Guidelines for Students

THIS COLLEGE APPLICATION PROCESS IS A MUST-READ DOCUMENT.

1. Meet the Coordinator/College Advisor/Career Counselor:
2. Meet Career Counselor at least 2 months before your university deadline date.
3. Make a List of Schools/Colleges/ Courses/Country you are applying to.
4. Take guidance on writing the Statement of Purpose (SOP) which includes: Your future plans: specific field
of study, career goal, and rationale. Description of activities and accomplishments during high school i.e.,
Grade IX, X, XI, & XII and how have you benefited from these experiences. (Guidelines to write the SOP is
attached). SOP that you attach along with the requisition form is for school /teacher’s reference ONLY and
will not be sent to the colleges for the application process. Length of SOP does not matter as long as it is
informative.
5. Email THIS Requisition form , & SOP to College Advisor ([email protected]) & Career Counselor
([email protected]).
6. Emailing SOP is mandatory, as it will help your recommenders to know about you and your accomplishments
and interests in detail, and for them to write a good recommendation for you.
7. Inform about all details of your college applications, examinations (e.g., TOEFL, IELTS, SAT, etc.)
8. You can also send your resume for highlighting your achievements. (Resume format is attached as Annexure
4)
9. Fill up the form below and submit it to the College Advisor and Career Counselor who will then forward it to
the respective teachers and coordinator.
10. Deadlines for Submitting Requisition: Minimum 2 MONTHS before your first college /university
application deadline irrespective of the country.
11. School will not be responsible for the negative outcome of the late and incomplete submissions by the
student like denied admission or deferred admission and other consequences. 
12. We will not accept / process any request for recommendations, transcripts, uploading documents and
Courier during vacations or weekly offs/Non-working Saturdays.
13. Requisition form will not be accepted if any part is left blank or incomplete. Read the Instructions
thoroughly and follow the guidelines. Date of submission would be considered as the date when we
receive the requisition form completely filled with the required documents .

RECOMMENDATION LETTERS

 Select the teachers relevant to the course you wish to apply for admission in the college/University. E.g.:
Mechanical Engineering- Ask recommendation from Math teacher, Physics Teacher and Coordinator or the
teacher whom you feel knows you better.  
 Inform the teachers/coordinator well in advance and seek permission if you want them to write a
recommendation letter for you. It is the discretion of the teacher to accept or decline your request. In that
case you need to request another teacher to provide the recommendation. Inform/Request the teachers
before you fill up the requisition form. 
 Refrain from asking the teachers to send the recommendation Letters directly to you after seeking
permission. Even if you do so you will be directed to the Career Department. We follow a centralized
process, and we would want all students to adhere to the same. We work in coordination with the teachers

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 and hence the process would commenced once the requisition form and relevant documents are submitted
by the student to the Career department. ASKING TEACHERS/COORDINATOR TO SHARE THE PREDICTED
GRADES/RECOMMENATION LETTER DIRECTLY IS AGAINST THE SCHOOL POLICY. If any student does so,
he/she will have to face severe consequences.
 Students are instructed not to give ready drafts and/or content for recommendations to the teachers. If
found, the process will be cancelled, and higher authorities of the school and Universities will be informed of
the necessary action.
 If you want us to highlight a particular activity/attribute, mention those in the requisition form (with relevant
evidence/certificates). We/teachers customize the recommendation Letter as per the student
potential/interactions and information mentioned on the form. Hence READYMADE DRAFTS or SECRETIVE
REQUESTS WILL NOT BE ENTERTAINED.
 As a school policy, Copies of Recommendation Letters are STRICTLY CONFIDENTIAL, and will neither be
disclosed, nor will the hard copy be handed over to the students, parents and external agencies. They will be
sent directly to the institutions/university officials by the school or uploaded directly on the Application
portal.
 Please DO NOT make urgent, last-minute requests since we need time to process each document. Timeline
to prepare Letters of Recommendation - Minimum 5 weeks.
 Recommendation Letters will be written only after the receipt of SOP/ Personal Statement from the student
ALONG WITH OTHER REQUISITIES.
 WAIVING your right to view the recommendation is MANDATORY while filling the application or inviting
the teacher/ coordinator/ counselor through universities application.

PREDICTED GRADES

 Timeline to prepare Predicted Grade- Minimum 2 weeks.

 Factors Deciding the Prediction- 11 th grade performance will be taken into consideration for early application
deadlines and for later University application deadlines current trial examination along with 11 th grade
performance.
 As a school policy, Predicted Grades Are Strictly CONFIDENTIAL and will neither be disclosed nor will the
hard copy be handed over to the students, parents and external agencies. They will be sent directly to the
institutions/university officials by the school or uploaded directly on the Application portal.

COUNTRY WISE REQUISITION FORM SUBMISSION TIMELINE

USA:

 For Early Action/ Early Decision Universities Application DEADLINE DATES (OCT 15 / NOV 1 / NOV 15) in
your list - SUBMIT THE REQUISITION FORM NO LATER THAN July 31ST, 2023, beyond this date the requests
FOR THIS DEADLINE will not be accepted. IF NOT SUBMITTED BY THE GIVEN DEADLINE, you have to move
your application submission date to next available deadline.
 For Regular Decision application deadlines Universities in your list apart from the above-mentioned dates
- 2 months prior to the deadlines. Beyond this date the requests will not be accepted. You have to move
your application submission date to the next available deadline.

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UK:

OXFORD & CAMBRIDGE APPLICATION DEADLINE: OCT 15

The deadline to submit the application for these Universities is 15 October 2023 at 6pm for all courses; and. for
most dentistry, medicine and veterinary science courses at other universities as well in UK. Late applications cannot
be accepted. The deadline for applications is 6pm (UK time) on 15 October and this must be strictly adhered to.
 SUBMIT THE REQUISITION FORM NO LATER THAN July 3Ist, 2023. Beyond this date the requests FOR THIS
DEADLINE will not be accepted.
 Students applying for Oxford, Cambridge Imperial, UCL, KCL, must take the entrance tests based on the
course you wish to pursue. Please check the link below - https://www.admissionstesting.org/

Other Universities IN UK: UCAS Application submission deadline is Jan 24, 2024

 Requisition form should be submitted by November 5th, 2023. Beyond this date the requests will not be
accepted. If you are applying for Oxford/Cambridge then your UCAS application would be closed by Oct 15 th.
 We will upload the Recommendation Letter and Predicted Grades on the student’s UCAS portal ONLY IF IT IS
CONNECTED TO THE SCHOOL’S UCAS PORTAL THROUGH THE BUZZWORD GIVEN BELOW from 01 st Aug 2023
– 25th Jan 2024. During this period, we will not SEND THESE DOCUMENTS TO THE UNIVERSITIES DIRECTLY.
 YOU NEED TO CONNECT THE APPLICATION COMPLETELY. IF YOU CONNECT YOUR APPLICATION
PARTIALLY. WE WILL NOT BE ABLE TO UPLOAD AND CLOSE YOUR UCAS APPLICATION IF DONE SO.

*Student has to apply through UCAS and connect his/her application through the
BUZZWORD –APLibcb2024

Other Countries:

2 months before the application submission deadline of the respective Universities.

External consultants - WE DO NOT WORK WITH THEM/INTERACT.

 As per the school policy, if you are taking the services of an external counsellor, our intervention gets limited
to documentation of the application process.
 However, to fulfil the requirement, it is still mandatory to submit the requisition form duly completed and
the marks sheets as explained above by adhering to the above-mentioned school deadlines for the
submission.
 As per the school policy we will not interact with the external agencies/consultants on your behalf.
 As per the school policy, we do not share any Recommendation Letters and Predicted grades with the
consultants, parents and students. We send the documents directly to the university/college.
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  DO NOT IGNORE SCHOOL DEADLINES JUST BECAUSE YOU ARE USING THE SERVCES OF THE CONSULTANTS.
EVEN THOUGH YOU ARE GOING THROUGH THE CONSUTANCY THE SUMBISSIONS AND PROCESS OF
DOCUMENTS WILL BE CONSIDERED OFFICIAL ONLY IF SENT THROUGH THE SCHOOL OFFICIALS.

The Last date to submit the requisition form is 31ST July 2023 for the Oct 15 th university
application deadline.

For other application deadlines - Minimum 2 MONTHS before your first college /university application
deadline.

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REQUISITION FORM (ATTACH RECENT MOST PASSPORT SIZE PHOTO IN THE SPACE GIVEN - MANDATORY )

Student ID: 14H6456

Name of the Student (Exactly as per X Board Certificate/Passport)

Last Name: Gondi

Given Name: Rohan Arya
DOB(Date/Month/Year):

E.g.: 06/July/2005 08/October/2006

Citizenship & State:
 USA

Student’s Phone No:

8309813719
Email ID:

School Email

Personal Mail [email protected]

[email protected]
Mother’s Name:
Manjula Gondi
Phone No
9989978263
Email ID
[email protected]
Father’s Name:
Ramesh Gondi
Phone No
9989023800
Email ID
[email protected]
Class and Section:
 12B CBSE
Mention the Country and the first College Deadline you are applying for:
(DD-MMM-YYY)

USA 01/11/2023

Course you plan to apply to:

Biomedical Engineering
If applying to UK – UCAS which teacher recommendation, do you need:

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Are you consulting an external consultancy? If yes mention the Name of the agency and
person:
No

Which Curriculum were you in Grade 10:

CBSE

Period you been in the school - Oakridge (Specify month & Year/s):

From: To:
2014 Current
If you were from an external School:

Name of the School and State: N/A

Period you been in the school (Specify month & Year/s):

From: To:
N/A
N/A
Date of Graduation:
2024

High School Marks

(Total of the year end grade)
IX grade Annual marks:
 94.9
X grade Board grade:
86.4
XI grade Annual Marks:
93.01
XII Grade Marks
(SA1/SA2/Pre-Board)
 N/A

All Teacher's Information to be Entered (Mandatory) - Grade 11 & 12

Teacher Name Which grades Class Teacher Subject Taught Require

did the teach Grade 12 Recommendation
you (11/12) (YES/NO) (Yes/ No)
Yes Biology Yes
 Bushra Amin 11 + 12
No Math Yes
Qudsia Ahmed Syeda 11 + 12
No English No
Geetika Kapoor 11 + 12
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 No Economics No
Prostutee Saikia 11 + 12
No Physics No
 Rajesh 12

List of MANDATORY Supportive Documents to be submitted by the student along with this.
Requisition Form (Without which the process will not be commenced )

1. SOP/Personal Statement/Essay -Guidelines to write a Statement of Purpose (Refer Annexure 1)

2. Teacher’s Recommendation Request form to be completed by the student (Refer Annexure 2(A)&(B))
3. Coordinator’s Recommendation Request form to be completed by the student (Refer Annexure 2 (C))
4. List of Finalized / Shortlisted Universities (Refer Annexure 3)
5. Information about the Exams/Test written till date or registered/ due to register. (Refer Annexure 4)
6. Updated Resume (Refer Annexure 5)
7. Documents to be sent along with requisition form with guidelines (Refer Annexure 6)
8. Important Pointers (Refer Annexure 7)
9. College Application Checklist (Refer Annexure 8)

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 Annexure 1 - Guidelines to write a Statement of Purpose
1. Write a small paragraph about yourself, your parents, and siblings and as a person, what effect they have on
you.
2. Mention any social service/community service/volunteer work.
3. Where did you complete your schooling and memorable moments of your school life? Which are your
favorite subjects in school?
4. Mention the subjects in which you scored well.
5. Write about your projects and special assignments that are related to academics.
6. Write about significant extracurricular activities during your schooling and its effect on your development
and growth. (Other interests/hobbies, etc.)
7. Write about any significant sports activities you have been a part of.
8. What is the major you are applying?
9. You need to mention why you chose this course.
10. What are your future plans after your graduation?
11. Which university are you applying to and reasons to apply to this university only?
12. Which country are you planning to study further in and why?

Tips for SOP writing based on the above guidelines.

SOP or Statement of Purpose is your reflection in writing. It talks about you beyond your academics and transcripts.
The admission officer should feel that you “MEANT IT” WHEN YOU WROTE this SOP. He wants to know what’s the
motivating factor/s for you to pursue the course you are applying for, and you are going to sincerely excel in this
course by making it relevant to your long-term aspiration/Goal. An essay won’t formulate itself overnight. Think
carefully about all the points that were mentioned. It’s like writing a story; only this one will get you into the final
phase (probably) to jumpstart your dream career.

There are few tips, which you can follow to make a strong and effective personal statement.

1. MAKE First Para as Catchy as possible. Begin with an interesting first sentence. Figure out a sentence which
makes you look different from others. He should be excited to continue reading. Think you have got only this
paragraph to impress them, and it begins from the first sentence.

2. Your strong Introduction would follow with the reason and motivation of choosing the course at the
university/college (why you chose, what influence you to make a choice, why you want to be in the program).
Mention how your talent, interests or experience will contribute to the institution.

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3. Case the body with true-life time experiences (even childhood if you remember), correlate with your
decision and who it make you stand out of the crowd / unique. Highlight unique qualities that demonstrate your
interest and goals. Use examples to validate your pointers.
4. Praise yourself (not boast) in a gentle way to let them know that you are worthy to be taken in. Research
about the university, their faculty, course syllabus, location which are in favor of your interest and encouraged you
to apply. Be specific. This would be your concluding paragraph with a good punch.
5. Proofread it again and again, edit it, read aloud till you feel that it is perfect.
6. Share it with trusted people who can give you honest opinion after reading. Do not share with friends who
are with the similar goals, planning to apply abroad whether for the same course or not.

Read it for one last time when you feel that you have done what you could do the best and now it is up to the
admission officer…

Major mistakes that you should avoid:

1. Don't include information that does not support your thesis.

2. Don't try to be funny as you don’t know your audience, so humor can backfire.

3. Don't make excuses, but you can talk about the mistakes you've made as a learning experience. If there is
something important that happened (poverty, illness, excessive work, etc.), which affected your grades go ahead
and state it, but write it affirmatively, that is, in a way that shows your perseverance.

4. Don't start your essay with "I was born in…," or "My parents came from…"

5. Don't repeat information from the application unless you use it to illustrate a point.

6. Don't be afraid to start over if the essay just isn't working or doesn't answer the essay question.

7. Don't try to impress your reader with your vocabulary.

8. Don't rely exclusively on your computer to check your spelling.

9. Don't provide a collection of generic statements and platitude.

10. Copying content from others is not just evident in laziness but is a crime, too. Plagiarism is a hell no. A dead-end.

These tips are along with the tips given in the guidelines of the requisition form. You have to incorporate those tips
along with these. (Check Below the Picture format of the above pointers)

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You are welcome if you need any help …

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 Annexure 2 (A) - TEACHER 1
Student Name: Rohan Arya Gondi Teacher: Bushra Amin

Subject Taught: Biology No. of Years Taught: 3 Since which Grade & Year: 10, 2021

Recommendation Request form to be completed by the student for the Teacher.

PLEASE ANSWER THE FOLLOWING QUESTIONS COMPLETELY (If not applicable please write N/A)

1. Why do you think this subject is important for your college and its admission? Please give specific reasons.
A: Biology is essential for biomedical engineering at Yale. Yale’s BME labs are involved in deeply technical studies of
biological processes and how humans can leverage technology in those processes. A thorough knowledge of biology
is needed for a BME major at Yale.

2. What are the topics in the subject interest you most? Why?
A: Biotechnology, as I believe that AI will continue to revolutionize this space in the years to come.

3. What Projects /Assignments did you complete or currently doing, specific to this subject? (Name All the
projects/ Assignments which you have taken. Describe at length the most impactful project among them.)
A: I am currently doing a project investigating pneumothorax, a condition involving lung collapse. This has further
strengthened my view that biotechnology is the way forward in healthcare.

4. What academic course awards or distinctions have you received in this subject?
A: Academic excellence

5. Name the non-academic books you have read related to this subject. Write down the learnings. Did you
do any related extra-curricular /co-curricular activities related to this subject. Share your experiences or
informed about the same to the teacher?
A: I closely follow the protein sequencing industry, especially since AI has accelerated the process. In the past, I
followed gene editing tools such as Crispr and read Code Breaker, a book about the development of Crispr.

6. Are there any unusual circumstances that affected your performance in class? If so, please explain. How
did you overcome it?
A: I feel that my dual responsibilities as a student and an athlete helped me enhance my time-management skills,
as well as my focus towards my class work. Equally significant was how it helped me handle the exam pressure and
anxiety in a balanced state of mind.

7. Did you learn anything in my class that you applied or connected to other classes or experiences? Share
few examples.
A: N/A

8. Could you share an example of a time that you worked collaboratively in the class and /or learned from
others?
A: N/A
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 9. What is something your teacher probably doesn’t know about you?

A: My interest in BME.

Annexure 2 (B) - TEACHER 2

Student Name: Rohan Arya Gondi Teacher: Qudsia Ahmed Syeda

Subject Taught: Math No. of Years Taught: 2 Since which Grade & Year: 11, 2022

Recommendation Request form to be completed by the student for the Teacher.

PLEASE ANSWER THE FOLLOWING QUESTIONS COMPLETELY (If not applicable please write N/A)

10. Why do you think this subject is important for your college and its admission? Please give specific reasons.
A: Math is essential for all STEM majors, including BME. Strong math skills, especially in calculus, are necessary for
any STEM field.

11. What are the topics in the subject interest you most? Why?
A: Calculus, as it is by far the most pervasive area of math in STEM.

12. What Projects /Assignments did you complete or currently doing, specific to this subject? (Name All the
projects/ Assignments which you have taken. Describe at length the most impactful project among them.)
A: AP Calculus BC: This is a college level course that covers the majority of first year calculus taught at all colleges,
including Yale.

13. What academic course awards or distinctions have you received in this subject?
A: 5/5 in AP Calculus BC. Academic excellence

14. Name the non-academic books you have read related to this subject. Write down the learnings. Did you
do any related extra-curricular /co-curricular activities related to this subject. Share your experiences or
informed about the same to the teacher?
A: Blockchain revolution by Don Tapscott. The book showed me a future where financial transactions are
decentralized, both speeding up the process and increasing potential for fraud and money laundering. In addition,
blockchain is being used for many other use cases, such as creating a transparent supply chain.

15. Are there any unusual circumstances that affected your performance in class? If so, please explain. How
did you overcome it?
A: I feel that my dual responsibilities as a student and an athlete helped me enhance my time-management skills,
as well as my focus towards my class work. Equally significant was how it helped me handle the exam pressure and
anxiety in a balanced state of mind.
16. Did you learn anything in my class that you applied or connected to other classes or experiences? Share
few examples.
A: N/A

17. Could you share an example of a time in the class where you faced a challenge? How did you overcome it?
12
A: N/A

18. What is something your teacher probably doesn’t know about you?

A: N/A

Annexure 2(C) – COORDINATOR

Not accepted by Yale

Student Name: Coordinator Name:

Recommendation Request form to be completed by the student for the coordinator.

(Add extra sheet if you need to elaborate)

STUDENT: PLEASE ANSWER THE FOLLOWING QUESTIONS COMPLETELY (If not applicable please write N/A)

1. What are you passionate about?

A:

2. Which class/ subject has a big impact on you & why?

A:

3. Do you feel your Academic and/or test scores reflect your true academic ability? EXPLAIN
A:

4. In what areas have you grown or IMPROVED/PROGRESSED since your last three years?
A:

5. What are your academic/career goals? Why?

A:

6. List the Activities/sports, Volunteer/community service, projects, Research, travel, work in high school.
Include grade levels, awards, leaderships, role, the extent of your participation and any leadership
positions you have held). Mention activities from 9 th grade - till date, big or small, within the school or
outside the school, even if it is irrelevant with respect to college admissions. ADD ROWS OR MAKE A
SEPARATE SHEET & SHARE. AUTHENTIC EVIDENCE FOR EACH ACTIVITY LISTED IN THE SHEET IS
MANADORTY OTHERWISE IT WILL NOT BE ADDED IN THE RECOMMENDATION. SOME POINTERS THAT
CAN BE INCLUDED:

13
  Activities you have participated in and when.

a) Academic clubs
b) List your high school activities (in school and outside school) and the years of participation. You may
also add comments regarding leadership roles, committees, special responsibilities, etc.
c) Sports teams
d) List your community service/volunteer activities during your high school years and years of
participation.
e) Out-of-school clubs (this is especially important if your recommender relates to your school and may
not know your activities)
f) Leadership roles you have held.

 Work experience and when

 Any awards you have won (academic, athletic, etc.)
 Your goals for the future as it relates to your college applications.
 Additional notes or insights that may help them understand more about you.

Name of the Descrip Grade Date/ Name of the Role/ Honors/Award/ Learning
Activity/ Course tion of levels Duratio Organization Designation. prize Outcome
the (9-12th) n / Institution
activity

7. Identify adjectives, which best describe who you are: What kind of a person are you (collaborative/hands-
on/discussion/independent.)

A:

8. How have you made a meaningful impact through your activities and commitments? (Within the school &
outside)
A

9. What are you most proud of from your high school experience? How are you going to use this experience
in College/University?

A:
10. Give an example(s) of how you have demonstrated leadership skills.
A:

14
 11. Are there any unusual or special personal/family circumstances that you feel have impacted your high
school career? How?

A:

12. Please discuss what things are most important to you. What do you value? How would you like to be
viewed by others? What are some of your most STRONGLY held personal beliefs?
A:

13. What are your biggest personal weaknesses and how do you try to compensate for them?

A:

14. As a Coordinator, is there something else you feel I should know about you or your specific situation apart
from the above. Please include any other comments about yourself that you think would be helpful for
me to know.

A:

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 Annexure 3 - University Details (MANDATORY)

(Kindly double check while writing the details as the Letter of Recommendation and Transcripts will be issued
with given Details). All columns are mandatory. Make additional copy or add ROWS (if necessary) IF TENTATIVE
LIST IS SHARED, IT MUST HAVE MINIMUM 3 UNIVERSITIES WHICH YOU ARE GOING TO APPLY FOR SURE. MARK
THEM IN GREEN.

S.No Name of the Country Course Applicatio Application Deadline Mode of

University Applied For n Pool you of the university you Application
plan to are applying for. Common
apply for Mention Date App/coalition
(Mention (dd/mm/yyyy) etc. If USA
EA, ED, RD Otherwise
if for USA) mention the
Otherwise country wise
mention specific portal
the
regular
deadline
1 Yale USA Biomedical REA 01/11/2023 Common app
Engineering

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 Annexure 4 - Test Details

Note- 1.SAT /ACT Attempts -ENTER the Test Scores of ALL ATTEMPTS irrespective of whether you submit to the
Universities or not. 2. Include current / future test dates for the listed Exams or ADD other Exams not listed ADD
ROWS WITH THE NAME OF TEST/S, IF NECESSARY

Date
Name of Test Score Remarks
Taken/Register

IELTS

TOEFL

SAT 01/10/2022 1570 800 math, 770 english

ACT

CLAT/ LNAT/LSAT

UKCAT/BMAT

Any other (Olympiads)

JEE/
EAMCET/NATA/NID/NEET

OTHER ENTRANCE TESTS

17
 Annexure 5 – Resume

Student Name:

Residential Address and Student Email ID:

Objective:            
  

Education – High School Years (Grade 9 -12):

 
NAME OF THE INSTITUTION BOARD/ UNIVERSITY YEAR OF STUDYING PERCENTAGE
QUALIFICATION

   
     

   
     

Activities, Awards & Achievements: (You can use the tabular format shown in Annexure 2C)

  Skills:

  Interests:

  DECLARATION:

I hereby declare that above information furnished is true to the best of my Knowledge.

Place:  

Date:                                                                        Signature:                                      

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 ANNEXURE 6 - Documents to be submitted with the Requisition Form

Transcripts- SUBMIT THE GRADE 10 BOARD PHYSICAL HARD COPY TO THE CAREER DEPARTMENT
(ROOM NO 312 – 4TH FLOOR)

 Grade 9
Consolidated mark sheet which shows marks of Term 1 and Term 2 with the legend or descriptor (shows how the
marks are calculated). The legend will be as a separate attachment or behind the mark sheet.

 Grade 10
Term I, Term II Mark Sheet + Pre-Boards (if applicable) + Board marks with the certificate and legend and descriptor
(shows how the marks are calculated). The legend will be as a separate attachment or behind the mark sheet.

 Grade 11
Consolidated Mark Sheet (Annual report of CBSE which includes Term 1 and Term 2)

 Grade 12 (when available)

MID YEAR REPORT (MYR) FHST (Final High School transcript)

CBSE - SA I Mark sheet In Grade 12 CBSE- Pre-Board Marks Sheet (1 & 2)

*In case you do not have your transcripts get in touch with your Coordinator for Grade 9 & Grade 10. For Grade
11 get in touch with your Class Teacher.

Certificates for the Extra & Co-curricular activities:

 Please collect all the certificates towards the activities performed by you, in the school or outside the school.
They will be useful during the college application process as evidence.
 Maintain a journal with respect to the activities you have been doing past two or more years.
 Please note that participation certificates will not have any weightage. So, decide and send us those
certificates which you think really needs to be highlighted in the recommendation letters.

Passport - IMPORTANT

Front and Back copy (Scanned). Aadhaar Card is not accepted.

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 Annexure 7 –Important Pointers

 The requisition form should be sent in WORD format ONLY. DO NOT DELETE ANY PORTION OR CHANGE THE
FORMAT. DO NOT SHARE DOCUMENTS IN DRIVE.
 While replying, Retain the subject of the email and mention the name i.e. Let’s begin the College
Application Process 2023-24 - <First Name Second Name >. This will help us keep a track of the forms sent by the
students.
 Ensure that the passport size photo is attached and then sent.
 Since the grade 12 exam mark sheets may /may not be available by the time the student is applying, he /she
should SUBMIT the mark sheets as and when they receive the same.
 In case you do not have the transcripts for Junior year at high school/senior year get in touch with your respective
coordinator and procure the same. It is the student responsibility to follow up and SUBMIT the transcripts once procured.
 Certificates for extracurricular can be zipped if too many copies. ZIP formats are accepted for certificates
ONLY and not for other documents.
 These are official copies of the transcripts and hence Use a good scanning app like MS Lens or Google
Lens/Kaagaz Scanner to scan the documents. ENSURE that the copies are legible and doesn’t not show any borders
when kept on a surface while scanning. Also ensure that there are no Watermarks when you send the copies i.e.
Scanned with CamScanner at the bottom of the documents.
 All mails sent to the CAREER DEPARTMENT should be marked to both of us i.e. [email protected]
and [email protected] . DO NOT send separately and retain the trail emails while responding/ replying
which will help us track the emails.

Annexure 8 – Submission Overview

A completed college/universities application has multiple elements to it, we are providing an overview of what
action would be taken by whom during the process time at school. All you must do is.

Student Submission

 Submit the requisition form with the supporting documents to the CAREER DEPARTMENT.
 We do not have any official transcripts with us and hence the student must provide us with the Transcripts
(Grade 9-11). For Grade 12 SA1, SA2, Preboard 1 & 2 must be sent as and when you receive it.
 Submit Essays/ Self reporting grades required by the college/universities.
 Submit Official SAT/ ACT / IELTS / TOEFL scores through their respective official portals by yourself, through
the respective agency /organization like SAT/ACT – www.collegeboard.org/www.act.org IELTS/TOEFL -
www.ielts.org/www/ets.org. However, all the scores need to be mentioned in the requisition form for us to
process the college application. 
 Submit the student’s application portion on the college applications portal after inviting the respective
subject teachers and segment coordinator by making the payment. Once you send the invite you need not
wait for our submissions to submit your portion of the application.

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 Career Department submission

 We will submit the Official High School Transcript (9-12) inclusive of Predicted Grades/SA1/SA2/ Pre-Board
1 & 2 after your invite on behalf of Coordinators.

 We will submit the recommendation Letters on behalf of Teachers and Coordinator.

Teachers / Counselor Submission

 Teacher will draft the recommendation and share it with the career department along with your invite
through the application portal. We will then collaborate with them to finalize the recommendations, PGs,
Transcripts and then the CAREER DEPARTMENT submits the entire set of documents.

Final Note

 Even though several elements of your application are submitted by others, you are still the person who is
ultimately responsible for making sure that all parts of the application are sent on-time. 

 You are responsible to keep a track on the online portal for each of the colleges where you are applying to
make sure that they have received all materials in a timely manner.

 Last but not the least, once we submit the application on behalf of you all, we do not get any intimation
from the university/college about the application progress/requirement (if any). All the notifications from
the university/college will be sent to the “STUDENT ONLY”. Hence it is the sole responsibility of the student
to inform us about the further course of action along with the happy news of the offers received.

GOOD LUCK

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