1.

Introduction The purpose of this document is to provide a detailed description of the

requirements for a stock management system. This system is intended to be used by businesses
to manage their inventory and stock levels. The system will help businesses to track stock levels,
reorder stock when necessary, and generate reports on stock usage and trends.

2. System Overview The stock management system will be a web-based application developed
using the Java programming language and the Spring Framework. The system will be deployed
on a cloud server and accessible via a web browser. The system will have a responsive design to
ensure that it can be used on a variety of devices, including desktops, laptops, tablets, and
smartphones. The system will be designed with a modular architecture to allow for easy
customization and scalability.

3. Functional Requirements

3.1. Stock Management

The system should allow users to add, edit, and delete stock items, as well as view the current stock
levels of each item. Users should be able to categorize stock items by product type, supplier, and other
relevant criteria. Users should also be able to set reorder points for each item and customize the reorder
process based on supplier lead times and other factors.

3.2. Order Management

The system should allow users to create and manage purchase orders, sales orders, and returns. Users
should be able to view order history, track order status, and receive notifications when orders are
completed or delayed.

3.3. Reordering

The system should include a feature for automatically reordering stock when levels fall below a certain
threshold. Users should be able to customize the reorder process based on supplier lead times and other
factors.

3.4. Reporting

The system should allow users to generate reports on stock levels, stock usage, and stock trends. Reports
should be customizable and exportable in a variety of formats, including PDF and Excel. The system
should include pre-built report templates for common use cases, such as inventory valuation, stock
turnover, and supplier performance.

3.5. Barcode Scanning

The system should include the ability to scan barcodes to quickly add or update stock items. This could
streamline the data entry process and reduce errors.

3.6. Multi-Warehouse Support

The system should include the ability to track stock levels across different warehouses or storage
locations. Users should be able to transfer stock between locations and view consolidated reports on
stock usage.
3.7. Forecasting

The system should include forecasting features to help users predict future stock requirements based on
historical data and trends. This could include tools for demand forecasting, seasonality analysis, and
supply chain optimization.

3.8. Integrations

The system should be integrated with other business systems, such as accounting software or e-
commerce platforms, to streamline workflows and improve data accuracy.

3.9. Customizable Dashboards

The system should include customizable dashboards that allow users to see key stock metrics at a glance.
Users should be able to choose which data to display, such as current stock levels, reorder points, and
supplier lead times.

3.10. Alerting and Notifications

The system should include alerting and notification features to help users stay on top of stock levels and
order statuses. Users should receive email or mobile notifications when stock levels fall below a certain
threshold, when orders are delayed, or when new stock arrives.

3.11. Batch and Expiry Tracking

The system should include features to track batch and expiry dates. Users should be able to identify
which items are nearing expiry or which batches are affected by quality issues.

4. Non-Functional Requirements

4.1. Performance The system should be able to handle large volumes of data and multiple users
simultaneously without significant performance degradation. The system response time should be within
acceptable limits for common operations, such as adding or editing stock items, generating reports, and
processing orders.

4.2. Scalability The system should be designed with a modular architecture to allow for easy scalability.
The system should be able to handle an increasing number of users and data without requiring
significant changes to the underlying infrastructure.

4.3. Security The system should be designed with strong security measures to protect against
unauthorized access, data breaches, and other security threats. The system should use strong encryption
for sensitive data, such as login credentials and financial information. The system should also implement
access control measures to ensure that users only have access to the data and features that are
necessary for their roles.

4.4. Availability The system should be designed to ensure high availability, with minimal downtime and
maximum uptime. The system should have backup and recovery procedures in place to ensure that data
is not lost in the event of a system failure or disaster. The system should also have a failover mechanism
to ensure that users can still access the system in the event of a server or network failure.
4.5. Usability The system should be designed with a user-friendly interface that is easy to navigate and
understand. The system should have clear and concise instructions for common tasks, such as adding or
editing stock items, generating reports, and processing orders. The system should also be designed with
a responsive design to ensure that it can be used on a variety of devices, including desktops, laptops,
tablets, and smartphones.

4.6. Maintainability The system should be designed with maintainability in mind, with clean and well-
documented code that is easy to modify and maintain. The system should also be designed to be easily
integrated with other systems and technologies, allowing for easy upgrades and changes. The system
should also have a well-defined upgrade and maintenance schedule to ensure that the system is up-to-
date and secure.

5. Conclusion

In conclusion, this SRS document has provided a comprehensive description of the requirements for a
stock management system. The system is designed to help businesses manage their inventory and stock
levels, with features such as stock management, order management, reordering, reporting, barcode
scanning, multi-warehouse support, forecasting, integrations, customizable dashboards, alerting and
notifications, and batch and expiry tracking.

The system will be developed using the Java programming language and the Spring Framework, with a
modular architecture and a responsive design to ensure easy customization and scalability. The system
will also be designed with strong security measures, high availability, usability, and maintainability in
mind.

With this system in place, businesses will be able to streamline their stock management processes,
reduce errors and waste, and make data-driven decisions about their stock levels and inventory. Overall,
the stock management system will be a valuable tool for any business that needs to manage its inventory
effectively.