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Document Control Procedure Example

This document outlines a document control procedure with the purpose of defining activities to ensure all documents and data are reviewed and approved prior to issue. It specifies requirements for document identification, approval, revision, obsolescence, external documents, uncontrolled documents, forms and records, and document change requests. The procedure applies to all quality management system documentation.

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Shraddha Mishra
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© Attribution Non-Commercial (BY-NC)
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Download as PDF, TXT or read online on Scribd
3K views

Document Control Procedure Example

This document outlines a document control procedure with the purpose of defining activities to ensure all documents and data are reviewed and approved prior to issue. It specifies requirements for document identification, approval, revision, obsolescence, external documents, uncontrolled documents, forms and records, and document change requests. The procedure applies to all quality management system documentation.

Uploaded by

Shraddha Mishra
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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ISO 9001:2008

Clause 4.2.3
P001 Document Control Procedure

Company Name/Logo

Document No
Uncontrolled Copy

Rev
Controlled Copy

Date

COMPANY PROPRIETARY INFORMATION


Prior to use, ensure this document is the most recent revision by checking the Master Document List. To request a change, submit a
Document Change Request to the Document Control Representative.

Company Name/Logo

P001 Document Control Procedure

Approvals
The signatures below certify that this procedure has been reviewed and accepted, and demonstrates that the
signatories are aware of all the requirements contained herein and are committed to ensuring their provision.

Name

Signature

Position

Date

Prepared by
Reviewed by
Approved by

Amendment Record
This procedure is reviewed to ensure its continuing relevance to the systems and process that it describes. A record of
contextual additions or omissions is given below:
Page No.

Document No:

Context

Revision

Date

Page 2 of 6

Company Name/Logo

P001 Document Control Procedure

Contents
P001 Document Control ............................................................................................................................................... 4
1. Introduction & Purpose ............................................................................................................................................... 4
2. References ................................................................................................................................................................... 4
3. Terms & Definitions ..................................................................................................................................................... 4
4. Application & Scope ..................................................................................................................................................... 4
5. Requirements ............................................................................................................................................................... 4
6. Process ......................................................................................................................................................................... 4
6.1 General................................................................................................................................................................... 4
6.2 Document & Data Identification, Approval and Use .............................................................................................. 4
6.3 Revising a Controlled Document ............................................................................................................................ 5
6.4 Obsolete Documents ............................................................................................................................................. 5
6.5 External Documents ............................................................................................................................................... 5
6.6 Uncontrolled Documents ....................................................................................................................................... 6
6.7 Forms & Records .................................................................................................................................................... 6
6.8 Document Change Requests .................................................................................................................................. 6

Document No:

Page 3 of 6

Company Name/Logo

P001 Document Control Procedure

P001 Document Control


1. Introduction & Purpose
The purpose of this procedure is to define the activities required to ensure all documents and data are reviewed and
approved by authorized personnel prior to issue.

2. References
Reference

Title & Description

4.2.3

Quality System Manual

F001-1

Master Document Index

F001-2

Document Issue Sheet

F001-3

Document Change Request

3. Terms & Definitions


Term

ISO Clause

Definition

Document

3.7.2

Information and its supporting medium

Procedure

3.4.5

Specified way to carry out an activity or a process

Record

3.7.6

Document stating results or evidence of activities performed

4. Application & Scope


The scope of this process encompasses all documentation utilized by Your Company including documents of an
external origin such as customer specifications, standards, etc., that affect the quality of our products and/or services.
This procedure works in conjunction with the Control of Records Procedure P002.

5. Requirements
This procedure applies to all quality management system documentation and is to be followed by all personnel where
appropriate. While the company Directors are responsible for signing all policies and procedures, Your Company may
have other team members such as the Quality Management Representative or other managers to approve work
instructions, etc., which implement the quality procedures.

6. Process
6.1 General
All documents and data are reviewed and approved by authorized personnel prior to issue. Each department issues
and maintains its own documents. Current revisions of appropriate documents are available at locations where they
are used. Documents controlled by this procedure include but are not limited to the following:
1.

Specifications and drawings

2.

Quality manual

Document No:

Page 4 of 6

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