International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 08 Issue: 04 | Apr 2021 www.irjet.net p-ISSN: 2395-0072

ALUMNI TRACKING SYSTEM

Shashank Jaiswal1, Sandhya Gaud2, Shaifali Ansari3, Rajesh Gaikwad4
1,2,3UG Student, Shree LR Tiwari College of Engineering, Thane, Maharashtra, India
4Assistant Professor, Shree LR Tiwari College of Engineering, Thane, Maharashtra, India
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Abstract: Alumni Tracking System is an online-based 1.1Background and Motivation
application that helps to tracking of college graduates. The
project aims to improve current tracking procedure of college Each year many students graduated from their respective
graduate and providing alumni data to college faculties. It universities or colleges. It’s is very hard for the colleges and
aims to developing a web portal which will be useful for the universities to maintain their comprehensive data and result
college to monitor the alumni and for the alumni to update in lack of communication between alumni and their alma
their current status about the college activities. The proposed mater. Even if we have to invite any alumni for meeting or
of this system is to provide an optimized solution for collecting events it will be very difficult for colleges or universities to
and managing the alumni data. The system will be an all-in- contact them. Many of alumni will start their venture after
one place to handle alumni data, to enable communication graduation, for colleges to make sure that this alumnus takes
between alumni and the institution and provides great flexible best of mind from their college it is necessary to have a
features to keep track of the data. The user can update their relationship with those alumni.
information by simply filling the forms and uploading their
file. One more advantage of the proposed system is that, 1.2 Project Scope
generally alumni forum will be managed by group of alumni
which would be an overhead to them, this system is automated This project can be implemented in every domain of sphere
hence does not require maintenance effort from the alumni be it social, commercial or industrial with certain
side. modifications and each of it with different usage and have
their own certain requirements. Social usage of this project
Key Word: Alumni-tracking, Web-portal, chirp (similar would be maintaining the donor status so any NGO can used
to twitter), event-section, news-section, career-section,
it for this usage with certain modifications.
admin, super-admin.
Industrial and Commercial usage of this application would
1. INTRODUCTION be maintaining employee or retired employee’s data with
certain requirements modification.
The Communication between graduates and the institution
can be very beneficial in many situations. For instance, the
2. Proposed System
institution may be interested in extending an invitation for a
guest lecture to one of its alumni who is a very successful
The proposed system will be web-based applications so it
entrepreneur now. But without having proper contact, the
can be accessed by alumni and students with the help of
institution will have to spend time tracing the contact. Thus,
Internet. It enables quick and easy communications. Each
maintaining consistent data goes hand-in-hand with
user will be responsible for updating their own
establishing proper communication.
information’s. Admin and Super-admin will be able to
organize meetings and find out about job opportunities using
The proposed of this system is to help in accomplishing this,
this system.
where alumni can communicate among themselves, with
This concept is implemented as a web application so that it
their juniors and with the organization. This way they can
targets a wide range of users where the user can access the
build a strong network of professionals. This system proves
system from anywhere and at any time through internet. The
to be beneficial to the current students of the institution
implementation is done in such a way that it reduces load on
since they get the contacts of their seniors from whom they
the administrator’s side in maintaining the updates made by
can seek for opportunities and guidance.
the users. It had many features which includes data analytics,
networking, database management and manipulation.
The admin can communicate with the alumni as well and be
notified of any update made by the users to their profile
through weekly reports. Apart from communication and
admin report, the system also allows users to create events.
The upcoming events would be displayed in the home page;
thus, the user would be reminded of the events to be
happening so that they would not miss out any important
event.

© 2021, IRJET | Impact Factor value: 7.529 | ISO 9001:2008 Certified Journal | Page 2490
 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 08 Issue: 04 | Apr 2021 www.irjet.net p-ISSN: 2395-0072

Table 1: Traditional vs Proposed System. Figure 3.2: Use-Case Diagram

3. Architecture

We will start with making a registration user system for

which we have developed a new architecture which we like to
call it a 3-tier user architecture. The user can update their details anytime. We will design the
database system through which a smooth function of data
Figure 3.1: 3-Tier Architecture Diagram will happen among each other.

An admin can publish an event and news and even delete and
all this happen because of database system.

An admin can verify user and this also happen because of

database system.

A super admin can change user type it also happens because

of database system below is the ER diagram through which
we can understand all the key things

After making a user registration system we will start working Figure 3.3: Entity-Relationship Diagram
on layout and physical design for different users and try to
enrich it with the best possible features available right now.
During User registration system we will have email
verification modules which verify user email address for the
sake of genuinely along with user Email validation, there is
phone number validation, ERN no validation and Username
validation so that every user should have unique value stored
in the database.
Login System will accept Email Id and password and then it
detects user type and redirect to concerned system which is
alumni or admin or super-admin system from there every
user have different functionality to access.
Below is the use case diagram which will give brief how our
portal will look for different user paragraph.

© 2021, IRJET | Impact Factor value: 7.529 | ISO 9001:2008 Certified Journal | Page 2491
 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 08 Issue: 04 | Apr 2021 www.irjet.net p-ISSN: 2395-0072

We are going to develop a search alumnus features in which platform for alumni to increase the communication between
it scans the user database and returns all the relevant alumni, teachers and students and promote the combination
information. of industry, university and research. Next, through the
intelligent technology of data acquisition and storage, the
There will be having a login system before displaying system achieves the effective collection of mass alumni data
anything we will have a middleware which is going to detect based on "multi-platform", the optimization of alumni
which user is logging in accordingly it will slow results. For management process and the extension of alumni
example; admin it will admin panel and for alumni it will information collection channels. In short, colleges and
show alumni related panel for this refer figure 3.1. universities should fully mine and use alumni resources to
maximize its function through the integrated intelligence
We will develop a process through which admin can publish alumni information management system.
notice news and everything in portal.
5. Acknowledgement
Admin can verify the user for it refer fig3.3 and fig 3.4, Super
admin can change the user type of user and for that we will We have taken efforts in this application. However, it would
develop a process which made required changes in database not have been possible without the kind support and help of
for that refer figure 3.4. our institution which provided data for this project. We are
highly indebted to Prof Rajesh Gaikwad for his guidance and
Figure 3.4: Process Diagram constant supervision as well as for providing necessary
information regarding the application and also his support in
completing the project. The authors are thankful and
gratefully acknowledge all reviewers for their valuable
suggestions for enriching the quality of the paper.

REFERENCES

[1] D Yang, Research on Alumni Resources' Effect in Colleges

and Universities Development. Value Engineering,
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[4] K.J Dochen, The University of Texas Elementary School :
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4. CONCLUSIONS

More and more colleges and universities focus on how to

effectively develop and use alumni resources. Combining the
problems of alumni management in "Internet+" era, this
paper presents an integrated intelligent alumni information
management system that implements three breakthroughs.
Firstly, build a dedicated communication social networking
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