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Lesson 4 (Computer Maintenance)

The document discusses computer maintenance and provides guidance on preventative maintenance, hardware maintenance, and software maintenance. Preventative maintenance includes regularly inspecting, cleaning, and replacing parts to prevent failures. Hardware maintenance involves checking cables, components, and peripherals regularly as well as cleaning dust. Software maintenance consists of updating, testing, and modifying software to address issues and keep it running optimally. The document outlines specific steps for conducting disk cleanups, clearing internet histories and files, and running scan disk and disk defragmentation without interruptions.

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Jeff Lacasandile
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158 views

Lesson 4 (Computer Maintenance)

The document discusses computer maintenance and provides guidance on preventative maintenance, hardware maintenance, and software maintenance. Preventative maintenance includes regularly inspecting, cleaning, and replacing parts to prevent failures. Hardware maintenance involves checking cables, components, and peripherals regularly as well as cleaning dust. Software maintenance consists of updating, testing, and modifying software to address issues and keep it running optimally. The document outlines specific steps for conducting disk cleanups, clearing internet histories and files, and running scan disk and disk defragmentation without interruptions.

Uploaded by

Jeff Lacasandile
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Reading Material

CHS 4

Lesson 4: Computer Maintenance

● Preventive maintenance is the regular and systematic inspection, cleaning, and


replacement of worn parts, materials, and systems. 

● It is done to prevent failure of parts, materials, and systems by regularly checking whether


all parts are in good working order.

● A properly maintained computer gives higher speeds, may it be via RAM or on the


Internet, regardless of hardware set-up and configurations.
Purpose of Preventive Maintenance
● Preventive maintenance reduces the probability of hardware or software problems by
systematically and periodically checking hardware and software to ensure proper
operation. 
● Regular preventive maintenance ensures minimal system failure. When there are fewer
failures, less troubleshooting will be done, thus, saving an organization time and money.
● Preventive maintenance can also be done by upgrading certain hardware or software
such as a hard drive that is making a noise, upgrading insufficient memory, and installing
new software updates for security and reliability.
Conducting Maintenance
● First and foremost, maintenance is important in reducing hardware and software
issues. With this, computer downtime and repair costs are reduced. 

● Preventive maintenance depends on the needs and specifications of the equipment.


For example, a device exposed to a dusty environment such as a construction site would
need more maintenance as compared to an office environment. 

● High traffic networks such as those used in schools would require more extensive


scanning and removal of malicious software and unwanted files. 

Do take note that it is important to create documentation for any type of preventive
maintenance so that you can also check how often do certain hardware and software issues
occur.

Besides these, here are more reasons why maintenance should be conducted:

▪ Increased data protection


▪ Extended device life
▪ Increased equipment stability
▪ Reduced repair costs
▪ Reduced equipment failure.
TYPES OF MAINTENANCE: Hardware, Software Maintenance

1. Hardware Maintenance

Hardware maintenance is a term used to reference the variety of support services provided
for the optimization and/or repair of server, network, and storage hardware.

● Maintenance for computer hardware can be done by regularly checking cables,


components, and peripherals.

● Regular cleaning of components should also be done to reduce overheating.


Replacement of damaged components due to excessive wear should also be
conducted. 

The following is a guide on conducting hardware maintenance:

● Remove dust from fans.


● Remove dust from the power supply.
● Remove dust from components inside the computer.
● Clean the mouse and the keyboard.
● Check cables.

Tips on Hardware Maintenance:

1. Always run your computer on an Uninterruptible Power Supply (UPS). 

● It is an electrical apparatus that gives emergency power when a computer’s main


power fails. This will help protect the device from electric surges.

● Phone lines for modems and cat 5 or cat 6 network lines also need surge
suppression as they can and will take out your network card or modem in an
electric storm.

2. Open up your computer.

● Dust can accumulate in your computer in less than a year, depending on how
dusty your house. Check every few months. 

● Make sure to follow proper computer assembly and disassembly.

3.  Be careful when plugging peripherals to the computer.

● Ports can be easily damaged when mishandled. These repairs can be quite
costly.
2. Software Maintenance

Software maintenance is the process of changing, modifying, and updating software to


keep up with customer needs. Testing is done to ensure that minimal problems will be
encountered when updating the software and hardware. 

Types:

1. Corrective Software Maintenance - is necessary when something goes wrong in a


piece of software including faults and errors. These can have a widespread impact on
the functionality of the software in general and therefore must be addressed as quickly
as possible.

2. Preventative Software Maintenance - may address small issues which at the given
time may lack significance but may turn into larger problems in the future. These are
called latent faults which need to be detected and corrected to make sure that they won’t
turn into effective faults.

3. Perfective Software Maintenance - aims to adjust software by adding new features as


necessary and removing features that are irrelevant or not effective in the given
software. This process keeps software relevant as the market, and user needs, change.

4. Adaptive Software Maintenance - to do with the changing technologies as well as


policies and rules regarding your software. These include operating system changes,
cloud storage, hardware, etc.

When these changes are performed, your software must adapt to properly meet new
requirements and continue to run well.
Here are some simple tasks when conducting software maintenance:

● Review and check security updates.


● Review and check software updates.
● Review and check driver updates.
● Update anti-virus files.
● Scan for viruses and malware.
● Remove unused and unwanted programs.
● Scan hard drives.
● Defragment hard drives.

ROUTINE MAINTENANCE
How to Perform Disk Clean Up:
1. Start Menu > Programs > Accessories > System Tools > Disk Clean Up
2. Select Drive to Clean Up > Click Ok
3. Check all items that need to be removed > Click Ok

How to Clear Internet History


1. Start Menu > Settings > Control Panel > Click Internet Options
2. Click "Clear History"
3. Click Ok
How to Clear Internet "Temporary Internet" Files
1. Start Menu > Settings > Control Panel > Click Internet Options
2. Click "Delete Files"
3. Check "Delete All Offline Content"
4. Click Ok

How to Run Scan disk and Disk Defragmenter without Interruption:

1. Start Menu > Run > In Run, type "MSCONFIG", then click Ok MSCONFIG will appear.
2. Select "Selective Startup"
3. Uncheck "Load Startup Group Items". Click Ok.
4. Click Yes to Restart Computer Upon Restart.
5. Start Menu > Settings > Control Panel > Click Display
6. Select the "Screen Saver" tab.
7. Change the Screen Saver Drop menu to "None". Click Ok.

Then Perform Scan Disk,


Start Menu > Programs > Accessories > System Tools > Scan Disk

After Scan Disk, Perform Disk Defragmenter


Start Menu > Programs > Accessories > System Tools > Disk Defragmenter > Select which
disk to Defragment. Click Ok.

After Disk Defragmenter


Start Menu > Run > In Run, type "MSCONFIG", click Ok. MSCONFIG will appear. Select
"Normal Start Up', click Ok. Click Yes to Restart Computer Upon Restart

Start Menu > Settings > Control Panel > Click Display
Select the "Screen Saver" tab.
Change the Screen Saver Drop menu to "None". Click Ok.

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