2018 INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM (IPCRF)

Name of Employee: LORNA T. CASTAÑEDA Name of Rater: ARTEMIA G. LEOBERAS

Position: EDUCATION PROGRAM SUPERVISOR Position: CHIEF EDUCATION SUPERVISOR
Division: ORMOC CITY Date of Review: 27-Dec-19
Rating Period: 2019

TO BE FILLED IN DURING PLANNING TO BE FILLED DURING EVALUATION

PERFORMANCE INDICATOR RATING
WEIGHT
KEY RESULT AREA (KRA) OBJECTIVES PER TIMELINE
OBJECTIVE (Quality, Efficiency, Timeliness) Q E T AVE. SCORE

KRA 1. POLICIES AND 1. To review/develop/recommend to a.) Five (5) DMEA Results submitted, b.) DMEA Report
PROGRAMS the SDO Management DMEA prepared within the alloted budget, c.) DMEA Report
Weight: 20% Results, Concept Papers and submitted a week before the due date.
policies/plans/strategies for
effective governance and operations 10% Quarterly 4 4 4 4 0.4
of Schools and LCs.

2. To ensure the effective and timely a.) Five (5) approved SDO initiated
implementation of approved SDO programs/plans/policies/strategies implemented per month,
initiated b.) SDO initiated programs/plans, c.) approved SDO initiated
programs/policies/strategies. 10% Monthly programs/plans/policies/strategies implemented 2 weeks 5 5 5 5 0.5
before the end of the month.

1. To review, evaluate and a.) Three (3) Partnership Proposals reviewed, evaluated,
recommend partnership proposals recommended per month, b.) partnership proposals prepared
KRA 2. PARTNERS AND and localized policies/standards and submitted within alloted budget, c.) Recommended
DONORS assisted to strengthen education 5% Monthly Partnership proposals submitted 2nd week of the preceeding 5 5 5 5 0.25
Weight: 10% support services. month.
 2. To finalize and recommend a.) 100% of division initiatives finalized and recommended for
approval for implementation approval, b.) Initiatives to sustain relationships of partners
initiatives to sustain relationships of finalized and recommended within alloted budget, c.)
partners Recommended initiatives to sustain relationships of partners
5% Monthly 5 5 5 5 0.25
submitted 2nd week of the preceeding month.

KRA 3. SCHOOL 1. To review documents submitted a.) 100% of received documents reviewed for completeness
COMPLIANCE TO QUALITY by schools requesting to operate to and endorsed to the RO, b.) received documents reviewed for
STANDARDS (Public and check for completeness before completeness and endorsed to the RO within alloted budget,
Private) endorsement of SDS to the Regional c.) Received documents reviewed for completeness and
Office. 4% Monthly endorsed to the RO 1 week before the end of the month. 5 5 5 5 0.2
Weight: 10%

2. Information, Education and a.) Information, Education and Advocacy Program materials
Advocacy Programs and Materials to disseminated to 10 districts/clusters, b.) 10 of the
Accreditation Standards. districts/clusters submitted report on the utilization of Info,
2% Quarterly Education and Advocacy Program materials, c.) Report on 5 5 5 5 0.1
utilization submitted 1 week before the end of the quarter.

3. Validated documents of schools a.) 100% of documents of schools requesting permit to

requesting permit to operate. operate validated, b. Report submitted on 100% of documents
4% Monthly validated, c.) Summary of validated documents submitted 1 5 5 5 5 0.2
week before the end of the month.

1. To formulate strategic directions

for the conduct of Action Research
KRA 4. RESEARCH AND
in the division. a.) SHs and MTs of the 10 districts submitted Action Research,
DEVELOPMENT 4% June, 2018 5 5 5 5 0.2
b.) Received and validated reportof Action Research
Weight: 7.5%
conducted by the 10 districts, c.) Validated reort on Action
Research from districts received by the SDO by April, 2018.
2. To submit recommendations for a.) Recommend 3 policy issuances based on the results of the
policy issuances based on the results Action Research of SHs and MTs, b.) Policy issuance based on
of Action Research. the consolidated Action Research of the 10 districts, c.)
3.50% June, 2018 5 5 5 5 0.175
Issuance of policy done June, 2018.

3. Ensure the provision of Technical a.) T A in relation to governance and operations provided to
Assistance to the schools by 99 schools, b.) TA provided responded to the identified needs
reponding to the identified needs of as consolidated by the 10 districts, c.) Report on TA provided
KRA 5. TECHNICAL the schools and learning centers in is submitted 1 week before end of the month.
ASSISTANCE relation to governance and 20% Monthly 5 5 5 5 1
Weight: 20% operations.
KRA 6. UNIT/ 1. To prepare and manage the a.) Prepared budget based from the consolidation of the 6
PERFORMANCE budget for Governance and sections of the Functional Division, b.) Governance and
MANAGEMENT Operations' resource requirements operations tasks were carried out within the approved budget
and submit this to be part of the 2.50% Quarterly allocation, c.) Budget requirement for current quarter 5 5 5 5 0.125
Weight: 25% Schools Division Budget. submitted 1 week before end of the previous quarter.

2. To track the accomplishments of a.) Collect the monthly accomplishment reports of the 23
the Schools governance and personnel of the SGOD, b.) MAR of the 23 personnel validated,
Operations division 2.50% Montly c.) Consolidated and validated MAR of SGOD personnel 5 5 5 5 0.125
prepared.

3. To manage personnel work a.) Prepared document which specifies the distinct allignments
assignment. of the 23 SGOD personnel aside from their respective KRAs, b.)
MAR of 23 SGOD personnel validated, c.) Summary of
2.50% Monthly Accomplishments of SGOD personnel prepared and ready 3 5 5 5 5 0.125
days before end of the month.

4. To consolidate and submit DMEA a.) DMEA reports/results consolidated, b.) Collected and validated the
reports/results of SGOD/SDO Form 1A and 1B of 100% of DMEA contributors, c.) DMEA result
submitted 3rd day of te succeeding month.
accomplishments. 2.50% Quarterly 5 5 5 5 0.125

5. To prepare and submit Annual a.) PPMP of the 6 Functional units constitute the APP of SGOD,
Procurement Plan of Gov't. and b.) Validated the PPMP of the 6 functional units of SGOD, c.)
Operations to schedule expense APP of SGOD prepared 3rd week of December.
2.50% January, 2018 5 5 5 5 0.125
requirement.

6. To conduct Performance Appraisal a.) Performance appraisal feedback of 23 SGOD personnel

Feedback and ratings on direct conducted, b.) Performance rating given to 23 SGOD
report towards continuous personnel after comprehensive fedback, c.) Performance
2.50% July, 2018 5 5 5 5 0.125
improvement of performance. feedback provided during the scheduled performance review.

7. To prepare and implement a a.) Professional Development plan for 23 SGOD personnel
Professional Development Plan for consolidated, b.) Professional Development Plan implemented
Governance and Operations 2.50% on 23 SGOD personel, c.) Consolidated PDP of SGOD personnel
EO Q1 5 5 5 5 0.125
Personnel. submitted by March, 2018.

8. To attend Management and a.) Attended 100% of the scheduled CEL, b.) Shared inputs
Coordination Meetings to ensure from CEL attended to 23 SGOD personnel, c.) Prepared journal
flow of information and of CELs attended 3rd week of the month.
communication critical to the 2.50% Monthly 5 5 5 5 0.125
operational efficiency and
effectiveness of the unit.
 9. To conduct Regular Meetings of a.) Regular updates and work coordination meetings
the Governance and Operations conducted on 23 personnel, b.) Journal on the regular
Division personnel for regular 2.50% meetings conducted maintained by 23 SGOD personnel, c.)
Monthly 5 5 5 5 0.125
updates and work coordination. Regular monthly meetings conducted 3rd week of the month.

10. To cultivate a supportive a.) Performed the following activities throughout the
environment for the staff to perform year:Team Building, Performance Review, Benchmarking
and meet targets through Activities, Office Renovation/Repair, b.) 23 SGOD personnel
continuous workplace improvement took part in all the 5 activities stipulated, c.) Activities
2.50% Monthly 5 5 5 5 0.125
and establishing enabling structures stipulated are carried out before the target
and systems. date/month/quarter.

KRA 7. PERFORMS OTHER 1. Acts as Chair/Member of BAC, a.) Submitted necessary reports in relation to function as: BAC,
TASKS ASSIGNED PSB, DPT, DRT, TWG, SBM WinS, T PSB, DPT, DRT, TWG, SBM WinS, T & D., b.) Attended 100% of
& D Core Team. the meetings, conferences, orientations of the indicators
Weight: 7.5% 1.50% Monthly specified, c.) Generated report on role/function submitted a 5 5 4 4.667 0.07
week before end of the month.

2. To linkage & network with a.) Drafted 100% of MOA/MOU which support education
stakeholders for support to programs/sustain support, b.) Sustained and retained the
education programs/sustain support. support of 100% of stakeholders, c.) Report on network and
1.00% Monthly linkages with stakeholders submitted 1 week before the end of 5 5 5 5 0.05
the month.

3. To act/recommend Tos, Leave of a.) Acted upon 100% of Tos, LOAs, Permits, DTRs and Itinerary
absence, Permit Slips, Itinerary of of Travel of 23 SGOD Personnel, b.) Recommended for
travels, DTRs of SGOD personnel. Approval 1))% of Tos, LOAs, Permits,DTRs and Itinerary of
Travel of 23 SGOD personnel, c.) Summary Report on
1.00% Monthly Recommendations for Approval submitted 1 week before the 5 5 5 5 0.05
end of the month.

4. To certify in the ALOBS the a.) Certified 100% of ALOBS, b.) 100% of certifications done
propriety, necessity & lawfulness of on office expenses are lawful and necessary, c.) consolidated
the expenses incurred in the office. report on certifications made is submitted 1 week before the
1.00% Monthly end of the month. 5 5 5 5 0.05

5. To prepare/draft letters, a.) Reviewed, revised, finalized and made necessary

communications, Memo/review, corrections to drafted communications of SGOD personnel, b.)
finalize letters, communications, Reviewed and revised 100% of drafted communications, c.)
1.00% Daily 5 5 5 5 0.05
memo. Made necessary action on drafted communications upon
receipt.
 6. To attend meetings, conferences, a.) Attended 100% of the meetings, conferences, trainings and
trainings, workshops called by CO, workshops called by the CO, RO and DO, b.) Relay
RO, and DO. updates/conduct rollouts of the meetings, confrences,
1.00% Daily trainings and workshopsnto 100% of the specified audience, 5 5 5 5 0.05
c.) Be at the venueearlier than specified time.

7. To act as Representative/attend a.) Attended 100% of programs, meetings or for a as resource

for and in behalf of SDS in speaker or SDS representative, b.) Represented the SDS in
programs, meetings, for a activities. 100% of the delegated activities, c.) Report generated on
1.00% Monthly activity attended submitted 1 day after. 5 5 5 5 0.05

OVERALL RATING FOR

Total: 100% 4.995
ACCOMPLISHMENTS:

LORNA T. CASTAÑEDA ARTEMIA G. LEOBERAS JOEL A. ZARTIGA, Ph. D.

Ratee Rater Approving Authority

Performance Measure
The extent to which actual performance compares with targeted performance.
The degree to which objectives are achieved and the extent to which targeted problems are solved. In management, effectiveness relates to getting
Effectiveness/Quality the right things done.

The extent to which time or resources is used for the intended task or purpose. Measures whether targets are accomplished with a minimum
amount of quantity of waste, expense, or unnecessary effort.
Efficiency In management, efficiency relates to doing the things right.

Measures whether the deliverable was done on time based on the requirements of the rules and regulations, and/or clients/stakeholders.
Time-related performance indicators evaluate such things as project completion deadlines, time management skills and other time-sensitive
Timeliness expectations.
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