Chapter 2. The Farm As Business
Chapter 2. The Farm As Business
Introduction
The following discussion is intended for the veterinarian who works as a rural practitioner
servicing the grazing industries. The objective is to explain the economic structure of farm
businesses so that advice given by the veterinarian is appropriate to both the financial
position and the profit-making aims of the client. Advice which is economically inappropriate is
unlikely to be adopted or, worse, may be adopted and contribute to a deteriorating financial
situation. When veterinarians offer advice which includes a proper economic assessment,
their credibility is enhanced and the client benefits from sound advice.
Advice is appropriate to a client' s financial position if the cost of its implementation is feasible
for the farm business without significantly increasing the risk of business failure. For example,
following the diagnosis of footrot on a client' s property, he may be correctly advised that the
disease is sufficiently serious to warrant eradication. It may be that the same client is in a
tenuous financial position with limited ability to fund any further capital expenditure or employ
further labour. The lack of funds will reduce the chance of a successful eradication campaign;
the extra expenditure may push the farm business over the brink of viability. It is of little
solace to a producer to have achieved eradication of footrot after three years if the farm is no
longer in his ownership. In such a case, appropriate advice would be to establish effective,
cheap control measures which limit the effect of the disease while an appropriately trained
adviser addresses the immediate financial problems which the producer faces.
Advice is appropriate to the profit-making aims of a client if the net financial benefit which
arises from implementing the advice increases profit or decreases the risk of loss. Such
advice is not always easy to give, for it demands a proper appreciation of the whole farm
system, not just the isolated component currently under investigation. For example, assume a
client' s spring-born Merino weaners are dying during the summer from malnutrition
compounded by parasite burdens. Advice that he should lamb earlier in the year to ensure the
weaners are better grown before summer is, in fact, correct but it is not the most appropriate
advice that can be given. An earlier lambing will substantially decrease the performance of the
ewes and the client, if he took the advice, might lose more money from the poorer productivity
of the ewes than he gains in better weaner health. More appropriately, the producer could be
advised to institute hand-feeding earlier and base parasite control on regular faecal egg count
monitoring.
Interestingly, producers are often not surprised to receive inappropriate veterinary advice and
may accept it without argument. Fortunately, they do not implement it either, but decide that
either they are poor managers or that the problem has no solution. Many resources, both of
the veterinarian and his or her training, and of the producer, are wasted as a consequence.
So how should veterinarians cope with this problem? First, it is important to understand the
basic financial structure of farm businesses. This means having an appreciation of the
economic operation of farms in general, even if information about the specific client is
unavailable. Second, one needs to understand the effects that particular management
strategies have on the profitability of those businesses. Third, it is often best to offer a range
of options when advising clients, particularly if doing so without privileged insights into the
client' s financial affairs.
It is possible to gain considerable insights into the soundness and profitability of a business
by examining its financial statements. Two of the most useful and familiar statements for this
purpose are the Balance Sheet and the Profit and Loss Statement.
Balance sheet
The Balance Sheet is a list of the assets and the liabilities of the business. An asset is an item
which is of value to the business - which could be sold and realise cash. Assets usually
enable the business to produce income or, in the case of cash, allow the purchase of income-
producing items. Assets include buildings, tractors, livestock and cash in the bank. Assets can
also include debts owed to the business. In veterinary practice, for example, clients who do
not pay for veterinary services immediately but delay payment for some days or weeks, are
known as debtors of the business and constitute an asset of the business.
Liabilities are debts owed by the business. In most businesses loans to the business
constitute the major liabilities, and these loans are usually made by banks or private
individuals. These lenders are known as creditors of the business. In veterinary practice,
suppliers of pharmaceuticals to the practice usually wait up to 30 days (or more!) for payment.
After they have supplied the goods and while they await payment, they are creditors of the
business.
In accountancy terms, the business owns the assets rather than the proprietor. The proprietor
is one of the creditors or suppliers of funds to the business - along with the bank, the stock
firm, relatives or anyone who has lent money to the business. The liability of the business to
the proprietor has a special name - equity, or owner' s equity. It represents the capital funds
introduced to the business when the proprietor started it and so is often referred to on
Balance Sheets as the owner' s capital account. Equity is the owner' s investment in the farm
business.
By definition, on a Balance Sheet:
Assets = Liabilities + Equity
The Balance Sheet, therefore, is always in balance! The top part of the Balance Sheet (Table
2.1) lists and totals the assets of the business; the second part lists and totals the liabilities
and the owner' s equity. The two totals will always be equal.
The Balance Sheet demonstrates how much money the owners could realise if they sold all
the assets and paid all the debts. It shows, therefore, the financial position of the owners in
relation to the business at any one point in time. It does not reflect the profitability of the
business although inferences could be made (with knowledge of the likely productivity of their
particular enterprise) about the viability of the business. The farm business is viable if it has
the ability to service (pay interest on) its debts and still have some money left over to provide
the farm family with living expenses. If it does not have that ability, its debts will increase and
the owner' s equity will decline.
Balance sheet
July 1, 2000
Smith and Son
ASSETS
Farm land and improvements 1,000,000
Plant and equipment 74,000
Livestock 80,000
Bank account 76,000
Total Assets 1,230,000
LIABILITIES
Loan from SA Smith 60,000
Cheque Account 1,000
Total liabilities 61,000
EQUITY
Capital account J Smith 584,000
Capital account J Smith Jnr 584,000 -
Total equity 1,169,000
Table 2.2: Profit and Loss Statement for sheep farm business
A simple Balance Sheet is illustrated in Table 2.1. The farm business had, at July 2000,
assets worth $1.23m. Another way to say this is that 'the farm is worth $1.23m'. The farm
business has liabilities of $61,000 in two loans - one from a relative, perhaps one whose
share in the farm was purchased by the present proprietors but who was not paid in full,
preferring to be paid interest by the farm business. The other 'loan' is an overdrawn cheque
account at the bank.
By definition, the remainder of the value of the farm business belongs to the two proprietors of
the business - the farm owners. If the farm assets are truly valued at current market values
then the farm could be sold, all debts ($61,000) paid, and the proprietors would keep the rest
of the proceeds. This amount ($1,169,000) is their equity in the business. Equity is sometimes
expressed as a percentage of the total assets. These proprietors have 1,169,000/1,230,000 x
100 = 95% equity in their farm.
Although it is not shown on the Balance Sheet, we can expect that the business has to pay
interest on its debts. The level of indebtedness will vary through the year but, if $61,000 were
the average debt, the interest bill might be around $6,000 to $8,000 per annum, depending on
the interest rate. This amount of interest will show on the Profit and Loss Statement, because
interest is one of the expenses of the business. On some farms, equity is very low and farm
debts are very high. In such cases the interest bill may be so high as to cripple the business -
because it cannot generate enough income to pay the interest. Such businesses are not
viable.
The Profit and Loss Statement reveals the revenue earned and the expenses incurred in the
operation of the farm business over a defined period - usually (at least a part of) a financial
year. Revenue earned on-farm normally comes from the sale of produce (wool, meat,
livestock, milk, grain etc) and expenses are those monies spent on products completely
consumed in the production process (shearing labour, drench, fuel etc) rather than on assets
with much longer life (buildings, tractors etc) or family expenses unrelated to the farm
production (clothes, groceries for the immediate family, school fees, fuel for the Fairmont
sedan etc). In Table 2.2 the Profit and Loss (P & L) Statement shows that the farm business
made a profit in the 12 months to June 30, 2001 of $40,500. There are several important
points to notice in this statement.
Owner's labour
On this farm, the owners have supplied the main portion of the labour and management of the
farm. $40,500, therefore, represents the return on their equity (which is cash they have
invested in the farm) and their management (and labour). Presumably, if they paid themselves
a proper' wage' the business would have made a loss and the return on equity would have
been negative. Being owners, funds which they use to spend on personal items are termed
drawings.
Depreciation
Depreciation of the value of some assets is an expense of the farm business but is not a cash
expense. It is an expense on paper only. It is fair, and good business practice, to account for
the decline in value of farm assets like tractors, shearing plant etc, and this allowance for
depreciation is deductible from taxable income. Nevertheless, the net farm cash income is
actually $6,000 higher than the profit shown.
92% of the total income from sheep products was derived from the sale of wool, 8% from the
sale of livestock. This ratio of about 9:1 is typical of most commercial Merino sheep farms. In
1992-93, on average across all Australian sheep farms, 80% of sheep income was derived
from sale of wool, 20% from sale of livestock [1]. The fact that a high proportion of income is
derived from wool has implications for many management and veterinary strategies on sheep
farms.
Cash flow
The business both received interest as income and paid interest as an expense. This fact
reveals an important characteristic of cash flow on sheep farms. Income is largely derived at
one or two shearing events each year. When wool is sold, some short-term debts (such as
bank overdrafts) are paid, surplus cash invested in term deposits (say, 3 to 6 months) and the
farm business receives some interest from the investment. Core debt, such as farm
mortgages are not repaid because the cash in short-term investments will be required for
operating funds during the year. By the time shearing comes around again, cash is often in
short supply and the business may be operating with bank overdrafts again. One can see
that, if farm debt was high, interest expenses could be so high that the interest bill would
exceed the profit. When that happens, unless remedial action is taken, additional funds must
be borrowed every year. The farm business can then fall with increasing speed into
overwhelming indebtedness.
The statements in Table 2.2 are appropriate for a sheep farm of 6000 to 7000 DSE, running,
perhaps 4000 adult sheep and 1600 weaners. Farm income is of the order of $20.00 per
sheep. Fleece values of adult sheep have generally ranged between $15.00 and $30.00 in
the last ten years. Many factors influence this value but some knowledge of the approximate
productive value of sheep is essential to the process of advising producers about health and
management strategies. Note also that profit is, in this example, less than $7.00 per DSE and
would be close to zero if labour were included.
It is of interest to examine some statistics collected from sheep farms across Australia. Sheep
farms reported here are those which derive their income predominantly from sheep products.
The following statistics for these farms are supplied by ABARE (1994).
Figure 2.2 Wool price reflected by the market indicator, in nominal terms, from 1978 to
1996
The declining profitability of grazing enterprises in the early 1980s was associated with
increasing costs and high inflation rates. Since 1986, income and profit on sheep farms have
largely followed the wool price (Figure 2.2).
Wool prices peaked in April 1988 then declined rapidly. The market price was held artificially
high by the reserve price scheme which dropped its floor price to 700 cents in June 1990
before being abandoned in February 1991. Prices commenced recovery in May 1993 only to
fall again from mid-1995.
Conclusions from financial measurements
Two points arise from these statistics. First, the figures reflect average farm performances.
The performance of the best farms is substantially better than the worst. Some of the
differences between farms can be attributed to sheep management strategies which are
associated, directly or indirectly, with health and production plans. Veterinarians have a role in
developing and implementing these plans and can, therefore, assist in turning loss-making
farms into profit-making farms.
Second, one has to wonder why farmers would tolerate such low incomes and such low
returns on equity. Some part of the answer lies in the choice of lifestyle and in the fulfilment of
family tradition but, from a purely financial point of view, farms have represented a good
investment over the long-term because of capital growth - increase in the value of farms over
time has proceeded faster than inflation. Provided cash returns are, on average, positive,
farms do represent a good investment in the long term. To consistently achieve positive cash
returns in the sheep and beef industries, however, increasingly demands high standards of
management.
The previously discussed statements, the Balance Sheet and the P & L Statement, are useful
documents in that they are readily available and they give a broad overview of the state of
health of the business. They suffer from the drawback that they are prepared primarily for
taxation purposes rather than as aids to identification of problem areas in the business
structure or in its performance.
Consequently, other economic tools have been developed to provide insights into farm
businesses and as an aid to farm planning. The two most commonly used are Gross Margin
Analysis and Partial Budgeting but there is a range of other, more sophisticated techniques
available, including linear programming.
Partial budgeting
A budget is a statement of expected income and expenses for a future period. In a partial
budget, two or more alternative plans are compared with budgets which show only the extra
expenses and extra income associated with the alternative. The budget is partial because
only items which are relevant to the proposal are shown. It is a common procedure for
evaluating veterinary intervention in grazing enterprises, such as improvements in worm
control by changing the timing of drenching.
A Gross Margin is the difference (the 'margin') between gross income and variable costs. In
Gross Margin Analysis, the gross margins of particular farm activities (eg, wool from a wether
flock, wool and lamb production from a prime lamb flock, vealer production from a beef herd,
a wheat crop) are calculated and compared to assist in farm planning decisions. GMA ignores
fixed and financial costs because these are peculiar to each individual farm and to each farm
business and do not reflect on the financial merits of the enterprise under review.
Gross income is the value of the total production from the enterprise for the time period under
analysis. It is not the same as total income for the period, for it does not include products sold
in the analysis period which were produced outside the analysis period, but does include
products arising in the analysis period which remain unsold at the end of the period.
Variable costs are the expenses incurred for resources consumed during the analysis period
which vary with the intensity of the activity. They are also called direct costs, because they
are costs which can be attributed directly to the operation of the enterprise, rather than the
existence of fixed resources.
We can use the P & L Statement in Table 2.3 to calculate a gross margin for the farm of J
Smith & Son (Table 2.4). This farm runs sheep on 1000 hectares and has 6,000 DSE. In
comparing farm activities, it is usually necessary to compare gross margins relative to another
resource. Gross margins are frequently quoted on a per hectare basis, so the gross margin
for the is $87 per hectare. Occasionally, gross margins are quoted on a per head or per DSE
basis. These references are usually less useful because stock numbers are rarely the limiting
resource for graziers; but land area and capital funds are. Gross margin per head is not
constant with stocking rate, nor is gross margin per hectare. Producers are much more likely
to wish to maximise gross margin per hectare than gross margin per DSE, and the two
maximum points rarely occur at the same stocking rate.
Gross Margin
June 30, 2001
Smith and Son
GROSS INCOME
Income from wool 115,700
Income from livestock sales 9,800
Total 125,500
VARIABLE EXPENSES
Shearing 19,000
Animal Health 6,700
Supplementary feed 5,800
Flock rams 4,000
Wool freight 1,750
Livestock insurance 300
Misc animal requisites 930
TOTAL 38,480
GROSS MARGIN 87,020
The gross margin is not profit. It is an index of profit. Profit in the above example could be
calculated by subtracting fixed and financial costs from the gross margin. Fixed costs include
wages (if paid) and depreciation.
There are a number of limitations to the application of GMA for these purposes but, provided
care is exercised, the process can be particularly useful. The advantage of GMA is that fixed,
financial, personal and tax expenses are ignored. These expenses can vary markedly
between farms, they are difficult to allocate to parts of farms and are unaffected by the
operation of the enterprise and therefore irrelevant to the comparisons.
One of the frequent criticisms of the technique is that it fails to properly account for
differences in the requirements for capital resources, particularly capital funds and labour.
Other criticisms include failures to account for longer-run effects of different enterprises,
complementarity between enterprises on farm, and taxation and cash-flow implications
involved in different enterprises.
Some expenses are difficult to describe as completely fixed or completely variable. Should
fertilizer and pasture renovation be considered variable expenses? Labour is also difficult to
allocate, partly because it behaves economically in a 'lumpy' or 'step-wise' fashion. If labour is
a slack resource (under-utilized), a more labour intensive enterprise may not increase
expenditure on labour. But at some levels of labour utilization, increases in intensity will add a
quantum amount to labour expenses.
Gross Margin
June 30, 2001
Smith and Son
GROSS INCOME
Income from wool 115,700
Income from livestock sales 9,800
Total 125,500
VARIABLE EXPENSES
Shearing 19,000
Animal Health 6,700
Supplementary feed 5,800
Flock rams 4,000
Wool freight 1,750
Livestock insurance 300
Misc animal requisites 930
Opportunity cost 2,787
Labour 40,328
TOTAL 81,595
GROSS MARGIN 43,905
Having measured the actual gross margin for last year, we are in a position to predict the
gross margin of the sheep operation and compare it to the expected gross margin of a cattle
enterprise.
Historically, gross margins have been set out and calculated in tabular form, as in Table 2.5.
The comparison of the gross margins for the two enterprises suggests that the Smiths could
well consider at least a partial replacement of their sheep flock with a cattle enterprise.
Additional factors that deserve consideration as well include any capital costs required for a
move to cattle production (eg, strengthened fencing and water troughs, cattle yards), their
own expertise in managing cattle and some assessment of the risk that each predicted gross
margin is correct.
Table 2.5: Predicted Gross Margins for 2001 for 1000 DSE Merino sheep flock or 1000
DSE vealer cattle herd
Recommended reading
Bell KJ (1988) Farm Profitability - key areas for veterinary involvement In Sheep Health and
Production, University of Sydney Post-graduate Committee in Veterinary science,
Proceedings No 110 p 169