Academic Guidelines

Table of Contents
1. Introduction .....................................................................................................1
2. Academic Performance Evaluation System....................................................2
3. Attendance Rules ............................................................................................3
4. Make-up Assessment ......................................................................................3
5. Eligibility for Program completion .................................................................4
6. Repeating the Coursework ..............................................................................4
7. Break from the program .................................................................................. 5
8. Academic Merit awards and recognition ........................................................ 5
9. Academic and personal discipline ..................................................................5
a. Academic indiscipline ................................................................................ 5
b. Personal discipline ...................................................................................... 6
c. Internal complaints committee ....................................................................7
10. Contact Details……………….. ……………………………………………8
1. Introduction

Indian Institute of Management Tiruchirappalli (IIMT) is the eleventh IIM and was instituted
on 4th January 2011. IIMT is functioning from its sprawling state-of-the-art campus spread
over 175 acres of land. "Knowledge is endless" is a motto that has strongly governed IIM
Tiruchirappalli. IIMT holds strong values which it imparts to its students, primary amongst
which is an unceasing desire to learn. It also firmly believes that the foundation of value
creation lies in the path of continuous learning.

The Executive Education& Consulting office offers both short duration and long duration
programmes designed to enhance the skills and knowledge of the working executives. These
programmes could be either open programmes where executives from various organizations
attend specific programmes designed by the faculty of IIM Tiruchirappalli or the EEC might
design a customized programme for the company, after understanding the specific needs of the
organization. The EEC also provides Business Consulting services to organizations. IIM
Tiruchirappalli prides in its capabilities and contemporary knowledge to provide holistic
insights in tackling business challenges.

In order to accommodate majority of the population who can’t take away time to physically
attend the programmes, Executive Education & Consulting office launched eLearning Long
Duration programs through two empaneled vendors. We have launched eleven long-duration e-
Learning programs during the financial year 2020-21, which expanded the presence of IIMT
across the country and also some parts of the globe. Programmes are offered during weekends.
Each programme will have modules which includes campus as well as majority of online
sessions.

In order to ensure that executives gain the most out of the program, each module is designed
and delivered using pedagogies like case studies, problem solving exercises, videos, lectures
from eminent professionals and so on. Long-duration e-Learning programs will be usually for
171 classroom contact hours or 174 classroom contact hours.

For details of the specific programs please refer to the program brochure.

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2. Academic Performance Evaluation System
Academic evaluation in this program will be done at the level of each course. Each course will
have evaluation components (Quizzes, Assignments, Case Presentations, Project Reports and
presentations, end of course assessment etc.). The number of evaluation components based on
hours of courses are as follows:

Courses up to 10 hours At least One evaluation Component

Courses ranging from 10 to 20 hours At least Two evaluation Components
Courses more than 20 hours At least Three evaluation Components

The exact list of evaluation components for each course will be announced by the instructor
prior to the commencement of teaching of their respective course. The end of course
assessment may contain multiple choice, true or false, fill up the blanks, short / long answer,
case-based questions etc.

A 13-point discrete scale will be adopted for evaluating a student in individual courses.

The 13 letter grades that will be awarded are:

A+ A A- B+ B B- C+ C C- D+ D D- U
4.33 4 3.67 3.33 3 2.67 2.33 2 1.67 1.33 1 0.67 0

Total number of students receiving A+, A, A- grades will not be more than 30% of class size.
While relative grading is used in the award of “A”, “B” and “C” grades, instructor may award
“D” and “U” grades (that result in deficit credit points) when the performance of a student is
far lower on absolute terms compared to the course objectives and minimum expected
performance.

The institute uses the concept of credit to define the weightage of a course in the curriculum.
One credit is equivalent to 10 classroom contact hours. The credit for each course will be
defined based on the number of classroom contact hours for that course.

CGPA, as at the end of the programme, is the weighted average of the grade points obtained in
all the courses. CGPA will be calculated up to two decimal points.

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An Example of CGPA calculation is given below:

Course Classroo Course Grade Grade Points Points Secured

(a) mContact Credits Awarded(c) (d) = b*d
Hours (b)
W 6 0.6 A 4 2.40
X 9 0.9 B+ 3.33 3.00
Y 12 1.2 A+ 4.33 5.20
Z 15 1.5 C+ 2.33 3.50

Cumulative points secured in all courses = 2.40+3.00+5.20+3.50

=14.10Cumulative earned credits = 0.6+0.9+1.2+1.5 =4.2

CGPA = Cumulative points secured in all courses / Cumulative earned credits = 14.10/4.2
CGPA = 3.36

3. Attendance Rules
The Institute insists on regular and prompt attendance in classes. This refers to attending all
sessions in timely manner. The institute in its academic spirit strongly values the behaviour of
being on time. The institute expects 100% attendance for all courses. To take care of
exigencies including medical emergencies etc. each participant is required to attend a minimum
of 70% of classes in each course that is offered as a part of this program. Attendance will be
calculated for each course and it will be roundedto the nearest integer.

Students having attendance less than 70% but more than 50% will be subjected to one grade drop
penalty. Students with attendance shortage in a course (below 50%) will not be allowed to
appear for the end of the course assessment and the student will necessarily be awarded a “U”
grade for that course.

4. Make-up Assessment
In case a student fails to attend the end of course assessment because of unavoidable medical or
professional emergencies, she/he can request for a make-up assessment within a period of 7
Days from the exam date. The decision to allow make-up assessments and what constitutes an
allowable contingency solely rests with the Programme Directors. The student will not be
charged any additional fee for taking the make-up assessment.
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However, in exceptional cases as per the condition mentioned in the above para, re-examination
request from a student will be considered a maximum of two subjects for the entire duration of
the programme.

5. Eligibility for Program completion

A student will be eligible for program completion, only if the following conditions are fulfilled:

• He/she has completed all the courses with an aggregate CGPA of no less than 2.0.
• He/she has not have received more than one “U” grade OR two “D+ / D / D-” grades
across all the courses offered.
• He/she has not been terminated for any incident of personal / academic indiscipline
including academic integrity.

Those students who have completed the program will be awarded the certificate. They will also
qualify for registration and privileges as the Executive Education Programme (EEP) Alumni
of the Indian Institute of Management Tiruchirappalli.

6. Repeating the Coursework

Students who have not met the requirements for program completion have the option of taking
one or more courses again, with subsequent batches of the program. The guidelines for
repeating part of the coursework to make up for the deficit are as follows:

• If the student has an aggregate CGPA less than 2.0, then the student can repeat any one
or morecourses to improve aggregate CGPA.
• If the student has received more than one “U” grades, then the student can repeat those
particular
course(s) and complete the course with a grade, other than a U grade.
• If the student has received more than two “D+ /D /D-” grades, then the student can
repeat any of those courses and complete the course with a grade, other than D+ /D / D-
grades.

The students who repeat the coursework and complete the program requirements will be

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eligible for the certification along with that subsequent batch. However, any student will not be
given more than one chance to repeat the coursework.

The fixed fee for repeating any one particular course, irrespective of classroom contact hours,
is Rs.17,500.

7. Break from the program

Students have a maximum time limit of two successive batches to complete the program.
Students who are not able to complete the program along with the batch they joined with,
owing to personal/professional reasons, have an option of taking a break from the program.
When they re-join the program after the break, they will only need to take the courses that they
have not completed.

However, they have to make payment for all outstanding installments of the program fee at the
prevailing prices as on the date they re-join the program. After re-joining, there will be no
additional fee for taking any of the courses that they have not previously taken.

If the student fails to rejoin with the immediate next two batches, they have to rejoin the
programme fresh.

8. Academic Merit awards and recognition

The participants who have scored the top three ranks in the passing out batch, in terms of
aggregate CGPA will be conferred with a ‘Certificate of Merit’ in recognition of their
outstanding academic achievement.

9. Academic and personal discipline

Students are expected to maintain the highest standards of personal and academic discipline
while they are at the institute, learning centre, and / or online classrooms. A brief of the
behaviour expected from students is given below. The decision of the EEC Committee in
consultation with the Program Directors will be final in all matters pertaining to student
discipline in or out of the classroom.

a. Academic indiscipline
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IIM Tiruchirappalli expects its students to live up to highest standards of academic integrity.
Academic indiscipline in any form will lead to severe penalties.

Students are expected to enter the learning centre / online class room, on time for the class.
Failing to do so, the faculty may warn the student or ask the student to leave the class. If any
exam/quiz/assessment component is scheduled for the class, and the student misses the same,
he/she will be awarded zero for that component. No re-exam, re-quiz or any other way of
making up for that in-class component will be permitted.

If a student is found logged into the session but unavailable for the discussion (to answer when
called out), or is found disturbing the class proceedings, or operating electronic equipment
(e.g., mobile phone for texting, etc.), then he/she may be asked to leave the class immediately.
This would be recorded with the EEC Office as an instance of academic indiscipline. In such a
case, attendance for that class will be cancelled. In case of such repeated instances, the faculty
may report to the program director and EEC committee for suitable disciplinary action.

Registering one’s attendance through another person when one is not present (proxy) is not
permitted and both persons are liable for strict punishment. Penalty may involve suspension,
rustication and the participant(s) involved may be asked to leave the programme.

The institute takes academic dishonesty as a serious offence. This includes, but not limited to,

a. malpractices such as copying, cheating;

b. misuse of institute resources;
c. reproduction of any material/text/work without proper citation;
d. collaborating with other students in connection with home assignments without the
permission of the faculty;
e. plagiarizing content in violation of the established guidelines.

Details of what constitutes academic dishonesty and the process that will be followed to deal
with such offences will be shared with all students as a part of the orientation program.

Academic dishonesty in any form, however minor it may be, will lead to severe penalties
including fine, penalty in grades, suspension from classes, and expulsion from the program. The
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decision of the EEC Committee in consultation with the Program Directors will be final in all
matters pertaining to student discipline in or out of the classroom.

b. Personal discipline
Personal discipline includes behaviour of the student while at the institute, learning centre, in
the online classroom and beyond the classroom. Students are expected to behave in a congenial
manner at all places and at all times, and required to maintain decorum in short, students are not
expected to behave in any manner unbecoming of an IIM student / alumnus. Students whose
behaviour is not befitting a student/alumnus of IIM Trichy will face disciplinary action
including expulsion from the program. The executive member status of the IIM Trichy alumnus
for such candidates will be revoked.

Students are required to safeguard all the property of the learning centre and institute. Students
failing to do so may be levied punitive fines and other penalties such as suspension and
expulsion of from the program.

Students are expected to represent facts truthfully, to all concerned, at all times. Students
providing falseinformation in any institute activity will be punished severely.

Personal indiscipline in any form, however minor it may be, will lead to severe penalties
including fine, penalty in grades, suspension from classes, and expulsion from the program. The
decision of the EEC Committee in consultation with the Program Directors will be final in all
matters pertaining to student discipline in or out of the classroom.

c. Internal complaints committee

IIM Trichy is committed to gender equality and strongly opposes any form of discrimination
based on sex or sexual harassment at the workplace. IIM Trichy respects the right to equality
and the right to work with dignity and equality as a basic human right. IIM Trichy is committed
to uphold the constitutional mandate ensuring the above mentioned human rights of all those
who fall within its jurisdiction. Under the provisions of the Sexual Harassment of Women at
Workplace (Prevention, Prohibition and Redressal) Act, 2013, IIM Trichy has formed an
Internal Complaints Committee (ICC) as a grievance cell to address the issue of sexual
harassment at the workplace and an appropriate policy guideline has been prepared to deal with
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this issue. The rules regarding the manner of inquiry and redressal are based on the provisions
outlined in the Sexual Harassment of Women at Workplace (Prevention, Prohibition and
Redressal) Rules, 2013.

The role of ICC shall be to prevent sexual harassment at IIM Trichy by arranging periodic
workshops on gender sensitivity to inculcate a sense of gender equality and congenial
atmosphere at the Institute. In case there are complaints, the committee shall maintain utmost
confidentiality while taking cognizance of the complaint. The committee shall conduct inquiry
and recommend penal action against the respondent, if required.

The definition of what constitutes sexual harassment, the jurisdiction, and the process for
complaining to the ICC, and appellate authorities are in line with the other programs offered by
IIM, Tiruchirappalli. In case of any complaints, you can contact to
[email protected].

This is a reference document which contains the academic regulations that will govern your
participation and performance in the programme. If you have any difficulties or need any
clarifications, please do not hesitate to contact the Programme Directors or the Executive
Education Office.

Please note that the information, rules, regulations and procedures contained in this Manual are
liable to change at the discretion of the Institute at any time without prior notice, whenever it is
deemed necessary to do so.

10. Contact Details

The following email ids and phone numbers may be contacted for queries related to
programme

Primary Email IDs

[email protected] phone (0431-250 5025)

[email protected] phone (0431-250 5022)

Course Materials Point of contact Email IDs

[email protected] phone (0431-250 5177)

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