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CA Assignment Two

The document provides instructions for an assignment to create a Microsoft Access database for a college to track student information, including creating a table with student data, a form to view and enter records, a report to group records by term, and two queries - one to view students who enrolled in a specific term and another to find students owing over $20. Students are asked to name and submit the Access file with their student numbers connected by an underscore.

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king Tommy
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36 views

CA Assignment Two

The document provides instructions for an assignment to create a Microsoft Access database for a college to track student information, including creating a table with student data, a form to view and enter records, a report to group records by term, and two queries - one to view students who enrolled in a specific term and another to find students owing over $20. Students are asked to name and submit the Access file with their student numbers connected by an underscore.

Uploaded by

king Tommy
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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SCHOOL: ENGINEERING
DEPARTMENT: INFORMATION TECHNOLOGY
SUBJECT: COMPUTING APPLICATION
SUBJECT CODE: CA111

YEAR 1

CA ASSIGNMENT 2
DUE DATE: 18 AUGUST 2023

EXAMINER(S): Mr. Kanguana Muatjitjeja

INSTRUCTIONS TO CANDIDATES
1. Answer all questions
2. This assignment is to be done in group of two members
3. No late submission will be entertained
4. Plagiarized work will not be marked
5. DO NOT CONVERT YOUR DATABSE FILE TO ANY OF THE FILE TYPE, JUST
UPLOAD AS IT IS IN IT’S FORMAT
6. Only one member can submit the file.

THIS DOCUMENT CONSISTS OF [4] PRINTED PAGES, INCLUDING THE COVER PAGE.

TOTAL MARKS: 60
Microsoft Access: Create a Database – Forms, Reports, and Queries

In this Assignment, you will create a database that includes a table, form, report, and queries

Triumphant College seeks to provide a quality education to each of its students.


In order to do this, the college administration needs an efficient way to keep track of the vast amounts
of information associated with each student served. The college rector has asked you to create and
update a database to help with this task.

1. Create a New blank database and name the Access file as both of you student number connected by
an underscore. [2 Marks]

2. Create a table using the structure shown below: [14 Marks]


a. Name the table: Student List

Field Name Data Type Field Size Other field properties


Student # Short Text 5
(Primary Key)
Last Name Short Text Default
First Name Short Text Default
Address Short Text Default
City Short Text Default
State Short Text 2 Format: Upper case
Default value: IL
Zip Code Short Text 5
Balance Currency Default
First Term Attended Short Text 4 Format: Upper case

b. Set the “Student #” field as the Primary Key [2 Marks]


3. Add the data below to the “Student List” table: [6 Marks]
Note: For “First Term Attended” the last two characters are numbers, not letters. For example,
‘SP01’ is an abbreviation of “Spring 2001.” Thus the ‘01’ should both be numbers – not the letter
“O” and number “1.”

Student Last First Address City State Zip Balance First Term
# Name Name Code Attended

54783 Williams Jack 62 Smith Chicago IL 60605 42 SP01


Lane

64589 Metheny Alexa 125 Burlington IA 60606 26 FA02


Fairview
95874 Van Alison 100 Chicago IL 60605 25 SP03
Wegan Quantico
23895 Jackson Ryan 2320 Hills Decatur IL 60641 46 FA02
Circle

96312 Berstein Krista 126 South Chicago IL 60605 15 FA00


Street
54387 Wylliams Karen 43 Jones Lovington IL 60605 28 FA00
Ave.

54123 (Your (Your (type in Your city Your Your 54 FA00


name) name) any street state zip
address) code

4. Modify the column widths as necessary [2 Marks]

5. Create a form using the Form Wizard based on the “Student List” table
a. Use All Fields
b. Layout: Columnar [6 Marks]
c. Form Name: Student Form

6. Change the Theme to “Executive” [2 Marks]


7. Add the following records using the Form: [4 Marks]
(Your field data will not wrap around in the field as shown below)

Student Last Name First Address City State Zip Balance First Term
# Name Code Attended
36987 Booy Aaron 21 Oskaloosa IA 52577 18 WI10
Fairview
Lane
76213 McBurney Colton 45 Seary Knoxville IL 84134 56 FA09
Drive

8. When you have finished adding the records, save the form as “Student Form” [2 Marks]

9. Using the Report Wizard, create a report based on the “Student List” table, according to the
following specifications: [8 Marks]
a. Use All Fields
b. Group by: First Term Attended
c. Layout: Stepped
d. Orientation: Landscape
e. Title the report: Student Report
f. Adjust column widths in Design View as necessary

10. Create Queries


a. Query 1: Create a query from the “Student List” table using the Simple Query Wizard.
The basis of the query is as follows: [6 Marks]
i. Your supervisor wants to see a report with the names and student numbers of
the students who first attended in the Fall of 2000
ii. Select the appropriate fields and the appropriate criteria. Run this query.
iii. Save the Query as Supervisor
b. Query 2: Create a query from the “Student List” table using the Simple Query Wizard.
The basis of the query is as follows: [6 Marks]
i. You need to mail billing statements to students who owe more than $20
ii. Select the appropriate fields and the appropriate criteria. Run this query.
iii. Save the Query as Bills

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