches shall be marked with an over ground marker protruding from the
surface indicating the alignment of the cable.

J. OPEN SHED FOR SLUDGE STORAGE:

i. Area requirement for open shed for sludge storage before transfer to compost
plant: 210 m2.
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 ii. The size of the shed should preferably be 7.0 m x 30 m having AS flooring as
per PWD specification.
iii. The maximum height of the shed at the apex shall not be more than 8 meters.
iv. The roof may be of gable type supported on a column structure.
v. The columns shall be of RCC M-25 grade with minimum lateral dimension of 250
mm x 300 mm or as approved by the Engineer-in-charge.
vi. The columns shall be designed with steel beams of appropriate size as bracing
at the bearing level.
vii. The gable roof truss shall be designed as per the standard by the agency and to
be approved by the Engineer-in-Charge before execution.
viii. Non-corrosive metal sheets shall be provided on the roof truss and adequately
extended into the soffit for better draining of storm water.
ix. The spacing between adjacent columns shall not be less than 5 m. only two
columns shall be provided on the width of the shed, i.e. the span of the gable
truss.
x. Three sides of the shed, except the entrance side, shall be provided with a 1.2
m height brick wall (250 mm thickness).
xi. The floor shall be built as A.S flooring with punning built over a well compacted
base of 0.15 m sand and 0.1 m P.C.C (1:3:6).
xii. The floor level shall be kept at least 300 mm above the FGL with gentle sloping
outside for ease of vehicle entry etc.
xiii. The truss and roof shall be painted with protective painting of two coats of anti-
corrosive paint over a coat of primer of approved quality by the Engineer-in-
charge.
xiv. The approach to the shed shall be made of concrete pavement of width not less
than 3.5 m.
xv. The design of truss and supporting columns shall be made by the Agency.

K. INTERNAL CEMENT CONCRETE ROAD & RCC STORM WATER DRAIN.

i. Cement concrete road (on cutting & filling as per site condition) inside plant
shall be provided.
ii. Sub base shall be filled with 0.30 m sand compacted, CC 1:3:6 of 0.15 m thick
with metal size 40 mm, wearing coat of CC M-25 of 0.10 m thickness.
iii. The minimum width shall be 3.5 m. The length of road shall be as per the actual
length as per the approved layout plan. In the curve portion, width of the road
shall be increased to 4.0 m to accommodate plying of cesspool trucks.
iv. RCC M-20 drains shall be constructed on one side of the internal roads with
slope for discharge of the storm water at the outlet point as per site condition.
The width of drain is 0.4 m, depth varying from 0.3 m to 0.9 m towards the
outlet. Bed slope is 1 in 500. Wall and bed thickness are 0.15 m. The length of
the drain shall be as per site layout & disposal/outlet point.
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L. CONSTRUCTION OF WATER PRODUCTION WELL:
i. One 200 mm x 150 mm size (if hard rock strata) or 200 mm dia. size through
out (if alluvial soil strata) depending on the ground strata production well shall
be constructed for a depth of 100 meters in the premises of the SeTP plant.
ii. The location should be decided by the Engineer-in-charge.
iii. In soft strata, the entire formation shall be cased with suitable casing pipe
designed for higher depths (ASTM standard pipes) along with strainer at aquifer
zones.
iv. The PVC strainer of size equal to that of the casing shall be provided and the
bore shall be developed using a compressor.
v. The well shall be sealed against saline intrusion in saline affected areas along
with a sanitary seal extending from ground level up to a depth not less than 5
meters.
vi. The bore should provide sufficient discharge which shall be compressed and
developed for a period of at least 3 days to ensure a continuous discharge and
turbidity below 10 NTU.
vii. Layer chart shall be approved by the Engineer-in-charge before lowering of
strainer and casing pipes.The layer chart shall be prepared by the agency which
shall be approved by the Engineer-in-charge before lowering of the casing/
strainer is commenced.
viii. A 1 m x 1 m size PCC (1:2:4) platform 0.5m above FGL shall be built around the
production well.
ix. Depending upon the discharge, a submersible pump set shall be supplied and
fitted along with 25 mm dia. PVC delivery pipe line up to the roof top water tank
along with PVC fittings, NRV and a full way valve.
x. A tap/brass stop cock with pipeline for water supply shall be provided at outlet
connections.
xi. A submersible pump set of about 1.5 KW capacity shall be installed.
xii. The pipe size shall not be less than 100 mm.
xiii. The pump control panel shall be placed in the panel room separately built for
the purpose of operation of all pumps installed in septage treatment plant.
xiv. Underground cabling with required electrical specification confirming to the
technical specifications as provided in the bid document shall be provided.
xv. The length of cabling shall be decided as per the direction of the Engineer-in-
charge keeping in mind that the cable routes is not taken in garden area,
pavements or in vicinity of structures.
xvi. Adequate safety measures shall be adopted while laying of the cables and the
cable trenches shall be marked with an over ground marker protruding from the
surface indicating the alignment of the cable.

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M. ROOF TOP WATER TANK:

i. Roof top PVC water tank of 5,000 liters capacity shall be provided over the
admin building with RCC support and piping arrangements.
ii. Adequate bracing is to be done to protect the overhead PVC tank from the
heavy winds.
iii. All pipes shall be of PVC/other polyethylene types.
iv. All full way valves shall be of brass/CP type.
v. The delivery pipe from the roof tank shall be connected to different fixtures
inside the Admin building such as laboratory sink, wash basins, lavatories, water
closet, taps etc.

N. PIPING WORKS:
i. All piping works are to be executed in accordance with the technical
specifications provided in the bid document.
ii. The pipe sizes shall vary as per the specific requirement in case of a component.
iii. The length of piping work shall be finalized along with the plant layout plan and
approved by the Engineer-in-charge.
iv. Valves of different sizes wherever required as per the design shall be provided.
v. Butterfly valves/Penstock/Gate valves of DI make only shall be provided.
vi. Pipes of HDPE/DI as approved by the Engineer-in-charge shall be provided.

O. CONSTRUCTION OF COMPOUND WALL:

i. The septage treatment facility shall be protected from trespassing with the
provision of a compound wall using fly ash bricks.
ii. The compound wall is to be constructed with RCC column & beam, brick panels.
RCC frame having column (250 mm x 250 mm) minimum foundation depth of
0.90 m below GL, column spaced @ at 3 m c/c with tie beam (300 mm depth).
Fly ash bricks shall be used.
iii. The height of wall in all types of construction shall be 1.8 m above the GL.
iv. CC coping shall be provided on the top of the wall. Minimum thickness of the
wall shall be 250 mm in all types and cases.
v. Expansion joints @ 30 m shall be provided in compound wall.
vi. 12 mm Cement Plaster in CM (1:6) on both side of the wall shall be provided as
approved by the Engineer-in-charge.
vii. 1 no. of M.S Grill gates made of angle, flat and square bar of 2.0 m height
suitable for 5.00 m opening including two coats of enamel painting over one
coat of red oxide primer
viii. The gate to be fixed to RCC gate pillars of the compound wall.
ix. M.S. Iron spike made of M.S. Square Bar & M.S. flat and MS grill shall be fitted
on the top portion of the compound wall including two coats of enamel painting
over one coat of red oxide primer.
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 x. The length of the compound wall in this project shall be as per the actual length
provided in the approved layout plan.

P. YARD LIGHTING:
i. The septage treatment facility shall be provided with yard lighting for lighting
during night hours.
ii. Yard lighting using GI, tubular poles single/double arm and energy saving
lighting devices i.e. LED units shall be provided.
iii. The height of the pole shall be at least 20 feet (6.0m) and diameter not less
than 100 mm and shall be of the heavy duty type.
iv. Electric poles @ 15.0 m c/c & double armed shall be provided and in case of
specific requirement as decided by the Engineer-in-charge extra poles shall be
provided.
v. The poles shall be provided with S.S. bracket suitable for installation of LED
lamp.
vi. The poles and brackets shall be adequately painted with anti-corrosive paints
and enamel paints to protect against corrosion.
vii. Adequate and proper arrangements shall be made to make cable connection
running inside the poles up to the LED point fixed on the bracket. All cable
connections shall be provided with proper sealing against water leakage inside
the pole.
viii. The LED bulb shall not be less than 70 watt per pole and only white LED shall be
used.
ix. The location of LED posts shall be approved by the Engineer-in-charge before
execution.

Q. ELECTRICAL SUB-STATION:
i. The agency will access and execute required length of high transmission
(HT)/Low transmission (LT) poles for external power supply to Septage
treatment plant.
ii. One 25 kVA capacity transformer with electrical sub-station is to be erected
inside Septage treatment plant. OWSSB/PHEO will obtain necessary permission
from CESU/NESCO/WESCO/SOUTHCO before the execution.
iii. Supply, installation, testing and commissioning of HT/LT/Transformer/Sub-
station/Connection to Panel room etc. shall be done by the agency.
iv. The sub-station shall have a separate enclosure within the boundary of the SeTP
as per the requirement of the Electrical Authorities.
v. Adequate safety measures shall be taken to avoid any unwarranted hazards.
vi. One no. of 3 Phase 10 KVA diesel generator shall be supplied by the agency for
use in case of power outage. Change over switch and control panel shall be
provided. Change over shall be manual.

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R. ELECTRICAL OVERHEAD LINE UPTO SeTP SITE
i. Construction of 3 phase 11 KV Line on 150 mm x150 mm, 11 meter long RS joist
using 100 mm square AAAC with double disc insulator at tension point from the
nearest electrical supply point to SeTP premises including supply of all material,
labour, fees, installation, testing & approval by the Electrical Authorities.
ii. The cost of testing and other fees shall be borne by the agency.
iii. Necessary permission from CESU/NESCO/WESCO/SOUTHCO shall be taken
before for execution by OWSSB/PHEO.
iv. Adequate safety measures shall be taken to avoid any unwarranted hazards.

S. BUILDINGS:
i. Following buildings are to be constructed in accordance with the PWD
specifications. The building shall be a RCC M-25 frame structure.
The internal dimensions of the buildings are:
a) Guard room: (3.0m x 3.0m) to be constructed at the entrance (with 1.50
mtr wide verandah and M.S door)
b) Admin Building consisting of:
I. Administrative room: (6.0m x 4.0 m)(with 1 no. Toilet within the room)
II. Panel Room: (3.0m x4.0 m)
III. Store/Equipment Room: (4.0m x4.0 m)
IV. Laboratory Room: (6.0mx4.0m) with lab table, sink, tap, shelf & forced
ventilation.
(Common portico of 3.5 width for Admin room, panel room, store room & laboratory room
to be provided in RCC)
ii. The foundation work shall be sand filling of 0.15 m thickness & PCC (1:3:6) of
0.10 m thickness.
iii. Column, beam, Roof Beam, Chajja, Lintel beam, shelves, slabs etc. shall be
constructed of RCC M-25 grade.
iv. Plinth protection of 1.0 mtr width shall be provided all round the buildings with
C.C. (1:2:4) of 100 mm thickness.
v. Fly Ash brick masonry in CM (1:4) using fly ash bricks shall be used for brick
work.
vi. The laboratory room shall be provided with RCC shelf, RCC platform of adequate
length for installation of various testing equipment.
vii. One large sink shall be provided for washing of various apparatus etc. in the lab
room.
viii. 6 mm thick cement plaster (1:4) finished smooth shall be provided on RCC
surfaces.
ix. 12mm thick cement plaster (1:6) shall be provided over brick work.
x. Ceramic tiles shall be provided on the walls of toilet room.

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 xi. Vitrified tiles of size 600 mm x 600 mm of approved make laid on 20 mm thick
cement mortar (1:4) shall be provided on the floors of all the five rooms with
ceramic anti-skid tiles shall be provided in the bathroom/toilet floors.
xii. Chequered tiles shall be provided in portico floor.
xiii. Aluminium door with OEL anodized Aluminium door with 12mm thick pre
laminated NOVAPAN Board of appropriate size shall be provided as per
requirement.
xiv. Window (sliding type) made of Aluminium section as window frame with 5mm
thick black glass as panel of appropriate size shall be provided as per
requirement.
xv. M.S. window grill for the windows shall be provided as per requirement.
xvi. PVC door for bathroom/toilet of appropriate size shall be provided as per
requirement.
xvii. All building shall be provided with PH and electrical connections as per the
requirement.
xviii. Wall painting for two coats with plastic emulsion paint over a coat of primer of
approved make shall be done on the inner portion of the buildings.
xix. Wall painting for two coats with weather seal coat over a coat of water bound
wall primer of approved make shall be done on the outer portion of the
buildings.
xx. Painting two coats with synthetic enamel paint over a coat of primer over iron
works for grill and other iron works shall be provided.
xxi. Adequate numbers of windows along with ceiling fan including LED bulbs shall
be provided.
xxii. LED bulbs of preferably 9 W capacity shall be provided. The make of all electrical
items like switch, plug, ceiling fan, exhaust fan, cables/internal wiring etc. to be
installed shall be duly approved by the Engineer-in-charge.
xxiii. One exhaust fan shall be provided in the laboratory room.
xxiv. All arrangements shall be completed as per the direction of Engineer-in-charge.
xxv. Construction of a 10-user septic tank along with external & internal PH works
shall be done.
xxvi. A Fire Extinguisher is to be provided in the Admin building.

T. WASHING PLATFORM:
i. For foundation, sand filing of 0.15 m followed by PCC (1:3:6) of 0.1 m shall be
constructed with a raft/base slab of 0.25 m thickness.
ii. RCC of M-25 grade for slab.
iii. Fly Ash bricks masonry in CM (1:4) using fly ash bricks shall be used for brick
work and brick footings.
iv. Length of platform shall be 10.5 m with flat portion 6 m and slope of 4.5 m.

85
 v. The width of the platform is 4.5 m with a spacing for 0.8 m in the centre for
ease of vehicular movement.
vi. Plaster of 12 mm (1:6) on brick surface shall be provided.
vii. Drainage from washing platform will be through open drains/pipes to the sludge
drying bed.
viii. A PVC pipeline of 40 mm dia. with stop cock from the production well shall be
provided for supply of water to the washing platform for cleaning of vehicles etc.

U. PANEL ROOM & UNDERGROUND (UG) CABLES:

i. Underground cable from the transformer to the panel room shall be laid and a
panel board is to be supplied and fixed for control of all electrical fixtures such
as pump for production well, pumps for sludge pumping, pumps for leachate
pumping, pumps for cascade aeration, pumps for pumping out water from
polishing pond, yard lighting, internal lighting etc. with required surge
protection. The solar power panel shall be installed in the panel room. Armoured
cables shall be laid underground from the panel board to various installations.
Other underground cable shall be laid inside protective PVC pipes. Cables shall
be supported on cable trays.

V. SIGN BOARDS:
i. Sign boards for each component, glow boards at entrance and inside SeTP,
caution boards shall be provided by the Agency as per the direction of Engineer-
in-charge.
ii. Layout plan and process description display boards shall be provided inside
Admin Room.
iii. The two display boards inside the Admin room shall be printed in flex and glass
bound in metal frame.

W. SOLAR PANEL & ON-GRID CONNECTION:

i. A solar panel set of capacity 10 KW shall be supplied and installed by the agency
of a reputed brand or as per the direction of Engineer-in-charge.
ii. The agency shall ensure on-grid connection of the solar system.
iii. All other ancillary connections, safety inspection, insurance certificates,
installation permission shall be borne by the agency.
iv. The work may be executed through a agency approved by OREDA. All incidental
expenses for the work shall be borne by the Agency including permissions and
approvals of concerned Authority/Department/Organization.
v. Agency will contact OREDA or any other relevant Agency to obtain estimates,
approvals, meters, deposits, required fees, charges as required to execute the
solar power work.

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X. SITE DEVELOPMENT & LANDSCAPING:
i. The approximate area for landscaping in each septage treatment plant is about
one acre. This may vary (±) 10% depending on the plant layout and site
condition.
ii. The agency shall have the provision of digging holes in all kinds of soil and
refilling the same with the excavated earth mixed with manure or sludge in the
ratio of 2:1 by volume (2 parts of stacked volume of earth after reduction by
20% : 1 part of stacked volume of manure after reduction by 8 %) flooding with
water, dressing including removal of rubbish and surplus earth if any with all
leads and lifts (cost of manure, sludge etc.).
iii. Spreading of dump manure and/or good earth in required thickness as per
direction of office in-charge.
iv. Mixing earth and manure in the required proportion specified as directed by the
Officer-in-charge.
v. Supplying and stacking at site dump manure from approved source including
carriage.
vi. Planting of following varieties of trees at specific locations as per the directions
of Engineer-in-Charge.
a) Cocos Nucifera (Coconut)– (4’0” height)-25 nos.
b) Bottle Brush (Yellow) – (6’0” height)-25 nos.
c) Foxtml Plam – (10’0” height)-29 nos.
d) Bauhinia Blakeana– (6’0” height)-17 nos.
e) Mini Ixora (New)– (1’0” height)-489 nos.
f) Manilkara Zaputa (Chiku)– (6’height)-27 nos.
g) Variegated Lilly– (0’9” height)-160 nos.
h) Mini Allmanda – (1’0” height)-376 nos.
i) Acalypha – (1’0” height)-235 nos.
j) Variegated Tager– (1’6” height)-333 nos.
k) F. Blaki (Topiary)– (3’0” height)-14 nos.
l) F. Prestige (Topiary)– (3’0” height)-01nos.
m) F. Starlight– (3’0” height)-02 nos.
n) Juniper Africana -– (3’0” height)-22 nos.
o) Amrapalli Mango -– (5’0” height)-05 nos.
p) CollismanPolandi – (3’0” height)-47 nos.
q) IxoraDafic – (21’0” height)-57 nos.
vii. Application of the pesticide such as 2-4 D Sodium salt/glyphoctparaquat 5ml per
liter of water over vegetation area (wildly grown, unwanted wild bushes) two
applications at an interval of 15 days.
viii. Turfing with grass selection No 1 grass including water and Maintenance of the
lawn for 60 days or more till the grass forms a thick lawn, free form weeds and
fit for mowing including supply of good earth of required quantity as per the site
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 condition and to achieve adequate height for drainage.
ix. Anti-termite treatment of lawn area through premises 30.50% I P. One liter
premise diluted in 499 liters water and applying solution @ 1.00 liter solution per
sqm lawn or bed area. (two application including cost of chemical) and as per
direction of Officer-in-charge.
x. Required quantity of good earth for the entire landscaping area to achieve
adequate elevation for aesthetic as well as drainage purposes shall be brought
and spread. Unsuitable earth shall be removed from the site if required.
xi. A sprinkler system consisting of water sprinkler set and associated accessories
with delivery pipe of length about 40 m shall be provided at regular intervals in
the periphery of the landscaping area for proper watering and maintenance of
the garden and plants.
xii. Effluent discharge system from the polishing pond shall consist of PVC pipeline
of 40 mm & 25 mm dia shall be installed with brass stop cock. The openings for
the fixing of taps for discharge shall be 20 meter c/c.

Y. SUPPLY OF LAB EQUIPMENT, OFFICE FURNITURE AND T&P AT ADMIN

BUILDING:
i. The lab equipments shall be supplied by the agency as per the details and
specifications as given in the annexure in this document.
ii. The agency shall ensure proper handling and logistics along with installation of
the equipments. Any cost incurred due to breakage and mishandling shall be
borne by the agency.
iii. Office furniture, tool & plants, a desktop computer, printer etc. and all
accessories shall be supplied by the Agency. The agency shall ensure proper
handling and logistics along with installation of the equipments. Any cost
incurred due to breakage and mishandling shall be borne by the agency.
iv. The details of the office furniture and T&P are provided in the Annexure I to
III along with the lab equipment.

Z. FLOW MEASUREMENT:

900 V-Notch made of 2 mm thick SS plate shall be fixed at the following places for
measurement of flow
1. Outlet of Settling-cum-Thickening Tank
2. Outlet of Anaerobic Baffled Reactor
3. Outlet of Planted Gravel Filter

AA. TRIAL RUN, OPERATION & MAINTENANCE:

i. The trial run & operation & maintenance shall be for a duration of one month
after successful completion of all works and commissioning of the SeTP.
88
 ii. The agency shall provide required manpower as directed by the Engineer-in-
charge for operation of the facility for a period of one month from date of
completion of the project (written confirmation to be issued by the Engineer-in-
charge) the cost of which shall be borne by the agency.
iii. The cost of electrical energy during the trial run period shall be borne by
OWSSB/PHEO.
iv. Warranty of equipments, electrical parts and all such items procured as finished
items, shall have the manufacturer’s warranty and in absence of the same, the
agency shall take the responsibility of its repair/replacement within the period of
defect liability described elsewhere in the bid document.
v. All the watch and ward round the clock shall be provided by the Agency till
completion of project including trial run and operation and maintenance period
of one month in the septage treatment plant.
vi. The list of personnel to be provided during trial run and operation and
maintenance is given in Annexure-III of this document.

Note: The scope of work, if described elsewhere in the bid document is different or
contradicts what has been described in this scope of work, the details provided in this
scope of work shall supersede all such descriptions. However, if such descriptions are
additive in nature and supplements the description provided in this scope of work, the
same shall prevail along with this scope of work.

8.3. Detailed Designs & Drawings, submission and Approval for:

The contractor shall be entirely responsible for the detailed design of Septage Treatment
Plant at identified spot etc. including civil, PH works, Pipe laying, structural designs for the
capacities specified except the major items of works whose detailed engineering have
been done by OWSSB. The design submission and approval formalities are essentially
required. The contractor has to conduct all tests at site at his own cost, such as, plate
load test, bore log up-to required depth, SPT, Ground water table etc. for determination of
SBC, which are required for design purpose

i) Design Submission Guidelines:

All designs shall be submitted in the form of booklets in complete shape along with
relevant drawings & in a presentable manner neatly type written/computer printed on
A4 size bond paper.
1) All design calculations/findings shall be supported with illustrative drawings in form
of plans, sections etc. as applicable which shall form a part of the design booklet.
2) All references made in the design shall be indicated in “Reference chapter” of the
design booklet. On demand, the contractor shall furnish reference materials to the
Department to facilitate checking of the designs.
3) All drawings shall be with black lines on white tracing paper in metric scale in size
560mm X 810 mm & shall be titled, cross referenced & fully explanatory with the
contractor’s name, date, seal & signature on it. Additionally, each drawing shall
contain the title at the bottom right hand corner. Alternatively, the contractor may

89
 submit computer aided drawings drawn in different colors conforming to other
specifications as described above.
4) In case of computer aided designs, the firm shall also additionally submit the soft
copy containing the software & the design to the Department to facilitate checking
of the designs. The contractor shall also furnish the design calculations through
manual methods if demanded by Department.

ii) Design Basis:

All designs shall be based on the best modern practices enumerated in the Standard
Text Books/Reference Books & Handbooks by authors of International & National
repute. Reference books like the Manual on Water Supply & Treatment/Sewage
Treatment by CPHEEO, Government of India, latest Indian Standards, Codes of
Practices & Specifications, norms fixed by Pollution Control Boards of State/Central &
Central Electricity Authority, European Union/ British/ AWWA Standards shall also be
followed wherever required. In case of any contradiction, the decision of the
Competent Authority of the Department shall be final.

For computer aided design, the contractor shall use only widely accepted standard
software of International/ National repute.

Thumb rule designs based on the contractor’s own experience/sub-standard

books & literature/ sub-standard software’s shall be out rightly rejected.

iii) Submission & Approval of Detailed Designs & Drawings:

1. The contractor shall submit to the Department two sets of process & hydraulics
designs & drawings & layout drawings along with rainwater drainage and wastewater
drainage scheme in keeping with the specifications in this DTCN & in a manner as
described in the preceding paragraphs within 20 days of issue of letter of intent even
if he fails to sign the agreement within stipulated 7 days provided the firm has
deposited the Initial Security deposit. However, if the agreement is not signed
eventually, the contractor shall have no claim of payment on account of whatever
designs and drawings, the firm has furnished.
2. These designs and drawings shall be checked by the Competent Authority of the
Department. After checking, these designs shall be preliminarily approved by the
Department after incorporating the corrections/ modifications/ observations etc. as
may be required and one set of preliminarily approved designs & drawings shall be
communicated to the contractor for re-submission of 5 (five) sets of detailed
corrected designs & 10 (ten) sets of detailed corrected drawings to Department
within 10(ten) days of preliminary approval by Department. The time span between
the receipt of the design & drawings by Department & the date of preliminary
approval shall not normally exceed 30 days time.
3. The final approval of the designs & drawings shall be communicated to the contractor
within 15 days time from the date of receipt of the final designs & drawings if all the
corrections/ modifications/ observations as indicated during preliminary approval are
duly incorporated.
4. To expedite the design submission & approval process, the contractor shall submit
the complete structural designs & drawings of all the components with General
Arrangement, Electrical, Process & Instrumentations and Mechanical designs &
drawings based on the preliminarily approved process, hydraulic & layout designs &
drawings within 15 (fifteen) days of communication of the preliminary approval.
Submission of designs & drawings in piece meal shall not be accepted.
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 5. Same procedure shall be followed as described in Sl. 2 & 3 for approval of these
designs & drawings.
6. The work shall start after final approval of all the designs & drawings.
iv. Soil Investigation Report:
For structural design purposes, SBC at required depths and different locations below
ground level at respective places for all units of the SeTP shall be found out by the agency
through Govt./Govt. approved laboratory confirming to relevant IS code. The soil test
shall include bore log, SPT, UDS test, Tri-axial test, Vane shear test, core sample test,
plate load test depending upon requirement of the structure. Before detailed engineering
& design the contractor shall submit detailed soil test report to the Engineer-in-Charge for
approval of SBC to be adopted for structural design. Accordingly, the contractor has to
design the structures. In case further data would be necessary before or after submission
of tender/ during execution of the work, the tenderer/ contractor shall collect the same of
his own & at his cost.
Ignorance of any data shall not relieve the contractor of his obligation to complete &
commission the work as per the provisions of the DTCN. The datas are provided here are
indicative only. However, for detail structural design of the SeTP, the agency has to collect
all the required hydraulic & flow parameters as will be required for detail design and
drawing where the SeTP to be constructed from the Department and other data as will be
required at his own cost and risk & shall submit to the Engineer-in-charge of work for
approval. Then based on the approved data the agency has to prepare detail design &
drawing of SeTP. Before detailed engineering & design the contractor shall submit detailed
soil test report and all above information to the Engineer-in-Charge for approval of SBC
and related all other design parameters to be adopted for structural design. Accordingly,
the contractor has to design the structures. While designing of the structures, it shall be
ensured that the weight of the structure including foundation, water, over burden earth on
foundation/ slab/ raft etc. as applicable shall be within the permissible limit of S.B.C.
allowed by Department.
ANNEXURE-I
List of Laboratory Equipment and Chemicals
Equipment and chemicals list to be supplied for laboratory

SL Name of the Items Unit Quantity

NO
A) Equipment
1 Weighing Balance-Electronic Nos. 1
Automatic external calibration
Capacity 220 gm, sensivity 0.001mg
2 All Glass Distillation Unit (Double) Set 1
With Borosilicate boiler & Condenser. With quartztheyater,
horizontal type. Double distillation unit. With power supply
unit capacity: 2.5ltr/hr
3 COD Digester or equivalent Nos. 1
With aluminium drytheyating block. With 15 nos. cavities to
accommodate 40mm dia tube temp. up 200C, controlled by
digital temp. controller cum indicator fitted with timer.
Supplied with 15 set of glass reaction vessel & air condenser
with standard joint fitting
4 Dissolved Oxygen Meter (D.O Meter)- Nos. 1
Micro controller based. Conductive range: 0.1us to 200ms (6
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 decades) TDS range: 0.1 PPM to 200PPT (6 decades)
temperature range: 0C to 100C (Auto temp. Compension)
Complete with standard accessories
5 TDS Meter Micro controller based. Conductive range: 0.1us Nos. 1
to 200ms (6 decades) TDS range: 0.1 PPM to 200PPT (6
decades) temperature range: 0C to 100C (Auto temp.
Compension) Complete with standard accessories 100C with
2 point calibration
6 PH Meter -Micro controller Nos. 1
PH Range:0-14. Accuracy 0.001PH Temp: Auto comp: 0-
100C with 2 point calibration
7 BOD Incubator Nos. 1
Temp range: 5C to 50C, +/-0.5C. Inner chamber high
polished stainless-steel sheet. Door operated illumination,
forced air circulation with best quality motor blower with air
ducting system for positive air flow for consent room. PUF
Insulation, fittedtheyrmetical sealed compressor with relay
guard, heat exchanger with Eco-friendly SFC free refrigerant.
Provided with 2 door, inner transparent, auto temp by digital
temp. controller cum indicator Inner Size: 505*415*830mm
8 Desiccator-with porcelain plate
150mm dia Nos. 1
200mm dia Nos. 1
250mm dia Nos. 1
300mm dia Nos. 1
9 Muffale Furnace Nos. 1
Outer casing is mild steel powder coated, kanthal A-
1theyating elements are provided by high temp.ceramic
wool. Temp range:max temp 1000C Operating temp: 950C
controlled by digital temp controller-cum-indicator,complete
set. Inner size:150*150*300mm
10 Hot Plate Nos. 1
Made of mild steel with cast iron top Temp. controlled by
energy regular-30*45cm
11 Laboratory Table Nos. 1
Size:5'*4’ With reagent rack & one sink, coated on topwith
Acid proof & non-flammable coating with drawer-superior
salwoden base with fitting or for gas line in the table
12 Hot Air Oven- Nos. 1
Double walled, inner stainless steel, fitted with high grade
mineral wool insulation, fitted with Air circulation fan with
two ventilators, Gasket made of Neoprene, Adjustable
shelves, Elements are placed in Ribs. Force convention
system Temp.range-50C to 250C+/-2C- Temp. controller:
Through digital temp. indicator cum controller, operated
220/230 Volt AC Inner size:605*605*605 mm
13 Water Bath-Rectangular-Inner Chamber & outer body Nos. 1
made of stainless-steel concrete rings are made of SS Temp
range: Amblent+5C to 95C +/-0.5C Controlled by digital
size: 300*250*100mm-6 holes
14 Thermometer Range:0-100C/0-250C/0-360C (any one) Nos. 1
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 B. APPARATUS (Glass ware)
1 Beaker- Capacity
1000ml Nos 4
500ml Nos 4
250ml Nos 6
100ml Nos 6
2 Measurement Cylinder- Capacity
10ml Nos 2
25ml Nos 2
50ml Nos 2
100ml Nos 4
250ml Nos 2
3 Test tube- Capacity
10ml Nos 5
20ml Nos 5
4 Volumetric flask- Capacity
100ml Nos 4
250ml Nos 2
500ml Nos 4
1000ml Nos 4
5 Pipette Graduated- Capacity
1ml Nos 4
2ml Nos 2
10ml Nos 4
6 BOD Bottles-Capacity
300ml Nos 6
7 Conical flask-capacity
100ml Nos 2
250ml Nos 4
500ml Nos 1
8 Burette
50ml Nos 4
9 Funnel
75mm Nos 4
100mm Nos 2
10 Glass Dropper Nos 2
11 Glass Rod-4" Nos 2
Glass Rod-6" Nos 2
12 Petridish-80mm Nos 2

C. OTHER APPARATUS
1 Metal spatula-S.S- 8" Nos 2
2 Porcelain crucible-15ml Nos 2
30ml Nos 2
3 Silica Crucible 50ml Nos 2
4 Filter paper-whatman No.41-11cm-pkt Nos 1
5 Pair of tongue S.S 8" 12” Nos 1
Nos 2

93
 6 Burette stand- Tarson make or equivalent Nos 2
7 Pipett stand- Tarson- vertical or equivalent Nos 1
8 Test tube stand-Tarson or equivalent Nos 1
9 Test tube holder Nos 2
10 Pipette pump-Pkt of 4nos Nos 2
11 Plastic wash bottle -500ml Nos 2
12 Tripod stand-Iron-8'*5" Nos 1
13 Imhoff cone with stand Nos 2
14 Glass beads-2mm-500gm gm 500
15 Reagent Bottle plastic
250ml 6
1000ml 4
16 sample collection bottle-1000ml 4
17 Chemical Gloves-pair packet 1
18 Nose masks-Pkt of 20 packet 1
19 Appron-Cloth Nos 2
D. CHEMICALS
1 Sulfate (FAS) Ammo Ferrous sulphate gm 500
2 Potassium Dichromarte gm 500
3 Mercuric sulfate gm 250
4 Silver Sulfate gm 25
5 Ferroin indicator ml 100
6 Manganese sulfate gm 500
7 SodiumAzide gm 500
8 Soidumlodide gm 250
9 Starch indicator gm 500
10 Sodium thiosulfate gm 500
11 Potassiumlodide gm 100
12 Sodium hydroxide gm 500
13 Potassium chloride gm 500
14 Buffer PH 4 ml 500
E. ACIDS
1 Sulfuric Acid ml 500
2 Hydrochloric acid ml 500

94
 Annexure II
List of office furniture

SL. No Name of Items Unit Quantity

1 Almirah Nos 2
2 Officier table Nos 1
3 Office table Nos 2
4 Computer table Nos 1
5 Office Chair Nos 6
6 Plastic chair Nos 10
7 Desktop-computer with Set 1
accesiories
8 Printer with cartridge Nos 1
9 Office dustbin(small) Nos 2

Annexure III
Personnel for Operation and Maintenance

SL. No Name of Personnel Unit Quantity

1 Security Nos 4
2 Chemist-cum plant manager Nos 1
3 Pump operator Nos 1
4 Sweeper Nos 2

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 SECTION – 09

TECHNICAL SPECIFICATIONS & DESIGN CRITERIA

9.1 Intent of specification.

This Specification intends to stipulate the technical requirements for construction,

testing, commissioning & trial run of septage treatment plant.

9.2 General Conditions

a) Codes and standards. IS – 3589 – 2001, IS – 10221- 1982 & CPHEO Manual
of latest versions.
1. Cement shall not be less than O.P.C.-43 grade of reputed manufactures
such as Lafarge/ L&T/ACC/ Ultratech /Konark/ Ambuja confirming to
relevant IS.
2. The steel reinforcement shall be of SAIL/TATA/JINDAL STEEL/ VIZAG make
of Fe-500 grade confirming to relevant IS specification.
3. As & when required, the steel/cement & other building materials will be
tested by Department at the cost of contractor to ensure proper quality as
per IS specification.
4. Testing of water tightness shall be conducted as per relevant IS Codes.
5. Machine mix shall be used in concrete work for all structure. Design mix of
concrete will be preferred. Vibrator of appropriate type shall be used for
compaction of concrete.
6. All the structures are to be designed as permanent type and shall have
aesthetic elevation.
7. Form work shall be of steel plates and frame, sound seasoned timber or any
approved materials as decided by Engineer-in-charge to be used for the
centring and shuttering of the structures.
8. Painting of all steel / MS structure to be done as per approved quality of
enamel paint over a coat of primer.
9. All electrical work / earthings including wiring of pump house, office building
& laboratory etc., to be done as per relevant IS specification and Indian
Electrical Rules. Single phase wiring shall be done for lighting purpose.
10. All the valves are to conform with relevant IS specification and of reputed
make.

11. The surplus earth and debris should be lifted after completion of work and
proper levelling of site as directed by Engineer-in-charge without any extra
claim.
12. Pumps and motors to be of reputed and approved make.
96
13. All the work including supply of materials to be executed as per relevant IS
specification and direction of Engineer-in-charge.
14. Foundation of all structure including supply of materials shall be designed
depending on Ground water table / subsoil condition. In no case the Depth
of foundation below virgin soil shall be less than 1 mtr. at respective places.
15. All equipment, accessories, auxiliaries, piping, electrics, instruments,
installations, construction, buildings etc. including all mechanical, electrical &
civil engineering works covered under the scope of work of contractor shall
be subjected to inspection & testing by the Department for its material,
quality, workmanship and the performance. The contractor shall arrange
and carryout all such inspection, testing, trial run etc. and demonstrate in
presence of the Engineer-in-charge of the Department.
16. The cost of such inspection, testing, trial run, demonstration etc. shall be
borne by the contractor. All responsibility of such inspection, testing, trial
run, demonstration etc. and any damage/ loss that may cause directly or
indirectly shall exclusively rest with the contractor.
17. Such inspection, testing, trial run, demonstration etc. shall, however, not
relieve the contractor of their liability for replacing/ rectifying any defects,
which may subsequently appear or be detected during erection and
guarantee period.
18. All equipment, sub-assembly and components, auxiliaries and accessories
shall be tested at manufacturer’s workshop/site in accordance with relevant
Indian Standards/ International Standards. The contractor shall furnish all
test certificates etc. related to the quality of all the materials to the
Department along with the delivery of the materials at site without which no
payment shall be released. However, such test certificates, quality
assurance certificate shall not relieve the contractor of it’s obligation to
replace forth with any instrument/ materials found defective during tests at
works / trial running period/guarantee period.
19. Testing for performance of equipment shall be carried out and be checked
with the approved parameters and performance characteristic curves for the
purpose of acceptance.
20. Design Criteria and Specification for Water retaining structures: All
the RCC Water Retaining structures shall be designed as per IS456-2000
and IS: 3370 -2009. The structural design shall be done by Working
Stress Method. The steel used for reinforcement shall be Corrosion
resistance high yield strength deformed bars confirming to IS:1786 (with
latest revision).
21. Design Criteria and specification for RCC Structures: Concrete
structures should be designed as per IS:456 -2000 using Limit State
Method of design. For RCC works the Grade of concrete shall not be less
than M-20 Machine mix shall be used in concrete works of the structures.
Vibrators of appropriate type shall be used for compaction of the concrete.
97
 The contractor shall give at his own cost concrete cubes to the department
made from fresh concrete prepared for the work taken as per IS:1199 cured
for 7 days and 28 days for testing by the department at any
recognized/Govt. testing laboratory, and the testing charges shall be borne
by the contractor.
22. Electrical equipment/ installation: All the Electrical equipment/
installations shall be energy efficient and confirm to star rated/ BEE as
applicable. The Electrical Power Factor should not be less than 0.92.
23. The successful bidder shall source all ISI Marked Pipes & Fittings.
24. Power Supply: The installations shall generally be carried out in conformity
with the requirements of Indian Electricity Act 1910 as emended up to date
and Indian Electricity Rules, 1956 framed there under, the relevant
regulations of the Electric Supply Authority concerned and also with the
specifications laid down in the Indian Standard IS:732/1963 “Code of
Practice (Revised) for Electrical Wiring Installations (System Voltage nor
exceeding 650-V)”. The work shall be executed as per the National Electrical
Code and if any item is not covered there under or there is any doubt, the
specification approved by the Engineer-in-Charge will be final and binding.
Obtaining electric power supply from the corresponding
Distribution Companies of Odisha (DISCOMs) in time, either for construction
activity or for trial run- operation- function of the septage treatment facilities
at each site of the corresponding Package/work, shall be the responsibility of
the successful bidder. However, PHEO/OWSSB shall facilitate for the same to
the extent possible.

25. CONDITIONS FOR ELECTRICAL INSTALLATION WORK

1. The works are to be executed as per approved estimate under the direct supervision of the
concerned electrical distribution company/utility services as per REC standard specification.

2. The contractor after completion of the work shall arrange for inspection of the
Electrical Inspector and obtain formal approval to charge the electric line and
substation constructed. The copy of the inspection report of the Electrical Inspector
should be submitted to the concerned Executive Engineer, P.H. Division. The fees
payable for such inspection will be paid by the Department in shape of Treasury challan in
appropriate head of account which will be deducted from the contractor’s bill.

3 The contractor shall do all liaisons with concerned Electrical distribution Company for
connection, short down required for charging the eclectic substation.

4 The Executive Engineer / Assistant Engineer / Junior Engineer P.H.D concerned shall write
the letter required for the above work to respective Executive Engineer of concerned
Electrical distribution Company as and when the contractor needs so.

5 The contractor shall make his own arrangement for procurement of all materials
equipment tools and plants etc. The materials those to be supplied by the contractor
should confirm to latest ISI / CPRI specification.

98
6 The contractor has to purchase the materials only from the firms having valid OGST /
CGST registration certificate and from the approved firms of the concerned Electrical
distribution Company in the jurisdiction of which the project is situated. The authority
of purchase along with warranty / guarantee certificate and test certificate of such
major materials i.e. Transformer, RS Joist pole, Electrical conductors, Lightning
arrester, AB switch, distribution boxes as may be required by the concerned
Executive Engineer, P.H. Division and respective Executive Engineer of concerned
Electrical distribution Company shall have to submitted by the contractor. In case of
Transformer EMR testing is mandatory certifying that the Transformer is OK. The
contractor should arrange for required letter of intimation to this effect the EMR
Division of concerned Electrical distribution Company

7 After completion of the work a certificate from the concerned Electrical Executive
Engineer in support of the satisfactory execution and performance of the work should
be submitted.

8 The 6% supervision charges, Security Deposit, Service connection charges and

inspection fees will be deposited by the department with the concerned electrical
distribution authorities as per stipulation in the BOQ which will be deducted from the
contractor’s bill.

26. Completion and Delivery of the Works:

The completion and delivery of the works shall be deemed to be full, complete and
sufficient only when the Engineer-in-charge accepts the same and issues a certificate in
writing viz. “Certificate of Completion” under the hand of the Engineer-in-charge to the
effect that all the works contracted for and directed to be executed have been completed
and are in a sound, water tight, workmanlike and complete and usable condition and the
contractor has in the opinion of the Engineer-in-charge reasonably fulfilled and
completedtheir contract and undertaking except so far as it relates to the maintenance of
the works astheyreinafter provided. Provided always and notwithstanding anything
contained in the contract, it shall be lawful for the Employer to undertaker and execute
either departmentally or through other parties at any period during the continuance of
this contract, any kind of work, matter or thing whatsoever, which they may consider
necessary or proper to be performed and executed for the purpose of any in connection
with any or all of the works under this contract and that without in any way relieving the
contractor/firm from any oftheir/their liabilities and responsibilities under this contract or
in any way violating or voiding this contract.

26.1 Final Certificate:

When the works covered under this contract are completed in all respects, the contractor
/ firm shall submit a request to the Engineer-in-charge to make a final measurement of
the works and take over the whole of the works on behalf of the Employerand issue a
final certificate to enable them/them to submit a final bill for payment. The Engineer-in-
charge shall thereupon, unlessthey records reasons in writing to the contrary, make a
final measurement of the works and take them over on behalf of the Employer and sign a
certificate purporting to be a last certificate. Nothing in this clause or in the agreement
shall prohibit the Employer taking over and using any portion of the works which may be
99
completed prior to the completion of the whole works of this contract.

26.2 Completion Certificate:

The Contractor shall request the Engineer to issue a certificate of Completion of the
Works and the Engineer shall issue certificate of completion after satisfactory completion
of the works in all respects

26.3 Taking Over:

The Employer shall takeover the Site with the works within thirty days after satisfactory
completion of the trial run of the entire project for the stipulated period as contemplated
in this contract.

26.4 Performance Guarantee:

The period of guarantee for the entire works shall be 12 months from the date of
completion and commissioning of the project and trial run period to the satisfaction of the
Engineer-in-charge of the work. If defects are noticed during the guarantee period, the
firm/contractor shall rectify/replace wherever necessary at its/his own cost within 30 days
of such intimation. If the contractor/firm fails to carry out rectification within the
stipulated time, the rectification works shall be carried out by the Employer at the risk and
cost of the contractor/firm and contractor/firm will become ineligible for the payment of
the retention amount for the said purpose.

26.5 Trial run of the project:

The contractor / firm shall successfully maintain the project for the stipulated Trial run
period from the successful commissioning of the works in this project.

26.6 Operating and Maintenance Manual:

“As-built” drawings and operating and maintenance manuals shall be supplied by the
contractor/firm at the time of handing over the completed works attheir/their cost as
instructed by the Engineer incharge.
Note:
Any item or any provision/requirement if not included in the Scope of work, but is
necessary to be provided for the completion of the project and for its functional necessity,
the contractor shall provide the same. No extra payment shall be admissible on this
account.
1. Notwithstanding anything to the contrary contained in Paragraph 1 above, the
following Specifications and Standards shall apply to the SeTP construction and for
purposes of this Agreement, the aforesaid Specifications and Standards shall be
deemed to be amended to the extent set forth below:
[Deviations from the aforesaid Specifications and Standards shall be listed out
here. Such deviations shall be specified only if they are considered essential in view
of project-specific requirements.]
All provisions of the technical scope of work & terms & conditions of the
contract have been read by Me/Us and I/We certify that I/We clearly
understand them & agree to abide by them.

Witness Contractor
100
 SECTION – 10
PAYMENT BREAK-UP SCHEDULE (For Each Location of SeTP
according to accepted contract value relates to that location)

Break up
Sl.
Description of Items price
No.
(In%)
A Capital Works
1 Construction of RCC Ramp 1.37
Construction of foundation, including excavation, sand filling,
A 0.34
PCC (1:3:6) and RCC (M25) footings
Construction of first lift (1.5m) super structure, including
B columns, beams and concreting with supply and erection of 0.34
HYSD reinforcements and shuttering and centring works, co
Construction of second lift (1.5m – 3.0m) super structure,
including columns, tie beams, &slabs, brickwork and concreting
C 0.34
with supply and erection of HYSD reinforcements, sand filling
and compacting, construction of parapet walls.
All finishing works, including plastering & punning with correction
D of honeycombs and painting with one coat primer and two coats 0.35
of weather coat paint
2 Sludge Receiving Chamber 0.35
Construction of foundation, including excavation, sand filling,
A 0.11
PCC (1:3:6) and RCC (M25) footings
Construction of RCC M-25 super structure, including columns, tie
B beams, walls, floor slab and concreting with supply and erection 0.12
of HYSD reinforcements and shuttering and centring works
All finishing works, including plastering & punning with correction
of honeycombs and painting with one coat primer and two coats
C 0.12
of weather coat paint and one coat of anti – alkali and anti – acid
paint on inner surfaces, supply & fitting of screen basket.
3 Screen Channel 0.27
Construction of foundation, including excavation, sand filling,
A 0.09
PCC (1:3:6) and RCC (M25) footing
Construction of RCC M-25 super structure, including columns, tie
beams, walls and floor slabs, inlet channel, RCC stairs,
B 0.09
concreting with supply and erection of HYSD reinforcements and
shuttering and centring works
All finishing works, including plastering & punning with correction
of honeycombs and painting with one coat primer and two coats
of weather coat paint one coat of anti – alkali and anti – acid
C 0.09
paint on inner surfaces, pumping works including supply and
fitting of valves, supply & fixing of SS screens & inlets to the
settling-cum-thickening tanks.
4 Settling-cum-Thickening Tank & Sludge Wet Well 5.41
101
 Construction of foundation, including excavation, sand filling,
A 1.35
PCC (1:3:6) and RCC (M25) footing
Construction of RCC M-25 super structure, including columns, tie
beams, walls, baffle walls, outlet channel to ABR, floor slabs,
B 1.35
RCC staircase and concreting with supply and erection of HYSD
reinforcements and shuttering and centring works
All finishing works, including plastering & punning with correction
of honeycombs and painting with one coat primer and two coats
of weather coat paint, one coat of anti – alkali and anti – acid
C paint on inner surfaces, plumbing and electrical works including 1.35
supply and fitting of valves, PVC coated footsteps, SS 304
steps/staircase and handrail and grating, supply & fixing of
chequered tiles etc.
Civil Works- Construction of sludge wet well, including all
construction with excavation, sand filling, PCC (1:3:6), RCC
D 0.68
work, RCC walls, RCC slabs, reinforcements, rungs.

Electro-Mechanical Works- plumbing and supply and erection of

two submersible pumps and plumbing works and electrical works
including supply and fitting of valves, supply and fitting of
E
submersible pumps and all fit and finish, pipeline from settler to 0.68
sludge wet well, pumping pipeline from wet well to sludge drying
bed and all distribution piping works in drying bed with fixing of
valves.
Hybrid ABR+AF
5 6.31
Construction of foundation, including excavation, sand filling,
A 2.10
PCC (1:3:6) and RCC (M25) footing
Construction of RCC M-25 super structure, including columns, tie
beams, walls, baffle walls, slabs, roofing & grading concrete on
B 2.11
roof slab and concreting with supply and erection of HYSD
reinforcements and shuttering and centring works
All finishing works, including plastering with punning with
correction of honeycombs and painting with one coat primer and
two coats of weather coat paint outside, one coat of anti – alkali
and anti – acid paint on inner surfaces, supply & fitting of SS
C 2.10
ladder, plumbing works, vent pipes with cowl, supply and fitting
of filter media (cinder) with the carry bags, supply and fitting of
RCPC Manhole frame/rings with cover, piping work up to inlet
channel of PGF with supply & fixing of valves.
Planted Horizontal Gravel Filter
6 16.49
Construction of foundation, including excavation, sand filling,
A PCC (1:3:6) and RCC (M25) footing 5.49

Construction of super structure, including walls, slab, outlet

B 5.49
chambers, and concreting with supply and erection of HYSD
102
 reinforcements and shuttering and centring works, making
required openings in walls & channels.
All finish works, including plastering with correction of
honeycombs and painting with one coat primer and two coats of
weather coat paint, plumbing works, supply & fitting vent pipes
C with cowl, supply & fixing of valves, supply and laying of filter 5.51
media (aggregates, pebbles and sand) and plantation, inlet &
outlet structures with all piping work up to polishing pond,
supply & fitting of movable pipe with all fittings & fixings etc.
Unplanted Drying Bed & Shedding with Leachate Sump &
7 Pumping System 9.83

Construction of foundation, including excavation, sand filling,

A 2.45
PCC (1:3:6) and RCC (M25) footing and walls
Construction of super structure, including columns, tie beams,
walls, outlet chambers, slabs and concreting with supply and
B erection of HYSD reinforcements, construction of under drains, 2.46
lateral drains, chambers, perforated cover slabs over under
drains, all piping/gravity pipes up to leachate sump.
All finishing works, including plaster & punning with correction of
honeycombs and painting with one coat primer and two coats of
C weather coat paint, plumbing works, supply and placing of filter 2.45
media (aggregates and sand), MS splash plates, PVC screes,
hexagonal wire mesh etc.
Construction of shedding including fabrication and erection of
GCI sheets with MS rails, MS steel truss structure on wheels,
painting with one coat primer of iron oxide and two coats of
enamel paint, construction of separate leachate sump, fitting &
D fixing of PVC encapsulated rungs, supply and erection of 2.47
submersible pumps with all electrical and plumbing system,
HDPE pumping pipeline up to ABR inlet and to storm water drain,
supply &fitting of all electrical works, power cables, underground
with encasing pipe up to control room panel.
Polishing Pond, Aeration, Reuse & Storm Water Pumping
8 System 1.35

Construction of foundation, including excavation, sand filling,

A PCC (1:3:6) and RCC (M25) footing 0.45

Construction of super structure, including columns, tie beams,

walls and concreting with supply and erection of HYSD
B reinforcements, RCC cascading structure with centring & 0.45
shuttering works
All finish works, including plaster with correction of honeycombs
C and plumbing and electrical works with supply and erection of 0.45
submersible pumps for aeration & discharge, PVC encapsulated
103
 rungs, supply and erection of SS 304 handrail, paver blocks,
mosaic tiles and ceramic wall tiles, sand filling, provision & fitting
of piping works, pipe line, vales & panel board
9 Sludge Storage Shed with Roof Structure 3.48
Construction of foundation, including excavation, sand filling,
A 0.87
PCC (1:3:6) and RCC (M25) footing
Construction of super structure, including columns, tie beams,
B walls, brick work and concreting with supply and erection of 0.87
HYSD reinforcements, flooring work etc.
All finishing works, including plaster with correction of
C honeycombs, painting with one coat primer and two coats of 0.87
weather coat paint for civil works
Construction of shedding including fabrication and erection of
D GCI sheets with MS truss structure and painting with one coat 0.87
red oxide primer and two coats of enamel paint for iron works
B Buildings
1 Guard Room 0.67
Construction of foundation, including excavation, sand filling,
A 0.16
PCC (1:3:6) and RCC (M25) footing
Construction of first lift (up to 1.5 m) super structure, including
B columns, tie beams, walls, brick work and concreting with supply 0.17
and erection of HYSD reinforcements
Construction of first lift (1.5 m to 3 m) super structure, including
C columns, tie beams, walls, roofing, flooring, brick work and 0.17
concreting with supply and erection of HYSD reinforcements
All finishing works, including plastering with correction of
honeycombs and painting with one coat primer and two coats of
weather coat paint, two coats of enamel paints, two coats of
plastic emulsion paint, cement putty, OEL anodized doors and
D 0.17
aluminium sliding windows, iron grill works and vitrified floor
tiles, all electrical and plumbing works with supply & fixing of
ceiling fans, exhaust fans, bulbs, tube-lights, electrical boards
etc.
2 Admin, Lab, Equipment & Panel Rooms 4.74
Construction of foundation, including excavation, sand filling,
A 0.94
PCC (1:3:6) and RCC (M25) footing
Construction of first lift (up to 1.5 m) super structure, including
B columns, tie beams, walls, chajja, slab, brick work and 0.95
concreting with supply and erection of HYSD reinforcements
Construction of first lift (1.5 m to 3 m) super structure, including
columns, tie beams, walls, roofing, flooring, brick work and
C 0.95
concreting with supply and erection of HYSD reinforcements

All finishing works, including plastering with correction of

D honeycombs and painting with one coat primer and two coats of 0.95
weather coat paint, two coats of enamel paints, two coats of

104
 plastic emulsion, cement putty, OEL anodized doors and
aluminium sliding windows, iron grill works and vitrified floor
tiles, anti-skid tiles in toilet & bathrooms, plumbing and
electrical works with supply & fixing of ceiling fans, exhaust fans,
bulbs, tube-lights, electrical boards etc. , supply & fixing of
sanitary fixtures in bathroom & toilet etc.
Construction of RCC portico and paver blocks/floor tiles in all
E 0.95
fitting and finishing
3 Overhead Tank, Production Well & Sprinkler System 1.26
A 200 m bore of 100 metre dia. with piping 0.31
B Plumping and electrical works and submersible pumps 0.32
C Construction of roof top overhead tank with staging 0.32
D Sprinkler system with garden pipes with all accessories 0.31
C Power Supply & Lighting
Electrical Sub-Station (25KVA), cabling to panel room, supply &
1 fixing of control panels for pipes, valves, motors, pumps, lighting 1.31
system etc.
2 Yard Lighting with main lighting and associated works 1.15
Supply & fixing of Caution, Glow, Flex, Component Sign Boards
3 0.27
etc.
4 Solar Panel & On-Grid Connection with net metering 2.25
(11 KVA) Electrical Overhead Line up to SeTP site and
5 1.67
connection to 25 KVA transformer
6 3 Phase 10 KVA diesel generator with operations panel 0.63
D Other Structures
1 Internal Road 6.90
A Earthwork 1.72
B Sand filling 1.73
C PCC (1:3:6) work 1.73
D RCC (M25) work 1.72
2 Storm Water Drains 4.31
For first 1/3 of the length of the drain - foundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
A 1.44
walls & drain floor, supply and erection of HYSD reinforcements,
6mm cement plaster (1:4) with cover slab wherever required
For second 1/3 of the length of the drain - foundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
B 1.43
walls & drain floor, supply and erection of HYSD reinforcements,
6mm cement plaster (1:4) with cover slab wherever required
For final 1/3 of the length of the drain - foundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
C 1.44
walls & drain floor, supply and erection of HYSD reinforcements,
6mm cement plaster (1:4) with cover slab wherever required
3 Washing Platform 0.44
Foundation works including earthwork, sand filing, PCC (1:3:6)
A 0.15
and RCC (M25) footing
105
 Construction of super structure including RCC (M25) for slabs,
B walls & brickwork and supply and erection of HYSD 0.15
reinforcements
Sand filling & 12 mm Plastering (1:6), one coat plastic emulsion
C 0.14
paint and one coat primer & all piping works
4 Compound Wall with MS Gate and MS Iron Spikes 10.17
For first ¼ of the length of the compound wall oundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
footing, construction of super structure including RCC (M25) for
A columns, tie beams etc., brickwork and supply and erection of 2.54
HYSD reinforcements, 12 mm Plastering (1:6), one coat primer
and two coats weather coat paint, supply and installation of MS
spikes with all fit and finish
For second ¼ of the length of the compound wall oundation
works including earthwork, sand filing, PCC (1:3:6) and RCC
(M25) footing, construction of super structure including RCC
B (M25) for columns, tie beams etc., brickwork and supply and 2.54
erection of HYSD reinforcements, 12 mm Plastering (1:6), one
coat primer and two coats weather coat paint, supply and
installation of MS spikes with all fit and finish
For third ¼ of the length of the compound wall oundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
footing, construction of super structure including RCC (M25) for
C columns, tie beams etc., brickwork and supply and erection of 2.54
HYSD reinforcements, 12 mm Plastering (1:6), one coat primer
and two coats weather coat paint, supply and installation of MS
spikes with all fit and finish
For final ¼ of the length of the compound wall oundation works
including earthwork, sand filing, PCC (1:3:6) and RCC (M25)
footing, construction of super structure including RCC (M25) for
columns, tie beams etc., brickwork and supply and erection of
D 2.55
HYSD reinforcements, 12 mm Plastering (1:6), one coat primer
and two coats weather coat paint, supply and installation of MS
spikes and MS gate with one coat of red oxide primer and two
coats of synthetic enamel paint with all fit and finish
Site Development and Landscaping Works
E 9.37
(4000 Sqm), Lab Equipment & Office Accessories
Site development, plantations and landscaping including levelling
of land, digging holes, supply of good earth, procurement &
1 planting of trees as specified, supply & planting of grass turf, 6.24
supplying & application of manure, supply & spraying of
insecticide etc.
Supply and fitting of laboratory equipment, chemicals, office
2 3.13
furniture and desktop computer with all accessories
Testing, Commissioning and Operation & Maintenance
F 10.00
with Trial run (1 Month)
Total 100.00
106
N.B.: Further sub-break up of payment may be allowed with due approval of
OWSSB/PHEO if required in the interest of projects.
Note 1:
a. The percentage of payment mentioned above are with reference to the total
value of each component as per the agreement entered into by the
firm/contractor.
b. The payment shall be made for each component as per the actual
measurement, upto the percentages mentioned above for the stage of progress
of each component. In the case of actual value of works carried out becoming
lesser than the percentage limits prescribed for the stages, the payments shall
be restricted to the actuals.
c. 5% of the value of every running bill shall be retained by the Employer as
additional performance security.
d. Payments shall become eligible only for finished items of works in all respects.

Note 2: Preparation of bills:

The Contractors will submit their bills every month in the M.Book format for the
Quantity only of the relevant running bill duly signed. This will be treated as claim
of the Contractor to consider payment every month.

The Contractor shall submit their bills to the Executive Engineer or any oftheir
subordinate officer undertheir control as directed by the Executive Engineer. The
Executive Engineer shall be responsible to scrutinize and make payment to the
Contractor within 15 days from the date of submission of bills by the Contractor
concerned.

Note 3 Release of Performance Security & Retention Amount:

The security deposit of 5% as the retention amount made in every running bill shall
be released after the works are completed in all respects and after completion of
defect liability period.

Note 4 Recovery of money payable to OWSSB:

All losses, costs, damages and expenses and other money payable to the Board by
the contractor under any stipulation in the contract, may be retained out of any
money due or which may subsequently become due from the Board to the
contractor under any contract or otherwise whatsoever and in case such money
then due or to become due to the contractor by the Board shall be insufficient to
pay such losses, costs, damages, and other money payable to the Board by the
contractor, it shall be lawful for the Engineer in charge without any further consent
on the part of the contractor to sell notes for the securities deposited in the Board
by the contractor as aforesaid and with and out of the proceeds of such sale, after
payment of all expenses connected therewith or reimburse and pay to the Board all
such losses, cost, damages and expenses and other money payable to the
contractor. And in case such proceeds of sale of the said securities shall be
insufficient for such purpose then and in that case, it shall be lawful for the Board
107
 to recover the residue thereof, if necessary by legal proceedings and or by
resorting to revenue recovery act against the contractor.

Note 5: Income Tax

During the course of the contract period, deduction of income tax shall be made at
the prevailing rates from every payment as may be specified by the Income Tax
Department and as amended from time to time.

Note 6: Good & Services Tax

a. From every payment to be made to the firm/ contractor, deduction at source
towards GST shall be made for civil works contract as applicable subject to issue of
Govt. instruction in this effect by Govt. of Odishafrom time to time.

b. On each running bill, payment/reimbursement & deduction of GST shall be

governed by the rules/guidelines of Govt. of Odishaprevailing at the time of each
such running bill payment.at present, 12 % of the work value is being paid
/reimbursed on each running bill to the contractor and 2 % of the work value is
being deducted towards GST as TDS.

c. The value put to tender in invitation for bids does not include GST.

Note 7: BUILDING AND CONSTRUCTION WORKERSWELFARE CESS

Towards contribution of fund for the benefit of manual workers employed in the
construction works an amount equivalent to (1%) one percent of total bill amount of
the construction work proposed will be paid by the Employer by way of deducting the
amount from each running bill and deposited to the respective welfare Board, subject to
issue of amendments from time to time by the respective department of Government of
Odisha.
(Provision for this contribution has been appropriately made in the Estimates sanctioned
for the schemes and the amount would be remitted at the end of the financial year to the
labour welfare Deptt.)

108
 SCHEDULE – A
STRUCTURE & ORGANISATION
1. General Information

a) Name of Applicant

b) Head Office Address

E-mail Address:
Telephone No. (Landline) Fax No.:
Mobile Phone No.

c) Regional Office Address (if any)

E-mail Address:
Telephone No. (Landline)
Mobile Phone No.
Fax No.:

d) Local Office (if any)

E-mail Address:
Telephone No. (Landline)
Mobile Phone No.
Fax No.:
[Correspondence between the Authority & the Bidder through the above E-mail
should be treated as official and at par with the conventional written
communication. Similarly, information/instruction imparted by the Authority
to the Bidder through the above telephone number should be treated as
official.]

e) Class of contractor / firm and year of incorporation

(attach copy of certificate of registration)

f) Name and Address of Bankers

g) Main Lines of Business

109
2. STAFF PROPOSED FOR EXECUTION OF THE WORKS
a) Office
Name(s) Educational Designation Relevant Remarks
qualification Experience

b) Key Engineering Personnel to be deployed at the site

Sl. Name of Engineering Educational Experience Remark
No. Personnel to be deployed qualification

1.
2.
3.
4.

5.

Note: BIO-DATA of each personnel shall be attached related with the

proposed site.
A summary of the work experience of each key staff shall be attached.

110
 SCHEDULE – B
FINANCIAL STATEMENT
[To be given separately for each constituent Firm]

Financial statement shall be audited for five years by Regd. Chartered Accountant or
competent financial organization / authority. The audit certificate should be included
with the document.

1) Name of Applicant:

2) Total annual turnover & Annual turnover in Construction Works, undertaken for
each of the last five financial years.
(Rs. In lakh)
FINANCIAL Home Abroad Total
YEAR
Total Turnover Total Turnover Total Turnover
Turnover in Const. Turnover in Const. Turnover in Const.
Works Works Works
2018-19

2017-18

2016-17

2015-16

2014-15

3. Applicant’s specific financial arrangements (mention amount in Indian Rupees)

a) Own Resources
b) Bank Credits
c) Others (specify)
4. Credit Facilities :
To be supported by certificate for the Bank in Scheduled ‘H’.

111
 SCHEDULE – C
LIST OF TOOLS, PLANT & EQUIPMENT
Proposed to be deployed by the Applicant for use on the work

Sl. List of plants & Minimum Owned Leased / Hired Remarks

No. equipments Requirement Nos. / qnty Nos. / qnty
1 2 3 4 5 6
1. Concrete Hopper Mixer (tilting hopper type) 1 No.
2. Plate / Skid Vibrator 1 No.
3. Needle Vibrator 1 No.
4. Water Tank 1 No.
5. Levelling instrument 1 No
6. Dewatering Pump set from 5 HP capacity 1 No.
7. Steel shuttering plates (600 x 1200mm) with steel 40 Sqm.
scaffoldings
8. Transportation trolley 2 No.

112
 SCHEDULE – D
WORK EXPERIENCE

1. Name of the firm :

2. Total number of years of experience in construction work :
3. List of the similar works executed during last 5 years. (Rs. in lakh)

Sl. Name of Name of Value of Total Financial Stipulated Stipulated Actual date Reasons Remarks
No. the work/ the Contract Value of year-wise date of date of of for delay
location employer price work Computed commence- completion completion
Agmt. No. executed amount ment
& Dt.
1 2 3 4 5 6 7 8 9 10 11

NB: Certification of the employer not below the rank of Executive Engineer/equivalent is to be furnished in support of the
above claim.

113
4. Approximate value of existing commitment and ongoing works: (Rs. in lakh)
Description Place Name of Contract Contract Stipulated period of Balance value of Remarks
of work employer No value completion (indicate date of work to be
commencement & executed
completion)
1 2 3 4 5 6 7 8

NB: Certification by the engineer in charge not below the rank Executive Engineer/equivalent in support of the above claim
should be furnished.
3. Bid Capacity Calculation (Refer clause 32.3 of Section 2 (B) of DTCN).
A = Maximum value of works executed in any one year during the
last five years (updated to the current price level)= Rs.. ________ lakhs.
B= Value of current price level of the existing commitments
and ongoing works to be completed during the next years = Rs. _________lakhs
N= Number of years prescribed for completion of the works for which the bids are invited = 1
Assessed Available Bid Capacity = (AxNx2-B)  Estimated cost put to tender.

114
6. Works for which bid already submitted but not finalized. (Rs. in lakh)
Description Place of Name & address of Estimated Offer valued Stipulated Date on which Remarks
of work work employer cost of by the bidder period decision
work of completion expected.
1 2 3 4 5 6 7 8

Note: - a) Certificate from the employers not below the rank of Executive Engineer or equivalent may be attached
b) Non-disclosure of any information in the schedule will result in disqualification of the firm.

115
 SCHEDULE –E
INFORMATION REGARDING CURRENT LITIGATION,
DEBARRING / EXPELLING OF TENDER OF ABANDONMENT OF
WORK BY TENDER
1.(a) Is the applicant currently involved in any litigation relating to any contract works -
Yes/No
(b) If yes, give details

2.(a) Has the applicant or any of its constituent partners have been debarred / expelled by
any agency in India during the last 5 years - Yes/No
(b) If yes, give details

3 (a) Has the applicant or any of its constituent partners failed to perform/absconded/
rescinded on any contract work in India during the last 5 years - Yes/No
(b) If yes, give details

Note : If any information in this schedule is found to be incorrect or concealed pre-

qualification application will be summarily rejected.

116
 SCHEDULE – F

(Applicable where the proposed works covers Electrical Items of works only)

1. The contractor shall have appropriate class of electrical license for External & Internal
Electrical Works.

2. If not, collaboration with contractor having Electrical license of equivalent capacity

issued by licensing authority is to be furnished.

117
 SCHEDULE – G
AFFIDAVITS / DECLARATION

1. I/We have read the instructions appended in the DTCN.

2. I/We agree that the decision of the Govt. of Odisha in selection of contractors will be
final and binding upon me/us.

3. All the information furnished herewith are correct to the best of my/our knowledge and
belief. In case of any information or documents furnished found to be false or
incorrect, I / we have no objection if my / our tender is rejected.

4. I/We agree that I/We have no objection if inquiries are made about construction work
and its related areas regarding all projects and works listed by us in the accompanying
sheets or any other enquiry on information furnished herewith in the accompanying
sheets.

5. I/We agreed that I/We have no objection if our past construction works are inspected
by any authority of Govt. of Odisha to assess the quality of construction.

Date:
Place: Signature
Name & Designation
Name of the organisation

118
 SCHEDULE – H

(Refer: Schedule “B” Item – 4)

FORM OF SOLVENCY CERTIFICATE FROM A SCHEDULE BANK

This is to certify that to the best of our knowledge and information M/s./Sri
…………………………………………………..…………………… having marginally noted address a
customer of our bank and are/is respectable and can be treated as good for any engagement
upto a limit of Rs.…………………………………………………………………………… (Rupees
………………….……………………………………………………………………….)

Signature

For the Bank

Note : In case of partnership firm, certify names of all partners as recorded with the Bank.

119
 SCHEDULE – I

ANY OTHER INFORMATION, IF ANY

120
 SCHEDULE – J

Format for Seeking Clarification

(To be furnished in both MS Word/Excel & PDF Format)

Name of the Firm with e-mail & Mobile

No.:_______________________
________________________________________________________
___

Sl. Reference to DTCN/ Existing Clarification Remarks

No. Clause/ Page Description & Sought
Subject
1 2 3 4 5

121
 SCHEDULE – K
FORM OF BANK GUARANTEE
[For Bid Security]

WHEREAS, _______________________ [name of Bidder] (hereinafter called "the Bidder") has

submittedtheir Bid dated _______________________ [date] for the construction
of___________________________________[name of Contract] (hereinafter called "the Bid").

KNOW ALL PEOPLE by these presents that We ______________________________ [name ofbank] of

____________________________ having our registered office
at___________________________________ (hereinafter called "the Bank") are bound
unto______________________________[name of Employer] (hereinafter called "the Employer") in
the sum of ___________________1 for which payment well and truly to be made to the said Employer
the Bank binds itself,their successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this _________ day of __________ 2020.
THE CONDITIONS of this obligation are:

1) If after Bid opening the Bidder withdrawstheir bid during the period of Bid validity specified in the
Form of Bid;
or
2) If the Bidder having been notified of the acceptance oftheir bid by the Employer during the period
of Bid validity:

(a) fails or refuses to execute the Form of Agreement in accordance with the Instructions to
Bidders, if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the Instruction
to Bidders; or
(c) does not accept the correction of the Bid Price pursuant to Clause 28.2;

we undertake to pay to the Employer up to the above amount upon receipt oftheir first written
demand, without the Employer having to substantiatetheir demand, provided that intheir demand the
Employer will note that the amount claimed by them is due to them owing to the occurrence of one or
any of the three conditions, specifying the occurred condition or conditions.

This Guarantee will remain in force up to and including the date ____________________2 days after
the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or as it
may be extended by the Employer, notice of which extension(s) to the Bank istheyreby waived. Any
demand in respect of this guarantee should reach the Bank not later than the above date.

DATE _______________ SIGNATURE OF THE BANK

WITNESS ____________ SEAL _______________________________________

[signature, name, and address]
____________________________

Note:The Bidder should insert the amount of the guarantee in words and figures denominated in
Indian Rupees. The validity of BG should be 60 days after the end of the validity period of the Bid.

122
 SCHEDULE – L

FORM OF BANK GUARANTEE

[For Additional Performance Security]

To
The Executive Engineer,
_________________________________.

WHEREAS:
(A) ___________________________________________ [name and address of contractor]
(hereinafter called the “Contractor") has executed an agreement (hereinafter called the
“Agreement”) with the [Executive Engineer, concerned PH Division representing
Engineer-in-Chief, PH, Odisha], (hereinafter called the “Authority”) for the construction of
the work “Construction, testing, commissioning & trial run of 2 Nos. of Septage
Treatment Facilities in Bargarh (30 KLD) & Biramitrapur (10 KLD) Towns of
Odisha”
subject to and in accordance with the provisions of the Agreement.
(B) The Agreement requires the Contractor to furnish a Performance Security for due and
faithful performance of its obligations, under and in accordance with the Agreement,
during the {Construction Period & Defects Liability Period} (as defined in the
Agreement) in a sum of Rs.__________ Lakh (Rupees _______________ Lakh) (the
“Guarantee Amount”).
(C) We, _______________________ through our branch at _________________ (the
“Bank”) have agreed to furnish this bank guarantee (hereinafter called the “Guarantee”)
by way of Additional Performance Security.

NOW, THEREFORE, the Bank hereby, unconditionally and irrevocably, guarantees and affirms
as follows:
1. The Bank hereby unconditionally and irrevocably guarantees the due and faithful
performance of the Contractor’s obligations during the {Construction Period & Defects
Liability Period} under and in accordance with the Agreement, and agrees and
undertakes to pay to the Authority, upon its mere first written demand, and without
any demur, reservation, recourse, contest or protest, and without any reference to the
Contractor, such sum or sums up to an aggregate sum of the Guarantee Amount as the
Authority shall claim, without the Authority being required to prove or to show grounds
or reasons for its demand and/or for the sum specified therein.

2. A letter from the Authority, under the hand of an officer not below the rank of
[Executive Engineer, concerned PH Division], that the Contractor has committed default
in the due and faithful performance of all or any of its obligations under and in
accordance with the Agreement shall be conclusive, final and binding on the Bank. The
Bank further agrees that the Authority shall be the sole judge as to whether the
Contractor is in default in due and faithful performance of its obligations during and
under the Agreement and its decision that the Contractor is in default shall be final and
binding on the Bank, notwithstanding any differences between the Authority and the
123
 Contractor, or any dispute between them pending before any court, tribunal, arbitrators
or any other authority or body, or by the discharge of the Contractor for any reason
whatsoever.
3. In order to give effect to this Guarantee, the Authority shall be entitled to act as if the
Bank were the principal debtor and any change in the constitution of the Contractor
and/or the Bank, whether by their absorption with any other body or corporation or
otherwise, shall not in any way or manner affect the liability or obligation of the Bank
under this Guarantee.
4. It shall not be necessary, and the Bank hereby waives any necessity, for the Authority to
proceed against the Contractor before presenting to the Bank its demand under this
Guarantee.
5. The Authority shall have the liberty, without affecting in any manner the liability of the
Bank under this Guarantee, to vary at any time, the terms and conditions of the
Agreement or to extend the time or period for the compliance with, fulfilment and/ or
performance of all or any of the obligations of the Contractor contained in the
Agreement or to postpone for any time, and from time to time, any of the rights and
powers exercisable by the Authority against the Contractor, and either to enforce or
forbear from enforcing any of the terms and conditions contained in the Agreement
and/or the securities available to the Authority, and the Bank shall not be released from
its liability and obligation under these presents by any exercise by the Authority of the
liberty with reference to the matters aforesaid or by reason of time being given to the
Contractor or any other forbearance, indulgence, act or omission on the part of the
Authority or of any other matter or thing whatsoever which under any law relating to
sureties and guarantors would but for this provision have the effect of releasing the
Bank from its liability and obligation under this Guarantee and the Bank hereby waives
all of its rights under any such law.
6. This Guarantee is in addition to and not in substitution of any other guarantee or
security now or which may hereafter be held by the Authority in respect of or relating to
the Agreement or for the fulfilment, compliance and/or performance of all or any of the
obligations of the Contractor under the Agreement.
7. Notwithstanding anything contained hereinbefore, the liability of the Bank under this
Guarantee is restricted to the Guarantee Amount and this Guarantee will remain in force
for the period specified in paragraph 8 below and unless a demand or claim in writing is
made by the Authority on the Bank under this Guarantee all rights of the Authority under
this Guarantee shall be forfeited and the Bank shall be relieved from its liabilities
hereunder.
8. The Guarantee shall cease to be in force and effect on ****$. Unless a demand or claim
under this Guarantee is made in writing before expiry of the Guarantee, the Bank shall
be discharged from its liabilities hereunder.
9. The Bank undertakes not to revoke this Guarantee during its currency, except with the
previous express consent of the Authority in writing, and declares and warrants that it
has the power to issue this Guarantee and the undersigned has full powers to do so on
behalf of the Bank.
$ Insert date being 18 (Eighteen) Months from the date of issuance of this Guarantee (in accordance with Clause 23.4 of
the Section 2(B) & Clause 6.22 of Section 6).

124
10. Any notice by way of request, demand or otherwise hereunder may be sent by post
addressed to the Bank at its above referred branch, which shall be deemed to have been
duly authorized to receive such notice and to effect payment thereof forthwith, and if
sent by post it shall be deemed to have been given at the time when it ought to have
been delivered in due course of post and in proving such notice, when given by post, it
shall be sufficient to prove that the envelope containing the notice was posted and a
certificate signed by an officer of the Authority that the envelope was so posted shall be
conclusive.
11. This Guarantee shall come into force with immediate effect and shall remain in force and
effect for up to the date specified in paragraph 8 above or until it is released earlier by
the Authority pursuant to the provisions of the Agreement.

Signed and sealed this ___________ day of ______________, 20______ at ________.

SIGNED, SEALED AND DELIVERED

For and on behalf of the Bank by:
(Signature)
(Name)
(Designation)
(Code Number)
(Address)
NOTES:
(i) The bank guarantee should contain the name, designation and code number of the
officer(s) signing the guarantee.
(ii) The address, telephone number and other details of the head office of the Bank as well
as of issuing branch should be mentioned on the covering letter of issuing branch.
(iii) The stamp papers of appropriate value shall be purchased in the name of bank who
issues the “Bank Guarantee”.
(iv) The bank guarantee shall be from a Nationalised/ Scheduled Bank in Odisha.

125
 Appendix - I
Executive Instruction regarding calling for and acceptance of
tenders in e-Procurement in Govt. of Odisha.
Government of Odisha
Works Department
***
Office Memorandum
File No.07556900042013 (Pt-II) – 7885/W Dated 23.07.2013

Sub: Codal Provision regarding e-Procurement

After introduction of e-procurement in Government of Odisha, necessary guidelines /
procedures has been issued in Works Department Office Memorandum No.1027 dt.24.01.2009
which consists of the procedural requirement for e-procurement of tenders. After careful
consideration Government have been pleased to make following modifications to codal
provisions by way of addition as Appendix – IX(A) of OPWD Code Vol.II) as follows:

(Appendix-IX (A) of OPWD Code, Vol-II)

Executive instructions regarding calling for and acceptance of

tenders in e-Procurement.
1. This office memorandum consists of the procedural requirement of e-procurement and
shall be made part of the Detailed Tender Call Notice or Instruction to Bidder for all
“works” tenders hoisted in the portal.
2. The e-procurement portal of Government of Odisha is “https://tendersodisha.gov.in”.
3. Use of valid Digital Signature Certificate of appropriate class (Class II or class III) issued
from registered certifying authorities (CA) as stipulated by Controller of Certifying
Authorities (CCA), Government of India such as n-Code, Sify, TCS, MTNL, e-Mudhra is
mandatory for all users.
4. The DSC issued to the Department users is valid for the period of two years only. All the
Department users are responsible to revalidate their DSC prior to expiry.
5. For all purpose, the server time displayed in the e-Procurement portal shall be the time
to be followed by all the users.
6. Government after careful consideration have decided to hoist all tenders costing 10 lakhs
or above in the e-procurement portal. This will be applicable across all Engineering
Departments such as Works Department, Department of Water Resources, Rural
Development and Housing & Urban Development Department. Government of Odisha
also welcomes hoisting of tenders by any other departments, authority, corporations,
local bodies etc. of the State with prior approval from Works Department. Works
126
 Department is the Nodal Department for the implementation of e-Procurement in the
State.
7. The e-procurement shall be operated compliant to relevant provisions of OGFR/ OPWD
code/ Accounts code/ Government statues including any amendments brought from time
to time to suit to the requirement of the best national practice.
8. Registration in the e-procurement portal is without levy of any charges but Government
reserves the right to levy any charges for such value added services in future.
9. Contractor not registered with Government of Odisha, can participate in the e-
Procurement after necessary enrolment in the portal but have to subsequently register
themselves with the appropriate registering authority of the State Government before
award of the work as per prevalent registration norms of the State.
10. For the role management “Department” is the Administrative Department, Organisation
or wing is the Chief Engineer or highest tender accepting authority or equivalent officer,
Division is the Executive Engineer or equivalent Officer and Subdivision is the Assistant
Engineer or equivalent officer.
11. The e-Procurement software assigns roles for operation of the module for specific
function. The terminologies used in the portal and their respective functions in the
software are as follows.
11.1 Application Administrator (NIC & State Procurement Cell)
i. Master Management
ii. Nodal Officer Creation
iii. Report Generation
iv. Transfer of Officer’s login ID.
v. Blocking & unblocking of officer’s and bidder’s login ID.
11.2 Nodal Officer (At organization level not below the Superintending Engineer or
equivalent rank)
i. Creation of Users
ii. Role Assignment
iii. Report Generation
iv. Transfer of Officer’s login ID.
v. Blocking & unblocking of officer’s Login ID.
11.3 Procurement Officer Publisher (Officer having tender inviting power at any
level)
i. Publishing of Tender
ii. Publishing of Corrigendum / addendum / cancellation of Tender
iii. Bid Clarification
iv. Uploading of Pre-Bid minutes.
v. Report generation.
11.4 Procurement Officer Administrator (Generally sub-ordinate officer to Officer
Inviting Tender)
i. Creation of Tender
127
 ii. Creation of Corrigendum / addendum / cancellation of Tender
iii. Report generation.
11.5 Procurement Officer Opener (Generally sub-ordinate officer to Officer Inviting
Tender)
i. Opening of Bid

11.6 Procurement Officer Evaluator (Generally Sub-Ordinate Officer to Officer

Inviting Tender)
i. Evaluating Bid

11.7 Procurement Officer-Auditor (Procurement Officer Publisher and/or Accounts

Officer / Finance Officer)

i. To take up auditing

12. NOTICE INVITING BID (NIB) or INVITATION FOR BID (IFB):

12.1 The Notice Inviting Bids (NIB) and Bid documents etc., shall be in the Standard
formats as applicable to conventional Bids and will be finalized / approved by
the officers competent as in the case of conventional Bids.
12.2 The officers competent to publish NIB in case of conventional Bids will host the
NIB in portal. Simultaneously, a notification should also be published in the
newspapers, as per existing rules preferably, in the following format, to effect
economy:-

Government of Odisha “e” procurement Notice

Bid Identification No.---------------------------
1. Name of the work: ……………………………………………….
2. Estimated cost: Rs. …………………………………………………
3. Period of completion ------------------------------------------------------
4. Date & Time of availability of bid document in the portal ________________
5. Last Date / Time for receipt of bids in the portal ______________________
6. Name and address of the O.I.T.:………………………………………..
Further details can be seen from the e-procurement portal “https://tendersodisha.gov.in”
12.3 The tender documents published by the Tender Inviting Officer (Procurement
Officer Publisher) in the website https://tendersodisha.gov.in will appear in the
“Latest Active Tender”. The Bidders/ Guest Users can download the Bid
documents only after the due date & time of sale. The publication of the tender
will be for specific period of time till the last date of submission of bids as
mentioned in the ‘Notice inviting Bid’ after which the same will be removed
from the list of “Latest Active tenders”.
13. ISSUE OF ADDENDA/ CORRIGENDA/ CANCELLATION NOTICE:
13.1 The Procurement Officer Publisher (Officer Inviting Tender) shall publish any
addendum/ corrigendum/ cancellation of tender in the website

128
 https://tendersodisha.gov.in, notice board and through paper publication and
such notice shall form part of the bidding documents.
13.2 The system generates a mail to those bidders who have already uploaded their
tenders and those bidders if they wish can modify their tenders. The bidders
are required to watch the website till last date and time of bid submission for
any addendum/ corrigendum/ cancellation thereof. Tender Inviting Authority is
not responsible for communication failure of system generated mail.
14. CREATION AND PUBLISHING OF BID:
14.1 All the volumes/documents shall be uploaded in the portal by the tender creating
officer (Procurement Officer Administrator) and published
14.2
14.3 by the Officer Inviting Tender (Procurement Officer Publisher) using their DSCs
in appropriate format so that the document is not tampered with
14.4 The tender document comprise the notice inviting tender, bid document/ SBD,
drawings in .pdf format and the schedule of quantities / BoQ in .xls format to be
uploaded by the Officer Inviting Tender.
14.5 Procurement Officer Administrator creates tender by filling up the following
forms:
i. BASIC DETAILS
ii. COVER CONTENT: The Procurement officer Administrator should briefly describe
the name and type of documents to be uploaded by the bidder in the following
format:
(a) For Single Cover/Packet:
Sl No Cover Type Document Description Type
1 Fee/ Tender Cost, EMD, VAT, PAN, Contractor RC .pdf
Prequal/ Affidavits, undertakings and any other document .pdf
Technical/ as per SBD/DTCN.
Finance BoQ .xls

(b) For Two Cover/Packet:

Sl No Cover Type Document Description Type
1 Fee/ Tender Cost, EMD, VAT, PAN, Contractor RC .pdf
Prequal/ Affidavits, undertakings and any other .pdf
Technical document as per SBD/DTCN.
2 Finance BoQ .xls
Special condition if any specifically mentioned .pdf
by Officer Inviting Tender

iii. TENDER DOCUMENT: The Procurement Officer Administrator should upload the
NIT in .pdf format.

iv. WORK ITEM DETAILS

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 v. FEE DEATILS: The Procurement Officer Administrator should mention the cost of
tender paper and EMD amount as laid down in DTCN/SBD.

vi. CRITICAL DATES: The Procurement Officer Administrator should mention the
critical dates of tender such as publishing date, document download start date &
end date, seek clarification start date & end date (optional), bid submission start
date & closing date, bid opening date as per DTCN/SBD.

vii. BID OPENER SELECTION: The Procurement Officer creator can select two / three
/ four bid openers for a particular bid. If required the bid openers can also be
selected within an organization from other procurement units (Circles /Divisions).

viii. WORK ITEM DOCUMENTS: The Procurement Officer Administrator should upload
the digitally signed tender document (SBD/DTCN) or any other addition
document/drawings in .pdf format and Bill of Quantities in .xls format.

ix. PUBLISHING OF TENDER: The Procurement Officer Publisher shall publish the
tender using his/her DSC after detail scrutiny of the fields created and
documents uploaded by the Procurement Officer Administrator. Procurement
Officer Publisher can publish tenders for multiple procurement units using
multiple DSCs procured for each post separately. After being relieved from the
additional charges he has to surrender the additional DSCs to the Nodal Officer
of the concerned organisation.

15. PARTICIPATION IN BID:

15.1 PORTAL REGISTRATION: The Contractor/Bidder intending to participate in the bid
is required to register in the portal using his/her active personal/official e-mail ID as
his/her Login ID and attach his/her valid Digital signature certificate (DSC) to
his/her unique Login ID. He/She has to submit the relevant information as asked
for about the firm/contractor. The portal registration of the bidder/firm is to be
authenticated by the State Procurement Cell after verification of original valid
certificates/documents such as (i) PAN and (ii) Registration Certificate (RC) / VAT
Clearance Certificate (for procurement of goods) of the concerned bidder. The time
period of validity in the portal is at par with validity of RC/ VAT Clearance. Any
change of information by the bidder is to be re-authenticated by the State
Procurement Cell. After successful authentication bidder can participate in the
online bidding process.
15.1.1 Bidders participating through Joint Venture shall declare the authorised
signatory through Memorandum of Understanding duly registered and enrol
in the portal in the name and style of the Joint venture Company. It is
mandatory that the DSC issued in the name of the authorised signatory is
used in the portal.
15.1.2 Any third party/company/person under a service contract for operation of
e-Procurement system in the State or his/their subsidiaries or their parent
companies shall be ineligible to participate in the procurement process that
are undertaken through the e-Procurement system irrespective of who
operates the system.
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15.2 LOGGING TO THE PORTAL: The Contractor/Bidder is required to type his/her Login
ID and password. The system will again ask to select the DSC and confirm it with
the password of DSC as a second stage authentication. For each login, a user’s DSC
will be validated against its date of validity and also against the Certificate
Revocation List (CRL) of respective CAs stored in system database. The system
checks the unique Login ID, password and DSC combination and authenticates the
login process for use of portal.
15.3 DOWNLOADING OF BID: The bidder can download the tender of his choice and
save it in his system and undertake the necessary preparatory work off-line and
upload the completed tender at his convenience before the closing date and time of
submission.
15.4 CLARIFICATION ON BID: The bidder may ask question related to tender online in
the e-procurement portal using his/her DSC; provided the questions are raised
within the period of seeking clarification as mentioned in tender call notice/Bid. The
Officer Inviting the Bid / Procurement Officer-Publisher will clarify queries related to
the tender.
15.5 PREPARATION OF BID
15.5.1 The bids may consist of general arrangements drawings or typical or any
other drawings relevant to the work for which bid has been invited. Bidder
may download these drawings and takeout print for detail study and
preparation of his bid. Any other drawings and documents pertaining to the
works available with the Officer Inviting The bid will be open for inspection
by the bidders.
15.5.2 The Bidder shall go through the Bid carefully and list the documents those
are asked for submission. He shall prepare all documents including cost of
Bid Document, Bid Security, Declaration form, price bid etc. and store in the
system.
15.6 PAYMENT OF EMD/BID SECURITY AND COST OF BID DOCUMENTS:
15.6.1 The Bidder shall furnish, as part of his Bid, a Bid security for the amount
mentioned under NIT/Contract Data. The bidder shall scan all the
written/printed pages of the bid security and up load the same in portable
document format (PDF) to the system in designated place of the technical
BID. Furnishing scanned copy of such documents is mandatory otherwise
his/her bid shall be declared as non-responsive and liable for rejection.
15.6.2 The EMD or Bid Security payable along with the bid is 1% of the estimated
contract value (ECV) or as mentioned in the bid document. The validity
period of the EMD or Bid Security shall be as mentioned in the bid document.
Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in the bid document shall be rejected as non-responsive. The bid
security shall be retained till such time the successful bidder furnishes Initial
Security Deposit (ISD) or Performance Security acceptable to the Officer
Inviting the Bid. Failure of the successful Bidder to comply with the
requirements shall constitute sufficient grounds for cancellation of the award
and forfeiture of the Bid Security. The Bid security in the form of FD / BG
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 shall be from a Nationalized Bank valid for a period of 45 days beyond the
validity of the bid. Bid security in other form is acceptable if the bid
documents provides for it.
15.6.3 The Fixed Deposit / Bank Guarantee or any other form as mentioned in
detailed tender call notice in respect of Earnest Money Deposit / Bid Security
and the Bank Draft in respect of cost of Bid are to be scanned and up loaded
in portable document format (PDF) along with the bid.

15.6.4 The tender accepting authority will verify the originals of all the scanned
documents of the successful lowest bidder only within 5 days of opening of
the tender. In the eventuality of failure on the part of the lowest successful
bidder to produce the original documents, he will be debarred in future from
participating in tender for 3 years and will be black listed by the competent
authority. In such a situation, successful L-2 bidder will be required to
produce his original documents for consideration of his tender at the
negotiated rate equal to L1 bidder.
15.6.5 Contractor exempted from payment of EMD will be able to participate in the
tender directly by uploading documentary evidences towards his eligibility for
such exemption
15.6.6 Government of Odisha has been actively considering integrating e-payment
gateway in to the portal for payment of Cost of Bid and Bid Security/ Earnest
Money Deposit. The process of using e-payment gateway shall be issued
separately after it is established.
16. SUBMISSION OF BID:
16.1 The bidder shall carefully go through the tender and prepare the required
documents. The bid shall have a Technical Bid & a Financial Bid. The Technical bid
generally consist of cost of Bid documents, EMD/ Bid Security, VAT, PAN / TIN,
Registration Certificate, Affidavits, Profit Loss statement, Joint venture agreement,
List of similar nature of works, work in hand, list of machineries, and any other
information required by OIT. The Financial Bid shall consist of the Bill of Quantities
(BOQ) and any other price related information/undertaking including rebates.
16.2 Bidders are to submit only the original BoQ (in .xls format) uploaded by
Procurement Officer Publisher (Officer Inviting Tender) after entering the relevant
fields without any alteration/ deletion / modification. Multiple BoQ submission by
bidder shall lead to cancellation of bid. In case of item rate tender, bidders shall fill
in their rates other than zero value in the specified cells without keeping it blank. In
the percentage rate tender the bidder quoting zero percentage is valid and will be
taken at par with the estimated rate of the work put to tender.
16.3 The bidder shall upload the scanned copy/copies of document in support of
eligibility criteria and qualification information in prescribed format in Portable
Document Format (PDF) to the portal in the designated locations of Technical Bid.
16.4 The bidder shall write his name in the space provided in the specified location in
the Protected Bill of Quantities (BoQ) published by the Officer Inviting Tender. The
bidder shall type rates in figure only in the rate column of respective item(s)
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 without any blank cell in the rate column in case of item rate tender and type
percentage excess or less up to two decimal place only in case of percentage rate
tender.
16.5 The bidder shall log on to the portal with his/her DSC and move to the desired
tender for up loading the documents in appropriate place one by one
simultaneously checking the documents.
16.5.1 Bids cannot be submitted after due date and time. The bids once submitted
can not be viewed, retrieved or corrected. The Bidder should ensure
correctness of the bid prior to uploading and take print out of the system
generated summary of submission to confirm successful uploading of bid.
The bids can not be opened even by the OIT or the Procurement Officer
Publisher/ opener before the due date and time of opening.
16.5.2 Each process in the e-procurement is time stamped and the system can
detect the time of log in of each user including the Bidder.
16.5.3 The Bidder should ensure clarity/legibility of the document uploaded by him
to the portal.
16.5.4 The system shall require all the mandatory forms and fields filled up by the
contractor during the process of submission of the bid/tender.
16.5.5 The bidder should check the system generated confirmation statement on
the status of the submission.
16.5.6 The Bidder should upload sufficiently ahead of the bid closure time to avoid
traffic rush and failure in the network.
16.5.7 The Tender Inviting Officer is not responsible for any failure, malfunction or
breakdown of the electronic system used during the e-procurement process.
16.5.8 The Bidder is required to upload documents related to his eligibility criteria
and qualification information and Bill of Quantity duly filled in. It is not
necessary for the part of the Bidder to up-load the drawings and the other
Bid documents (after signing) while uploading his bid. It is assumed that the
bidder has referred all the drawings and documents uploaded by the Officer
Inviting the Bid.
16.5.9 The Bidder will not be able to submit his bid after expiry of the date and time
of submission of bid (server time). The date and time of bid submission shall
remain unaltered even if the specified date for the submission of bids
declared as a holiday for the Officer Inviting the Bid.
16.6 SIGNING OF BID: The ‘online bidder’ shall digitally sign on all statements,
documents, certificates uploaded by him, owning responsibility for their correctness
/ authenticity as per IT ACT 2000. If any of the information furnished by the bidder
is found to be false / fabricated / bogus, his EMD/Bid Security shall stand forfeited
& his registration in the portal shall be blocked and the bidder is liable to be
blacklisted.
17. SECURITY OF BID SUBMISSION:
17.1 All bid uploaded by the Bidder to the portal will be encrypted.
17.2 The encrypted Bid can only be decrypted / opened by the authorised openers on
or after the due date and time.
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18. RESUBMISSION AND WITHDRAWAL OF BIDS:
18.1 Resubmission of bid by the bidders for any number of times before the final date
and time of submission is allowed.
18.2 Resubmission of bid shall require uploading of all documents including price bid
afresh.
18.3 If the bidder fails to submit his modified bids within the pre-defined time of receipt,
the system shall consider only the last bid submitted.
18.4 The bidder should avoid submission of bid at the last moment to avoid system
failure or malfunction of internet or traffic jam or power failure etc.
18.5 The Bidder can withdraw his bid before the closure date and time of receipt of the
bid by uploading scanned copy of a letter addressing to the Procurement Officer
Publisher (Officer Inviting Tender) citing reasons for withdrawal. The system shall
not allow any withdrawal after expiry of the closure time of the bid.
19. OPENING OF THE BID:
19.1 Bid opening date and time is specified during tender creation or can be extended
through corrigendum. Bids cannot be opened before the specified date & time.
19.2 All bid openers have to log-on to the portal to decrypt the bid submitted by the
bidders.
19.3 The bidders & guest users can view the summary of opening of bids from any
system. Contractors are not required to be present during the bid opening at the
opening location if they so desire.
19.4 In the event of the specified date of bid opening being declared a holiday for the
Officer Inviting the Bid, the bids will be opened at the appointed time on the next
working day.
19.5 Combined bid security for more than one work is not acceptable.
19.6 The electronically submitted bids may be permitted to be opened by the predefined
Bid opening officer from their new location if they are transferred after the issue of
Notice Inviting Bid and before bid opening. Further, action on bid documents shall
be taken by the new incumbent of the post.
19.7 In case of non-responsive tender the officer inviting tender should complete the e-
Procurement process by uploading the official letter for cancelled / re-tender.
20. EVALUATION OF BIDS :
20.1 All the opened bids shall be downloaded and printed for taking up evaluation. The
officer authorized to open the tender shall sign and number on each page of the
documents downloaded and furnish a certificate that “the documents as available in
the portal containing ______ nos. of pages”.
20.2 The bidder may be asked in writing/ online (in their registered e-mail ids) to clarify
on the uploaded documents provided in the Technical Bid, if necessary, with
respect to any doubts or illegible documents. The Officer Inviting Tender may ask
for any other document of historical nature during Technical Evaluation of the
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 tender. Provided in all such cases, furnishing of any document in no way alters the
Bidder’s price bid. Non submission of legible documents may render the bid non-
responsive. The authority inviting bid may reserve the right to accept any additional
document.
20.3 The bidders will respond in not more than 7 days of issue of the clarification letter,
failing which the bid of the bidder will be evaluated on its own merit.
20.4 The Technical evaluation of all the bids shall be carried out as per information
furnished by Bidders.
20.5 The Procurement Officer-Evaluators; will evaluate bid and finalize list of responsive
bidders.
20.6 The financial bids of the technically responsive bidders shall be opened on the due
date of opening. The Procurement Officer-Openers shall log on to the system in
sequence and open the financial bids.
20.6.1 The Financial Bid will be opened on the notified date & time in the presence
of bidders or their authorised representative who wish to be present.

20.6.2 At the time of opening of “Financial Bid”, bidders whose technical bids were
found responsive will be opened.
20.6.3 The responsive bidders’ name, bid prices, item wise rates, total amount of
each item in case of item rate tender and percentage above or less in case
of percentage rate tenders will be announced.
20.6.4 Procurement Officer-Openers shall sign on each page of the downloaded
BoQ and the Comparative Statement and furnish a certificate to that respect.
20.6.5 Bidder can witness the principal activities and view the documents/summary
reports for that particular work by logging on to the portal with his DSC from
anywhere.
20.6.6 System provides an option to Procurement Officer Publisher for reconsidering
the rejected bid with the approval of concern Chief Engineer / Head of
Department.
21. NEGOTIATION OF BIDS:
21.1 For examination, evaluation, and comparison of bids, the officer inviting the bid
may, at his discretion, ask the lowest bidder for clarification of his rates including
reduction of rate on negotiation and breakdown of unit rates.
22. NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT:
22.1 The Employer/Engineer-in-Charge shall notify acceptance of the work prior to
expiry of the validity period by cable, telex or facsimile or e-mail confirmed by
registered letter. This Letter of Acceptance will state the sum that the Engineer-in-
Charge will pay the contractor in consideration of execution & completion of the
Works by the contractor as prescribed by the contract & the amount of
Performance Security and Additional Performance Security required to be furnished.
The issue of the letter of Acceptance shall be treated as closure of the Bid process
and commencement of the contract.

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 22.2 The Contractor after furnishing the required acceptable Performance Security &
Additional Performance Security, “Letter to Proceed” or “Work Order” shall be
issued by the Engineer-in-Charge with copy thereof to the Procurement Officer –
Publisher. The Procurement Officer-Publisher shall up load the summary and
declare the process as complete.
22.3 If the L-1 bidder does not turn up for agreement after finalization of the tender,
then he shall be debarred from participation in bidding for three years and action
will be taken to blacklist the contractor. Besides the consortium / JV / firm where
such an agency / firm already happens to be or is going to be a
partner/member/proprietor, he/ they shall neither be allowed for participation in
bidding for three years nor his/ their application will be considered for registration
and action will be initiated to blacklist him / them. In that case, the L-2 bidder, if
fulfils other required criteria, would be called for drawing agreement for execution
of work subject to condition that the L-2 bidder negotiates at par with the rate
quoted by the L-1 bidder, otherwise the tender will be cancelled.

23. BLOCKING OF PORTAL REGISTRATION:

23.1 If the Registration Certificate of the Contractor is cancelled /suspended by the
registering authority/ blacklisted by the competent authority his portal registration
shall be blocked automatically on receipt of information to that effect.
23.2 The portal registration blocked in the ground mentioned in the above Para-23.1
shall be unblocked automatically in receipt of revocation order of cancellation /
suspension/ blacklisting from the concerned authority.
23.3 The Officer Inviting Tender shall make due inquiry and issue show cause notice to
the concerned contractor who in turn shall furnish his reply, if any, within a
fortnight from the date of issue of show cause notice. Thereafter the Officer
Inviting Tender is required to issue an intimation to the defaulting bidder about his
unsatisfactory reply and recommend to the Chief Manager (Tech.) for blocking of
portal registration within 10 days of intimation to the defaulting bidder regarding
his unsatisfactory reply with intimation to the Registering Authority and concerned
Chief Engineer/ Heads of Office if any of the following provisions are violated.
23.3.1 Fails to furnish original Technical / Financial (Tender Paper Cost, EMD/Bid
Security) instruments before the designated officer within the stipulated date
and time.
23.3.2 Backs out from the bid on any day after the last date of receipt of tender till
expiry of the bid validity period.
23.3.3 Fails to execute the agreement within the stipulated date.
23.3.4 If any of the information furnished by the bidder is found to be false /
fabricated / bogus.
Accordingly the Officer Inviting Tender shall recommend to the Chief Manager
(Tech.), State Procurement Cell, Odisha for blocking of portal registration of bidder
and simultaneously action shall also be initiated by OFFICER INVITING TENDER for
blacklisting as per Appendix- XXXIV of OPWD Code, Volume-II.

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24. GUIDELINES FOR UNBLOCKING OF PORTAL REGISTRATION:
24.1 UNBLOCKING OF PORTAL REGISTRATION:
Unblocking of portal registration of a contractor shall be done by a Committee
consisting of the following members.
EIC (Civil)-cum-CPO, - Chairman
Engineer-in-Chief (WR) - Member
Concerned Chief Engineer - Member
Sr. Manager (Finance), SPC - Member
Officer Inviting Tender - Member
Chief Manager (Technical), SPC - Convener
24.2 The Chief Manager (Tech), State Procurement Cell will be the convener and he will
maintain all records for this purpose. The Committee shall meet not less than once
in a month if required & shall consider the recommendation of the officer inviting
tender for unblocking of portal registration. The quorum of the meeting will be four.
24.3 The minimum period of blocking of Portal Registration shall in no case be less than
90 days. After blocking of Portal Registration, the Contractor whose Portal
Registration has been blocked may file application to the concerned officer inviting
tender showing sufficient ground for unblocking of his portal registration along with
a Treasury Challan showing deposit of Rs. 10,000/- (Rupees ten thousand) only
(non-refundable) under the head of accounts ‘0059 - Public Works’ as processing
fees. The officer inviting tender shall forward the application filed by the contractor
to the Chief Manager (Tech), State Procurement Cell.

24.4 On receipt of recommendation from the concerned Chief Engineer along with the
copy of challan as mentioned above, the Chief Manager (Tech) being the member
Convener of the Committee shall place the case before the Committee for
examination and taking a decision in this regard. After examination the Committee
may recommend for unblocking of the portal registration of said contractor if the
Committee is satisfied that the fault committed by the contractor is either
unintentional or done for the first time.

24.5 After scrutiny by the State Procurement Cell if it is found that the portal registration
of a contractor has been blocked for the 2nd time the Chief Manager (Tech), SPC
may not consider his case to be placed before the Committee and may advice the
concerned officer inviting tender to issue show cause notice to the contractor
asking him to explain as to why his portal registration shall not remain blocked. On
receipt of show cause reply from the contractor the officer inviting tender shall
examine the same & if considered proper he may report to the Chief Manager
(Tech), SPC along with his views furnishing the copy of the show cause reply for
placement of the same before the Committee for taking a decision in respect of
blocking/ unblocking. If the Committee found that the contractor is in habit of
committing such fault again and again intentionally the committee may advice the
concerned officer inviting tender to initiate proceeding for blacklisting as per the
existing rule.

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1. These amendments shall take effect from the date of issue of the order.
2. This amendment is an addition to the existing provision and will be placed
below Appendix-IX to OPWD Col, Vol-II.
3. Accordingly Office Memorandum No.1027 dt.24.01.2009 stands modified.
4. This has been concurred in by the Finance Department vide their UOR No.3-
WF-1 dt.04.01.2013.

Sd/19.07.2013
E.I.C-cum-Secretary to Govt.

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 Item Rate BoQ
Tender Inviting Authority: ENGINEER-IN-CHIEF-CUM-MEMBER SECRETARY, OWSSB,
BHUBANESWAR

Name of Work: “Construction, testing, commissioning & trial run of 2 Nos. of Septage Treatment
Facilities in Bargarh (30 KLD) & Biramitrapur (10 KLD) Towns of Odisha”.

Contract/Bid Reference No.: OWSSB-03(1)/2019-20 Dt.24.02.2020

Name of the Bidder/Bidding Firm/ Company:
PRICE SCHEDULE
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling
the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the
Bidder Name and Values only)
Sl. Item Description Quan Units Estimated Basic Rate In Total Total
No. tity Rate Figures To be Amount Amount
entered by excluding In Words
the Bidder GST
Rs. P
1. Design, Construction,
testing,
commissioning &
trial run of 2 Nos. of
Septage Treatment
Facilities in Bargarh
(30 KLD) &
Biramitrapur (10
KLD) Towns of
Odisha on lump sum
contract etc. all
complete as per
scope of work and
technical
specification
stipulated in section-
8 & 9 of DTCN
(a) Bargarh 1 Job 29190832.00
(b) Biramitrapur 1 Job 24993149.00
Total in Figures 54183981.00
Quoted Rate in Words

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